[Roll Call] [00:00:03] THANK YOU. WELL, GOOD MORNING AND WELCOME TO THE BOARD FINANCE COMMITTEE MEETING OF THE EAST BAY REGIONAL PARK DISTRICT. WE'RE WORKING TODAY, ON MARCH 11TH. I'M CALLING THE MEETING TO ORDER AT 10.32. WELCOME, EVERYONE. MADAM CLERK, WOULD YOU CALL THE ROLL, PLEASE? DIRECTOR ECHOLS. PRESENT. DIRECTOR MERCURIO. HERE. DIRECTOR WASBY. HERE. OKAY, OUR FIRST ITEM OF BUSINESS IS THE APPROVAL OF MINUTES, WHICH WE HAVE NONE, SO WE'LL MOVE FORWARD TO PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA. THIS IS A TIME WHEN MEMBERS OF THE PUBLIC MAY ADDRESS THE COMMITTEE AND MATTERS THAT ARE NOT LISTED ON TODAY'S AGENDA. DEBORAH, COULD YOU PLEASE READ THE PREAMBLE TO HOW TO SPEAK TO US TODAY? HAPPY TO. MEMBERS OF THE PUBLIC MAY PROVIDE PUBLIC COMMENT EITHER IN PERSON OR VIA ZOOM. THOSE ATTENDING IN PERSON SHALL SUBMIT A SPEAKER CARD TO THE CLERK'S STAFF OR OTHERWISE INDICATE THEIR DESIRE TO SPEAK ON A NON-AGENDA ITEM. THOSE ATTENDING VIA ZOOM MAY USE THE RAISE HAND FEATURE. SPEAKERS WILL BE CALLED WHEN IT IS THEIR TURN TO SPEAK. EACH SPEAKER WILL BE PROVIDED UP TO THREE MINUTES TO ADDRESS THE BOARD. A COUNTDOWN TIMER WILL BE DISPLAYED FOR THE SPEAKER'S CONVENIENCE. AT THIS TIME, WE HAVE NO SPEAKER CARDS OR ANYONE ONLINE. WITH HAND RAISED. ALL RIGHT, THANK YOU. IF WE HAVE NO PUBLIC COMMENTS, [Action Items] THEN WE'LL MOVE STRAIGHT TO THE ACTION ITEMS. AND TODAY WE HAVE TWO ACTION ITEMS. THE FIRST IS A RECOMMENDATION TO THE BOARD OF DIRECTORS TO APPROVE THE DISPOSAL OF CAPITAL ASSETS FOR 2025. WELCOME, KIMBERLY. NICE TO SEE YOU. HELLO. OH, ALL RIGHT. GOOD MORNING. I'M KIM BELAND, THE ACCOUNTING MANAGER, AND I'M PRESENTING TODAY THE 2025 CAPITAL ASSET DISPOSAL LIST. ON PAGE FIVE OF YOUR PACKET IS A DETAILED LIST OF THE DISPOSED ASSETS ORGANIZED BY DISPOSAL METHOD, AS WELL AS THEIR ASSOCIATED BOOK VALUE. EACH YEAR, THE PARK DISTRICT CONDUCTS A PHYSICAL INVENTORY OF THE CAPITAL ASSETS. THE RESULTS ARE RETURNED TO THE FINANCE DEPARTMENT, AND ANY CHANGES ARE MADE IN THE DISTRICT'S ASSET RECORDS. SO THE RESULTS OF THIS YEAR IS THERE WERE 22 ASSETS SOLD AT AUCTION, WITH A TOTAL PROCEEDS OF APPROXIMATELY $160,000. $5,000 AND 14 ASSETS WERE DISPOSED OF OR RECYCLED. HOWEVER, ADJUSTMENTS TO FINANCIAL RECORDS REGARDING ASSETS OVER $25,000 REQUIRE BOARD APPROVAL. AND THIS YEAR I HAVE THREE ITEMS THAT MEET THIS THRESHOLD. THE FIRST ITEM IS A 2023 FORD MUSTANG MACH-E FOUR-DOOR HATCHBACK. THE VEHICLE WAS INVOLVED IN A MAJOR TRAFFIC ACCIDENT ON THE BAY BRIDGE IN 2024 AND SUSTAINED SIGNIFICANT DAMAGE AND WAS NOT REPAIRABLE. THE VEHICLE WAS SOLD, AS IS, THROUGH A DEALER-RESTRICTED AUCTION, GENERATING APPROXIMATELY $7,000 IN PROCEEDS. WE DID FILE AN INSURANCE CLAIM AND THE PROCEEDS FROM THAT WAS A LITTLE OVER $23,000. THE SECOND ITEM IS A SECURITY RESIDENCE LOCATED AT VASCO CAVES REGIONAL PRESERVE. THE RESIDENCE WAS CONSTRUCTED IN 2002 AND WAS LATER DETERMINED TO BE RODENT INFESTED AND UNINHABITABLE. THE RESIDENCE WAS DEMOLISHED. MY THIRD ITEM IS A 2016 FOREST RIVER. ENCLOSED TRAILER. IT HAS BEEN MODIFIED FOR USE AS A MOBILE KITCHEN. THE TRAILER WAS ACQUIRED FROM A FORMER CONCESSIONAIRE IN 2021 AND EVALUATED FOR POTENTIAL USE AT LITTLE HILLS REGIONAL RECREATION AREA AND LATER TO DELVAL REGIONAL PARK. AFTER FURTHER REVIEW, THE UNIT DID NOT MEET CURRENT REGULATORY REQUIREMENTS. AND BRINGING IT INTO COMPLIANCE WOULD HAVE REQUIRED ADDITIONAL [00:05:02] UPGRADES. THE TRAILER WAS SOLD AT AUCTION, GENERATING ABOUT $16,500 IN PROCEEDS. I HAVE A FEW INTERIOR SHOTS. WE HAVE THE SINK AND KITCHEN, THE REFRIGERATOR, AND THE STOVE AND OVEN. THIS CONCLUDES MY, THIS CONCLUDES THE 2025 CAPITAL ASSETS DISPOSAL LIST. THIS IS AN ACTION ITEM, AND I'D BE HAPPY TO ANSWER ANY QUESTIONS YOU MIGHT HAVE. ANY QUESTIONS OR COMMENTS FROM BOARD MEMBERS? NO, OH, KIM, AS YOU KNOW, I FIND THIS FASCINATING. THIS IS ALWAYS A LOT OF FUN FOR ME TO WATCH. SMASHED CARS AND THE REASONS WHY I'M GOING TO ASK. BUT SO, AND THEN JUST A QUESTION THAT IS ALWAYS INTERESTING TO ME, AND I DON'T KNOW THAT YOU HAVE THE ANSWER FOR IT, BUT AN OPEN QUESTION WOULD BE, WE'VE DESTROYED OR DEMOLISHED A PARK RESIDENCE. IS IT GOING TO BE REPLACED? IT HAS BEEN REPLACED. OH. IT HAS, YES. OH, I'M SORRY. OKAY, GREAT. AND I LOVE THE FACT THAT WE'RE MAKING AN EFFORT TO RECYCLE SOME ITEMS THAT CAN BE RECYCLED. AND I ALSO THINK THAT ONE OF THE GREATEST THINGS WE'VE DONE AROUND HERE WAS TO DONATE VEHICLES. AND I KNOW THAT CHIEF TILEY WAS REALLY DOWN INTO THAT, GETTING AN OLD FIRE TRUCK, WHICH WE CONSIDER OLD AND DILAPIDATED. THAT'S, YOU KNOW, FIVE YEARS OLD. ANOTHER VOLUNTEER FIRE DEPARTMENT UP IN SIERRA FOOTHILLS LOVES IT, AND WE'VE DONE THAT AT LEAST TWICE. CORRECT. WAS THERE ANYTHING THAT WAS DONATED THIS TIME, OR DO THE PEOPLE LOOK? I MEAN, I'M WONDERING. I CAN'T TELL. WE DON'T HAVE ANY DONATIONS. ACTUALLY, OUR LIST WAS KIND OF SMALL THIS YEAR COMPARED TO PREVIOUS YEARS. SO, YEAH, NOT MUCH CHANGES IN 25. OKAY. I'M WONDERING. AND SOME OF THESE PICKUP TRUCKS THAT WE'VE GOT, ARE THEY? IN FACT, THERE'S A FORD F-150 OR SOMETHING, WHICH COULD BE A FIRE TRUCK CHASSIS. I'M WONDERING IF, AND YOU PROBABLY DON'T KNOW THE ANSWER TO THAT, BUT DO WE LOOK INTO THAT? IS THAT A CONCERN? DO WE STILL HAVE THAT DESIRE? I THINK SO. OUR INTENTION IS DEFINITELY. OH, SORRY. GREAT. THANK YOU. YOU'RE WELCOME. IS THAT IT? ANY MEMBERS OF THE PUBLIC HAVE ANY COMMENTS? NO PUBLIC COMMENT. GREAT. SO WE DO HAVE THE OPPORTUNITY TO ACCEPT THIS REPORT AND BRING IT TO THE FULL BOARD FOR APPROVAL. WOULD ANYONE LIKE TO MAKE A MOTION LIKE THAT? SO MOVED. WE HAVE A MOTION. AND A SECOND. AND A SECOND. ANY FURTHER DISCUSSION? HEARING NONE, ALL IN FAVOR, SIGNIFY BY SAYING AYE. AYE. GREAT. MOTION PASSES 3-0. THANK YOU VERY MUCH, KIM. THANK YOU. WE'LL MOVE NOW TO THE RECOMMENDATION OF THE BOARD OF DIRECTORS TO APPROVE THE REGIONAL PARKS FOUNDATION 2025 ANNUAL REPORT. CAN YOU ADVANCE YOUR SLIDES WITH THE ARROW KEYS? YEAH, WHENEVER YOU'RE READY. THANK YOU. ALL RIGHT, GOOD MORNING. MY NAME IS KATIE HORNBECK, GRANTS MANAGER IN THE FINANCE AND MANAGEMENT SERVICES DIVISION. I'LL BE INTRODUCING THIS ITEM. BUT BEFORE I DO, I DID WANT TO JUST TAKE A CHANCE TO ACKNOWLEDGE THAT. THIS IS DEB'S LAST FINANCE COMMITTEE MEETING. AND JUST WANTED TO SAY THANK YOU ON THE RECORD FOR ALL OF YOUR SUNG AND UNSUNG ACCOMPLISHMENTS. HERE AT THE PARK DISTRICT. SO I'LL STOP EMBARRASSING YOU AND MOVE ON TO THE PRESENTATION. SO I'M GOING TO ACTUALLY INTRODUCE AND TURN THIS OVER TO THE REGIONAL PARKS FOUNDATION EXECUTIVE DIRECTOR TO TEE UP THIS ITEM. WE COME TO YOU ANNUALLY WITH THIS, FIRST TO THE FINANCE COMMITTEE, AND THEN THIS PRESENTATION WILL END WITH US REQUESTING FOR YOUR RECOMMENDATION TO MOVE THIS TO THE FULL BOARD. TO ACCEPT THE LIST OF DONATIONS. SO WITH THAT, I'LL TURN IT OVER TO LAUREN BERNSTEIN, EXECUTIVE DIRECTOR FOR THE REGIONAL PARKS FOUNDATION. HAPPY TO BE HERE. DEB SPALDING, THANK YOU FOR ALL OF YOUR HELP AND SUPPORT OF THE FOUNDATION AND INSTITUTIONAL KNOWLEDGE, AND WE'LL MISS YOU SO MUCH. AND HOPEFULLY, YOU'LL STAY IN TOUCH WITH THE FOUNDATION. AND BACK TO OUR SCHEDULED PROGRAM. WE LAST YEAR, THE FOUNDATION DELIVERED NEARLY [00:10:02] $2.3 MILLION IN TOTAL SUPPORT TO THE DISTRICT. SOME OF OUR LARGEST GRANTS WENT TOWARDS FUELS MANAGEMENT AND PARKS TRANSPORTATION. WE CONTINUE TO SUPPORT YOUTH PROGRAMS, SCHOOL FIELD TRIPS, CAMPER SHIPS, COMMUNITY EVENTS, TRAILS, AND HABITAT RESTORATION, WHICH YOU'LL SEE DETAILED IN THIS PRESENTATION. WE'RE SO PROUD TO PARTNER WITH YOU. WE LOOK FORWARD TO THE YEAR AHEAD. THIS YEAR, IN 2026, WE PLAN TO PROVIDE OVER $3 MILLION IN SUPPORT, WHICH IS A RECORD HIGH IN RECENT HISTORY. SO WE ARE CONTINUING THE TRAJECTORY TO INCREASE OUR SUPPORT TO THE DISTRICT MORE AND MORE EACH YEAR. SO THANK YOU FOR YOUR PARTNERSHIP, AND I'LL TURN IT OVER TO ANNA HUANG, THE FOUNDATION FINANCE MANAGER, TO WALK US THROUGH THE FINANCIAL CONTRIBUTIONS FOR 2025. GOOD MORNING, I'M ANNA HUANG, FOUNDATION FINANCE MANAGER. I'M HERE TO PRESENT A TOTAL SUPPORT AND CONTRIBUTION MADE TO EAST BAY REGIONAL PARK DISTRICT IN 2025. SO ON YOUR PACKET, YOU'RE GOING TO SEE THERE ARE THREE TYPES OF METHODS, MONEY FLOWING THROUGH TO THE DISTRICT FROM THE FOUNDATION. THE FIRST ONE IS THROUGH ANNUAL GRANT APPLICATION PROCESS, WHERE THE DISTRICT SUBMITS FORMAL GRANT APPLICATIONS. FOUNDATIONS WILL REVIEW THE APPLICATION AND APPROVE THE PROGRAMMATIC DISBURSEMENTS. THE MONEY WILL BE SENT OVER TO THE DISTRICT AT THE COMPLETION OF THE PROJECT AT THE END OF THE YEAR. THE SECOND TYPE OF MONEY REQUEST COMING FROM THE FOUNDATION IS THROUGH AD HOC GRANT REQUESTS THROUGHOUT THE YEAR AS NEEDS ARISE. THAT'S WHEN THE DISTRICT SENT OVER A REQUEST, A ONE-TIME REQUEST. THE FOUNDATION STAFF AND MANAGEMENT REVIEWED THE REQUEST AND APPROVED THE REQUEST, AND SENT OVER THE REQUEST WITHIN ONE OR TWO WEEKS. LASTLY, THERE'S OTHER SUPPORT THAT WE PAID TO PARTNERS, DISTRICT PARTNERS. TO OUTSIDE VENDORS. SO THAT IS THE LAST SUPPORT. SO ON YOUR PACKET, YOU'RE GOING TO SEE ON PAGE TWO TO THREE, YOU'RE GOING TO SEE. THE ANNUAL GRANTS AND AD HOC PAYMENTS IN THE AMOUNT OF $1,883,311. AND ALSO FOR ANY THANK YOU. PAYMENT OVER $50,000 REQUIRES BOARD RESOLUTION. SO, ON PAGE 3 OF YOUR REPORT, YOU'RE GOING TO SEE A BOARD RESOLUTION FOR A FIELDED SHREWS TRAIL PROJECT IN THE AMOUNT OF $80,000. AND ON THE LAST PAGE OF THE REPORT, YOU'RE GOING TO SEE THE INDIRECT SUPPORT TO PARTNERS. IN THE AMOUNT OF $327,669, THESE ARE PAYMENTS MADE OUT TO VENDORS AND PARTNERS, INCLUDING CAMPUS SCHOLARSHIP AT CAMEL ROYAL, THE WOLF SCHOOL. SO, ALTOGETHER, IN 2025, FOUNDATION CONTRIBUTED $2,290,981 TO THE DISTRICT. AND I CAN PROUDLY... I WOULD SAY THAT SINCE 2019, THE TOTAL CONTRIBUTED TO THE DISTRICT IS $16,381,610. OKAY, THAT CONCLUDES MY PRESENTATION. ANY QUESTIONS? THANK YOU. ANY QUESTIONS, COMMENTS? SURE, I HAVE A COUPLE QUESTIONS, AND THIS MIGHT BE ONE OF THEM, MIGHT BE FOR LAUREN, ONE MIGHT BE FOR YOU, SO THE ONE THAT I THINK WOULD BE FOR YOU. SO THAT I WAS CURIOUS WHEN I READ THE REPORT, WHY YOU CHOSE 2019 AS AS THE TIME FRAME? 2019 IS THAT'S WHEN, WELL, THAT'S THE YEAR THAT I STARTED WITH THE FOUNDATION. OKAY, WELL, CONGRATULATIONS. SECONDLY, IS THE YEAR THAT WE STARTED TO INCREASE OUR FUNDING TO THE DISTRICT BY, I WOULD SAY, DOUBLE FOLD SINCE 2019. WOW. SINCE THE YEAR THAT I CAME. WELL, CONGRATULATIONS. THANK YOU. THANK YOU VERY MUCH FOR YOUR WORK ON THAT. AND I THOUGHT IT MIGHT HAVE SOMETHING TO DO WITH THE... THE DOLLARS ACCELERATING. I DIDN'T KNOW THAT'S WHEN YOU STARTED. SO THANK YOU FOR YOUR GOOD WORK. IT'S ALSO WHEN THE DOLLARS GET ACCELERATED. [00:15:01] AT THE FOUNDATION LEVEL, WE RECEIVE TREMENDOUS GRANT AND SUPPORT AND DONATION COMING THROUGH THE FOUNDATION FOR THE DISTRICT. WONDERFUL. WONDERFUL. GREAT. WELL, THANK YOU. AND I REALLY APPRECIATE ALL THE WONDERFUL PROGRAMS YOU ALL ARE SUPPORTING. I HAD ONE, IT. I NOTICED THAT COMMUNITY TRANSPORTATION IS ONE OF THE TOP THREE THINGS. SO CAN ONE OF YOU JUST TALK A LITTLE BIT MORE ABOUT WHAT THAT IS? YES. I'M GOING TO TURN THE PODIUM TO LAUREN BERNSTEIN SO SHE CAN FIRST EXPLAIN THIS PROGRAM. THANK YOU. YEAH, SO IT'S ACTUALLY, I REALLY LIKE HOW IT'S JUST BEING REGROUPED THIS YEAR. SO WE'VE ALWAYS SUPPORTED A LOT OF TRANSPORTATION, BUT THE WAY THAT WE YOU GAVE THE GRANTS WAS THAT THE TRANSPORTATION WAS SPLIT UP FOR EACH PROGRAM. AND SO THE INR TEAM DECIDED TO DO LIKE TO BUNDLE ALL THE TRANSPORTATION TOGETHER IN THEIR EFFORTS TO KIND OF UPGRADE THEIR TRANSPORTATION PROGRAM. SO THIS WAS AN EASIER WAY FOR THEM TO TRACK, AND IT WAS ALSO A REALLY GREAT WAY FOR OUR DONORS TO SEE THE IMPACT THAT THEY'RE MAKING. SO IT WAS KIND OF A WIN-WIN. SO THEY BASICALLY APPLIED FOR A GRANT JUST FOR TRANSPORTATION FOR ALL THE PROGRAMS AND LUMPED TOGETHER, WHICH I THINK IS GREAT, BECAUSE THEN WE CAN REALLY SEE. HOW MUCH IS GOING TOWARDS THAT? AND WE'LL BE CONTINUING TO INCREASE OUR SUPPORT FOR TRANSPORTATION. OUR SPRING APPEAL THIS YEAR IS GOING TO BE FOCUSED ON, WE HAVE A YOUTH DEVELOPMENT SPRING APPEAL, AND SO THIS YEAR THE THEME IS TRANSPORTATION. BECAUSE IT'S THE HIGHEST NEED FOR THE INR TEAM AND THE BEST WAY FOR THE FOUNDATION TO SUPPORT. SO IT'S REALLY EXCITING. OKAY, WELL, THAT'S GREAT. SO JUST SO I UNDERSTAND, SO AS OF NOW, AS OF THIS PAST YEAR, 2025, IT. YOU HAVEN'T NECESSARILY INCREASED THE FUNDING. YOU'VE JUST REPACKAGED IT? IT'S ALSO AN INCREASE. A LITTLE BIT OF AN INCREASE, TOO. IT'S A LOT OF AN INCREASE. A LOT OF AN INCREASE. EVEN BETTER. OKAY. BECAUSE THIS, I AGREE, IS A HUGE NEED, AND I'M REALLY HAPPY YOU'RE FOCUSED ON IT, AND I'M REALLY GLAD TO HEAR THAT. IT'S PART OF THE SPRING, OR IT IS THE SPRING APPEAL FOR THE PROGRAMS. AND I'LL ALSO JUST MENTION, AS PART OF OUR STRATEGIC PLAN AND RETHINKING, THE IMPACT THAT WE'RE MAKING AND IDENTIFYING HIGH-NEED AREAS AT THE DISTRICT. AND THEN COMING TOGETHER TO FULFILL THOSE, WE HAVE IDENTIFIED THIS STRATEGY IN TERMS OF OUR PARK ACCESS STRATEGIC PILLAR. SO IT IS ALSO GOING TO CONTINUE TO INCREASE, AND IT IS PART OF THE FOUNDATION'S STRATEGIC PLAN, TOO. SO WE'RE EXCITED TO CONTINUE TO SUPPORT MORE AND MORE. GREAT. WELL, THANK YOU VERY MUCH. EXCELLENT WORK. I LOVE THIS REPORT BECAUSE IT LAYS OUT EVERY SINGLE, I GUESS WE'RE CALLING IT PROGRAMS, THEY KIND OF LOOK LIKE PROJECTS SOMETIMES, BUT I LOVE SEEING THIS AND I REALLY APPRECIATE ALL THE WORK THAT GOES INTO DOING IT AND FOR HELPING US WITH THIS. TRULY, I DON'T THINK WE'D BE DOING MANY OF THESE THINGS IF IT WASN'T FOR YOUR SUPPORT, SO I APPRECIATE THAT. BUT THEN AGAIN, I WONDER HOW, SO I'M LOOKING AT... PROGRAM SUPPORT, THE LIST OF THESE ITEMS HERE, HOW DO THOSE GET SELECTED TO BE FUNDED? YEAH, A LOT OF IT. SO WE RECEIVE APPLICATIONS. WE KIND OF PUT OUT AN ALL-STAFF EMAIL, AND IT KIND OF GOES THROUGH A PROCESS HERE AT THE DISTRICT. WHERE FOLKS TALK TO THEIR SUPERVISORS, MANAGERS, AGMS, DECIDE WITHIN THEIR DEPARTMENTS WHAT THEY'RE GOING TO APPLY TO, JUST LIKE THEY WOULD IN KATIE'S DEPARTMENT. AND THEN WE REVIEW THE APPLICATIONS BASED ON OUR MISSION AND OUR STRATEGIC PLAN. AND THEN WE DO WORK WITH THE GENERAL MANAGER'S OFFICE, YOU KNOW, WHEN WE HAVE THE FINAL LIST, JUST TO MAKE SURE IT'S ALIGNING WITH THE HIGHEST NEED PRIORITIES. AND THEN WE GRANT THEM OUT. AND SO THAT'S HOW IT COMES. AND THEN THE AD HOC GRANTS, THAT'S THE ANNUAL GRANT PROCESS. THE AD HOC GRANT PROCESS, I'LL JUST ADD ABOUT THE ANNUAL GRANTS. WE DO IT BEFORE THE DISTRICT BUDGETS PROCESS SO THAT YOU CAN ADD IT TO YOUR BUDGET. SO I THINK THAT'S HELPFUL. BUT THE AD HOC GRANT IS ALSO AN ATTEMPT FOR THE FOUNDATION TO PROVIDE FLEXIBLE AND NIMBLE FUNDING, THINGS THAT TO BE ABLE TO TAKE ADVANTAGE OF OPPORTUNITIES THAT COME ALONG THAT WEREN'T BUDGETED FOR. SO WE ALLOW FOLKS TO PULL FROM FUNDS. THERE COULD BE LIKE A LOT OF DONORS WILL GIVE TO DIFFERENT PARKS OR DIFFERENT, I WOULD SAY, LIKE RESTRICTED OR DESIGNATED PROGRAMS. MOSTLY, IT IS TO A PARK FUND. AND SO WE ALLOW DISTRICT STAFF TO, WITH... WITH APPROVAL FROM THEIR AGM TO PULL OUT OF THESE RESTRICTED FUNDS. SO IF REDWOOD NEEDS A FENCE. AND FOR SOME REASON IT'S NOT BUDGETED, OR THERE'S SOME SORT OF REASON THAT IT CAN'T GO THROUGH THE DISTRICT, OR IT GOES THROUGH THE DISTRICT. BUT THE BUDGET IS NOT THERE, THEN WE'LL BE ABLE TO SUPPORT THAT. SO IT COMES FROM THE DISTRICT [00:20:01] TO THE FOUNDATION, NOT THE OTHER WAY AROUND. NO, FOUNDATION TO THE DISTRICT. YEAH. REQUESTS. GO TO THE FOUNDATION. EXACTLY. YEAH, THAT'S WHAT I MEANT. BUT WITH APPROVAL FROM DISTRICT LEADERSHIP. YEAH, YEAH. AND THIS LIST IS GREAT. IT'S VERY DESCRIPTIVE, ALTHOUGH THERE WAS ONE PARTICULAR ONE HERE THAT I THINK IS JUST MISSING A WORD, MAYBE. WESTERN SNOWY PLOVER. WHAT ABOUT THAT? YEAH. THERE'S NO VERB THERE. SO THAT WAS... IN THE STEWARDSHIP DEPARTMENT, THAT IS, I THINK THEY DID A VOLUNTEER, I THINK THAT WAS THE VOLUNTEER PROGRAM AROUND THAT. OKAY. THIS HABITAT RESTORATION, BUT I THINK IT WAS FOR THE VOLUNTEER EVENT AND PROGRAM. AH, OKAY. YEAH. YEAH, EXACTLY. THAT DOES DEFINITELY SOUND LIKE SOMETHING THAT YOU WOULD BE... AND THERE'S A BIG FOLLOWING FOR THOSE STEWARDSHIP PROGRAMS WITH THAT STAFF MEMBER, AND SO THERE ARE A LOT OF DONORS THAT COME OUT OF THAT PROGRAM THAT WANT TO GIVE BACK TO THAT SPECIFIC HABITAT RESTORATION PROJECT. OKAY, VERY GOOD. YEAH, THAT'S ALL I HAVE. THANK YOU. GREAT. AND ALONG THOSE SAME LINES, HE'S SO POPULAR THAT HE CAN GET DONATIONS AND GRANTS, AND HE CAN MAKE PERSONALIZED SOCKS. IF YOU HAVEN'T GOT THEM YET, YOU NEED TO TALK TO HIM. ANYWAY, THANK YOU FOR YOUR PRESENTATION, BOTH OF YOU, EVERYONE. I'M GOING TO TURN IT OVER TO KATIE JUST TO DO THE ACTION ITEM. OKAY. ALL RIGHT. SO THE REQUESTED ACTION IS. OUR STAFF RECOMMENDS THE BOARD FINANCE COMMITTEE REVIEW THIS REPORT AND DIRECT STAFF TO PREPARE THE INFORMATION FOR ACCEPTANCE BY THE BOARD OF DIRECTORS. WE ARE SCHEDULED TO COME IN MAY IF THIS IS APPROVED. OKAY, GREAT. I DID HAVE A QUESTION OR TWO. OH, I'M SORRY. AND A COMPLIMENT. YOU DON'T HAVE TO GET BACK UP. IT'S NO BIG DEAL. I JUST WANTED TO COMPLIMENT YOU. I SEE THESE. I MEAN, YOU COVER EVERYBODY. EVERYBODY SEEMS TO BENEFIT FROM THE FOUNDATION. IT'S AMAZING. WHEN PEOPLE ARE SHORT OF MONEY, IT COMES UP, AND THE FOUNDATION BAILS EVERYBODY OUT. IT'S WONDERFUL. I REALLY ENJOY IT, AND I TAKE ADVANTAGE OF SOME OF THESE PROGRAMS. AND I GUESS, SO, OF THESE 678,000, WHICH IS THE BIGGEST. PART OF THE, HOW IS IT TITLED? I LOST MY PLACE. GENERAL SUPPORT. TELL ME A LITTLE BIT ABOUT WHERE THAT GOES. I MEAN, JUST A LITTLE BIT. I'M HAPPY. WHAT I'M GETTING AT IS, DID IT HAVE ANYTHING TO DO WITH THE COYOTE HILLS OPENING LAST SATURDAY? IS THAT WHERE THAT FUND WOULD SUPPORT THAT TYPE OF EFFORT? OH, THE GENERAL? YEAH, THAT'S A DEB QUESTION. YEAH. THE GENERAL SUPPORT COMES INTO OUR GENERAL FUND. SO IT USED TO BE ROUGHLY TIED TO DISTRICT STAFFING LEVELS FOR THE FOUNDATION. WE ARE SORT OF CHANGING THAT FORMULA AS WE GO FORWARD, BUT IT WOULDN'T HAVE BEEN USED FOR THE COYOTE HILLS PROGRAM, EXCEPT THAT IT'S GENERAL FUND SUPPORT, SO THAT IT'S REVENUE THAT'S NOT SPECIFICALLY TIED TO ANYTHING WHEN IT COMES IN. I WAS TRYING TO SEGUE INTO THAT GREAT EVENT WE HAD LAST SATURDAY AND WHAT YOUR RELATIONSHIP WITH IT WAS. I SAW NOTHING. I KNOW THAT THE FOUNDATION SUPPORTED IT. I JUST KNOW THAT YOU DID AN INCREDIBLE JOB OF, YOU KNOW, JUST INSIDE BASEBALL, THAT PATTERSON FAMILY CAME. I'D NEVER MET THEM. WE KNOW THEY'RE HEROES AMONGST US. AND YOU SITTING DOWN WITH THEM AND WELCOMING THEM, AND BECAUSE YOU PROBABLY HAVE THE BEST CONTACT WITH THEM, WAS WONDERFUL. AND IT WAS A WONDERFUL EVENT. AND I KNOW THE FOUNDATION WAS BIG IN DOING THAT. YEAH, AND THEY WERE REALLY, REALLY HAPPY TO BE INCLUDED AND INVITED. IT MEANT SO MUCH TO THEM, AND THEY'RE REALLY TRYING TO PASS DOWN THAT LEGACY TO THEIR KIDS AND GRANDKIDS. AND SO THEY'RE EXCITED TO GET PICTURES AND SHARE WITH THEIR FAMILY. AND THEY WROTE A REALLY NICE THANK YOU EMAIL. THEY WERE JUST REALLY EXCITED TO BE PART OF THE DISTRICT FAMILY. YEAH, EVERYBODY WENT ON THAT DEAL. AND ONE MORE QUESTION. I DON'T KNOW IF YOU GUYS KNOW IT, BUT I NOTICED ONE OF THE RECIPIENTS OF YOUR DONATIONS WAS THE EAST BAY STEWARDSHIP NETWORK WEBSITE. YEAH. DOES ANYBODY KNOW WHAT THAT IS? YEAH, SO THE EAST BAY STEWARDSHIP NETWORK IS, WAS STARTED FROM NATURECHECK, WHICH I DON'T KNOW IF YOU REMEMBER, BUT WITHIN THE STEWARDSHIP DEPARTMENT, THERE WAS THIS REGIONAL LANDSCAPE LEVEL. ATTEMPT TO WORK WITH OTHER AGENCIES TO TRACK DIFFERENT HABITAT, DIFFERENT SPECIES, A LOT OF ANIMAL SPECIES, BUT I THINK ALSO PLANT SPECIES. AND SO OUT OF THAT, THERE WAS SO MUCH SUCCESS WITH THAT COLLABORATION THAT THEY DECIDED THIS. THIS NETWORK STARTED FORMING, AND IT'S KIND OF PART OF THE CALIFORNIA LANDSCAPE STEWARDSHIP NETWORK. THERE'S ONE IN ALL OF THE REGIONAL AREAS AROUND THE EAST BAY, BUT THE EAST BAY DIDN'T HAVE ONE. AND SO THE DISTRICT PUT A LOT OF EFFORT INTO KIND OF STARTING STANDING UP THIS NETWORK, [00:25:01] BUT IT NOW HAS, I THINK, 11 PARTNERS, INCLUDING LIKE EAST BAY, MUD, STATE PARKS, NATIONAL PARKS. SO IT'S THIS, BUT EAST BAY PARK DISTRICT BEING, REGIONAL PARKS BEING THE LARGEST LAND HOLDER. OF THE LAND, SO IT INCLUDES ALL THE LANDHOLDERS IN THE AREA, LANDOWNERS IN THE AREA. I THINK THE IDEA IS JUST THAT, LIKE A BOBCAT DOESN'T LIKE STOP AT THE JURISDICTIONAL LINE BETWEEN TWO JURISDICTIONS, SO THE IDEA IS TO PROVIDE STEWARDSHIP SUPPORT ACROSS THE REGION AND FOLLOWING BREAST PRACTICES AND THINGS THAT ARE HAPPENING AROUND THE COUNTRY. SO THIS IS A PLACE WHERE THE FOUNDATION CAN KIND OF STEP IN AND SUPPORT THESE SORT OF EFFORTS. WHERE THE DISTRICT, YOU KNOW, SHOULDN'T BE HOLDING ALL OF THE RESPONSIBILITY FOR THAT, AND WE CAN KIND OF SERVE AS A CONVENER AND SUPPORTER OF THAT, AND SO WE ARE ABLE TO SUPPORT THEIR WEBSITE. AND THEN JOHN MUIR LAND TRUST IS THE FISCAL SPONSOR FOR THAT ORGANIZATION, AND IT'S REALLY TAKEN OFF, AND I THINK THERE WILL BE MORE PRESENTATIONS TO YOU ABOUT THAT, PROBABLY THIS YEAR. THANK YOU VERY MUCH. SO IF THERE ARE NO FURTHER QUESTIONS, OR NO MEMBERS OF THE PUBLIC THAT WOULD LIKE TO SPEAK, SPEAK ON THIS. WE DO HAVE THE OPPORTUNITY TO RECOMMEND OR ACCEPT THIS REPORT AND MOVE IT ON TO FULL ACCEPTANCE BY THE BOARD. THERE IS NO PUBLIC COMMENT. OKAY, GREAT MOTION. YES, I WOULD HAVE A MOTION THAT WE SEND THIS ALONG TO... WE'VE GOT THAT. YOU WILL BE... I'LL ACCEPT THAT AS A SECOND. OH, YEAH, I'M A SECOND. IS THERE ANY FURTHER DISCUSSION? HEARING NONE, ALL IN FAVOR, SIGNIFY BY SAYING AYE. AYE. AYE. MOTION PASSES, UNANIMOUSLY. THANK YOU VERY MUCH ALL FOR YOUR PRESENTATIONS. NICE TO SEE YOU FOLKS FROM THE FOUNDATION. WE DON'T SEE YOU MUCH ANYMORE, BUT THANKS [Informational Items] FOR BEING HERE. WE NOW MOVE TO THE INFORMATIONAL ITEMS, WHICH INCLUDE THE WORKDAY IMPLEMENTATION UPDATE. WELCOME, KATIE. GOOD MORNING, CHAIR WASPIE, DIRECTOR, MERCURIO, AND ECCLES. I ALSO WANT TO START OFF, SORRY, AND DO SAY, ACKNOWLEDGE DEB'S FAULTING AND RECOGNIZE. THIS IS HER LAST MEETING AND THANK HER FOR HER LEADERSHIP AND HER SERVICE TO THE PARK DISTRICT OVER THE LAST 17 YEARS. SHE'S BEEN AN AMAZING RESOURCE AND MENTOR FOR ME PERSONALLY AS I'VE HAD THIS POSITION THE LAST TWO YEARS. SO THANK YOU, DEB. AND SO TODAY, I'M HERE TO PROVIDE AN EXCITING UPDATE ON OUR WORKDAY ENTERPRISE RESOURCE PLANNING IMPLEMENTATION PROJECT. SINCE WE LAST CAME TO THE BOARD IN OCTOBER. WE HAVE EXECUTED FOUR CONTRACTS AND ONE AMENDMENT WITH FOUR VENDORS, STARTING WITH SDI PRESENCE. WHO IS PROVIDING PROJECT MANAGEMENT AND COORDINATION SERVICES FOR OUR ERP IMPLEMENTATION? THEN WE HAVE STRATA, WHO'S PROVIDING SERVICES RELATED TO THE ARCHITECTURE, CONFIGURATION, TESTING, AND DEPLOYMENT OF THE WORKDAY SOLUTION. WE HAVE CAN-AM TELLER PROVIDING SERVICES IN THE SOFTWARE SOLUTION FOR OUR NEW CASHIERING POINT-OF-SALE SYSTEM. THAT WILL BE DEPLOYED IN OUR PARKS. AND WORKDAY FOR THE OVERALL ENTERPRISE RESOURCE PLANNING SYSTEM FOR FINANCE, HR, AND PAYROLL. AS OF THE END OF FEBRUARY, WE'VE SPENT OVER $589,000 AND ISSUED OVER $2 MILLION OF PURCHASE ORDERS FOR THESE CONTRACTS. AND THE TOTAL CONTRACTED AMOUNT IS $8,880,105. SO THIS IS A SIGNIFICANT TEAM EFFORT BY THE PARK DISTRICT. THE WAY THAT THE PROJECT TEAM HIERARCHY IS SET UP IS. WE START WITH OUR STEERING COMMITTEE, WHICH IS MADE UP OF OUR EXECUTIVE LEADERSHIP, WHICH INCLUDES D.E.B. FROM FINANCE AND MANAGEMENT SERVICES, JESSICA FROM HR. DAVID RUSTING FROM IT, AND THEN MYSELF AS THE PROJECT MANAGER FOR THE PROGRAM. AND THIS IS WHERE OVERALL LEADERSHIP AND EXECUTIVE DIRECTION COMES FROM. ON A MONTHLY BASIS, RECEIVING UPDATES ON THE PROJECT AND MAKING CRITICAL DECISIONS THAT RAISE UP TO THAT LEVEL. THEN NEXT, WE HAVE OUR PROJECT MANAGEMENT OFFICE, WHICH IS MYSELF, MITESH FROM IT, AS WELL AS KAVITHA FROM HR AND ALMA BOMS. THEN IT MOVES DOWN TO THE DIFFERENT WORK STREAM LEVELS. AND WE HAVE 24 WORKSTREAM LEADS MADE UP OF DIFFERENT INDIVIDUALS THAT ARE LISTED. I'M SORRY, THIS IS PRETTY SMALL ON THE POWERPOINT. AND THEN, AS WE'VE FILLED POSITIONS, THE LEADS HAVE BEEN UPDATED ON THERE. AND THEN THIS CONSISTS OF OVER AN ADDITIONAL 33 STAFF [00:30:02] THAT ARE SUBJECT MATTER EXPERTS FOR EACH OF THESE WORKSTREAMS. AS YOU CAN SEE, THIS INCLUDES BENEFITS, ABSENCES, TIME TRACKING, PAYROLL, ACCOUNTING. EXPENSES, SUPPLIERS, CONTRACT AND LIFECYCLE MANAGEMENT, SO WE HAVE A NUMBER OF DIFFERENT EFFORTS UNDERWAY AT THE SAME TIME. IN TERMS OF STAFF AUGMENTATION, WE'RE CURRENTLY RECRUITING FOR SOME TEMPORARY SUPPORT POSITIONS, SO THREE BUSINESS ANALYSTS. WE'RE HOPING TO EXTEND, IF WE HAVEN'T ALREADY, AN OFFER TO ONE THAT HAS GONE THROUGH THE INTERVIEW PROCESS, AND THEN WE HAVE THREE TEMPORARY ACCOUNTING TECHNICIANS AS WELL. WE ALSO ARE RECRUITING FOR RETIRED ANNUITANTS TO SUPPORT THE PROCUREMENT, PAYROLL, AND OVERALL ACCOUNTING FUNCTIONS. AND AS I SAID, WE CURRENTLY HAVE OVER 57 DISTRICT STAFF THAT ARE SUPPORTING THIS PROJECT, AND THEY'VE BEGUN CHARGING TIME TO THE PROJECT SO THAT ALL PROJECT COSTS ARE TRACKED AND CAN BE CAPITALIZED. AND THEN WHAT THAT MEANS IS WE DIDN'T REALLY, WHEN WE CAME FORWARD, WE DIDN'T HAVE AN ESTIMATE OF HOW MUCH STAFF TIME WAS GOING TO BE NEEDED FOR THIS OVERALL PROJECT. I'LL BE COMING BACK TO THE... TO THE FINANCE COMMITTEE AND THEN TO THE BOARD TO BRING FORWARD WHAT THE ACTUAL EXPENSES HAVE BEEN AS OF JUNE. AND THEN ALSO WHAT WE FORECAST FOR THE REST OF THE YEAR SO THAT WE CAN PROPERLY UPDATE OUR BUDGET TO ACCOUNT FOR THE. FUNDS THAT NEED TO BE ASSIGNED TO THIS PROJECT THAT ARE CURRENTLY IN THE OPERATING BUDGET. AND THEN, AS WE CONTINUE, AGAIN, WE'LL KEEP ADDING AS WE NEED STAFF TO AUGMENT THE PROJECT AS WE GO THROUGH. WHERE WE ARE TODAY IS THE PROJECT KICKED OFF IN DECEMBER. THE READINESS PHASE BEGAN IN JANUARY AND ENDED IN FEBRUARY. WE'RE CURRENTLY IN THE PLANNING PHASE, WHICH RUNS UNTIL THE END OF APRIL. THEN WE'LL MOVE INTO ARCHITECT AND CONFIGURATION OF ACTUALLY DESIGNING THE FOUNDATION FOR THE SYSTEM, AND THAT HAPPENS FROM APRIL TO AUGUST. AND THEN WE MOVE INTO TESTING, WITH OUR INEVITABLE GOAL TO GO LIVE BY JANUARY 1, 2027. I KNOW THIS, AGAIN, IS VERY SMALL, BUT IT JUST SHOWS YOU THE DETAILS OF THE SCHEDULE AND THAT GIVES YOU AN OVERALL SNAPSHOT OF THE COMPLEXITY. IT BREAKS OUT THE PROJECT PHASES. BY STAGES, BY FUNCTIONAL WORK STREAMS. WE NEED TO DATA CONVERSION, INTEGRATIONS, TESTING MANAGEMENT, AND CHANGE MANAGEMENT AND PRODUCTION. AS ILLUSTRATED IN THE PROJECT SCHEDULE, THE PHASES AND WORK STREAM STAGES ARE CLOSELY LINKED AND DEPENDENT ON ONE ANOTHER, REQUIRING SUBSTANTIAL COORDINATION ACROSS ALL TEAMS. TO DATE, WE'VE PROVIDED REPORT SAMPLES AND HAVE INVENTORIED AND TRANSMITTED THESE FILES TO STRATA. SO THEY CAN START REVIEWING WHAT REPORTS ARE IN OUR DATABASE RIGHT NOW AND WHAT WE'RE LOOKING TO REPLICATE. WE'RE IN THE PROCESS OF CLEANSING AND GOING THROUGH AND REVIEWING ALL OF OUR EXISTING DATA SO THAT WE MAKE SURE THAT WHATEVER GOES INTO THE NEW SYSTEM IS CORRECT AND ACCURATE. THEN WE'RE WORKING WITH, ER. OUR STAFF IS GETTING TRAINED, AND THEY'VE STARTED MOST OF THE INITIAL TRAININGS. AND THEN BEING SCHEDULED FOR FORMAL TRAININGS GOING FORWARD. WE STARTED OUR FUNCTIONAL LEAD MEETINGS ON MARCH 2ND. AND THEN THE SYSTEMS INTEGRATION, INVENTORY, VENDOR CONTRACTS, AND OUTREACH IS IN PROCESS. AND WHAT THIS MEANS IS. WE'RE IN THE PROCESS OF WORKING WITH OUR BANK, BANK OF MONTREAL, AND NEOGOV, AND OTHERS THAT WE NEED THEIR INFORMATION TO INTEGRATE INTO OUR NEW PLATFORM. AND THEN WE HAVE OUR CASHIERING SYSTEM. INITIAL PLANNING HAS BEEN COMPLETED. STRATA HAS CREATED AN ONLINE PROJECT HUB THAT TRACKS OUR PROJECT MILESTONES, STATUS REPORTS, AND HOUSES ALL SUPPORT DOCUMENTATION FOR THE ENTIRE TEAM TO ACCESS. SO THIS IS HOW WE ARE COORDINATING ALL OF OUR EFFORTS. AND SO ANYTHING RELATED TO THE PROJECT IS LOADED ONTO THIS PROJECT HUB SO THAT ANY MEMBER OF THE PROJECT TEAM CAN GO IN AT ANY TIME. AND ACCESS DOCUMENTATION, REPORTS, AND FIND OUT A STATUS OF WHAT'S GOING ON WITH EACH OF THE WORKSTREAMS. THANKS. OUR NEXT STEPS ARE AS WE ARE WORKING ON PLANNING THE INITIAL FOUNDATION BUILDS FOR FINANCE AND HUMAN RESOURCE MANAGEMENT. THEN WE'LL CONVERT DATA FROM THE CURRENT FINANCE ENTERPRISE SYSTEM, CENTRAL SQUARE, INTO THE WORKDAY SANDBOX ENVIRONMENT. AND WHAT SANDBOX IS IS AN ISOLATED ENVIRONMENT THAT REPLICATES THE PRODUCTION TENANT, ALLOWING TESTING AND TRAINING WITHOUT IMPACTING THE LIVE DATA. TEAM MEMBERS ARE UNDERGOING SPECIFIC WORK STREAM TRAINING. WE'RE SCHEDULING VENDOR MEETINGS FOR OUR INTEGRATIONS. AND NEXT WEEK, WE'RE GOING TO KICK OFF DESIGN OF THE CASHIERING SYSTEM. SO WITH THAT, I'LL OPEN IT UP TO ANY QUESTIONS YOU ALL HAVE. [00:35:02] ANY QUESTIONS, COMMENTS? WHO SAYS IT WASN'T FUN IF YOU GET TO PLAY IN THE CITY? SOMEBODY IN ACCOUNTING HAD A SENSE OF HUMOR. PUT IT OUT THERE FOR ALL OF US TO SEE, WHICH KIND OF REMINDS ME OF, IF THERE'S EVER A MOVIE ABOUT ACCOUNTING, IT'S NOT GOING TO BE CLASSIFIED AS AN ACTION MOVIE, A THRILLER, OR A DRAMA. ALTHOUGH, IF ANYTHING IS DRAMATIC, IT'S THIS. THIS IS, TO ME, IT'S KIND OF LIKE, THIS IS THE LITTLE BIT OF EXCITEMENT THAT WE LOOK FOR. BECAUSE IT TENDS TO BE JUST SOMETHING THAT'S BACKGROUND AND IT'S ALWAYS RUNNING AND IT JUST GOES ALONG. BUT THIS IS A SUPER BIG DEAL, JUDGING NOT JUST BY THE... THE PRICE TAG, BUT OF ALL THE PEOPLE THAT ARE INVOLVED IN IT, AND THE FACT THAT WE NEED EXTRA FOLKS TO COME IN AND HELP US. THAT WAS KIND OF PART OF MY QUESTION, TOO. HOW LONG ARE THOSE TEMPS GOING TO BE AROUND FOR THAT WE'RE BRINGING IN? SO CURRENTLY, BASED ON OUR GUIDELINES, IS THEY CAN BE HERE FOR SIX MONTHS, BUT WORK UNDER 30 HOURS A WEEK. OH, OKAY. YEAH. AND THEN...TELL ME A LITTLE BIT OF, TELL US A LITTLE BIT ABOUT WHAT EXACTLY CLEANSING IS. SO IT'S REALLY GOING IN AND MAKING SURE, SO, FOR EXAMPLE, LET ME GIVE AN EXAMPLE FOR A PROJECT LIKE COYOTE HILLS. SO, YOU KNOW, WE OPENED THE PARK AND NOW WE HAVE SOME FUNDING LEFT, SOME EXPENSES, MAYBE SOME GRANT EXPENSES. WE'RE CHARGED TO THE WRONG FUNDING SOURCE, SO WE'RE GOING IN AND ENSURING THAT THOSE EXPENSES HAVE BEEN CATEGORIZED. TO THE RIGHT FUNDING SOURCES. WE'RE ALSO CLOSING OUT PROJECTS THAT ARE ALREADY COMPLETE SO THAT WE'RE NOT BRINGING IN OLD DATA THAT WE NO LONGER NEED INTO THE SYSTEM. SO THAT'S THE EFFORT OF GOING THROUGH. IT'S ALSO MAKING SURE FOR OUR VENDORS, WE ARE ISSUING A SURVEY TO GET THEIR UPDATED CONTACT INFORMATION AND EMAIL ADDRESSES. SO WE HAVE ALL FRESH, CLEAN DATA THAT WILL WORK WHEN WE GO INTO THE NEW SYSTEM. IT SOUNDS LIKE WHEN YOU MOVE YOU A NEW HOUSE, YOU CLEAN OUT YOUR ATTIC, YOU DON'T WANT TO MOVE STUFF WITH YOU. EXACTLY. YOU WANT IT ALL TO BE NICE AND, YOU KNOW, GOOD. ALL RIGHT. I REALLY LIKE THAT ATTENTION TO THAT SORT OF DETAIL. THAT'S REALLY IMPORTANT. JUST A COMMENT. SO, WELL, FIRST OF ALL, THANK YOU VERY MUCH FOR THE REPORT. IT'S GREAT TO HEAR THE UPDATE, AND THINGS SEEM TO BE MOVING ALONG ON TIME, WHICH IS GOOD. SO I JUST, TO JOHN'S COMMENT ABOUT HOW THIS IS SOMETHING THAT HUMS ALONG IN THE BACKGROUND, THAT'S THE GOAL, RIGHT? SO IF THAT'S THE GOAL, THEN WE DON'T HEAR OR SEE MUCH ABOUT IT. BUT THIS IS VERY EXCITING AND REALLY, INCREDIBLY IMPORTANT TO BE MOVING TO AN INTEGRATED CLOUD-BASED SYSTEM AND TO HAVE ALL THE DIFFERENT PIECES WORKING TOGETHER. THAT DON'T NOW, BECAUSE IT WILL NOT ONLY HOPEFULLY MAKE THINGS MUCH MORE EFFICIENT, BUT ALSO MORE EFFICIENT. TRANSPARENT. AND SO THIS IS A BIG DEAL, AND I REALLY APPRECIATE YOUR WORK ON IT. GREAT. THANK YOU SO MUCH. YES. AND OVERALL, JUST MAKE IT MORE EFFICIENT. AND THAT WE HAVE ACCESS TO REAL DATA IN REAL TIME SO THAT WE CAN MAKE INFORMED DECISIONS AND PROVIDE YOU WITH INFORMATION THAT YOU NEED TO MAKE RECOMMENDATIONS AND DECISIONS. ALL RIGHT. WELL, YOU MENTIONED COMPLEX OR COMPLEXITY OF THE OPERATION THREE TIMES, I THINK. YOU GOT ME AT ONE. I HAVE NO QUESTIONS. THANK YOU FOR YOUR GOOD WORK. THANK YOU FOR KNOWING THIS STUFF. AND THANK YOU FOR YOUR PRESENTATION. ARE THERE ANY MEMBERS OF THE PUBLIC THAT HAVE ANY COMMENTS? NO PUBLIC COMMENT. HEARING NONE, THANK YOU AND YOUR TEAM FOR ALL YOUR GREAT WORK. GREAT. THANK YOU. WE'LL MOVE NOW TO JOB ORDER, CONTRACTING, QUARTERLY STATUS UPDATE. WELCOME, WREN. GOOD MORNING. I AM REN BATES, DIVISION LEAD OF DESIGN AND CONSTRUCTION. BOARD MEMBERS, I'LL JUMP ON THE TRAIN, TOO. THANKS, DEBRA, FOR YOUR YEARS OF SERVICE. YOU WILL BE MISSED. ENOUGH. SAID FOR THAT. I'M HERE TO PROVIDE AN UPDATE ON JOB ORDER CONTRACTING. THIS IS A QUARTERLY UPDATE. IT IS REQUIRED BY OUR JOB ORDER CONTRACTING POLICY THAT THE BOARD ADOPTED. JOB ORDER, I'LL GIVE MY, I THINK EVERYONE'S BEEN ON THIS, BUT I'LL GIVE MY BRIEF [00:40:01] BACKGROUND ON IT. WE'VE BEEN UTILIZING JOB ORDER CONTRACTING FOR SEVERAL YEARS NOW AT THE PARK DISTRICT. AND MOST RECENTLY, LAST YEAR, ON APRIL 15TH, THE BOARD OF DIRECTORS AWARDED A ROUND OF CONTRACTS, WHICH INCLUDES NINE CONTRACTS. SO WE DO THREE ROUNDS OF THREE DIFFERENT LICENSES. SO THE FIRST IS OUR GENERAL A ENGINEERING, WHICH IS MOSTLY UTILITIES, PAVING, EARTHWORK, THINGS OF THAT NATURE. OUR GENERAL B, WHICH IS BUILDING, AND THEY'LL DO ROOFING, HVAC, FENCING, THINGS OF THAT NATURE. AND THEN WE HAVE THREE GENERAL A PAVING CONTRACTORS WHICH DO... ONLY PAVING WORK FOR US HERE AT THE DISTRICT. A AND B GENERALLY DO A LOT OF SUBCONTRACTING. WE REQUIRE THAT THE PAVING CONTRACTORS DO AT LEAST 60% SELF-PERFORMANCE OF THEIR WORK. SO THESE TERMS OF THESE CONTRACTS, JOB ORDER CONTRACTING IS A FIXED PRICE ANNUAL AGREEMENT, THAT IS AN ANNUAL AGREEMENT. SO, BASED ON THE DATE THAT THE BOARD AWARDED THESE, APRIL 15TH, THESE CONTRACTS WILL EXPIRE ON JULY 15TH. WE USED TO DO IT ON THE FIRST NOTICE TO PROCEED, SO WE'LL GET THEM UNDER CONTRACT, AND THEN WHEN WE ISSUED A NOTICE TO PROCEED, WE WOULD GO A YEAR FROM THAT, BUT WHAT WE FOUND... IN PRACTICES THAT SOMETIMES WE DON'T, THAT WILL THAT FIRST NOTICE TO PROCEED TAKES A LITTLE LONGER. AND SO THEN WE'RE RUNNING INTO 18 MONTHS AND THE TASK CATALOG KIND OF COMES OUT OF DATE. AND THEN WE HAVE OVERLAPPING CONTRACTS, SO WE'VE MODIFIED THIS TO BE THREE MONTHS PAST THE BOARD'S APPROVAL. SO WE'LL BE COMING TO THE THESE WILL BE TERMING OUT IN JULY. HERE IS ALL THE CURRENT WORK THAT IS HAPPENING. SO WHAT WE HAVE HERE, THE PROJECTS OR JOB ORDERS THAT HAVE THAT ARE IN CONSTRUCTION, ONES WERE PRE PRICING, AND THEN THE NEXT SLIDE HAS ONES THAT WE HAVE COMPLETED. SO AT THIS POINT, I'LL LEAVE THIS UP FOR YOUR PURVIEW. AND I'LL GIVE A LITTLE BIT OF BACKGROUND TO TALK ABOUT WHAT THESE JOB ORDERS ARE AND HOW WE WORK. SO WHAT? THE DISTRICT UTILIZES A CONSULTANT TO HELP WITH THIS? GORDIAN GROUP IS OUR CONSULTANT. THEY WERE SELECTED UNDER THROUGH AN RFP PROCESS. WHAT THEY PROVIDE TO THE DISTRICT IS PROCUREMENT. SO THEY PROVIDE US WITH A CONSTRUCTION TASK CATALOG. PREVIOUS BOARD MEMBERS HAVE ASKED, WHY CAN'T WE DO THAT HERE INTERNALLY, IN TERMS OF CREATING A TASK CATALOG? THE TASK CATALOG HAS PRICES FOR MATERIALS AND LOCAL PREVAILING WAGE AS A UNIT, SO THAT THAT ALLOWS US TO SAY, YOU KNOW, IF WE'RE GOING TO DO A FENCE, WE HAVE 100 LINEAR FEET OF FENCE, THERE'S A COST IN THERE FOR THAT, WHICH INCLUDES THE MATERIAL AND THE LABOR. IT ALSO INCLUDES ECONOMIES OF SCALE, SUCH THAT IF THERE'S A HUGE AMOUNT THAT THE PRICES COME DOWN A LITTLE BIT. IF THERE'S A TINY AMOUNT, DEPENDING ON THE WORK, THAT MAY BE MORE THAN THE AVERAGE. SO THE GORDIAN GROUP HELPS US ASSEMBLE THAT TASK CATALOG, AND THAT IS WHAT THE DISTRICT PUTS OUT FOR PUBLIC BID FOR THE CONSTRUCTION CONTRACTORS TO BID. SO THE REASON THAT THE DISTRICT CAN'T, OR IT WOULD BE A LOT OF WORK FOR OUR STAFF TO COMPILE THAT CONSTRUCTION TASK CATALOG. WHEN IT'S PRINTED, IT'S ABOUT THIS THICK. AND SO, SORRY FOR THE CAMERA, WHEREVER IT IS ON. IT'S PRETTY THICK AND HAS LOTS AND LOTS OF TASKS IN IT. AND SO, THE GORDIAN GROUP IS A CONSULTANT THAT ALSO OWNS RS MEANS, AND RS MEANS IS A COMPANY THAT HAS NATIONAL-WIDE CONSTRUCTION COSTS. SO THEY ARE RESOURCED SO THAT THEY CAN PROVIDE THIS IN A TIMELY MANNER. AND CREATE IT SUCH THAT WE'RE BIDDING CURRENT COSTS SUCH THAT IT BENEFITS THE CONTRACTORS AND THE DISTRICT ITSELF. SO THEY DO THAT FOR US. THEY GET PAID 5% OF THE TOTAL AWARDED COSTS, AND THAT'S WHAT'S SHOWN HERE IN THIS. QUARTERLY REPORT IS THAT THAT 5% IS THE PERCENT OF THE APPROVED COSTS. SO THAT'S HOW THEY GET PAID. THEY DON'T GET PAID FOR ALL OF THE CONSTRUCTION TASK, CATALOG AND BIDDING SUPPORT THAT THEY PROVIDE TO US. AND SO AT THIS POINT, I WILL ALSO SAY, SINCE WE ARE TERMING OUT IN JULY, I'LL BE COMING, WE'RE GOING TO PUT OUT THE NEXT ROUND OF CONTRACTS THIS MONTH SO THAT WE CAN COME TO THE BOARD AND HAVE THAT APPROVED IN JUNE. SUCH THAT WE HAVE CONTINUITY WITH OUR CONTRACTOR. SO THAT WHEN WE APPROVE IN JUNE, IT TAKES US A LITTLE WHILE TO EXECUTE. WE'LL PROBABLY BE READY TO GO IN AUGUST, SO THAT'S WHY WE'RE GOING TO HAVE THIS OVERLAP. BUT THE GORDIAN GROUP, BACK TO THAT, THEY GET PAID 5%, AND SO THEY DON'T GET PAID UNTIL WE ENTER INTO AGREEMENT WITH THE CONTRACTORS AND THEN APPROVE CONTRACT COSTS. SO THEY DO A LOT OF THIS WORK FOR... I GUESS I'M JUST HIGHLIGHTING THIS SUCH THAT THEY DO A LOT OF WORK BECAUSE WE'LL HEAR THAT SOMETIMES, WHY IS IT 5%? THAT SEEMS LIKE A LOT, BUT THEY DO A LOT OF WORK. PRIOR TO THIS 5% THAT DOESN'T REALLY GET BILLED. IN OTHER WORDS, CONSTRUCTION HAS TO HAVE A LOG CREATION AND THEN HELPING US TO GO OUT. AND WHAT WE DO AS WE BID IS THAT WE HAVE A MANDATORY PRE-BID CONFERENCE, SUCH THAT CONTRACTORS NEED TO ATTEND THAT. SO WE CAN WALK THEM THROUGH THE PROGRAM, SHOW THEM HOW IT WORKS, AND SO THAT THEY CAN MAKE A DECISION WHERE... IF THEY WANT TO WORK WITH THE DISTRICT OR NOT. SO, [00:45:01] AGAIN, BACK TO HOW THEY BID, IT IS BASED ON THAT CONSTRUCTION TASK CATALOG, THEY BID AN ADJUSTMENT FACTOR. SO A ONE-POINT-SOMETHING NUMBER, WHICH COVERS THEIR OVERHEAD PROFIT, AND WE AWARD ON THE LOWEST ADJUSTMENT FACTORS. SO BASICALLY, FOR INSTANCE, ONE OF THESE PROJECTS, WE WOULD PROVIDE THEM PLANS AND SPECS THAT SHOW HOW MUCH THE PROJECT'S GOING TO BE. THEY WOULD LOOK IN THE TASK CATALOG, USE THE UNIT TAKEOFFS ON THOSE PRICES. SUM THAT UP AND THEN APPLY THEIR ADJUSTMENT FACTOR, AND THAT'S HOW WE GET TO THIS APPROVED COST NUMBER. OKAY, SO THAT'S PROBABLY TOO MUCH IN THE DETAILS, BUT THAT'S HOW THE JOB ORDER CONTRACTING WORKS. HERE ARE SOME OF THE PROJECTS WE'VE COMPLETED WITH THIS ROUND OF CONTRACTS, AND I'M GOING TO SHOW SOME PICTURES OF SOME OF THESE PROJECTS. NEXT, TO MAKE IT A LITTLE LESS. TABLES AND ME TALKING. SO, AND THESE YOU MIGHT HAVE SEEN ALREADY, SOME OF THESE? I PRESENTED SOME OF THESE LAST YEAR AT THE LAST QUARTERLY UPDATE. BUT WE CAN ONLY DO CERTAIN AMOUNT IN A YEAR, SO WE'LL SEE SOME OF THESE AGAIN. THIS IS THE LITTLE HILLS POOL DEMOLITION. IT'S TAKEN SPACE. THAT WAS, AS YOU CAN SEE ON THE LEFT, AN EMPTY POOL, TOOK UP A LOT OF SPACE, WAS FILLED, COVERED WITH ASTROTURF, AND NOW IS AT LITTLE HILLS. CONCESSIONAIRE, CAN UTILIZE THIS SPACE IN A MUCH MORE, JUST WAY BETTER TO USE. MASTS, SO I GUESS I'LL ALSO HIGHLIGHT MASTS, AND DESIGN AND CONSTRUCTION ARE THE TWO MAIN GROUPS THAT UTILIZE JOB ORDER CONTRACTING. JAW BORDER CONTRACTING IS ONLY FOR REFURBISHMENT AND REPLACEMENT. WE CAN'T DO NEW PROJECTS WITH IT. THIS PROJECT IS THE CHABOT PUBLIC SAFETY HEADQUARTERS ROOF IMPROVEMENTS. YOU CAN SEE BETWEEN THE LEFT AND THE RIGHT, IT'S A VAST IMPROVEMENT. INCLUDED HVAC IMPROVEMENTS AS WELL. THAT ONE WENT WELL. ALBANY BEACH, WE HAD, THIS IS THE TRAIL ALONG GOLDEN GATE FIELD. SO YOU CAN SEE ON THE LEFT, WITH OUR HIGH TIDES AND STORM SURGES, THAT WE HAD SOME EXPOSED. AREA THERE, WHICH COULD LEAD TO DETERIORATION OF OUR TRAIL, SO WE PUT IN SOME ROCK SHORELINE REPLACEMENT THERE. WHICH IS THIS? THIS WOULD BE AN A CONTRACTOR? THIS IS A B CONTRACTOR, JUST TO SORT OF HIGHLIGHT SORT OF SCOPES OF WORK AGAIN. NEXT ONE IS MLK SHORELINE CENTER DECK REPLACEMENT. THIS IS CURRENTLY ONGOING. THIS PHOTO IS NOT CURRENTLY UP TO DATE, BUT THIS IS BEING CONSTRUCTED AND WILL HOPEFULLY BE DONE RELATIVELY SOON. THOSE ARE ALL THE PHOTOS I HAVE. MY PRESENTATION. I'M HAPPY TO ANSWER ANY QUESTIONS. THIS IS JUST INFORMATIONAL AND THERE ARE NO ACTION REQUIRED. QUESTIONS, COMMENTS? THANK YOU FOR THE REPORT. YES, THANK YOU FOR ALL THAT. I ALWAYS ENJOY THIS ONE WHENEVER YOU GIVE IT. SO I DID HAVE A QUESTION ABOUT THE ROBERTS PROJECT. WAS THAT THE DEAL WHERE THERE WAS LIKE A PROBLEM WITH THE DRAINAGE OR SOMETHING WITH THE SHOWERS? THAT'S CORRECT. SO, YES, THAT ONE IS ONE WHERE WE'RE WORKING ON REPLACING OR FIXING THE FLOORS OF THE CHANGING ROOMS. SO, YEAH, THAT'S CURRENTLY IN CONSTRUCTION. THEY ARE RESHAPING THE FLOOR SO THAT IT HAS PROPER DRAINAGE AND PUTTING IN MORE DRAINS THAT WERE, YES, NECESSARY. AND I ALSO SORT OF REMEMBER THAT THERE WAS AN ISSUE WITH... MAYBE THE CONTRACTOR HAD SOMETHING TO DO WITH THAT BEING DONE IMPROPERLY? YES, THAT'S SOMETHING THAT WE'RE RESOLVING SEPARATELY TO THIS. SO WHAT THIS IS IS WE'RE TAKING CARE OF THE WORK, AND THEN THAT ISSUES WITH A DIFFERENT CONTRACTOR THAT WAS THE ORIGINAL CONTRACTOR FOR THE ORIGINAL PROJECT. SO, IN OTHER WORDS, THE WARRANTY ISSUE HAD TIMED OUT. WE HAVE AN ISSUE THAT WAS WITH THAT. THAT IS CURRENTLY BEING DEALT WITH IN A SEPARATE VENUE. YEAH, OKAY. ALL RIGHT, I THINK THAT'S ALL I HAVE. THANK YOU. YEAH, THANKS, WREN. I THINK WE'VE DONE THIS FOR SO MANY YEARS. IT LOOKS LIKE A BIG SUCCESS, IN MY OPINION. JUST A COUPLE OF QUESTIONS. SO, WELL, I'M REALLY INTERESTED. DO WE HAVE A SUIT OR A CLAIM AGAINST THE FOLKS AT ROBERTS SLABS? GOOD, GOOD. AND THEN ALSO... I GUESS THE FIVE COUNT, THE GLENN RESIDENCE DEMOLITION, IS THERE ANY PLAN OF REPLACING THAT? I DON'T BELIEVE SO. I DON'T BELIEVE THERE IS INTENT TO REPLACE THAT. AND THEN I GUESS MY FINAL QUESTION WOULD BE, OTHER THAN I THINK IT'S GREAT AND THERE'S GETTING SO MUCH DONE, PAVING SEEMS TO BE A BIG PART OF IT. AND HOW DO YOU QUANTIFY, OTHER THAN THE AMOUNT OF MONEY YOU SPENT ON IT, DO YOU QUANTIFY, I MEAN, I WOULD ASSUME THAT. WHEN YOU'RE LOOKING AT THE IRON HORSE TRAIL, THE TRANSPAC ROUTE, AND THE TRAIL REPAVING IN DANVILLE, YOU COULD LOOK [00:50:02] AT IT AS MILES OF TRAIL COMPLETED. BUT THEN WHEN YOU MOVE DOWN TO, SAY, DOING THE BRAZIL ROOM PARKING LOT, AND, GEE, SOME OF THESE OTHER ONES, WOULD THEY BE? MEASURED IN ACRES? SQUARE FOOT IS USUALLY HOW IT GOES. YEAH, THERE'S NO ACRES IN A PARKING LOT, RIGHT? WELL, SOME ARE. IT DEPENDS. YEAH, WE CAN GET ACRES. SO IT'S MILES OF TRAIL AND SQUARE FEET? OF PAVING, YES. AND YOU QUANTIFY THAT, RIGHT? CORRECT. OKAY, GREAT. AND IS THERE A NUMBER THAT, IT'S PROBABLY NOT THAT EASY, RIGHT? IF YOU WANT TO DO ONE MILE OF TRAIL, THAT'S, WHAT IS THE STANDARD, 14 FEET WIDE? YEAH. IS THERE A COST? WHAT'S A MILE OF TRAIL COST TO PAY? THAT'S... DEPENDS ON WHAT THEY DO. AND THAT'S WHAT THE CONSTRUCTION TASK CATALOG COVERS IS. DEPENDING ON IF THEY GRIND AND REPLACE, IF THEY'RE DOING JUST A SLURRY SEAL, AND THAT IS CONTINUED UPON THE SPECIFIC JOB ORDER. SO TO ANSWER YOUR QUESTION, IT'S NOT SUPER EASY. BUT, THAT SAID, ALL OF THOSE DIFFERENT TREATMENTS FOR PAVING REPAIR WOULD BE, OF COURSE, IN THE CONSTRUCTION TASK CATALOG, AND THAT'S HOW THEY WOULD BID IT. AND, AGAIN, THAT WOULD BE A GOOD WAY TO DO IT. TO YOUR ORIGINAL QUESTION ABOUT QUANTITIES, THAT'S SORT OF HOW IT IS, IS DEPENDING ON HOW MUCH YOU'RE GOING TO PAVE, THAT COST IS A LITTLE BIT DIFFERENT. BECAUSE IF YOU'RE DOING A SMALL LITTLE AREA, IT MIGHT COST MORE THAN IF YOU'RE GOING TO GO OUT AND JUST BE ABLE TO PAVE. 14 WITH A STANDARD PAVER. I MEAN, THE QUANTITY IS DIFFERENT, BUT THE COST OF INSTALLATION BECOMES LESS WHEN YOU HAVE A BIGGER QUANTITY, AND IT'S EASIER TO INSTALL. AND THAT TASK CATALOG KIND OF COVERS ALL OF THOSE DIFFERENT RANGES. ALL RIGHT. WELL, THANK YOU VERY MUCH AND CONGRATULATIONS. THE SUCCESS OF THIS PROGRAM. THANK YOU. APPRECIATE THE SUPPORT ON IT AS WELL. ANY PUBLIC COMMENTS? YES, WE HAVE ONE PUBLIC COMMENT. MEADOW, DARCY. GOOD MORNING, MEMBERS OF THE FINANCE COMMITTEE. MY NAME IS MEADOW DARCY, AND I AM THE CHIEF STEWARD OF AFSCME LOCAL 2428. AS STATED IN THE STAFF REPORT, JOC IS INTENDED FOR PROJECTS THAT ARE APPROPRIATE FOR CONTRACTING. TYPICALLY DUE TO STAFF CAPACITY LIMITATIONS OR BECAUSE OF THE SIZE AND COMPLEXITY OF THE WORK. AFSCME UNDERSTANDS THERE WILL ALWAYS BE A PLACE FOR CONTRACTING CERTAIN WORK OUT, AND WE RECOGNIZE THERE ARE TIMES WHEN THAT APPROACH IS APPROPRIATE. HOWEVER, WE CONTINUE TO SEE THAT WORK HAS HISTORICALLY AND ROUTINELY BEEN PERFORMED BY OUR MEMBERS, CONTRACTED OUT, WITH STAFF CAPACITY CITED AS THE JUSTIFICATION. THE CONCERN IS THAT THERE DOES NOT APPEAR TO BE ANY CONSISTENT SYSTEM IN PLACE TO DOCUMENT OR TRACK WHEN STAFF CAPACITY IS ACTUALLY THE LIMITING FACTOR. WHEN CAPACITY IS CITED, BUT NOT MEASURED, ANALYZED, OR REPORTED, IT BECOMES DIFFICULT FOR THE BOARD TO DETERMINE WHETHER CONTRACTING IS TRULY NECESSARY OR WHETHER IT'S ACTUALLY A SIGNAL THAT STAFFING LEVELS SHOULD BE EVALUATED AND ADJUSTED. WE REGULARLY HEAR THAT CAPACITY IS THE ISSUE, YET WHEN THE NEXT BUDGET CYCLE COMES AROUND, WE RARELY SEE REQUESTS TO ADD STAFFS IN THOSE SAME AREAS WHERE CAPACITY WAS IDENTIFIED AS THE PROBLEM. WITHOUT DATA DOCUMENTING THESE CAPACITY GAPS, THE NEEDS NEVER SEEM TO TRANSLATE INTO STAFFING ADJUSTMENTS. OUR MEMBERS PERFORM THIS WORK EVERY DAY. THEY ARE SKILLED PROFESSIONALS WHO TAKE PRIDE IN MAINTAINING THE DISTRICT'S FACILITIES AND INFRASTRUCTURE. WORK COMPLETED IN-HOUSE OFTEN RESULTS IN BETTER QUALITY OUTCOMES BECAUSE EMPLOYEES HAVE A LONG-TERM INVESTMENT. EXCUSE ME, IN THE CONDITION OF THE PARKS AND FACILITIES THEY MAINTAIN. THEY ARE NOT SIMPLY COMPLETING A JOB AND MOVING ON. THEY'RE RESPONSIBLE FOR MAINTAINING THAT WORK FOR YEARS TO COME. THERE'S ALSO REAL COST CONSIDERATIONS. CONTRACTED WORK OFTEN INCLUDES OVERHEAD, PROFIT MARGINS, AND CHANGE ORDERS THAT CAN SIGNIFICANTLY INCREASE THE FINAL COST OF A PROJECT. UTILIZING THE DISTRICT'S OWN SKILLED WORKFORCE CAN FREQUENTLY RESULT IN MEANINGFUL SAVINGS, WHILE ALSO STRENGTHENING INTERNAL EXPERTISE AND CREATING TRAINING AND ADVANCEMENT OPPORTUNITIES FOR EMPLOYEES. WHEN THE DISTRICT REPEATEDLY CITES STAFF CAPACITY WITHOUT DOCUMENTING OR ANALYZING THOSE CAPACITY ISSUES, IT REMOVES AN IMPORTANT LAYER OF FISCAL ACCOUNTABILITY. IF CAPACITY TRULY IS THE ISSUE, THE INFORMATION SHOULD BE TRACKED AND REPORTED SO THE BOARD CAN EVALUATE WHETHER ADDITIONAL POSITIONS ARE NEEDED. WITHOUT THAT DATA, THE BOARD IS BEING ASKED TO ACCEPT THAT CONTRACTING IS NECESSARY. WITHOUT HAVING THE INFORMATION NEEDED TO EVALUATE WHETHER THAT IS ACTUALLY THE MOST RESPONSIBLE OR COST-EFFECTIVE OPTION. AFSCME HAS LONG REQUESTED THAT MANAGEMENT DOCUMENT AND ANALYZE STAFFING CAPACITY AND OPERATIONAL DEMANDS SO THAT THE BOARD HAS CLEAR INFORMATION WHEN THESE DECISIONS ARE MADE. THIS WOULD ALLOW THE DISTRICT TO IDENTIFY WHERE STAFFING ADJUSTMENTS MAY BE NEEDED AND ENSURE THE DISTRICT IS MAKING THOUGHTFUL, DATA-DRIVEN DECISIONS ABOUT WHEN WORK SHOULD BE PERFORMED IN-HOUSE AND WHEN CONTRACTING IS TRULY APPROPRIATE. WE ENCOURAGE THE BOARD TO ASK MANAGEMENT HOW STAFF CAPACITY IS CURRENTLY BEING TRACKED, WHEN CONTRACTING DECISIONS ARE BEING MADE, AND HOW THAT INFORMATION IS BEING USED TO INFORM FUTURE STAFFING LEVELS. WE'D ALSO ASK THIS INFORMATION BE REPORTED IN A TRANSPARENT WAY, WHETHER THROUGH REGULAR REPORTS TO THE BOARD OR PUBLICLY AVAILABLE DATA, SO THE BOARD, EMPLOYEES, [00:55:01] AND THE PUBLIC CAN CLEARLY SEE WHERE THE CAPACITY GAPS EXIST AND HOW THEY ARE BEING ADDRESSED. THANK YOU. NO MORE PUBLIC COMMENT. ALL RIGHT. THAT WAS AN INFORMATIONAL ITEM, SO IF THERE'S NO FURTHER COMMENTS, THANK YOU VERY MUCH, WREN, FOR YOUR REPORT. WE WILL MOVE NOW TO... DENNIS. PARDON ME. YEAH, I JUST WANTED TO ASK A FOLLOW-UP QUESTION TO STEPH. OH, SURE. SO I AM INTERESTED IN KNOWING HOW STAFF CAPACITY IS BEING TRACKED, IF YOU CAN COMMENT OR BRING IT BACK FOR ANOTHER MEETING. NO, I THINK THAT STAFF CAN RESPOND TO THAT. IT'S NOT FINANCE AND MANAGEMENT SERVICES. SO DIRECTOR ECHOLS WAS ASKING, LIKE, HOW IS THAT DECISION MADE? SO JOB ORDER CONTRACTING IS ONLY USED FOR JOB ORDERS THAT ARE OVER $50,000, AND SO PART OF THAT IS THAT AT THAT DOLLAR AMOUNT, WE NEED TO CONTRACT. SOME OF THAT WORK OUT, AND WE CAN'T SELF-PERFORM. THAT DOESN'T ANSWER THE QUESTION OF CAPACITY. CAPACITY FOR DESIGN AND CONSTRUCTION STAFF IS TO THE COMMENTS WE JUST HEARD IS WE DON'T REPORT ALL OF THAT. I THINK WE'RE TRACKING IT BASED ON WORKLOAD AND THE PROJECTS THAT... MY WORK STAFF IS MANAGING, SO IT'S A DISCUSSION ABOUT HOW WE DO, LIKE WHERE THE WORK IS AND THE CAPACITY IS BASED ON HOW MUCH STAFF CAN DELIVER. SO, IN TERMS OF IN DESIGN AND CONSTRUCTION, WE TYPICALLY HAVE PROJECT MANAGERS WORKING ON SEVERAL PROJECTS, SUCH THAT WHEN ONE PROJECT SLOWS DOWN, THEY CAN PICK UP AND MOVE ON TO ANOTHER. WHEN WE GET INTO CONSTRUCTION, THAT WHEN WE'RE IN CONSTRUCTION, BASICALLY IT'S PROJECT MANAGER. STAFF IS WORKING ON THAT ALMOST 80% OF THE TIME, JUST BECAUSE YOU NEED TO RESPOND TO THINGS QUICKLY, AND IT TAKES UP LOTS OF TIME. SO IN TERMS OF THAT, LIKE I SAID, WE TRY TO HAVE STAFF WORKING ON SEVERAL PROJECTS SUCH THAT THEY CAN MANAGE THINGS WHEN THEY ARE IN A LULL. SO, FOR INSTANCE, WHEN WE SUBMIT PLANS FOR PERMITTING REVIEW, THE AUTHORITY HAVING JURISDICTION NEEDS TO REVIEW THOSE PLANS. WE HAVE LESS TIME, THEY CAN JUMP ON ANOTHER PROJECT. SO THAT'S... HOW WE DO THAT? AND BASED ON, I DON'T KNOW WHAT METRIC WE COULD, ACTUALLY, I'M NOT SURE THE METRICS FOR CAPACITY, LIKE, I'M NOT SURE HOW WE WOULD COMMUNICATE THAT WE COULD. WE CAN RUN A STAFF REPORT THAT SHOWS HOURS WORKED AND BUILD, BUT I'M NOT TO ANSWER THE QUESTION. WE USE, WE DO IT BASED ON JUST KIND OF TALKING AND KNOWING WHAT TASKS ARE AT HAND. SO THAT'S FOR DESIGN, CONSTRUCTION. I'LL TURN IT OVER. SORRY FOR THE RECORD. REN DESIGN, A DIVISION, LEADERS DESIGN AND CONSTRUCTION. I'LL TURN IT OVER TO MY COLLEAGUE. SO JUST, YEAH. HI, GOOD MORNING. CHRIS WYCKOFF, ACTING AGM FOR FACILITIES INFRASTRUCTURES, BUT ALSO DIVISION LEAD FOR MAINTENANCE AND SKILL TRADES. REGARDING STAFF CAPACITY, IT'S KIND OF A MULTIFACETED ISSUE, AND WREN TOUCHED ON SOME OF THEM WITH THE ABILITY TO SELF-PERFORM CERTAIN WORK. WE DO HAVE LIMITATIONS TO THAT. IN ADDITION TO THAT, FOR HOW WE TRACK STAFF CAPACITY WITHIN MAINTENANCE AND SKILL TRADES IS LARGELY BASED ON OUR WORK PLAN AND THE SYSTEM THAT WE USE TO ASSIGN, RECORD, AND MANAGE THAT WORK. FOR US, THAT'S A CMMS, COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEM, WHICH IS FAMOUS. WE HAVE A BACKLOG OF STAFF CAPACITY THAT WE THINK WOULD TAKE ANYWHERE FROM THREE TO FIVE YEARS TO COMPLETE SAID PROJECTS. THAT'S ONE OF THE WAYS THAT WE MEASURE STAFF CAPACITY. AND THEN WE HAVE DONE, AND I'M HAPPY TO SHARE FORWARD, WE'VE DONE ANALYSIS ON CERTAIN AREAS WITHIN STAFF CAPACITY. YOU KNOW, I HEARD LOTS OF QUESTIONS ON PAVING. WE HAVE LOOKED VERY SPECIFICALLY AT WHAT IT WOULD TAKE TO INCREASE STAFF CAPACITY TO DO PAVING AND HAVE A COMPARISON TO WHAT WE WERE ABLE TO ACCOMPLISH IN THE FIELD. AS WE CURRENTLY DO THROUGH THE PAVING PROGRAM. AND I CAN HAPPILY SHARE THOSE WITH YOU. I DON'T HAVE THEM WITH ME RIGHT NOW, BUT WE DO HAVE THEM ELECTRONICALLY, AND I CAN GET THOSE TO YOU, FOR SURE. GREAT. THANK YOU VERY MUCH. MAYBE IT'S AN ISSUE OF COMMUNICATING THE METHODOLOGY OF SIGNING THESE THINGS TO CONTRACTORS MORE COMPLETELY THAN IS CURRENTLY DONE. BECAUSE YOU GAVE A REALLY GOOD EXPLANATION THERE. I THINK IT JUST NEEDS TO BE. YOU KNOW, PUT OUT TO THOSE THAT ARE INTERESTED IN KNOWING THAT. WELL, I THINK PART OF THE QUESTION IS, IT'S NOT JUST, SO CERTAINLY, IF YOU DON'T HAVE THE CAPACITY, THEN YOU'RE GOING TO NEED TO USE A CONTRACTOR, PERHAPS. BUT I THINK THE REAL ISSUE IS [01:00:02] WHETHER, HOW ARE WE TRACKING STAFF CAPACITY TO KNOW WHETHER WE SHOULD HIRE MORE STAFF INSTEAD OF MORE CONTRACTS? SO I THINK IT'S. THE JUSTIFICATION FOR GOING OUTSIDE VERSUS HAVING THE CAPACITY AND GROWING THE CAPACITY INTERNALLY. SO I DEFINITELY HEAR WHAT YOU'RE SAYING, WELL, LIKE, OKAY, WE NEED TO GO OUT AND GET THESE CONTRACTS BECAUSE WE DON'T HAVE THE STAFF CAPACITY. BUT THEN THE QUESTION IS, WELL, IN WHAT CASES? AND WHAT IS THE METHODOLOGY FOR FIGURING OUT? DO WE NEED MORE STAFF INTERNALLY? WOULD THAT BE BETTER THAN GOING OUT AND HIRING OUTSIDE CONTRACTORS? FOR SURE. AND I CAN, SO THE PAVING ANALYSIS THAT I KNOW HAS BEEN CONDUCTED IN THE LAST YEAR OR SO SPECIFICALLY IS ASKED TO ADDRESS THAT. AND AGAIN, I'M HAPPY TO SEND THAT TO YOU. BUT YEAH, I THINK DIRECTOR MERCURIO'S POINT IS VERY FAIR, TOO. YOU KNOW, ONE OF THE THINGS WE CAN DO IS COMMUNICATE BETTER AND HAPPY TO DO THAT. BUT YES, TO ANSWER YOUR QUESTION MORE DIRECTLY, THAT'S EXACTLY THE TYPE OF QUESTION THAT WE SHOULD ANSWER. AND IT'S BASED ON, YOU KNOW, LOOKING AT WHAT IT COSTS TO HAVE EMPLOYEES, VERSUS LOOKING AT THE COST OF NEEDS AND OPERATIONAL THINGS THAT IT TAKES, OR PROFIT AND OVERHEAD BROUGHT IN, YOU KNOW, TO THE CONVERSATION. YES, CONTRACTORS CHARGE THAT. WE ALSO HAVE CARRYING COSTS FOR EMPLOYEES THAT ARE NOT JUST AS PLAIN AS, YOU KNOW, A SALARY NUMBER OR SOMETHING LIKE THAT. SO THOSE THINGS ALL GO INTO, YOU KNOW, LOOKING AT THAT NUMBER, FOR SURE. RIGHT, AND IT'S NOT JUST ABOUT THE COST, BUT ALSO WHETHER IT'S... WHETHER THE WORK IS KIND OF SPIKY OR CYCLICAL. OR YOU WOULDN'T BE ABLE TO CARRY THAT EMPLOYEE THE WHOLE TIME BECAUSE THEY WOULDN'T HAVE WORK THE WHOLE TIME. SO THOSE WOULD BE ALL THE QUESTIONS THAT I THINK ARE WORTH LOOKING AT SO THAT WE UNDERSTAND BETTER. OF COURSE, AND I THINK ONE OF THE THINGS THAT WE ASK REGULARLY AND IS A GOOD CONVERSATION AMONGST THESE GROUPS IS THE WORK THAT'S BEING DONE, THE SPECIAL WORK THAT HAPPENS IN OUR PARKS. WE WANT TO MAKE SURE THAT THAT WORK THAT CAN ONLY BE DONE. BY PARK STAFF. EMPLOYEES WHO ARE, YOU KNOW, HAVE BEEN SELECTED FOR THAT AND HAVE A, YOU KNOW, FANTASTIC HISTORY OF DOING THAT. WE ABSOLUTELY WANT THAT TO BE A FACTOR IN IT, TOO. THANK YOU. ALL RIGHT. THANK YOU VERY MUCH FOR YOUR REPORTS. WE WILL NOW MOVE TO THE REPLENISHMENT OF THE ELECTION CONTINGENCY RESERVES. GOOD MORNING, FINANCE COMMITTEE MEMBERS. I'M KAREN SIKAT, ASSISTANT FINANCE OFFICER IN FINANCE AND MANAGEMENT SERVICES. SO TODAY, I'M PROVIDING A BRIEF INFORMATIONAL UPDATE ON OUR PLAN TO REPLENISH THE ELECTION CONTINGENCY RESERVE. SO, THE DISTRICT HISTORICALLY MAINTAINS A $2.2 MILLION ASSIGNED RESERVE TO COVER OUR BIANNUAL ELECTION COSTS, AND THESE COSTS VARY DEPENDING ON HOW MANY BOARD SEATS ARE UP FOR ELECTION AND WHETHER CANDIDATES ARE UNOPPOSED. SO IN 2024, WE USED ABOUT $2.1 MILLION FROM THIS RESERVE TO PAY ELECTION COSTS. SO, ELECTION COSTS WERE REQUIRED FOR WARDS 2 AND 4. WHILE THE WARD 1 INCUMBENT RAN UNOPPOSED. SO, TOTAL COSTS WERE ABOUT $161,000 FROM CONTRA COSTA COUNTY AND ROUGHLY $1.9 MILLION FROM ALAMEDA COUNTY. SO, UNDER THE GASB REQUIREMENTS, ASSIGNED RESERVES MAY BE DESIGNATED BY MANAGEMENT. SO THIS ACTION DOES NOT REALLY REQUIRE A BOARD APPROVAL. BUT WE ARE BRINGING THIS... ITEM TO THE FINANCE COMMITTEE TO ENSURE FULL TRANSPARENCY. SO, LOOKING AHEAD TO THE NEXT ELECTION CYCLE, WE INTEND TO REPLENISH THE ELECTION CONTINGENCY RESERVE BACK TO $2.2 MILLION SO THAT SUFFICIENT FUNDS ARE AVAILABLE FOR ANTICIPATED 2026 ELECTION COSTS. SO, FOR CONTEXT, THE DISTRICT MAINTAINS TWO OTHER ASSIGNED RESERVES. SO WE HAVE $1 MILLION DESIGNATED FOR UNEXPECTED, LARGE LEGAL COSTS. AND THE OTHER ONE IS $17 MILLION TO COVER OUR FIRST QUARTER OPERATING EXPENDITURES BEFORE WE RECEIVE OUR PROPERTY TAXES. SO, REPLENISHING THE ELECTION RESERVE WILL REDUCE OUR UNASSIGNED GENERAL FUND BALANCE BY APPROXIMATELY $2.067 MILLION. BUT EVEN WITH THIS ADJUSTMENT, THE DISTRICT WILL EXPECT TO CONTINUE TO MEET OUR REQUIREMENT OF 32% UNASSIGNED RESERVE LEVEL. AND THESE... ADJUSTING ENTRY WILL BE REFLECTED IN 2025. SO WHEN WE PRESENT THE ACFER TO THE FINANCE COMMITTEE, YOU SHOULD SEE THE FULL 2.2 MILLION FOR OUR ELECTION CONTINGENCY RESERVE. SO THAT CONCLUDES MY UPDATE, AND I'M HAPPY TO ANSWER ANY QUESTIONS. QUESTIONS, COMMENTS? SO LAST TIME WE HAD THREE SEATS UP AND [01:05:02] YEAH, AND WE SPENT $2.1 MILLION. SO THIS TIME WE'LL HAVE FOUR SEATS UP. SO I'M JUST WONDERING, WHAT HAPPENS IF WE GO OVER THE $2.2 MILLION? I THINK AT THAT POINT WE WOULD NEED TO LOOK AT OTHER FUNDING SOURCES AVAILABLE, EITHER APPROPRIATED OR UNAPPROPRIATED. YEAH, IT'S SOMETHING THAT'S VERY DIFFICULT TO PREDICT, AND SO THAT'S WHY WE SET ASIDE THIS RESERVE, YOU KNOW, MANY, MANY YEARS AGO. AND IT IS GETTING TO THAT POINT WHERE, LIKE, EACH YEAR, THE COUNTIES ARE CHARGING US MORE AND MORE. AND SO THIS PAST YEAR WE GOT REALLY CLOSE TO THAT $2.2 MILLION. BUT, YEAH, IT'S SO VARIABLE. I DON'T THINK WE WANT TO INCREASE IT RIGHT NOW. OH, NO, I'M NOT SUGGESTING THAT WE INCREASE IT. I WAS JUST CURIOUS WHAT WOULD HAPPEN IF WE GET BIGGER. YEAH, I THINK WE WOULD LOOK TO SEE WHAT OTHER FUNDS HADN'T BEEN SPENT, IF THERE WAS A WAY TO REARRANGE THINGS IN THE BUDGET TO COVER THAT ADDITIONAL COST. AND DEPENDING ON HOW MUCH IT CAME IN AT, MAYBE WE WOULD NEED TO DO SOME NEW APPROPRIATION. THANK YOU. JOHN AND ANN? CAN I ASK A COUPLE QUESTIONS? SO I'M TROUBLED BY THIS AND I'M WONDERING, DO WE DO ANY ANALYSIS? WHY IS ALAMEDA COUNTY SO MUCH MORE EXPENSIVE THAN CONTRA COSTA? I THINK I CAN ANSWER THAT, BUT I'D LOVE TO HEAR IT PUBLICLY. I KNOW, THAT'S WHERE I USED TO WORK FOR, BUT I JUST HAVE HERE A COPY OF THE ACTUAL INVOICE. SO I THINK, WHAT'S DIFFERENT FROM ALAMEDA COUNTY AND CONTRA COSTA? SO IT'S FOR ONE, WE HAVE TO... YOU KNOW, ELECTIONS FOR ALAMEDA COUNTY, WE HAD WARDS TWO AND FOUR. AND WHEN WE INITIALLY WERE TRYING TO, LIKE, GET AN ESTIMATED COST, JUST BECAUSE, LIKE, WHAT DEB WAS SAYING, I TRIED MY BEST TO KIND OF, LIKE, PUSH AND SEE IF I COULD HAVE ANY CONTACT. JUST BECAUSE IT TOOK US A WHILE TO ACTUALLY GET THE ACTUAL INVOICES. LOOKING AT THE ALAMEDA COUNTY INVOICE, THEY JUST HAVE MORE DETAILED IN TERMS OF, LIKE, SPECIFICALLY LIKE. FOR WARD 04, THEY HAD IT BY REGISTERED VOTERS. AND ON THEIR WEBSITE, THEY JUST HAVE KIND OF LIKE A RANGE OF COSTS PER VOTER. AND WE EVEN USE THE MAXIMUM AMOUNT JUST TO ANTICIPATE ANY POSSIBLE COSTS THAT THIS WOULD RESULT INTO. THERE'S JUST SO MANY LAYERS TO IT. I DO SEE LIKE, ELECTION OFFICER STIPENDS. PUBLICATION COSTS, LEGAL FEES, THE BIG ONE WOULD BE TOTAL SUPPLIES EXPENSE. SO FOR THAT 1.9, I THINK TOTAL FOR JUST TOTAL SUPPLIES IS ROUGHLY 1.3 MILLION. SO I COULD PROVIDE THE DETAILS OF THE BILLING IF THAT'S GONNA BE HELPFUL. WELL, I THINK IT WOULD BE MORE, I MEAN, I THINK I UNDERSTAND THE CONCEPT OF THERE WERE MORE ELECTIONS. ELECTIONS IN ALAMEDA COUNTY AND ONE IN CONTRA COSTA, BUT I THINK IF YOU DID IT SIDE BY SIDE, ALAMEDA IS A LOT MORE EXPENSIVE. AND THERE'S GOT TO BE A REASON FOR IT. AND I THINK I'VE BEEN ON THREE ELECTED BOARDS AND ALL OF US ARE SAYING, WHAT'S GOING ON HERE? I MEAN, IF YOU'RE A SMALL SANITARY DISTRICT, LIKE I WAS ON IT, I MEAN, IT'S LESS PEOPLE BECAUSE YOU'VE GOT A LESS VOTING BLOCK, BUT THAT'S A LOT OF MONEY FOR US. WE JUST KIND OF GO, WE'LL DO THAT. BUT HAS THERE EVER BEEN ANY THOUGHT OF GETTING TOGETHER AND REALLY SUGGESTING WHY IT NEEDS TO BE DONE? BECAUSE MY SILLY LITTLE ANALYSIS IS IN MY ELECTION. I HEARD IT WAS 771,000 FOR WARD 3 AND THERE WERE ONLY ABOUT 75,000 VOTES CAST. SO, $10 A VOTE? I MEAN, NOT TO MENTION ALL THE OTHER STUFF. I WAS JUST WONDERING IF DO ANY OTHER AGENCIES AND PEOPLE THAT DO THIS WORK SAY, HEY, WHAT'S GOING ON HERE? NO? NO, I CAN'T REALLY CONTEST IT. I HAVEN'T HEARD OF ANYONE ELSE DISPUTING IT. I THINK THE CHALLENGE IN THIS PAST ELECTION IS THAT, WELL, IT CERTAINLY ALLOCATED ME TO KIND OF THINK CONTRA COSTA, TOO. THE BIGGEST COST, AND YOU CAN CORRECT ME IF I'M WRONG, IS THE DISTRIBUTION OF THE BALLOT. THE BALLOT STATEMENTS, AND SO THAT'S WHAT, AND, YOU KNOW, OUR DISTRICTS ARE ALMOST THE SIZE OF AN ASSEMBLY DISTRICT, SO THAT'S WHERE I THINK THE BIG MONEY GOES. AND FOR CONTRA COSTA COUNTY, IT WAS UNCONTESTED, AND I WASN'T ON THE BALLOT, AND SO THERE WAS NO, YOU KNOW, THERE WAS NO MAILINGS FOR MY PART. SO I THINK THAT [01:10:01] WOULD GO A LONG WAYS TOWARDS, YOU KNOW, SAYING WHY THE ALAMEDA COUNTY WAS SO MUCH MORE. BUT, YOU KNOW, THERE COULD BE OTHER. FACTORS, TOO. I MEAN, I'M JUST, I HAVEN'T ANALYZED IT. I'M JUST THINKING OFF THE TOP OF MY HEAD THAT, YOU KNOW, MY DISTRICT IS ALAMEDA COUNTY AND CONTRA COSTA COUNTY, BUT NEITHER ONE HAD TO SEND OUT STATEMENTS FOR ME. SO. OH, WELL, THANK YOU VERY MUCH FOR YOUR REPORT. THANK YOU. [Announcements] AND THAT REPRESENTS ALL OF OUR. BUSINESS STUFF. ARE THERE ANY ANNOUNCEMENTS FROM BOARD MEMBERS? THERE WERE NO PUBLIC COMMENTS FOR THAT PREVIOUS ITEM. THANK YOU VERY MUCH. ANYTHING FROM BOARD MEMBERS? HEARING NONE, I WOULD... YES, WELL, I TOO WANTED TO SAY THANK YOU TO DEB SPAULDING FOR YOUR 17 YEARS OF INCREDIBLE WORK HERE AT THE DISTRICT. AND I JUST WANT TO SAY, YOU KNOW, PERSONALLY, I HAVE ENJOYED WORKING WITH YOU SO MUCH. YOU ARE SO RESPONSIVE AND SO ON TOP OF THINGS. AND ALWAYS, YOU KNOW, VERY, VERY CLEAR IN YOUR ANSWERS, AND, YOU KNOW, REALLY, ALWAYS VERY HELPFUL. AND DO APPRECIATE ALL OF YOUR WORK, AND WE'RE GOING TO MISS YOU. AND I ALWAYS LIKE TO SAY THAT I REALLY WORKED WITH YOU A LONG TIME. BECAUSE I WAS ON THE PARK ADVISORY COMMITTEE FOR ALL THOSE YEARS, AND I THINK I WAS ALWAYS ON THE FINANCE COMMITTEE. AND PART OF THE REASON, WELL. I KIND OF HAD A BACKGROUND IN THAT, BUT PART OF THE REASON IS I LIKE WORKING WITH FOLKS IN FINANCE SO MUCH. SO YOU HAVE DONE THAT, AND I THINK YOU ARE LEAVING US, BUT I BELIEVE THAT YOU'VE SORT OF PASSED ALONG A CERTAIN ESPRIT DE CORPS OR A CERTAIN CULTURE TO YOUR STAFF, AND THEY'RE GOING TO CARRY FORWARD. WHAT ELIZABETH JUST SAID, YOU KNOW, THAT WE'RE GOING TO BE IN GOOD HANDS, EVEN THOUGH IT WON'T BE YOUR HANDS. SO ANYWAY, GOOD LUCK TO YOU. THANK YOU ALL SO MUCH. IT'S BEEN A PLEASURE WORKING WITH YOU ALL AND AT THE DISTRICT. AND I HAVE TO ADD MINE. I'M VERY SADDENED BY YOUR DEPARTURE. YOU'LL BE GREATLY MISSED. YOU'RE A KEY PART OF THIS ORGANIZATION, AND WISH YOU THE BEST OF LUCK IN YOUR FUTURE. SO WITH THAT, WE ARE ADJOURNED. THANK YOU. * This transcript was compiled from uncorrected Closed Captioning.