[00:00:03]
HI, EVERYONE. GOOD MORNING. IT IS AUGUST 19TH AND WE'RE HERE FOR THE BOARD OF DIRECTORS OF EAST BAY REGIONAL PARK DISTRICT EXECUTIVE COMMITTEE MEETING. AND I CALL THIS MEETING TO ORDER AT 10:31 A.M.
LET'S GO AHEAD AND DO ROLL CALL. THANK YOU. DIRECTOR COFFEY.
HERE HERE. ALL MEMBERS ARE PRESENT. WONDERFUL. OKAY, SO ON OUR AGENDA, WE HAVE THE APPROVAL OF MINUTES,
[Approval of Minutes]
AND WE HAVE THREE DIFFERENT MINUTES HERE FROM MAY, JUNE, JUNE AND JUNE.AND I THINK WE CAN LOOK AT ALL THREE AT THE SAME TIME IF WE WOULD LIKE AS A COMMITTEE.
SO AT THIS TIME, DO ANY COMMITTEE MEMBERS HAVE QUESTIONS OR CHANGES TO RECOMMEND? OTHERWISE. I'M LOOKING FOR A MOTION OF APPROVAL AND I RECOMMEND WE CONSIDER DOING ALL THREE TOGETHER, BUT IT'S UP TO THE COMMITTEE. MOVE APPROVAL OF ALL THREE.
OKAY. DIRECTOR MERCURIO HAS MADE APPROVAL AND DIRECTOR COFFEY HAS SECONDED.
ALL IN FAVOR, PLEASE SAY AYE. AYE. ALL RIGHT.
ANY OPPOSED? ANY ABSTENTIONS? SO THAT PASSES UNANIMOUSLY 3-0.
OKAY. GREAT. SO NOW WE MOVE ON TO PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA.
THERE IS NO PUBLIC COMMENT. ALL RIGHT
[Informational Items]
SO NOW WE'RE AT INFORMATIONAL ITEMS WITH THE SPONSORSHIP PROGRAM OVERVIEW.GOOD MORNING. DIRECTORS AND GENERAL MANAGER KORTEN.
[LAUGHTER] ALLISON BROOKS. I'M ASSISTANT GENERAL MANAGER FOR EXTERNAL AFFAIRS. AND I'M REALLY GOING TO INTRODUCE TODAY LAUREN KAUFMAN, WHO'S A LEGISLATIVE ANALYST, WORKS WITH ME WHO'S GOING TO TALK THROUGH THE SPONSORSHIP PROGRAM.
WE'VE REALLY GOTTEN THE DETAILS OF THIS DOWN ON PAPER, BOTH FROM THE GENERAL MANAGER'S OFFICE AND THE BOARD'S PROGRAM AROUND SPONSORSHIP. SO LAUREN'S GOING TO PROVIDE AN OVERVIEW, AND THEN WE'RE HERE TO ANSWER ANY QUESTIONS YOU MAY HAVE.
BUT TODAY I AM GOING TO BE PROVIDING AN OVERVIEW OF THE PROGRAM, THE POLICIES THAT GOVERN IT, AND THE PROCEDURES FOR, FOR HOW IT WORKS, ALONG WITH AN OVERVIEW OF ALL OF THE SPONSORSHIPS FOR 2025 AND WHERE WE'RE AT FOR 2026 THUS FAR. SO A LITTLE BIT OF BACKGROUND ABOUT THE PROGRAM.
THE EAST BAY REGIONAL PARK DISTRICT PROVIDES BOTH IN-KIND AND FINANCIAL SPONSORSHIPS FOR CERTAIN ELIGIBLE EVENTS, PROGRAMS, AND SERVICES. IN MAY OF 2023, THE BOARD OF DIRECTORS ADOPTED A FORMAL SPONSORSHIP POLICY.
POLICY 16.0 TO IMPLEMENT A PROCEDURE AND ELIGIBILITY CRITERIA FOR THE ISSUANCE OF SPONSORSHIPS.
IN THAT SAME 2023, THE BOARD OF DIRECTORS ALSO VOTED TO ALLOCATE $50,000 OF ITS ANNUAL BUDGET TO FINANCIAL SPONSORSHIPS FROM THE BOARD OF DIRECTORS. SO THE PURPOSE AND THAT IS SORRY, THAT IS IN COMBINATION WITH $50,000 OF THE GM'S BUDGET FOR SPONSORSHIPS, THE PURPOSE OF THE SPONSORSHIP PROGRAM IS TO PROVIDE SUPPORT TO EVENTS THAT ARE WELL ALIGNED WITH PARK DISTRICT MISSION AND VALUES TO SUPPORT VALUED AND BENEFICIAL PARTNERSHIPS TO PROVIDE OPPORTUNITIES FOR PARK DISTRICT BRANDING AND PROMOTION TO ADVANCE EQUITY AND INCLUSION GOALS.
AND WE ALSO, WITH THESE SPONSORSHIPS, RECEIVE PERIPHERAL BENEFITS SUCH AS EVENT TICKETS, DISCOUNTS, SPEAKING OPPORTUNITIES ET CETERA. SO AS I MENTIONED PREVIOUSLY, THE AVAILABLE BUDGET, WE HAVE TWO SPONSORSHIP BUDGETS. ONE OF THEM IS WITHIN THE BOARD OF DIRECTORS BUDGET, AND THAT IS $50,000 ANNUALLY.
AND ALL SPONSORSHIPS FROM THAT BUDGET ARE APPROVED BY THE BOARD PRESIDENT.
SO TO BE ELIGIBLE TO RECEIVE A SPONSORSHIP. EVENTS MUST MEET AT LEAST ONE OF THESE CRITERIA.
SO AN EVENT MUST FURTHER THE PARK DISTRICT'S MISSION AND OR WORK.
[00:05:08]
OR WITH WHICH IT WISHES TO BUILD A STRATEGIC PARTNERSHIP AND OR OFFERS AN IDENTIFIABLE SECONDARY BENEFIT, SUCH AS A NETWORKING OR LEARNING OPPORTUNITY FOR STAFF.SPONSORSHIP REQUESTS THAT ARE INELIGIBLE ARE REQUESTS FROM ORGANIZATIONS THAT PROMOTE THE SALE OR CONSUMPTION OF ALCOHOL, TOBACCO PRODUCTS, RECREATIONAL DRUGS OR FIREARMS. REQUESTS FROM ORGANIZATIONS THAT CONSTITUTE, PROMOTE OR SUPPORT POLITICAL PARTIES OR POLITICAL ADVOCACY GROUPS, REQUESTS FROM ORGANIZATIONS INVOLVING INAPPROPRIATE OR UNLAWFUL EXPENDITURES AS DETERMINED BY PUBLIC FINANCE LAWS AND REQUESTS FROM ORGANIZATIONS THAT DISCRIMINATE ON THE BASIS OF AGE, RACE, ETHNICITY, GENDER, SEXUAL ORIENTATION, MARITAL STATUS, DISABILITY, OR NATIONAL ORIGIN. AND EVENTS, PROGRAMS AND SERVICES THAT ARE INELIGIBLE ARE EVENTS THAT HAVE ALREADY TAKEN PLACE. PERSON. IF PERSONS OR ORGANIZATIONS AFFILIATED WITH THE EVENT PROGRAM OR SERVICE MANUFACTURE PRODUCTS, TAKE POSITIONS OR OTHERWISE ENGAGE IN ACTIVITY THAT IS INCONSISTENT WITH LOCAL, STATE OR FEDERAL LAW OR THE PARK DISTRICT'S MISSION OR ESTABLISHED POLICIES, EVENTS, PROGRAMS OR SERVICES OF A POLITICAL NATURE AND ANY OTHER FACTORS THAT MIGHT UNDERMINE PUBLIC CONFIDENCE IN THE PARK DISTRICT OR INTERFERE WITH THE EFFICIENT DELIVERY OF PARK DISTRICT SERVICES OR OPERATIONS.
SO THE PROCESS FOR SPONSORSHIPS CAN BE A LITTLE BIT COMPLICATED.
THERE'S A LOT OF WORK THAT GOES INTO THEM. THE EASIEST WAY TO PROCESS A SPONSORSHIP IS FOR EITHER THE BOARD PRESIDENT OR THE GENERAL MANAGER TO DIRECT THE SPONSORSHIP COORDINATOR TO MOVE FORWARD WITH A SPONSORSHIP.
BUT IF THAT IS NOT THE CASE, IF WE ARE RECEIVING A SPONSORSHIP REQUEST FROM SOMEONE WHO IS NOT AN APPROVER OF THE, OF THE SPONSORSHIP BUDGET SPONSORSHIP REQUEST CAN BE SUBMITTED BY PARK DISTRICT STAFF ANY OF THE BOARD OF DIRECTORS OR A MEMBER OF THE GENERAL PUBLIC AND THE SPONSORSHIP COORDINATOR RIGHT NOW, THAT'S ME [LAUGHTER].
REVIEWS EVERY REQUEST FOR ELIGIBILITY, MAKES A BUDGETARY ASSESSMENT BASED ON THE AVAILABLE FUNDING FOR THE YEAR, AND SENDS THE RECOMMENDATION TO THE GENERAL MANAGER OR THE BOARD PRESIDENT, AS THE CASE MAY BE.
THE, THE APPROVAL DETERMINATION IS MADE AT THAT POINT, AND THEN THE SPONSORSHIP COORDINATOR WILL INFORM THE REQUESTER AND POTENTIALLY THE EVENT ORGANIZER OR ORGANIZATION. AND THEN I CONTACT THE ORGANIZATION TO CONFIRM ALL THE, ALL THE DETAILS, COORDINATE THE PAYMENTS, ALL THE OTHER LOGISTICS.
AND THEN WE HAVE TO EFFECTIVELY UTILIZE ANY SPONSORSHIP BENEFITS, DISTRIBUTING TICKETS PARK DISTRICT PROMOTIONAL OPPORTUNITIES WHERE WE HAVE TO DRAFT COPY FOR VARIOUS ADVERTISEMENTS FOR THE EXAMPLE FOR THE NAI CONFERENCE THAT'S COMING UP, THERE IS A PODCAST THAT INR IS PARTICIPATING IN.
AND WE'RE ALSO PARTICIPATING AS KEYNOTE SPEAKERS FOR THAT CONFERENCE FROM OUR SPONSORSHIP.
SO THERE'S ALL SORTS OF BENEFITS THAT WE RECEIVE WHEN WE PROVIDE SPONSORSHIPS TO VARIOUS EVENTS.
I BELIEVE THAT'S IN NOVEMBER. SO THE POLICY THAT WAS IMPLEMENTED IN 2023 REQUIRES THAT I PROVIDE AN ANNUAL UPDATE ON THE PREVIOUS YEAR'S SPONSORSHIPS TO THIS COMMITTEE.
AND SO THIS IS JUST A REPORT OUT OF THE 2025 SPONSORSHIPS THAT WE THAT WE COMPLETED LAST YEAR.
AND THEN THE NEXT SLIDE WILL BE THE SPONSORSHIPS THAT THE BOARD OF DIRECTORS PROVIDED FOR 2025.
I DON'T KNOW IF YOU WANT TO REVIEW THAT AT ALL OR IF I CAN JUST MOVE FORWARD, LET ME KNOW.
OKAY. ALL RIGHT. SO THEN HERE ARE THE 2025 BOARD SPONSORSHIPS.
OKAY. AND THEN WE'RE LOOKING ALSO AT 2026 SO FAR.
AND I'VE ACTUALLY COMBINED THESE TABLES BECAUSE I WANT TO SHOW SOME OF THESE SOME OF THESE EVENTS.
WE HAVE COLLABORATED ON THE SPONSORSHIPS, SO THEY'RE RECEIVING SOME SPONSORSHIP BENEFITS FROM THE BOARD, SOME FROM THE GM'S OFFICE AND SOME FROM THE REGIONAL PARKS FOUNDATION.
[00:10:10]
SO WE'VE GOT, I THINK, TWO SLIDES OF 2026 SO FAR.WE'VE SPENT ABOUT 2020. $22,200, AND THE REGIONAL PARKS FOUNDATION HAS CONTRIBUTED $20,000, FOR A TOTAL OF $91,450 SO FAR THIS YEAR. AND THAT'S DOES ANYBODY HAVE ANY QUESTIONS? WELL, I COULD JUST SAY REAL QUICKLY THANK YOU TO LAUREN.
SHE'S DONE A FANTASTIC JOB. I KNOW THIS HAS BEEN THE FIRST YEAR OF COORDINATING THIS PROGRAM, BUT YOU YOU'RE DOING A GREAT JOB OF MANAGING A LOT OF DIFFERENT MOVING PIECES.
YEAH. I DID NOT REALIZE HOW MANY LITTLE, LITTLE BITS THERE WERE TO JUGGLE WHEN I TOOK THIS ON.
BUT IT'S, IT'S REWARDING TO BE ABLE TO PROVIDE SPONSORSHIPS TO, TO THESE ORGANIZATIONS.
SO I'M HAPPY TO DO IT. YEAH. LAUREN, THANK YOU SO MUCH.
I THINK YOU REALLY YOU KNOW, DOVE IN IN THE DEEP END IN TERMS OF TRYING TO WORK ALL THIS, IT'S IN A WAY, IT'S SORT OF TOO BAD WE DIDN'T REALLY HAVE A SOLID TRANSITION PLAN IN PLACE AND OR THOUGHT ABOUT YOU KNOW, WHAT WOULD, WHAT WOULD BE THINGS THAT WOULD BE HELPFUL AS WE TRANSITION YOU KNOW, FROM ONE BOARD PRESIDENCY TO THE NEXT.
AND SO I THINK WE CAN TAKE THIS WITH SOME LESSONS LEARNED.
I KNOW THAT'S WHAT WE HAD DONE IN 2025, PROBABLY WITHOUT ANY THOUGHT TO IT.
I THINK IT JUST NATURALLY HAPPENED IN JANUARY 2025.
BUT MAYBE GOING FORWARD, STARTING IN 2027, ONE RECOMMENDATION I WOULD HAVE WOULD BE TO HELP THE NEW BOARD PRESIDENT AT THE EXECUTIVE COMMITTEE WITH THE STANDING ITEM TO REVIEW THE PREVIOUS YEAR'S SPONSORSHIP AND THE SPONSORSHIP PROGRAM. AND I KNOW THAT'S ONLY A FEW MONTHS AWAY.
BUT IT MIGHT JUST BE GOOD PRACTICE TO GET THAT STARTED IF WE HAVE TO AMEND OUR POLICY.
I THINK THAT WOULD ALSO BE HELPFUL. BECAUSE I KNOW WHEN WE GOT TO THE BEGINNING OF THIS YEAR, AND I'M JUST REVIEWING SOME OF MY CORRESPONDENCE WITH YOU AND WITH ALLISON BROOKS ABOUT THIS, IT WAS A LITTLE BIT I'LL JUST SHARE PERSONALLY, IT WAS A LITTLE BIT OVERWHELMING BECAUSE I WASN'T REALLY FAMILIAR WITH OUR APPROVAL PROCESS. AND ACTUALLY I ENDED UP SPENDING MANY I ENDED UP READING OUR POLICY 16.0 MANY TIMES AND IT DOESN'T HAVE A CLEAR APPROVAL PROCESS.
ACTUALLY, IT'S JUST UP TO THE BOARD PRESIDENT.
AND I KNOW, FOR EXAMPLE, WITH THE OAKLAND PARKS AND RECREATION REQUEST THAT WAS MADE.
YOU KNOW, AT FIRST I WANTED TO GET SOME INFORMATION. SO I KNOW ALLISON BROOKS PROVIDED ME ON FEBRUARY 20TH, 2026 WITH THE REPORT OUT OF THE 2025 SPONSORSHIPS, BECAUSE THAT JUST HELPS ME UNDERSTAND, YOU KNOW, HAVE WE SUPPORTED THIS PARTICULAR ORGANIZATION THAT THE REQUEST IS BEING MADE.
SO I THANK YOU FOR THAT REPORT. AND I THINK YOU DID THAT WITHIN EIGHT HOURS OF ME SAYING, HEY, IT WOULD BE NICE TO KNOW WHAT WE DID LAST YEAR. SO I REALLY APPRECIATE THAT PRIORITIZATION. BUT THEN WE RAN INTO A LITTLE BIT OF A ROAD BUMP ON FEBRUARY 23RD, 2026.
YOU KNOW, I, IT'S THE SAME REQUEST THE OAKLAND PARKS AND RECREATION REQUEST.
AND IN MY APPROVAL, I SAID THE PHRASE IS, I SUPPORT APPROVING AS WELL AS I AM COMFORTABLE APPROVAL.
APPROVING. SO IN MY, MY PERSPECTIVE, I READ THAT AND I THINK I'VE APPROVED IT TWICE IN THE SAME EMAIL, BUT IT WASN'T ACCEPTED BY STAFF OR BY EAST BAY PARKS THAT THAT WAS APPROVAL.
AND SO IT WASN'T UNTIL MARCH 3RD THAT I REALIZED THAT IT WASN'T EVEN ACCEPTED AS APPROVAL, BECAUSE NO ONE HAD REPLIED TO MY FEBRUARY 23RD EMAIL SAYING THAT I SUPPORT APPROVING AND I AM COMFORTABLE APPROVING WEREN'T ACCEPTABLE FORMS OF APPROVAL. AND SO THEN ON THE 3RD, I.
DIRECTOR SANWONG IF I COULD JUST. YEAH. REALLY QUICK.
SO WE'RE, WE REALLY WANT TO WORK WITH YOU TO BE GOOD STEWARDS OF THIS PROGRAM, SUPPORT YOU TO BE SUCCESSFUL. THE, THAT EMAIL HAD A LOT OF QUESTIONS ABOUT, I THINK THAT ORGANIZATION OR THE EVENT.
AND SO WE WANT TO BE REALLY CAREFUL THAT WE'RE NOT MOVING FASTER THAN YOU'RE READY TO MOVE.
AND SO EVEN THOUGH YOU SAID, I SUPPORT THIS, BUT HERE'S SOME QUESTIONS ABOUT IT.
WE WANT TO MAKE SURE THAT WE ANSWER YOUR QUESTIONS BEFORE MOVING FORWARD TOO QUICKLY.
AND WE ALWAYS WANT TO ON, ON, YOU KNOW, LIKE I THINK ABOUT IT WITH CONSTRUCTION, IT'S LIKE MEASURE TWICE, CUT ONCE. BECAUSE ONCE YOU CUT, IT'S DONE. SO I, YOU KNOW WE, I KNOW I WAS IN THAT EMAIL
[00:15:01]
CHAIN, WE, WE WERE TRYING TO BE HELPFUL AND, AND WE'LL CONTINUE TO TRY TO BE HELPFUL.SO SOME MEMBERS OF THE BOARD ARE QUICK TO JUDGE.
AND SO, AND THEN I THINK IN THE BIGGER PICTURE, IN TERMS OF THE CONTEXT WITHIN ALAMEDA COUNTY AND ABOUT ALAMEDA COUNTY SPECIFICALLY, THERE IS A STATE SENATE BILL 1193 THAT'S REALLY LOOKING AT DISCRETIONARY FUNDS, TRANSPARENCY ACT OF ALAMEDA COUNTY ORGANIZATION.
AND I DO THINK THAT YOU KNOW, WHILE WE'RE NOT BEING TARGETED IN TERMS OF THIS TRANSPARENCY ACT, I THINK WE COULD MAYBE CONSIDER HAVING MAYBE A DIFFERENT APPROVAL PROCESS.
AND I PERSONALLY, AS BOARD PRESIDENT WOULD FEEL MORE COMFORTABLE WITH THAT WHERE WE CAN DISCUSS MAYBE AT THE EXECUTIVE COMMITTEE LEVEL OR AT THE BOARD OF DIRECTORS LEVEL, THESE APPROVALS AND THAT, THAT'S WHERE I'VE LANDED ON THIS PERSONALLY.
OR WE CAN KEEP IT AS IT IS. AND NEXT YEAR'S BOARD PRESIDENT CAN APPROACH IT DIFFERENTLY.
BUT I DO THINK THAT THERE IS A MAGNIFYING GLASS NOW IN TERMS OF WHERE SOME OF THESE, YOU KNOW, TAXPAYER FUNDS ARE BEING SPENT. AND I WANT TO BE VERY CONSCIOUS THAT THIS IS SOMETHING THAT'S HAPPENING AT LEAST WITHIN ALAMEDA COUNTY RIGHT NOW.
AND THANK YOU PRESIDENT SANWONG. I'M HAPPY TO WORK WITH MAX AND WITH EXTERNAL AFFAIRS TO WORK ON A PROGRAM SO THAT WE ENSURE THAT THE NEXT PRESIDENT HAS ALL THE INFORMATION THEY NEED.
THE BOARD SPONSORSHIPS ARE SUPPOSED TO FOLLOW THE POLICY AS WELL AS.
AND I THINK THAT THEY DO. SO IF THAT'S BEEN LOST AND NOT CLEAR, WE WANT TO MAKE SURE WE.
WE CLEAR THAT UP. SO HAPPY TO HELP.
CLEAR IS LIKE WHAT THE ELIGIBLE PROGRAM EVENTS ARE AND ORGANIZATIONS AND WHAT'S INELIGIBLE.
WHAT I'M HEARING FROM YOU IS THAT THE WAY THAT THE DECISION IS MADE IS JUST BY EITHER EMAIL OR VERBALLY FROM THE BOARD PRESIDENT, AND THAT MAYBE WE COULD CREATE SOME MORE TRANSPARENCY AROUND IT WHERE WE COULD BRING, YOU KNOW, POTENTIAL APPROVALS IN AND IF THAT, IF THAT FELT LIKE SOMETHING THAT YOUR BOARD WAS INTERESTED IN, I LIKE, WE CAN TOTALLY MOVE THAT FORWARD.
I THINK, YOU KNOW, IT POTENTIALLY MAKES THAT PROCESS A LITTLE BIT SLOWER.
RIGHT. BUT, YOU KNOW, THAT'S NOT NECESSARILY A BAD THING.
IT MAKES IT MORE TRANSPARENT TO THE COMMUNITY.
IT TAKES US A WHILE TO GET THESE CHECKS CUT, THE PAYMENTS MADE.
SO WE'LL JUST NEED A LOT OF LEAD TIME MAKES ME THINK ONE THING WE CAN DO, BECAUSE THE WAY I DO THE GM APPROVED ONES IS JUST IT'S FIRST COME, FIRST SERVE. WHO AS LONG AS THEY MEET THE CRITERIA.
RIGHT. IT'S LIKE WE'LL JUST APPROVE THEM UNTIL WE RUN OUT OF THE GM MONEY.
BUT ONE THING THAT WE COULD DO IS GOING FORWARD, IF SOMETHING NEEDS TO BE HAPPEN QUICKLY, IT CAN GO THROUGH THE GM. AND IF IT CAN HAPPEN A LITTLE MORE SLOWLY, IT CAN GO THROUGH THE BOARD AND WE CAN KIND OF LIKE PROACTIVELY MANAGE THE FUNDS THAT WAY.
YEAH. YEAH AND I THINK WHERE SOME OF THE SITUATION, ESPECIALLY WITH THE OAKLAND PARKS AND RECREATION REQUESTS THAT CAME IN AS WELL, IS IT WASN'T A GROUP THAT WE HAD SPONSORED ANYTHING IN 20 ANYTHING FOR IN 2025.
AND SO WHERE I FELT COMFORTABLE IN MAKING THIS APPROVAL AND I GUESS THAT'S WHY I SAID I'M COMFORTABLE APPROVING WAS THAT I DID REACH OUT TO THE OTHER DIRECTOR THAT REPRESENTS OAKLAND AND GOT SOME INFORMATION FROM THAT DIRECTOR.
[00:20:07]
AND WHEN I FELT THAT THERE WAS SUPPORT FROM BOTH OF THE DIRECTORS THAT REPRESENT OAKLAND, I FELT MORE COMFORTABLE APPROVING IT.AND IT'S NOT THAT I DON'T FEEL COMFORTABLE FROM ONE DIRECTOR.
AND I THINK YOU KNOW, I GUESS THE OTHER BACKDROP OF INFORMATION HERE AND OR BACKGROUND OF INFORMATION HERE IS, YOU KNOW, THERE'S BEEN THIS WHOLE SAN FRANCISCO PARKS ALLIANCE SITUATION OVER THE LAST 18 MONTHS AND FOR THE PRECEDING 18 MONTHS OF FROM, FROM FEBRUARY OF 2026 WHEN THIS REQUEST CAME IN.
AND SO I ALSO HAD THAT IN MY MIND. I DIDN'T WANT TO POTENTIALLY SUPPORT, NOT THAT I'M SAYING OAKLAND PARKS AND RECREATION IS THE SAME AS SAN FRANCISCO PARKS ALLIANCE. IT'S JUST NOT AN ORGANIZATION THAT I WAS FAMILIAR WITH.
AND I JUST WANTED TO MAKE SURE I HAD ALL THE INFORMATION TO MAKE A GOOD DECISION.
AND THAT'S WHY I FEEL LIKE MAYBE IF IT'S IN AN EXECUTIVE COMMITTEE LEVEL OR IF WE HAVE A DIFFERENT APPROVAL PROCESS, IT CAN HELP THE BOARD PRESIDENT FEEL MORE COMFORTABLE MAKING THAT APPROVAL.
WE ARE OPEN TO ANY SUGGESTIONS YOU HAVE TO MAKE THE BOARD FEEL COMFORTABLE WITH THE PROCESS.
ABSOLUTELY. YEAH. ARE THERE ANY COMMITTEE QUESTIONS OR? THINKING ABOUT RECOMMENDING THE COMMENTS.
I'M GOOD. YEAH. THE ONLY THING I WOULD I WOULD ADD TO THIS IS THERE ARE CERTAIN ORGANIZATIONS THAT EACH OF US KNOW BETTER THAN, YOU KNOW, WE HAVE ESTABLISHED RELATIONSHIPS WITH CERTAIN ORGANIZATIONS AND YOU KNOW, WE, YOU KNOW, I KNOW WHEN, YOU KNOW, THE, I KNOW THE CALENDAR IN MY HEAD WHEN THINGS ARE COMING UP, YOU KNOW, AND IF IT'S COMING ALONG AND THEY'RE NOT SENDING OUT A NOTICE TO ME SAYING, BASICALLY, YOU WERE THERE LAST YEAR, YOU KNOW. YEAH. I CAN REACH OUT TO THEM AND SAY, OKAY, SO WHAT'S THE DEAL THIS YEAR? WHAT'S THE SPONSOR? WHAT ARE THE SPONSORSHIPS? AND I CAN GET IT STARTED SOONER. AND THERE IS ONE PARTICULAR ONE THAT I WAS JUST WORKING ON THAT THIS MORNING, TRYING TO FIGURE OUT WHO DO I CONTACT? [LAUGHTER] SO THAT WE DON'T WAIT.
IF THEY'RE A LITTLE LATE GETTING STARTED ON THEIR SPONSORSHIPS.
WE CAN KIND OF CIRCUMVENT THAT AND GIVE US MORE TIME THAN WE WOULD HAVE HAD.
SO THAT'S, THAT'S ONE THING THAT I'M WILLING TO DO.
GREAT. YEAH. GREAT. LET'S GO AHEAD AND SEE IF WE HAVE PUBLIC COMMENT ON THE ITEM.
THERE'S NO PUBLIC COMMENT. SO WE WILL CLOSE PUBLIC COMMENT AND BRING IT BACK.
I MEAN, ARE WE INTERESTED IN AMENDING OR UPDATING THE POLICY TO THINK ABOUT THE APPROVAL PROCESS AS A COMMITTEE, OR ARE WE OKAY WITH HOW THINGS ARE AS THEY STAND TODAY? WELL, I CAN JUST SHARE THAT. WE'VE HEARD SOME OF THIS FEEDBACK.
WHAT WE CAN DO IS GO BACK AND TAKE THAT FEEDBACK AND WORK ON IT AND FIGURE OUT, WOULD WE NEED TO GO THROUGH A FORMAL APPROVAL? IS THERE SOME CHANGES THAT WE CAN MAKE ADMINISTRATIVELY, AND THEN WE CAN BRING AN UPDATE BACK TO YOUR BOARD, EITHER A RECOMMENDATION FOR AN ACTION ITEM OR JUST AN INFORMATIONAL UPDATE IF WE CAN INTEGRATE THEM WITHOUT ACTION.
THAT SOUNDS GOOD TO ME. DOES THAT YEAH, IT SOUNDS GOOD. YEAH. JUST A REQUEST FROM STAFF, WHOEVER THAT MIGHT BE.
SOME OF THESE SPONSORSHIPS INVOLVE EVENTS THAT HAVE TICKETS.
WE SHOULD NEVER HAVE EMPTY SEATS AT A TABLE. THAT'S HAPPENED IN THE PAST.
IT HAPPENS LESS NOW, BUT SO, YOU KNOW, THERE JUST NEEDS TO BE I THINK THERE NEEDS TO BE A LITTLE BIT MORE ROBUST OF A PROCESS, YOU KNOW, TO GET, GET, MAKE SURE BOARD MEMBERS KNOW IN ADVANCE.
AND THEN OF COURSE, WE ALSO HAVE STAFF MEMBERS, WHICH IS GOOD.
I LIKE IT WHEN THERE'S ENOUGH THAT WE GET ENOUGH TICKETS FOR A GIVEN EVENT THAT WE CAN SPLIT IT, YOU KNOW, AMONG THE STAFF AND THE BOARD. IT'S NICE.
SO THAT'S THE ONLY REQUEST I MAKE IS LIKE, JUST MAKE SURE THAT WE ALWAYS DO EVERYTHING WE CAN TO DISTRIBUTE THOSE TICKETS, WHETHER IT'S 3 OR 5 OR WHATEVER IT IS. YEAH. THANKS.
AGREED. AND I THINK LAUREN'S DONE A REALLY GREAT JOB OF THAT.
SO I FEEL LIKE AS WE FILL THAT IN WITH CHRIS OVER THERE AND JONAH AND KRISTENSEN AND AMY, I THINK THAT'LL REALLY HELP BECAUSE, YOU KNOW, EVEN WHEN LAUREN PUTS OUT THE CALL FOR FOLKS TO HAVE TICKETS, HAVING SOMEBODY WHO'S THE LEAD FOR THOSE INDEPENDENT DEPARTMENTS TO JUST LIKE ENCOURAGE THE RIGHT PEOPLE TO SIGN UP IS REALLY HELPFUL.
SO I'M HOPING THAT THAT WILL BE A FORCE MULTIPLIER TO HELP.
[00:25:03]
AND I REALLY THANK YOU FOR JUST, YOU KNOW, TAKING THE BALL AND RUNNING WITH ALL OF THIS.SO I REALLY APPRECIATE ALL THE WORK THAT YOU'VE DONE.
AND, YOU KNOW, I LOOK FORWARD TO, YOU KNOW, THE NEXT PHASE OF THIS.
SO IT'S STILL VERY MUCH IN THE BEGINNING STAGES.
AND I HOPE THAT PEOPLE CAN MAYBE HAVE SOME UNDERSTANDING IN THAT FACT.
GREAT. THANK YOU. AND THANKS TO LAUREN. SHE'S DONE A LOT OF WORK ON THIS.
HI THANK YOU. LET ME PULL THIS ITEM UP.
THIS ITEM BASICALLY IS JUST A SIMPLE UPDATE FOR THE BOARD THAT WE WANTED TO LET YOU KNOW THAT WE'RE GOING FORWARD WITH WORKING WITH ANY PUBLIC MANAGEMENT GROUP FOR A COMPREHENSIVE BOARD OPERATING GUIDELINES UPDATE.
AND WE WILL BE BRINGING BACK OR BRINGING NOT BACK, [LAUGHTER] BRINGING THAT CONTRACT FORWARD SOMETIME IN SEPTEMBER FOR THE FULL BOARD APPROVAL. AND THEN ONCE WE GET THAT CONTRACT GOING AND EVERYTHING IS FINALIZED, THEN WE WILL START WORKING WITH RUNNING PUBLIC MANAGEMENT GROUP TO GET INPUT FROM THE BOARD MEMBERS, STAFF MEMBERS. AND THEN IT'S GOING TO BE A SEVERAL PHASE PROCESS.
SO THEN THAT WAY WE CAN GET EVERYTHING DONE. I DON'T HAVE THE TIME FRAME YET BECAUSE I THINK IT DEPENDS ON HOW MUCH FEEDBACK WE GET AND HOW MANY CHANGES WE WANT TO MAKE AND WHAT KIND OF BACK AND FORTH. SO IT MIGHT EVEN COME BACK TO EXECUTIVE COMMITTEE FIRST FOR AN OVERVIEW OF CHANGES AND SUGGESTED EDITS BEFORE IT GOES BACK TO THE BOARD.
SO IT WILL BE A SEVERAL PHASED PROJECT. AND THEN I JUST WANTED TO PRESENT THE OVERVIEW TODAY.
THIS IS GREAT. THANK YOU SO MUCH. I GUESS I HAVE ONE QUESTION.
SO I KNOW IN OUR GENERAL MANAGER'S CONTRACT WE WANTED TO HAVE A MEETING AROUND OCTOBER TO TALK ABOUT GOALS, OUR 60 DAY MEETING. AND WE WERE HOPING TO WORK WITH RENNE PUBLIC MANAGEMENT GROUP ON THAT.
IS THAT PART OF THIS CONTRACT? NO. NO SO THAT'S HR IS SETTING THAT, THAT AGREEMENT UP.
OKAY. OKAY. OKAY. SO THIS WILL JUST BE BOARD OPERATING GUIDELINES, BOARD OPERATING GUIDELINES.
AND I THINK INCLUDING THE SPECIFIC LANGUAGE THAT WAS PREVIOUSLY MENTIONED ABOUT HAVING A PROCESS FOR APPOINTMENTS FOR LIKE I THINK EVALUATIONS.
YES, YES. AND THAT'S A LITTLE SEPARATE FROM THE GOALS SETTING.
CORRECT, BUT SOMEWHAT RELATED. OKAY. THAT WAS MY ONLY QUESTION.
THANK YOU SO MUCH. I THINK THIS IS REALLY HELPFUL.
AND I'M GLAD WE'RE GOING TO BE WORKING ON THIS. I IMAGINE IT'LL PROBABLY BE A MULTI MONTH PROCESS.
THERE'S A LOT IN THE BOARD OPERATING GUIDELINES. I'D PROBABLY EVEN GIVE US SIX MONTHS TIME FRAME? IF NOT A LITTLE BIT LONGER. I WOULD THINK SO.
I WOULD THINK AT LEAST JANUARY, ESPECIALLY GIVEN COMING INTO THE HOLIDAY SEASON, ALL OF THAT JANUARY, FEBRUARY. RIGHT, RIGHT. PLUS WE'RE ALSO ABOUT TO ENTER BUDGET SEASON TOO.
SO THIS WOULD BE HAPPENING IN PARALLEL TO A PRETTY BUSY SEASON FOR US.
YES. AND SO WITH THAT COMMITTEE MEMBERS THINKING ABOUT THIS, YOU KNOW, POTENTIAL TIMELINE, TIME FRAME. I'M JUST CURIOUS IF THERE'S ANY QUESTIONS OR COMMENTS IN REGARDS TO THE BOARD OPERATING GUIDELINES PROCESS.
WE DID THIS. IT'S 26-25. SO IN 24 THE GENERAL MANAGER CAME OUT WITH A SERIES OF PROPOSALS.
EACH OF US SAT WITH SHE AND AMANDA AND WENT THROUGH THOSE PROPOSALS.
I THINK I WROTE A MULTI-PAGE MEMO WITH SPECIFIC SUGGESTIONS ON VARIOUS ITEMS IN THERE, LIKE CLARIFYING THE CONSENT CALENDAR AND HOW IT WORKS. REMOVING INCORPORATE, INCORPORATING THE BROWN ACT BY REFERENCE, RATHER THAN HAVING A WHOLE BUNCH OF THE BROWN ACT IN THERE. THINGS LIKE THAT. SO I THINK I NEED TO DIG THAT OUT [LAUGHTER] AND SHARE IT AGAIN.
[00:30:01]
DO YOU FEEL SOME OF YOUR RECOMMENDATIONS, THOUGH, MADE IT INTO THE FINAL DRAFT RECOMMENDATION FOR THE BOARD OPERATING GUIDELINES? BECAUSE I FELT LIKE SOME OF MY RECOMMENDATIONS DID NOT MAKE IT INTO IT. I KNOW THAT THERE WAS A SUGGESTION FROM OUR BOARD OPERATING GUIDELINES, WHICH I'M VERY OPPOSED TO AND WAS VERY OPPOSED TO, AND THAT DIDN'T MAKE IT INTO THE DRAFT PROPOSAL.THE. IT NOTHING MADE IT INTO THE DRAFT PROPOSAL BECAUSE IT WAS PUT OVER UNTIL OUR TWO NEW BOARD MEMBERS CAME ON BOARD. RIGHT? AND THEN IT NEVER CAME BACK.
IT WAS JUST. IF YOU DON'T MIND, DIRECTOR COFFEY, IT DID COME BACK.
AND I THINK THAT AT THAT TIME THERE WERE A LOT OF ITEMS ON THE AGENDA.
OPERATING GUIDELINES IS DATED MARCH. SO AS OF MARCH, THERE WERE MINOR THINGS.
BUT I DO WANT TO REASSURE YOU THAT WE HAVE YOUR COMMENTS.
I WAS ACTUALLY IN THE MEETINGS, MAYBE NOT WITH YOU AND THE FORMER GM AND AMANDA, BUT WITH MANY OF THE BOARD MEMBERS WHO DID TAKE US UP ON OUR OFFER TO MEET. I WAS IN THOSE MEETINGS AND I RECALL YOUR EMAIL.
WE HAVE IT. OKAY. YEAH. SO WE'LL MAKE SURE THAT THE FACILITATOR HAS IT.
THERE IS NO PUBLIC COMMENT. OKAY. WE'LL BRING IT BACK FOR ANY FINAL COMMENTS.
IF NOT, THIS IS AN INFORMATIONAL ITEM. SO WE'RE NOT TAKING A VOTE.
I'M OKAY. I THINK COMMITTEE MEMBERS ARE OKAY.
WELL, AS CHRIS IS GETTING READY UP HERE, I THINK THIS IS REALLY AND HE'S GOING TO TALK ABOUT THIS, BUT AN INTRO TO SORT OF A WAY THAT WE WANT TO ENGAGE YOUR EXECUTIVE COMMITTEE IN THE LONG TERM.
THANK YOU. GOOD MORNING. [LAUGHTER]. GOOD MORNING.
JUST MAKING SURE WE WERE ALL AWAKE.
AND I AM HERE TO PRESENT WITH YOU ON AN UPDATE ON THE DIVISION AND KIND OF DAYLIGHT, A PROCESS THAT WE WANT TO ENGAGE WITH ALL OF YOU, TO HAVE REGULAR REPORTING AND TRANSPARENCY ON THE WORK THAT WE'RE DOING AND SHARE WITH YOU ALL.
SO JUST TO PROVIDE SOME BACKGROUND, YOU KNOW, THE DIVISION IS NEW.
IT WAS ESTABLISHED IN JANUARY AS PART OF THE REORGANIZATION THE DESIGN AND CONSTRUCTION GROUP, WHICH CAME FROM ASD AND THE MAINTENANCE AND SKILLED TRADES GROUP FROM OPERATIONS.
THESE TWO GROUPS ARE, THESE TWO WORKING TEAMS WERE PUT TOGETHER REALLY BECAUSE OF THE SIMILAR NATURE OF THE WORK THAT THEY DO AND THE INCREASED OPPORTUNITY TO HAVE THOSE TWO TEAMS WORK TOGETHER AND FOCUS ON PROJECT DELIVERY AS A WHOLE AS WELL.
THERE ARE 140 EMPLOYEES IN THE DIVISION AND YOU KNOW, I REALLY FEEL THAT IT'S REALLY ONE OF THE MOST DIVERSE TEAMS THAT WE HAVE IN THE NATURE OF WHAT WE DO. YOU'LL SEE AS WE GO THROUGH THIS, AND I SHOW YOU KIND OF EACH WORKING GROUP.
YOU KNOW, WE HAVE EVERYTHING FROM BUILDINGS AND GROUNDS, ADMINISTRATIVE FOLKS. AND IT'S REALLY INCREDIBLE WHEN YOU THINK ABOUT ALL THE DIFFERENT THINGS THAT WE DO.
SO THIS IS THE ORGANIZATIONAL STRUCTURE OF HOW THE GROUP IS BEEN PUT TOGETHER.
YOU CAN SEE THERE'S KIND OF THREE MAIN LEGS AT THE TOP.
THE ADMINISTRATION LEVEL, WHICH IS MYSELF AND OUR ADMINISTRATIVE ASSISTANT, CONNIE SWISHER.
BUT THEN YOU'LL SEE THAT THAT MAINTENANCE AND SKILLED TRADES IS BROKEN UP INTO THOSE FIVE AREAS.
AND I'M GOING TO GO THROUGH EACH GROUP AND TALK A LITTLE BIT ABOUT EACH ONE IS WORKING ON AND YEAH, IF YOU HAVE A QUESTION NOW, THAT'S FINE. OH YEAH.
WHILE YOU'RE STILL ON THERE, IF I MAY I HATE TO PUT YOU ON THE SPOT.
AN APPROXIMATION IS FINE. HOW MANY INDIVIDUALS DOES THIS REPRESENT?
[00:35:04]
HOW MANY INDIVIDUAL EMPLOYEES ARE IN THIS? IT'S 140 ALTOGETHER.140. SO I'M ACTUALLY GOING TO I'LL EVEN BREAK IT DOWN FURTHER IN EACH GROUP FOR YOU TO.
NO. I'M TRYING TO GET A SENSE OF THE SCOPE OF IT.
AND THAT ILLUSTRATES IT'S A IT'S A LOT. YEAH.
IT'S A BIG GROUP. YEAH. IT'S A BIG.
OKAY. SO ON ONE SIDE OF THAT LEG, WE HAVE WHAT WE CALL DECO DESIGN AND CONSTRUCTION.
AND THEN YOU HAVE THREE TEAMS THAT ARE FOCUSED ON PROJECT DESIGN AND PROJECT DELIVERY.
AND THEN WE ALSO HAVE A SUPPORT GROUP IN THERE, WHICH IS OUR SURVEY AND CONSTRUCTION INSPECTION TEAMS. YOU CAN SEE THAT THE PERSONNEL TYPE, AS I SAID EARLIER, IS, YOU KNOW, THESE DESIGN PROFESSIONALS, ENGINEERS, ARCHITECTS, LANDSCAPE ARCHITECTS, PROJECT MANAGERS, PROJECT COORDINATORS, BUT THEN WE ALSO HAVE THE SUPPORT TEAMS WITH THE SURVEYORS, THE INSPECTORS AND ANALYSTS AND ADMINS. THAT ENTIRE TEAM IS LOCATED HERE AT THE HEADQUARTERS IN PERALTA OAKS.
AND REALLY THAT THAT WHOLE GROUP IS FOCUSED ON THE CAPITAL PROJECTS.
AND THAT COULD BE, YOU KNOW, OF VARIOUS NATURES.
THERE'S RENOVATION AND REPLACEMENT PROJECTS. BUT IN ADDITION TO THAT LARGE, YOU KNOW, BODY OF CAPITAL WORK THAT YOU ARE ALL FAMILIAR WITH, AND WE SPENT A LOT OF TIME TALKING ABOUT. THEY ALSO PROVIDE DESIGN SUPPORT FOR MINOR THINGS ALONG THE WAY THAT HAPPEN IN THE PARKS ON SMALLER LEVELS THAT HAPPEN ON THE MAST TEAM. THAT MAY NOT BUBBLE ALL THE WAY UP, BUT THEY DO A WHOLE LOT OF WORK. SO THIS IS JUST A SMALL SAMPLE OF THE CURRENT WORK PLAN FOR EACH GROUP.
AND THE GOAL WITH THIS IS, I'M JUST GOING TO TELL YOU A LITTLE BIT ABOUT EACH GROUP.
AND YOU CAN SEE THE PROJECTS THAT THEY'RE WORKING ON.
AND OF COURSE, IF THERE'S SPECIFIC PROJECTS IN THE GROUP THAT YOU WANT TO KNOW ABOUT, WE CAN COME WITH THOSE AS WELL. BUT THE FIRST GROUP THERE IS THE DESIGN GROUP AND THAT'S LED BY CLAY SIMMONS. SOME OF THE PROJECTS THAT THEY'RE CURRENTLY WORKING ON.
LIKE I SAID, THE MCKAY AVENUE PROJECT WAS WENT TO BOARD APPROVAL, I THINK TWO MEETINGS AGO.
WE SAW A GREAT PICTURE OF THE DECK AT THE MLK SHORELINE CENTER YESTERDAY.
THAT ONE'S NEARING COMPLETION. AND THEN THE 3RD STREET OR THE 3RD SCHOOL STREET BRIDGES PROJECT IS IN DESIGN RIGHT NOW AND SHOULD BE IN CONSTRUCTION NEXT SUMMER. WE ALSO HAVE THE CAPITAL PROJECT GROUP THAT'S LED BY CARMEN ERASMUS.
THE TIDEWATER PROJECT WAS JUST GETTING STARTED. WE SAW THAT AT A BOARD SITE TOUR EARLIER THIS YEAR, AND WE'RE JUST ABOUT TO START ON THE CASTLE ROCK PICNIC AREA.
WE HAVE THE RESTORATION GROUP, WHICH IS CHRIS BARTON.
AND IT'S 5 UNITS AND 108 EMPLOYEES. IT'S REALLY, IT'S 6 UNITS IF YOU INCLUDE THE ADMINISTRATION, BUT YOU CAN SEE THAT ALL THE DIFFERENT WORK GROUPS THAT ARE THERE. AND WHAT MAST DOES IS PROVIDES MAINTENANCE AND CONSTRUCTION AND REPAIR TO ALL OF THE INFRASTRUCTURE, ALL THE ROADS, THE TRAILS, THE BUILDINGS.
LIKE I SAID, THERE'S 108 EMPLOYEES ACROSS THE GROUP AND YOU KNOW, THERE ARE A FEW FOLKS HERE AT PERALTA OAKS, BUT WE ALSO HAVE THREE COURTYARD SITES THROUGHOUT THE DISTRICT.
ONE IS AT SOUTH COUNTY AT LAKE CHABOT. WE HAVE ONE WE CALL NORTH COUNTY, WHICH IS AT TILDEN, AND THEN ALSO IN THE PACHECO FACILITY. SO OUR AND THESE TEAMS REALLY WORK ACROSS THE ENTIRE DISTRICT.
YOU CAN FIND THEM IN A DIFFERENT PARK EVERY SINGLE DAY.
[00:40:01]
THEIR WORK PLAN THIS YEAR INCLUDES A NUMBER OF ADA PROJECTS RESTROOM IMPROVEMENTS.AND YOU SAW YESTERDAY THE PICTURE OF THE PIER AT JORDAN POND AND GUERIN.
ACTUALLY, WE'RE GOING TO BE AT DON CASTRO ON FRIDAY FOR THE BOARD SITE TOUR.
AND THEY HAVE SOME WORK THAT THEY'VE BEEN DOING THERE FOR RESTROOMS AND SOME ADA WORK THERE. SO YOU'LL BE ABLE TO SEE THAT THERE AS WELL. PUBLIC WORKS TWO WHICH IS LED BY PATRICK DEMONS. THAT'S OUR ROAD AND TRAIL MAINTENANCE TEAM.
AND THEY ALSO PATRICK ALSO OVERSEES OUR WORKFORCE DEVELOPMENT GROUP.
AND AGAIN, YOU CAN A LOT OF THEIR WORK IS, IS THE TCP SEASON IS UNDERWAY.
SO WE HAVE LOTS OF CULVERTS AND BRIDGE REPLACEMENTS GOING ON.
THEY'VE BEEN SPENDING A LOT OF TIME IN WILDCAT THIS YEAR.
I THINK WE'VE SEEN PICTURES FROM THAT AT NUMEROUS BOARD EVENTS THIS YEAR.
IT'S WATER AND SEWER UTILITY MAINTENANCE GROUPS.
WHEN THE SSMP CAME FORWARD TO THE BOARD EARLIER THIS SUMMER, THAT WAS THROUGH MATT NORTON'S TEAM.
THEY DO THE CXT INSTALLATIONS. WE DO THE LARGE SCALE REPAVING PROJECTS.
WE HAD A MAJOR PROJECT TO REPLACE THE FILTERS AT THE DEL VALLE TREATMENT PLANT, BUT THEY ALSO MANAGE THE, THE MERR FUND, THE IRR FUND, THE FIVE, FIVE, THREE THAT WE TALKED A LITTLE BIT ABOUT YESTERDAY AND THAT WHOLE REPORT ON THE.
WE ALSO HAVE FACILITIES, WHICH IS LED BY JUANCHO FLORES.
SO SOME OF THE ITEMS THAT THEY'RE FOCUSING ON RIGHT NOW IS THEY'RE ORCHESTRATING THE, YOU KNOW, THE EVENTUAL MOVE FROM PUBLIC SAFETY OVER TO THE NEW BUILDING.
ALSO WORKING ON SOME BOTTLED WATER AUDIT WORK.
AND ALSO, WE JUST STARTED A PROCESS TO LOOK AT IT'S GOING TO BE A PILOT FOR ENERGY AUDITS, AND WE'RE GOING TO TAKE A LOOK AT TRUDEAU CENTER AND SEE WHAT'S POSSIBLE WORKING WITH PG AND E THROUGH A REBATE GRANT PROCESS THAT THEY HAVE.
SO THAT'S LITERALLY JUST STARTING AS OF TWO WEEKS AGO.
ALSO WITHIN FACILITIES, WE DO HAVE RESERVABLE FACILITIES.
AND I DID WANT TO HIGHLIGHT THAT THERE IS ONE MORE OF THE THESE ARE OUR FREE EVENTS THAT ARE OPEN, THESE PROMOTIONAL EVENTS AND THAT'LL BE OCTOBER 20TH AT THE BRAZIL ROOM.
ALSO, AND THEN THE KIND OF THE LAST WORKING GROUP THAT WE HAVE AMASSED IS OUR FLEET GROUP.
AGAIN, TALKED A LITTLE BIT YESTERDAY ABOUT IT WAS THE, THE PROCESSES THAT WE'RE WORKING ON THERE.
THERE'S REALLY GOING TO BE SOME WORK AROUND A MUCH LARGER FLEET POLICY ON REPLACEMENT, ON SCORING REPLACEMENTS ON CRITERIA. AND THEN YOU KNOW, FURTHER ALIGNMENT.
IT IS GOVERNED BY OUR GREEN PURCHASING POLICY, BUT THE GOAL IS TO HAVE A MORE ROBUST POLICY SPECIFIC FOR FLEET IN RELATION TO ENERGY USAGE AND REDUCING CARBON FOOTPRINT WHERE POSSIBLE WITH OUR FLEET.
SO YOU'LL SEE THAT STARTING NEXT MONTH AND GOING FORWARD, YOU WILL SEE AT LEAST ONE MEMBER OF THE FACILITIES AND INFRASTRUCTURE MANAGEMENT GROUP COMING FORWARD WITH PROJECT UPDATES AND YOU KNOW, ELEMENTS FROM THEIR WORK PLAN.
SO YOU'LL BE ABLE TO SEE THAT I BELIEVE THE REST OF THE YEAR WILL BE THE DECO GROUP.
ALSO, AS I DID SAY THE MUR REPORT, WHICH IS WHERE WE'LL TALK ABOUT PAVING AND SOME OF THE LARGER THE, THE INFRASTRUCTURE REPAIR FUND THAT'LL BE A FINANCE COMMITTEE IN NOVEMBER.
AND THEN WE HAVE OUR FLEET UPDATE, WHICH WE GIVE IN DECEMBER.
[00:45:03]
AND THAT WILL BE AT BOARD OPS. BUT I THINK IN THE FUTURE, ALL OF THOSE THINGS WILL PROBABLY BE COMING TO THIS GROUP AS WELL.SO AT THIS TIME, I'LL TAKE ANY QUESTIONS YOU HAVE.
SO IT'S ALWAYS HELPFUL TO KIND OF HAVE THAT CHECK IN A FEW MONTHS AFTER THE FORMATION OF THE GROUP.
COMMITTEE MEMBERS, WOULD YOU LIKE TO ASK ANY QUESTIONS ON THIS TOPIC? YOU ALREADY DID YESTERDAY. YES, I KNOW IT FEELS LIKE WE GOT A LOT OF ANSWERS YESTERDAY. I SUPPOSE I HAD A FEW QUESTIONS AND MAYBE THIS MIGHT ALSO HELP SPUR SOME OTHER QUESTIONS. IN TERMS OF THE MAST WORK PLAN ITEM WHEN YOU WERE TALKING ABOUT THE CXT INSTALLATIONS AND RESTROOM REPLACEMENTS I KNOW YOU KNOW, OUR COLLEAGUE DIRECTOR WAESPI WILL BE RETIRING AT THE END OF THIS YEAR.
AND ONE OF THE PROJECTS THAT HE TALKS REGULARLY ABOUT IS THE MISSION PEAK RESTROOMS. AND THIS ALSO DID COME UP AT THE FREMONT LIAISON MEETING A FEW MONTHS AGO.
AND WE ALSO HAVE A FREMONT CITY OF FREMONT LIAISON MEETING SCHEDULED FOR NEXT WEEK.
AND I'M JUST CURIOUS IF THERE IS AN UPDATE ON THIS, AND I'LL MAKE THIS A MULTI-PART QUESTION.
SO WE DO HAVE TO HAVE THAT COORDINATION AND PARTNERSHIP WITH CITY OF FREMONT.
BUT I'M JUST CURIOUS LIKE HOW OUR SCORING AND CRITERIA WORK IN TERMS OF MAKING THIS A PROJECT.
FOLLOWING THAT MEETING I ACTUALLY MET WITH SOME MAST STAFF MEMBERS AND THE CITY OF FREMONT TO DISCUSS THAT AND KIND OF DISCUSS SOME BROADER IDEAS AND THE THINGS THAT THEY WOULD NEED. SO WE'RE ACTUALLY, WE ALSO NEED TO DISCUSS THAT WITH UNION SANITARY DISTRICT AS WELL.
SO WE ARE ENGAGING WITH THEM AND WE ARE IN A PROCESS TO EVENTUALLY COME FORWARD WITH AN EXHIBIT AND UNDERSTANDING OF COST OPTIONS TO MOVE FORWARD WITH THAT.
SO YEAH, OR AT LEAST ESTABLISHING THE PROJECT SHOWING THAT IT'S ON OUR LIST.
YOU KNOW, WE MAY NOT HAVE ALL THE PARAMETERS IN PLACE OR ALL THE PARTNERSHIP AGREEMENTS, BUT I THINK THAT WOULD BE SUCH A GREAT WAY, YOU KNOW, AS DIRECTOR WAESPI TRYING TO SAY, HEY, AT LEAST THIS PROJECT IS ESTABLISHED AND WE'RE STILL WORKING ON ALL THE DIFFERENT COMPONENTS, AND IT'S SOMETHING THAT WE'LL REALLY WORK HARD TO MAKE HAPPEN.
YEAH. I MEAN, I THINK IT'S SOMETHING THAT WE'RE ALREADY WORKING ON. I THINK THE LIKE WE, ONE THING THAT CHRIS IS WORKING ON TOO IS JUST HOW WE'RE DOING PROJECT PRIORITIZATION AND LIKE, WHAT ARE THE DIFFERENT LISTS AND HOW DO THINGS GET ON THERE? AND TRYING TO CREATE SOME LIKE FORMAL PROCESS AROUND THAT WITH YOUR BOARD.
YEAH. AND TO ACTUALLY DOVETAIL WITH THAT, I SHOWED YOU ALL OF LIKE WHAT THE DIFFERENT WORK GROUPS ARE WORKING ON FOR, YOU KNOW, ME ON THE ADMINISTRATIVE LEVEL OF THAT GROUP.
MY WORK PLAN IS THAT'S THE, PROBABLY THE BIGGEST PIECE OF MY WORK PLAN IS REALLY KIND OF DIVING IN AND UNDERSTANDING HOW PROJECTS HAVE BEEN PRIORITIZED. YOU KNOW, I WAS PART OF THE MAY STUDY SESSIONS AND REALLY TAKING THAT INFORMATION AND SEEING WHERE HISTORICALLY THAT INFORMATION HAS INFORMED PROJECTS AND HOW PROJECTS HAVE MOVED THROUGH OUR PROCESSES.
BECAUSE AS YOU KNOW, SOME OF THESE THINGS TAKE MANY YEARS TO DO, BUT IT IS TO COLLABORATE WITH YOU ALL AND, YOU KNOW, INCORPORATE SOME OF THOSE THINGS THAT WE TALKED ABOUT AND GET TO A REALLY A TRANSPARENT AND GOVERNABLE PROCESS ON PROJECTS.
I HOPE THAT ANSWERS THAT QUESTION AS WELL. IT DOES.
AND I THINK I THINK THE BIG PICTURE IN TERMS OF THE WORK THAT YOU'RE DOING, IS THAT WE WOULD BASICALLY HAVE OUR TO DO LIST AND THAT WE WE WOULD ALL KNOW WHERE THAT IS. AND I THINK WE HAVE THIS NOW BECAUSE WE DO HAVE THE CAPITAL PROJECTS TRACKER AVAILABLE TO THE PUBLIC ON OUR WEBSITE, WHICH IS A HUGE FEATURE, A SIGNIFICANT FEATURE, I SHOULD SAY, AND REALLY IMPORTANT IN TERMS OF COMMUNICATION.
AND SO I THINK THAT THAT WAS A GREAT ITEM THAT WE WERE ABLE TO IMPLEMENT AND HAVE AVAILABLE NOT JUST FOR THE BOARD OF DIRECTORS, BUT FOR THE MEMBERS OF THE PUBLIC WHO LIKE TO FOLLOW OUR CAPITAL PROJECTS SPECIFICALLY.
[00:50:05]
BUT AS WE ALL KNOW, I THINK WAS IT WITH THE DISTRICT PLAN, AS WE'VE DONE OUTREACH WITH THE DISTRICT PLAN PROCESS, WE'LL HEAR A LOT OF SPECIFICS ABOUT INDIVIDUAL PARKS.AND SO WHILE WE HAVE OUR CAPITAL PROJECTS TRACKER, THERE MAY BE, YOU KNOW, AS WE'RE MOVING FORWARD WITH THE DISTRICT PLAN, WE ARE GETTING SOME FEEDBACK ABOUT SOME DIFFERENT PARK FEATURE SPECIFICS THAT WE MAY WANT TO HAVE SOME, YOU KNOW, OVERALL LIST. BUT THEN ALSO, AS YOU KNOW, YOU'RE CREATING THIS PRIORITIZATION, YOU KNOW, HOW WE'RE PRIORITIZING SOME OF THESE PROJECTS.
I MEAN, I'LL JUST SAY, I THINK IT'S A REALLY GOOD POINT. THERE'S AN OPPORTUNITY AT THE DISTRICT OVERALL TO INVEST IN SORT OF SITE INFRASTRUCTURE LIKE TRASH CANS, DRINKING FOUNTAINS, PICNIC TABLES, SIGNAGE, AND JUST IMPROVE THAT BECAUSE THAT'S A HUGE PART OF VISITOR EXPERIENCE. WE ALREADY KNOW THAT'S THE CASE WITH RESTROOMS. THAT'S WHY WE HAVE THAT YOU KNOW, PROGRAM TO, YOU KNOW, IMPROVE RESTROOMS EACH YEAR.
WE KNOW THAT ABOUT PAVING. THAT'S WHY WE HAVE A PAVING PROGRAM.
SO IT'S, I THINK IT'S A GOOD POINT. AND IT'S ONE OF THE THINGS THAT I KNOW THAT CHRIS IS BRINGING TO THIS ROLE IS REALLY LIKE, HOW DO WE INCORPORATE STRATEGY INTO OUR APPROACH TO THOSE THINGS? BECAUSE THE DISTRICT IS BIG AND IT CAN FEEL OVERWHELMING.
AND I'LL ALSO WANT TO POINT OUT, BECAUSE SHE'S SITTING OVER HERE, BUT THIS IS A CONVERSATION I'VE HAD WITH ALLISON TOO, IS HOW DOES HER TEAM PLAY A ROLE IN SHARING THAT INFORMATION, THAT WORK THAT WE DO? AND AGAIN, WHEN I'M REALLY EXCITED FOR YOU ALL TO SEE IS AS MAST GROUPS AND DECO GROUPS COME FORWARD, YOU CAN SEE ALL OF THE DIFFERENT KIND OF WORK. AND THEN WE CAN COLLABORATE ON HOW WE WANT TO SHARE THAT WORK BECAUSE WE DO.
THERE ARE GREAT THINGS HAPPENING IN THE PARKS EVERY SINGLE DAY. YOU KNOW, THERE, AS YOU SAID, YOU KNOW, THERE ARE RESTROOM IMPROVEMENTS, THERE'S WATER FOUNTAIN IMPROVEMENTS, THERE'S TRAIL IMPROVEMENTS, THERE'S PARKING IMPROVEMENTS. AND THOSE MAY NOT BE THE BIG HEADLINE THINGS, UNDERSTANDABLY, BUT WE STILL WANT TO SHARE THOSE AND HAVE TRANSPARENCY ON OUR WORK PLAN AND HOW IT IS ESTABLISHED.
AND SHARE THAT OUT. YEAH. AND THEN SO THIS IS REALLY BIG PICTURE.
SO I THINK HAVING THAT ORGANIZED AND THEN ALSO SOME MECHANISM FOR THE PUBLIC TO BE ABLE TO PROVIDE FEEDBACK THAT, HEY, YOU KNOW, THIS, THIS, THIS RESTROOM FACILITY ON THE OHLONE WILDERNESS TRAIL ISN'T BEING CLEANED ENOUGH.
LIKE, HOW WOULD A MEMBER OF THE PUBLIC BE ABLE TO SHARE THAT FEEDBACK WITH US? AND THAT IS SOMETHING THAT CAME UP THIS SPRING. AND I THINK IT DID GET SHARED WITH STAFF.
BUT, YOU KNOW, THERE'S NO WAY FOR ME TO EVEN TRACK THAT INFORMATION.
YEAH, THAT'S A GOOD QUESTION. SO AND THAT'S LIKE THOSE THAT'S LIKE OPERATIONS FEEDBACK, RIGHT? THAT'S WHAT OUR OPERATIONS TEAM DOES. AND ONE OF THE THINGS THAT ALLISON'S TEAM IS WORKING ON IS AN UPDATE OF OUR WEBSITE.
AND ONE OF THE THINGS THAT WE'VE IDENTIFIED AS A NEED IS RIGHT NOW ON OUR WEBSITE, THERE'S A CONTACT US FORM THAT GOES TO PUBLIC AFFAIRS OR EXTERNAL AFFAIRS. THERE'S ALSO A REPORTING FORM ABOUT TO REPORT AN INCIDENT THAT IT LOOKS VERY PUBLIC SAFETY FOCUSED.
AND SO WE REALLY WANT TO HAVE A PLACE THAT'S EASY FOR VISITORS TO OUR WEBSITE TO BE ABLE TO REPORT A MESSY RESTROOM OR TRASH OR ANY KIND OF INCIDENT.
SO THAT AN EASY FEATURE LIKE THAT AND HAVING THOSE, THAT TYPE OF TOOL IS SUPER HELPFUL FOR OPERATIONS BECAUSE UNLIKE AN EMAIL WHERE LIKE, I GET IT AND THEN I SEND IT TO LISA AND THEN SHE SENDS IT TO HER TEAM, WHICH IS GREAT, BUT EVEN MORE EFFICIENT IS THAT IF PEOPLE SAY THERE'S TRASH AT THIS TRAIL AND THEY IDENTIFY WHICH PARK IT IS AND WHICH TRAIL, IT'LL GO TO THE RANGERS AT THAT TRAIL IN THAT MOMENT, AND THEY COULD TAKE CARE OF IT IN HOURS RATHER THAN DAYS.
SO YEAH, AND YOU'RE RIGHT, IT IS OPERATION, I GUESS.
WHEN DOES SOMETHING BECOME OPERATIONS AND THEN WHEN DOES IT GO TO, YOU KNOW, CHRIS'S TEAM.
SO WHAT IF WE NEED TO ADD AN EXTRA RESTROOM OR, YOU KNOW, WE'RE CONSTANTLY OUT OF WATER ON THE OHLONE WILDERNESS TRAIL? LIKE WHEN DOES THAT BECOME FACILITIES AND INFRASTRUCTURE? AND YOU DON'T HAVE TO HAVE AN ANSWER TODAY. BUT I MEAN, THAT IS PART OF WHAT I THINK WE'RE TRYING TO FIGURE OUT IN TERMS OF THE BIGGER STRATEGY IS HOW DO WE TAKE SOME OF THIS FEEDBACK AND THEN REALIZE THAT, OH, MAYBE WE MIGHT NEED TO INSTALL ANOTHER, YOU KNOW, POTABLE WATER FEATURE OR ACCESS ON THE OHLONE WILDERNESS TRAIL OR ANOTHER RESTROOM.
[00:55:02]
RIGHT. WELL, I CAN SHARE WITH YOU, I MEAN, ANYTHING THAT'S LIKE DAY TO DAY MAINTENANCE IS OPERATIONS.SO LIKE, YOU KNOW, PICKING UP TRASH, CLEANING RESTROOMS, ALL THOSE KINDS OF THINGS.
THAT'S ALL OPERATIONS, FIXING IRRIGATION LEAKS WHEN IT'S LIKE, WE NEED TO ADD ANOTHER RESTROOM OR WE NEED TO REPLACE A RESTROOM, THAT'S WHEN IT BECOMES MAST. OR EVEN IF IT'S LIKE YOU NEED TO FIX THE ROOF, YOU KNOW, WITH IRRIGATION, IT'S LIKE A MINOR LEAK THAT'S OPERATIONS. YOU NEED TO REPLACE A SYSTEM OR SOMETHING MORE MAJOR.
THAT'S MAST. SO THERE'S LIKE THE YEAH, YEAH, IT DOES KIND OF GET INTO THOSE NUANCES.
BUT ALSO, I THINK MAX SAID SOMETHING REALLY EARLIER THAT I'M EXCITED TO BE A PART OF THE TEAM IS YOU KNOW, THE OTHER MEMBERS OF THE EXECUTIVE TEAM, WE'RE COLLABORATING REGULARLY AND HAVING THESE DISCUSSIONS.
GREAT. AND DID WE HAVE PUBLIC COMMENT FOR THIS ITEM? THERE IS NO PUBLIC COMMENT. OKAY, SO WE'LL OPEN AND CLOSE PUBLIC COMMENT IF WE HADN'T ALREADY DONE THAT.
AND THEN WE'LL BRING IT BACK FOR ANY FINAL COMMENTS.
BUT OTHERWISE THIS IS AN INFORMATIONAL ITEM SO WE DON'T HAVE A VOTE TO MAKE.
A QUESTION OCCURRED TO ME FOR QUITE A BIT OF TIME, THERE WAS A PROJECT THAT WAS LISTED AS AN ACTIVE PROJECT THAT WAS GOING TO BE UPGRADES TO THE ECHOLS PIER AREA IN CROCKETT.
IT INCLUDED UPGRADES TO THE PICNIC AREA AND THE RESTROOM THERE AND A KAYAK LAUNCH.
AND SO THAT HAS OF LATE DROPPED OFF THESE VARIOUS LISTS.
FOR SURE. THANK YOU. YEAH, JUST JUST A COMMENT.
I REALLY APPRECIATE YOU BEING BASICALLY BEING ON THE JOB, SO TO SPEAK.
NOW, YOU KNOW, AND I, I LIKE THE WAY YOU'RE CONDUCTING YOUR DIVISION AND, AND, YOU KNOW, WE, I THINK WE, WE, WE REALLY FEEL INCLUDED NOW, YOU KNOW, AND, AND YOU KNOW, THERE'S A, A VERY GOOD COLLEGIALITY GOING ON THAT I REALLY APPRECIATE. BUT I JUST WANT TO RECOGNIZE EVERY WEEK WHEN I READ NEWS ITEMS, THE, THE SCREWS ARE COMING DOWN MORE AND MORE ON A BIG OLD EL NINO THING COMING, LIKE MAYBE EVEN AS EARLY AS NOVEMBER.
RIGHT. YOU KNOW, SO I JUST WANT TO RECOGNIZE THAT I ACTUALLY DON'T FEEL TOO BAD ABOUT THAT BECAUSE I THINK YOU'RE PROBABLY GETTING READY FOR IT RIGHT NOW, YOU KNOW, AND DOING CERTAIN THINGS OUT THERE, YOU KNOW, WE'RE, WHERE YOU KNOW, THAT HEAVY RAINFALL IN A SHORT PERIOD OF TIME IS GOING TO HAVE AN EFFECT. SO I JUST, I JUST WANT TO KNOW THAT, YOU KNOW, WE APPRECIATE YOU BEING ON THERE.
AND YOU KNOW, THE FACT THAT A CERTAIN AMOUNT OF PLANNING CAN BE DONE, BUT WHEN IT HAPPENS, THEY'LL BE RESPONSES. YEAH. IT'LL BE ALL HANDS ON DECK WHEN IT'S, WHEN IT IT DOES HAPPEN.
BUT YOU KNOW, AS MAX SAID, TOO, LIKE THAT'S A, AGAIN, ONE OF THOSE COORDINATION THINGS WITH, YOU KNOW, PARK OPERATIONS. THEY'RE DOING A LOT OF THAT, THOSE ELEMENTS, YOU KNOW, BOOTS ON THE GROUND TO START WITH THAT.
BUT WE ARE DOING LIKE DOING A SITE VISIT TO GO CHECK OUT A FEW PLACES THAT WE THINK MIGHT BE, YOU KNOW, HIGHLY SUSCEPTIBLE AND THINGS THAT WE CAN DO IN THE MEANTIME. YEAH, YEAH.
THAT'S GOOD. IT'S GOOD TO KNOW. THANKS. YEP. OKAY.
GREAT. WELL, THANK YOU SO MUCH FOR THE UPDATE. THIS WAS VERY HELPFUL.
[Proposed Future Agenda Items]
SO NOW WE'LL MOVE ON TO AGENDA ITEM SIX, PROPOSED FUTURE AGENDA ITEMS FOR THE EXECUTIVE COMMITTEE.I HAVE ONE, SO I'LL GO AHEAD. IN JULY, I HAD THE OPPORTUNITY TO ATTEND AN ALTAMONT LANDFILL OPEN SPACE COMMITTEE MEETING AND THE ALTAMONT LANDFILL OPEN SPACE COMMITTEE. IT'S MANAGED AND HOUSED WITHIN ALAMEDA COUNTY ORGANIZATION.
AND ONE OF THE ITEMS THAT WAS ON THE AGENDA THAT DAY THE LOCAL TOURISM AGENCY VISIT TRI-VALLEY, WHICH COVERS DANVILLE, PLEASANTON, DUBLIN, LIVERMORE, PREVIOUSLY SAN RAMON, BUT NOT CURRENTLY SAN RAMON.
THEY GAVE A PRESENTATION ON TRAILS AND CONNECTING TRAILS.
AND THERE'S A LOT OF INTEREST WITHIN ALAMEDA COUNTY, SPECIFICALLY IN AN EAST WEST TRAIL.
AND THERE'S A LOT OF INTEREST IN THINKING ABOUT THE AGRICULTURAL ECONOMY IN GENERAL AND MAKING THAT,
[01:00:07]
YOU KNOW, A TOURISM AND ECONOMIC DRIVER DESTINATION.I THINK IT'D BE INTERESTING TO HEAR THAT PRESENTATION.
AND THEN I ALSO, YOU KNOW, MIGHT ALSO BE INTERESTING AND MAYBE IT DOESN'T HAPPEN IN THE SAME MEETING, BUT I KNOW I'VE HAD SOME CONVERSATIONS WITH HAYWARD AREA RECREATION AND PARKS DISTRICT. THEY ARE ALSO INTERESTED IN SOME OF THESE EAST WEST TRAILS.
AND THEY SAW THAT BECAUSE OF MY EXPERIENCE AT THE OFFICIAL NAME IS ALAMEDA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT, ZONE SEVEN, WHERE ZONE SEVEN MANAGES THE FLOOD CONTROL CHANNELS ON, YOU KNOW, IN THE IN THE TRI-VALLEY AREA.
HAYWARD AREA RECREATION DISTRICT IS INTERESTED IN OPENING UP SOME OF THOSE TRAILS.
SO I THINK IT COULD BE INTERESTING FOR THIS COMMITTEE TO, TO JUST THINK BIG PICTURE, JUST RECEIVE A PRESENTATION ON SOME OF THE EFFORTS THAT ARE HAPPENING HERE IN THE EAST BAY IN REGARDS TO SOME OF THESE LONGER DISTANCE TRAILS.
I SEE SOME SUPPORT, SO WE'LL WORK TOGETHER THEN AND GET THAT ON A FUTURE EXECUTIVE COMMITTEE AGENDA.
THANK YOU. ARE THERE ANY OTHER FUTURE AGENDA ITEMS? DO WE HAVE ANY ANNOUNCEMENTS? THE NEXT AGENDA ITEM NO ANNOUNCEMENTS.
WE DO HAVE OUR BOARD SITE TOUR FRIDAY. I MENTIONED IT YESTERDAY. OTHERWISE WE ARE NOW ADJOURNED. THANK YOU.
* This transcript was compiled from uncorrected Closed Captioning.