[00:00:02]
ON THIS DAY, WEDNESDAY, JANUARY 15TH WE'RE BEGINNING TODAY AT 10:31.
AND WE WELCOME PEOPLE TO JOIN US. AND WE'LL TELL YOU HOW TO DO THAT IN A MOMENT.
MADAM CLERK, WOULD YOU READ THE ROLL, PLEASE?
[Roll Call]
YES. THANK YOU, CHAIR WAESPI. YULIE PADMORE, RECORDING CLERK TAKING ROLL.DIRECTOR DESCHAMBAULT. HERE. CORRECTION. DIRECTOR DESCHAMBAULT.
DID I SAY THAT RIGHT? GOOD. HERE. PERFECT. DIRECTOR ESPAÑA.
HERE. AND ASSISTANT GENERAL COUNSEL ELIZABETH MACKENZIE.
HERE. TODAY'S MEETING IS BEING HELD PURSUANT TO THE BROWN ACT.
STAFF IS PROVIDING LIVE AUDIO AND VIDEO STREAMING.
MEMBERS OF THE PUBLIC WISHING TO MAKE A PUBLIC COMMENT MAY DO SO BY SUBMITTING AN EMAIL, LEAVING A VOICEMAIL, OR JOINING LIVE VIA ZOOM WITH THE LINK PROVIDED ON THE AGENDA LOCATED ON THE DISTRICT WEBSITE.
IF THERE ARE NO FURTHER QUESTIONS ABOUT THE MEETING PROCEDURES, WE WILL BEGIN.
OKAY, WELL, OUR FIRST ITEM TODAY IS. OH, AND FIRST, LET ME WELCOME OUR TWO NEWEST BOARD MEMBERS.
LUANA WILL BE A PERMANENT OR PARDON ME YOU'RE NOT A PERMANENT MEMBER OF THIS COMMITTEE.
YES, YOU ARE THE PERMANENT MEMBER. AND LYNDA IS THE ALTERNATE.
I AM THE ALTERNATE. SO. WELCOME. I THINK YOU'LL REALLY ENJOY THIS COMMITTEE.
OUR FIRST ITEM IS THE APPROVAL OF THE MINUTES, OF WHICH WE HAVE NONE. SO WE'LL MOVE STRAIGHT INTO THE ACTION ITEMS, WHICH IS THE RECOMMENDATION TO EXECUTE THE SPECIAL USE AGREEMENT WITH THE WINGS OF ROGALLO NORTHERN CALIFORNIA HANG GLIDER ASSOCIATION AT MISSION PEAK PRESERVE.
OOPS. I AM SO SORRY. I'M DYSLEXIC. PUBLIC COMMENT.
WE'RE GOING TO GO TO PUBLIC COMMENTS. DO WE HAVE ANY PUBLIC COMMENTS TODAY FROM ANYONE? ANYBODY IN THE ZOOM ROOM? WE HAVE NO. NO PUBLIC COMMENTS AT THIS TIME.
THANK YOU. ALL RIGHT, THEN, LET'S GO TO THE WINGS OF ROGALLO.
[Action Items]
GOOD MORNING, BOARD MEMBERS. LET ME SHARE THE SCREEN FOR THE PRESENTATION.CAN YOU GET RID OF THIS? I'LL DISAPPEAR AFTER.
OKAY. THANK YOU. THIS ONE RIGHT THERE. SO. GOOD MORNING.
MY NAME IS RENEE PATTERSON. I'M AN ADMIN ANALYST IN BUSINESS SERVICES IN THE OPERATIONS DIVISION.
AND I'M HERE TODAY TO GET A RECOMMENDATION FOR THE WINGS OF ROGALLO, ANOTHER CALIFORNIA HANG GLIDER ASSOCIATION, FOR THE SPECIAL USE AGREEMENT THEY HAVE AT MISSION PEAK REGIONAL PARK, OR MAYBE MISSION PEAK REGIONAL PRESERVE.
I'LL STATE THE RECOMMENDATION AT THE BEGINNING AND ALSO REPEATED AT THE END SO THAT YOU HAVE IT IN MIND WHEN YOU GO TO APPROVE OR DISAPPROVE. SO THE STAFF RECOMMENDATION IS APPROVE AND RECOMMEND TO THE FULL BOARD A SPECIAL USE AGREEMENT WITH THE WINGS OF ROGALLO NORTHERN CALIFORNIA HANG GLIDER ASSOCIATION FOR A FIVE YEAR TERM AND POSSIBLE FIVE YEAR EXTENSION FOR THE EXCLUSIVE LICENSE TO OPERATE A HANG GLIDING AND PARAGLIDING AREA IN MISSION PEAK REGIONAL PRESERVE, WITH AN ANNUAL PAYMENT OF $1,400.
SO I'LL JUST GIVE YOU A BRIEF OVERVIEW OF WHAT WE'RE GOING TO TALK ABOUT TODAY.
THEN WE'LL LOOK AT THE LOCATION FOR THIS SPECIFIC USE.
AND THEN WE'LL JUST STATE THE ANNUAL PAYMENT AND THEN I'LL RESTATE THE STAFF RECOMMENDATION.
SO SPECIAL USE AGREEMENTS MUST MEET THE DISTRICT OBJECTIVES WITH APPROPRIATE PUBLIC BENEFIT AND PRIORITY SPECIAL USE AGREEMENTS ARE DEFINED AS ANY ONGOING RECREATIONAL DEVELOPMENT, ACTIVITY, SERVICE, OR LAND USE THAT IS PROVIDED FOR GROUP AND GENERAL PUBLIC BENEFIT BY CLUBS,
[00:05:01]
ASSOCIATIONS OR SIMILAR GROUPS OPERATING AS A NONPROFIT ENTITY WITH MEMBERSHIP OPEN TO THE PUBLIC.SO THE TYPES OF GROUPS THAT WE CURRENTLY HAVE SPECIAL USE AGREEMENTS WITH IN THE DISTRICT IS.
THESE ARE JUST EXAMPLES, ARCHERY. WE HAVE DIFFERENT KINDS OF SWIMMING USE GROUPS.
SOME EQUESTRIAN USE GROUPS, SCOUTING AND STUFF LIKE THAT.
AND WE CURRENTLY HAVE 30 SPECIAL USE AGREEMENTS .
SO THIS IS THE LOCATION, THE AREA THAT IS CIRCLED IN BLUE WHERE IT SAYS HANG GLIDING OR HANG GLIDER LAUNCH IS THIS SITE THAT THEY LAUNCH FROM. IT'S NOT THE SITE THAT THEY THAT THEY LAND AT THAT'S JUST A LITTLE BIT FURTHER DOWN THE HILL.
THE MAP ON THE RIGHT SHOWS THE AREA LIKE SORT OF A VAGUE AREA OF WHERE THEY'RE FLYING OVER THE PEAK, BUT NOT EXACTLY WHERE THEY LAND.
AND IF YOU REALLY WANT TO KNOW MORE INFORMATION ABOUT THAT, ABOUT THIS GROUP AND WHAT THEY DO, THAT PARTICULAR MAP CAME FROM THEIR WEBSITE, WHICH IS ACTUALLY VERY INFORMATIONAL.
SO A LITTLE BIT OF BACKGROUND. THEY'RE A 501 NONPROFIT MUTUAL BENEFIT CORPORATION.
THEY HAVE MEMBERSHIP THAT'S OPEN TO THE PUBLIC.
THEY PRESERVE THIS SITE AND OPERATE OTHER FLYING SITES IN THE BAY AREA.
THEIR GROUP PROMOTES AND ENCOURAGES PARAGLIDING AND HANG GLIDING.
AND THEY MANAGE THIS SPECIFIC SITE SINCE 1983.
SO THE PARK DISTRICT STAFF WANT YOU TO KNOW THAT THIS GROUP WORKS VERY WELL WITH THEM.
THEY'RE VERY RESPONSIVE ABOUT THAT. THEY'RE SUPER RESPONSIBLE.
THEY CONTROL THE ACCESS TO THE SITE ITSELF. IT'S SOMEWHAT COMPLICATED, THEIR PROCEDURE.
BUT IT'S SET UP TO BE NOT NOT RESTRICTIVE TO THEIR MEMBERS, BUT RESTRICTIVE SO THAT THEY'RE NOT INVOLVING ANY OTHER MEMBERS OF THE PUBLIC WHEN THEY'RE ACCESSING THE SITE.
SO THEY MINIMIZE THEIR VEHICULAR TRAFFIC BY SHARING CARS.
THEY RIDE POOL FROM WHERE THEY MEET TO THE SITE ITSELF.
SO PROBABLY THERE'S ABOUT AN AVERAGE OF 15 VEHICLES PER MONTH USING THIS SITE THAT'S VEHICLES, NOT NUMBER OF PEOPLE. AND THEIR GLIDING ACTIVITIES HAVE A MINIMAL ENVIRONMENTAL IMPACT.
SO IN WE ASKED THEM FOR SOME INFORMATION ON THEIR USE IN 2024.
THERE WAS 203 PILOTS THAT FLEW AT THE SITE, WITH TOTAL PILOT SIGN-INS OF 1,056.
SO THIS IS JUST SHOWING THE ACCESS THAT THEY USE THEIR AUTOS TRAVEL NOT FROM I DON'T KNOW IF YOU CAN TELL BY LOOKING AT THIS MAP, BUT WHERE THE RED DOT IS IS THEIR LAUNCH SITE.
SO THEY'RE TRAVELING THROUGH THE CITY AND THEN AROUND MISSION PEAK.
SO FROM THE OHLONE COLLEGE SITE AREA AROUND THE TOP.
SO THEY'RE NOT DRIVING ON THE TRAIL WHERE EVERYBODY WALKS UP TO MISSION PEAK ITSELF.
THEY'RE NOT SHARING THAT TRAIL AT ALL. AND THIS IS JUST A PICTURE OF THEIR TWO WINDSOCKS. THE LAUNCH SITE, WINDSOCK HAS A LITTLE BENCH THERE TOO.
AND THEN THE LANDING WINDSOCK IS LIKE AT THE BOTTOM OF THAT HILL RIGHT THERE.
AND THE ANNUAL PAYMENT WILL BE $1,400 PER YEAR.
AND THEY HAVE HAD A FIVE YEAR TERM WITH THE POSSIBLE FIVE YEAR TERM.
[00:10:11]
WITH THE WINGS OF ROGALLO NORTHERN CALIFORNIA HANG GLIDING ASSOCIATION FOR A FIVE YEAR TERM AND A POSSIBLE FIVE YEAR EXTENSION FOR THE EXCLUSIVE LICENSE TO OPERATE A HANG GLIDING AND PARAGLIDING AREA IN MISSION PEAK REGIONAL PRESERVE, WITH AN ANNUAL PAYMENT OF $1,400.THERE IS NO FINANCIAL OR OPERATIONAL COST TO THE DISTRICT FOR THIS AGREEMENT.
SO SO IF YOU HAVE ANY QUESTIONS TODAY? UNFORTUNATELY, GORDON WILEY, WHO IS THE PARK SUPERVISOR, AND SELENEY SANCHEZ, WHO'S THE UNIT MANAGER, WERE NOT ABLE TO ATTEND TODAY.
BUT WE HAVE A MEMBER OF THE CLUB HERE VIRTUALLY ON ZOOM.
HIS NAME IS STEVE WELCH. HE'S ACTUALLY THE CHAIR FOR MISSION PEAK.
THANK YOU. THANK YOU. ANY QUESTIONS OR COMMENTS FROM BOARD MEMBERS? I JUST WANTED TO ASK HAS THERE BEEN ANY ACCIDENTS OR JUST ANY KIND OF CONFLICTS WITH ANY OTHER TRAIL USER GROUPS. WITH PARDON ME, WHAT WAS THE LAST PART OF THAT? TRAIL USER GROUPS? THERE'S NEVER BEEN AN ACCIDENT WITH ANY OTHER GROUPS OR INTERACTION WITH ANY OTHER GROUPS.
HOW IS THE 1400 DOLLAR PERMITTING FEE PER YEAR DETERMINED? DO YOU WANT ME TO. DO YOU WANT ME TO? YEAH. OKAY.
THANK YOU. TIFFANY MARGULICI I'M THE BUSINESS SERVICES MANAGER.
SO WITH OUR 30 DIFFERENT SPECIAL USE AGREEMENTS MANY HAVE BEEN AROUND FOR A VERY LONG TIME.
AND WE ALSO PLAN TO BE LOOKING A LITTLE BIT MORE CLOSELY AT ALL OF THOSE SPECIAL USE AGREEMENT FEES AS A WHOLE OVER THE UPCOMING YEAR, AND REPORTING BACK ON SOME IF WE HAVE ANY RECOMMENDATIONS ON HOW TO LOOK AT THOSE DIFFERENTLY.
BUT RIGHT NOW IT'S WE LOOKED AT THE USE FOR THIS PARTICULAR SITE.
THEY ACTUALLY ARE REDUCING THEIR USE. THEY USED TO HAVE TWO ACCESS ROADS.
AND THEN JUST THE LAST QUESTION I HAD HOW IS THE ENVIRONMENTAL IMPACT OF THE GROUP DETERMINED? BECAUSE YOU MENTIONED, THAT THEY HAVE LIMITED IMPACT ON THE ENVIRONMENT.
SO JUST HOW ARE WE KIND OF DETERMINING THEIR IMPACT? I THINK JUST GENERALLY THE FACT THAT THERE'S JUST VERY FEW CARS THAT ARE COMING ON TO ANY TRAIL AND THE ACTIVITY REALLY IS NO DIFFERENT THAN ANY KIND OF TRAIL USE IMPACT. SO JUST THROUGH OUR OBSERVATION AND CHECKING IN WITH THE PARK OPERATIONS STAFF.
AND THEY DON'T BRING ANYTHING AND NOTHING STAYS ON SITE, WHICH IS ANOTHER FACTOR.
WE HAVE SOME DIFFERENT USE GROUPS THAT MAYBE HAVE A STORAGE CONTAINER OR THINGS LIKE THAT.
THIS IS A VERY THEY BRING IN WHAT THEY NEED FOR THE DAY AND THEY TAKE OUT FOR THE DAY.
OF COURSE. OF COURSE. THANK YOU. WELCOME, STEVEN.
HI. THANK YOU. SO I'M THE CHAIRPERSON OF MISSION PEAK, AND I JUST WANTED TO ADD THE NUMBERS THAT WERE MENTIONED ABOUT 1,056 SIGN-INS. SO WE DO HAVE VEHICULAR TRAFFIC, AS WAS NOTED, BUT THAT IS LIMITED MOSTLY TO HANG GLIDERS BECAUSE THE EQUIPMENT IS SO HEAVY. WE ALSO HAVE SOME 70 YEAR OLD PILOTS THAT CARPOOL AS WELL, BUT I WOULD SAY THE BULK OF OUR PILOTS HIKE UP THE TRAIL WITH THE REST OF THE HIKERS.
SO THEY PARK AT THE BOTTOM AND THEY HIKE JUST LIKE A REGULAR HIKER.
THE BACKPACK, ROUGHLY FOR A PARAGLIDER, IS ABOUT 40 POUNDS AND THEY HIKE UP AND FLY.
[00:15:08]
IS THERE ANY OTHER QUESTIONS? STEVE JUST ON THAT ONE.PARDON ME. SO, DO THEY HIKE UP FROM STANFORD AVENUE OR DO THEY HIKE UP FROM THE CHADBOURNE? CAN THEY? WELL, YOU CAN'T PARK AT THE CHADBOURNE GATE, CAN YOU? YEAH, MOSTLY IT'S FROM THE STANFORD SITE. OKAY.
THANK YOU. PARDON ME. LYNDA, DO YOU HAVE A QUESTION? JUST MAYBE BUILDING A LITTLE BIT. I'M JUST TRYING TO UNDERSTAND THE BACKGROUND.
YEAH. OKAY. THEY STARTED OUT AT WELL BACK IN IF I CAN USE THIS TERM THOSE DAYS.
PRETTY MUCH ALL OF THE USE GROUPS PAID $100 PER YEAR.
AND OVER TIME, THEY GOT INCREASED FROM NO REGULATORY MEANS THAT I COULD DISCOVER LOOKING BACK OVER ALL THESE DIFFERENT FEES.
SO SOMETIMES PEOPLE GOT, YOU KNOW, GOT BUMPED UP FROM $100 PER YEAR TO $1,200 WITH JUST BECAUSE IT LOOKS LIKE, I DON'T KNOW, THERE WAS NO, NOTHING WRITTEN DOWN FOR WHY THAT WAS.
I KNOW WHEN I FIRST STARTED, ABOUT 19 YEARS AGO, THERE WAS AN EFFORT TO BUMP ALL SPECIAL USE AGREEMENTS UP TO $2,500. BUT, YOU KNOW, WE DID IT VERY SLOWLY, LIKE $50 A YEAR TYPE THING.
THAT'S HOW THEY WERE INCREASING. BUT AT SOME POINT, I THINK THAT IT SORT OF TAPERED OFF.
YEAH. I HAVE ANOTHER THAT'S I REALLY APPRECIATE THE BACKGROUND, BY THE WAY.
I WOULD NEVER DO THIS, STEVEN. [LAUGHTER] WELL, IT'S A LOT OF FUN.
IT'S VERY BEAUTIFUL. GOOD FOR YOU. I CAN SEND YOU VIDEOS OR PICTURES IF YOU LIKE.
I LIKE TO DREAM ABOUT FLYING, BUT THAT'S ABOUT IT.
SO I HAVE A QUESTION ON JUST PROCESS IN GENERAL, AND IT KIND OF GOES INTO THE NEXT.
SO DO ALL SPECIAL USE PERMITS COME THROUGH THIS COMMITTEE.
I'M SORRY TO ASK THAT QUESTION OR IS THERE ANY PARTICULAR REASON FOR THIS ONE? AND TIE BACK TO DIRECTOR ESPAÑA'S EARLIER QUESTION.
HAVE WE HAD COMPLAINTS? IS THERE YOU KNOW, DO THE HIKERS COMPLAIN THAT THERE'S TOO MANY PEOPLE AND THEY CAN'T PARK OR, YOU KNOW, OR HAVE THERE BEEN ANY OTHER TRAIL USER CONFLICTS OF ANY KIND, PARKING OR USE OR OTHERWISE, THAT WE SHOULD BE AWARE OF AND OR INCREASE IN ANY SAFETY CONCERNS? THAT'S THOSE ARE SO FOR THE FIRST QUESTION IT IS PART OF THE BOARD OPERATING GUIDELINES AND THE SPECIAL USE AND CONCESSIONS POLICY THAT ALL SPECIAL USE AGREEMENTS WILL COME TO THE BOARD OPERATIONS COMMITTEE FOR RECOMMENDATION AND THEN TO THE FULL BOARD FOR APPROVAL. SO EVERY USE AGREEMENT OF THE 30 AS THEY BECOME UP FOR RENEWAL OR AS WE HAVE NEW ONES WOULD COME BEFORE THIS, COMMITTEE. AND THEN THE SECOND QUESTION, I REITERATE WHAT RENEE HAD ALREADY MENTIONED, WHICH IS WE DO NOT HAVE ANY TRAIL USER CONFLICTS WITH THIS GROUP. THEY ARE EITHER WALKING IN ALONG WITH EVERYBODY ELSE OR IF THEY ARE DRIVING IN, IT'S A VERY, VERY SHORT TIME ON A VERY UNUSED TRAIL THROUGH THE CHADBOURNE GATE.
WHICH IS FANTASTIC. THANK YOU. STEVEN, THANKS SO MUCH.
I'VE HIKED IN MISSION PEAK LONGER THAN YOU'VE HAD YOUR LEASE, AND I'VE NOTICED YOUR GROUP, I THINK, ONCE OR TWICE, VERY PEACEFUL. YOU GUYS UNDERSTAND THAT YOU'RE GETTING A REALLY GOOD GIG HERE AND THAT YOU TAKE REALLY GOOD CARE OF THE PARK.
AND I'M SURE THE PARK STAFF I'VE TALKED TO HAVE NO PROBLEMS. YOU GUYS, I THINK YOU'RE AN ADDITION, THE IDEA OF HIKING UP MISSION PEAK, WHICH IS MY FAVORITE PEAK, BUT IT'S ALSO MONOTONOUS GETTING TO THE TOP TO SEE HUMANS FLYING IS KIND OF NEAT IN MY OPINION.
TO FOLLOW UP HAVE YOU GUYS HAD ANY ACCIDENTS IN 40 YEARS? I'M SURE YOU HAVE, BUT I MEAN AND I GUESS YOU DON'T HAVE TO TELL ME HOW MANY ACCIDENTS, BUT HAVE WE EVER BEEN INCLUDED IN A LAWSUIT? OR HAVE YOU EVER BEEN SUED BY ONE OF YOUR PARTICIPANTS FROM RELATING FROM AN ACCIDENT WITH A HANG GLIDER OR PARAGLIDER? NO, THERE HAVE BEEN A SMALL NUMBER OF ACCIDENTS.
[00:20:02]
THOSE HAVE BEEN INDIVIDUALS WHERE THE WEATHER MAYBE HAD A DUST DEVIL OR SOME, YOU KNOW, SOME STRANGE CIRCLING AIR.BUT THERE HAS BEEN NO INTERACTION WITH ANY PARK GOERS FOR THOSE ACCIDENTS.
WE ARE INSURED THROUGH OUR NATIONAL ORGANIZATION.
IN ADDITION, WHAT WE HAVE AT MISSION PEAK IS WE DO KNOW THERE IS NO TRAINING.
THERE IS NO PAID FLIGHTS. ANY OF THAT GOES ON AT MISSION PEAK.
WE DON'T ALLOW IT. AND WE REQUIRE A HIGH LEVEL OF PILOT TRAINING.
YOU HAVE TO REACH A SPECIFIC LEVEL OF PILOT TRAINING.
FANTASTIC. SO HOW LONG OF A FLIGHT IS IT FROM UP THERE BY CHADBOURNE'S GATE.
WELL, THAT'S A VERY INTERESTING QUESTION. IT ALL DEPENDS ON THE WEATHER. IT COULD BE AS SMALL AS TEN MINUTES AND IT CAN BE AS LONG AS 3 TO 4 HOURS. IT ALL DEPENDS ON THE CLOUDS AND THE CONDITIONS OF THE FLIGHT.
OH, MAN. I SHARE YOUR DESIRE MEMBER DESCHAMBAULT I DON'T THINK MY CARDIOLOGIST WOULD LET ME GO TEN MINUTES UP THAT HIGH, BUT I ADMIRE YOU GUYS. [LAUGHTER] WELL. THANK YOU.
AND, YOU KNOW, I TRY TO DO SOME MATH. TEN, 1,056 FLIGHTS A YEAR.
I ASSUME THAT'S ONLY 2.89 PER DAY. I ASSUME YOU GUYS MEET ON A WEEKEND.
YOU MEET MONTHLY. DO YOU MEET? AND THEN A GROUP OF YOU GO OFF THE HILL? YEAH, ACTUALLY, I JUST WANT TO CLARIFY, 1,056 ARE SIGN-IN.
IN MANY CASES PEOPLE HIKE UP OR WE DRIVE UP AND THE CONDITIONS ARE NOT CONDUCIVE TO A SAFE FLIGHT.
AND SO THEY EITHER HIKE DOWN OR WE DRIVE DOWN.
SO JUST BECAUSE WE SIGN IN DOESN'T MEAN WE FLY.
WE ALSO HAVE SPECIFIC REQUIREMENTS OF WIND AND ALSO WIND DIRECTION.
THAT'S WHY WE HAVE THE WINDSOCK UP THERE. AND SO THAT THOSE WERE SIGN INS, NOT FLIGHTS.
ALL RIGHT. SO IT'S VERY HARD FOR US TO COUNT THE FLIGHTS.
BUT I'M GOING TO ESTIMATE THERE WAS MORE LIKE ABOUT 750 TO 800 FLIGHTS.
SO DO YOU GATHER ON WEEKENDS OR MONTHLY OR? MOSTLY ON WEEKENDS BUT MIDWEEK, THERE'S ALSO POTENTIALLY GOOD OPPORTUNITIES TO FLY.
BUT ON THE WEEKENDS ARE OBVIOUSLY MORE POPULAR.
AND IT LOOKS, ACCORDING TO THE BREAKDOWN THAT WE HAVE FROM THE SIGN-INS, THE BIG FLYING AREA OR MONTHS ARE FROM MARCH MOSTLY TO AUGUST. THE REST OF THE TIME THERE ARE SOME OPPORTUNITIES, BUT THEY'RE VERY SPOTTY DEPENDING ON THE WEATHER.
ALL RIGHT. THANK YOU VERY MUCH. I WISH YOU ALL THE BEST OF LUCK AND CONTINUED SUCCESS OUT THERE.
I GUESS I HAVE FOR STAFF. DO WE HAVE ANY OTHER SPECIAL USE AGREEMENTS ON MISSION PEAK? YES, WE HAVE THE COMMITTEE BOARD OPERATIONS COMMITTEE HAD REVIEWED, I THINK, IN DECEMBER, THE SOUTH BAY SOARING, WHICH IS A VERY SIMILAR USE, ALTHOUGH AT A DIFFERENT SITE, AND IT'S FOR RADIO CONTROLLED AIRCRAFT. ALL RIGHT. AND THEN THIS IS NO CRITICISM.
ROBERTS PARK, WHICH IS HIGH RECREATION, IS A RECREATION AREA.
AND AT THE OTHER END OF THE SPECTRUM IS A PRESERVE.
HOW, I MEAN, I'M ALL IN FAVOR OF IT. I WILL VOTE IN FAVOR OF THIS.
I LOVE THIS IDEA. BUT HOW DID THAT WORK? AND IT WAS PROBABLY YEARS AND YEARS AND YEARS AGO THAT WE THIS IS LISA GOORJIAN, ASSISTANT GENERAL MANAGER OF OPERATIONS. I THINK THAT'S SUCH A WONDERFUL QUESTION, AND I THINK THAT IS SOMETHING THAT IS SO I CAN'T ANSWER THAT.
I DON'T KNOW THE ANSWER TO THAT, BUT IT IS SOMETHING THAT HAS COME UP QUITE A BIT JUST AS PART OF THE DISTRICT PLAN IN PREPARING FOR IT. SO I KNOW THIS IS SOMETHING THAT THE PLANNING THE ACQUISITION, STEWARDSHIP AND DEVELOPMENT AND SPECIFICALLY THE PLANNING DEPARTMENT IS LOOKING AT BECAUSE MY UNDERSTANDING IS THAT SOME OF THE NAMES, AS YOU POINT OUT ARE NOT IN ALIGNMENT WITH HOW THEY'RE BEING MANAGED AND SORT OF WITH THE GOALS OF THOSE PARTICULAR PARK
[00:25:06]
LOCATIONS ARE. AND I THINK RECENTLY, BECAUSE OF THE ACQUISITION IN THE EAST PART OF THE DISTRICT WITH THE HABITAT THAT ARE PROPERTIES THAT ARE REALLY WHAT I WOULD MAYBE WE WOULD ALL CONSIDER MORE CONSERVATION FOCUSED, PRESERVATION FOCUSED. THOSE WEREN'T EVEN CONTEMPLATED WHEN, LIKE, MISSION PEAK WAS IDENTIFIED AS A PRESERVE.SO I THINK THIS IS AN OPPORTUNITY, AS PART OF OUR DISTRICT PLAN, TO REALLY HAVE A CLEAR UNDERSTANDING OF THE PURPOSE AND HOW THESE THESE SITES ARE MANAGED AND REALLY WHAT ARE THE CONSERVATION GOALS AROUND THEM.
SO I HOPE SOON WE'LL HAVE AN ANSWER THAT'S ME.
NO, IT WAS JUST A I THINK SURE, IT'S A QUIRK AND I THINK THIS IS NOTHING BUT AN ASSET TO THIS PARK AND JUST A GREAT USE OF SOARING GROUPS AND FLYING GROUPS. AND ONCE AGAIN, I TOTALLY SUPPORT IT.
AND I THINK OBVIOUSLY YOU HAVE NO IMPACT WHATSOEVER.
THERE'S NO NOISE. YOU'RE NOT HIKING, YOU'RE ABOVE IT ALL.
AND I APPRECIATE ALL YOUR EFFORTS. SO ANY FURTHER QUESTIONS BY BOARD MEMBERS? I'D LIKE TO MAKE A COMMENT THAT AS FAR AS I JUST DOING OTHER TYPE OF EXTREME SPORTS.
WHEN YOU KIND OF DESCRIBE WHAT YOUR OVERALL SYSTEM WAS FOR AS FAR AS ALLOWING YOU HAVE TO FLY A CERTAIN AMOUNT OF HOURS, YOU HAVE TO BE AT A CERTAIN LEVEL. YOUR GROUP GOES THROUGH A LOT OF STEPS TO MAKE SURE YOUR MEMBERS ARE BEING SAFE OUT THERE. AND JUST AS FAR AS AND THEN JUST TAKING A LOT OF STEPS TO HAVE LESS IMPACT ON THE ENVIRONMENT.
SO THANK YOU FOR SHARING THAT WITH US AND GIVING US MORE OF AN IDEA OF HOW YOU OPERATE ON THE LAND.
MOVE TO MOTION. GREAT. YEAH, WE CAN DO THAT. GO AHEAD.
WE HAVE A MOTION TO APPROVE. AND WE HAVE A SECOND.
AND AGAIN, THE APPROVAL IS TO RECOMMEND TO THE FULL BOARD A SPECIAL USE AGREEMENT WITH WINGS OF ROGALLO NORTHERN CALIFORNIA HANG GLIDER ASSOCIATION FOR A FIVE YEAR TERM, AND A POSSIBLE FIVE YEAR EXTENSION FOR THE EXCLUSIVE USE TO OPERATE IN HANG GLIDING AND PARAGLIDING AREA IN MISSION PEAK REGIONAL PRESERVE, WITH THE ANNUAL PAYMENT OF $1,400. SO ARE THERE ANY PUBLIC COMMENTS? MADAM CLERK? THERE ARE NO PUBLIC COMMENTS AT THIS TIME.
THANK YOU. GREAT. WELL, THANK YOU VERY MUCH. IN THAT CASE ALL IN FAVOR SIGNIFY BY SAYING AYE.
AYE. OPPOSED. HEARING NONE. MOTION PASSES UNANIMOUSLY.
THANK YOU FOR STAFF FOR YOUR REPORT. STEVEN THANK YOU FOR COMING AND EXPLAINING YOUR OPERATION.
IT SOUNDS GREAT. ALL RIGHT. THANK YOU. THANK YOU.
WE'LL MOVE NOW TO INFORMATIONAL ITEMS, WHICH ARE THE RESERVATION DEPARTMENT'S PERMIT UPDATE.
[Informational Items]
ALL RIGHT. WELCOME, SHANNON. GOOD MORNING. LET ME GRAB THIS.I'M GLAD THIS LITTLE STEP STOOL'S HERE. ALL RIGHT.
LET'S HAVE A MOMENT TO GET THE SLIDE.
PERFECT. GOOD MORNING, AND THANK YOU FOR JOINING US TODAY.
WE OFFER SEVERAL PERMITS INCLUDING THE APIARY PERMIT, BOOTCAMP, DRONE, OUTDOOR PROGRAM, SCATTERED CREMATED REMAINS, SUMMER DAY CAMP AND SPECIAL EVENTS. ALL OF WHICH THAT HAVE AN APPLICATION PROCESS.
IN ADDITION, WE ALSO OFFER METAL DETECTOR PERMITS AND TRAIL PERMITS FOR PURCHASE.
NO ADDITIONAL APPLICATION REQUIRED FOR THOSE.
TODAY I'M GOING TO GIVE YOU A BRIEF OVERVIEW OF THE BOOT CAMP, OUTDOOR PROGRAM, SUMMER DAY CAMP, AND SPECIAL EVENT PERMITS. FOR THOSE OF YOU THAT MAY NOT BE FAMILIAR WITH OUR PERMITTING PROCESS, YOU MAY BE WONDERING WHY DO WE PERMIT CERTAIN ACTIVITIES? THERE ARE SEVERAL REASONS LISTED ON THIS SLIDE, ALL OF WHICH ULTIMATELY HELP BALANCE USE BETWEEN DISTRICT NEEDS, PERMITTED EVENTS, AND PUBLIC USE. HELPING TO ENSURE EQUITABLE ACCESS.
EFFICIENT RESOURCE MANAGEMENT AND A POSITIVE EXPERIENCE FOR ALL PARK USERS.
[00:30:02]
A PERMIT IS NEEDED WHEN EVENTS ARE ADVERTISED OR OPEN TO THE PUBLIC FOR EVENTS WITH PARTICIPATION FEES.TRAINING RUNS OR WALKS OF CERTAIN SIZES FOR AGENCIES THAT WANT TO DO ONGOING CLASSES OR PROGRAMS. AND REALLY, ANYTHING THAT FALLS OUTSIDE OF THE NORMAL SCOPE OF PARK USE, OR THAT REQUIRES PARTIAL OR EXCLUSIVE USE OF AN AREA OF THE PARK.
IT'S $250 PER PARK PER LOCATION, AND CLASSES ARE HELD MONDAY THROUGH FRIDAY NO WEEKENDS OR HOLIDAYS.
AND SINCE THE ACTIVITIES GENERALLY TAKE PLACE ON THE OPEN SPACES, THERE'S NO RESERVABLE SITES.
SO REVENUE GENERATED FROM THIS PERMIT IS LOW.
AS YOU CAN SEE ON THE CHART ON THE RIGHT, IT'S A SMALLER PERMIT.
WE ISSUE ANYWHERE FROM 8 TO 1, WHICH WE HAVE CURRENTLY THIS YEAR.
BUT THERE IS A LOT OF INDOOR COMPETITION OR FITNESS.
PEOPLE HAVE GOTTEN USED TO WORKING OUT SOLO IN THEIR HOUSE.
THE NEXT PERMITS THAT WE OFFER ARE OUTDOOR PROGRAM PERMITS AND SUMMER DAY CAMP PERMITS.
THESE ARE WHAT WE CALL OUR SISTER PERMITS. THEY'RE YOUTH ORIENTED PERMITS.
THE OUTDOOR PROGRAM PERMIT IS FOR PROGRAMS OPERATING SEPTEMBER THROUGH MAY.
AND THE SUMMER DAY CAMP IS JUNE THROUGH AUGUST.
THE OUTDOOR PROGRAM PERMIT IS ONE OF THE NEWEST PERMITS AS WELL, WHICH STEMMED FROM THE PANDEMIC AS GROUPS WERE SEEKING SAFE OUTDOOR LOCATIONS TO ENGAGE WITH YOUTH. WE CONSISTENTLY SEE ABOUT EIGHT PERMIT HOLDERS A YEAR IN ABOUT SIX OF OUR PARKS.
ON AVERAGE, WE SEE ABOUT 36 PERMIT HOLDERS PER YEAR, WITH MORE THAN 50 CAMPS IN MORE THAN 30 PARKS.
THERE ARE TWO DIFFERENT TYPES OF PERMITS WITHIN THOSE ROAMING OR STATIONARY.
BEFORE I SKIP AHEAD FOR SUMMER DAY CAMPS IN PARTICULAR, YOU CAN SEE THAT THOSE CONTINUE TO GROW YEAR AFTER YEAR WHICH IS GREAT, BUT SCHEDULING AND BALANCING USE BETWEEN DISTRICT NEEDS, PERMITTED GROUPS AND OTHER PARK USERS IS ESPECIALLY CHALLENGING FOR THIS PERMIT TYPE.
SOME LOCATIONS ARE REALLY IMPACTED, SUCH AS TILDEN AND CROWN BEACH.
ALL RIGHT, MOVING ON TO SPECIAL EVENT PERMITS. THESE ARE THE BIGGEST PERMITS THAT WE FACILITATE.
THEY TAKE THE MOST TIME PROCESSING, AND WE RECEIVE THE MOST NUMBER OF THIS TYPE OF PERMITS.
THE INITIAL SPECIAL EVENT POLICY WAS ADOPTED IN 1993, AND IT WAS ACTUALLY LAST UPDATED IN 2012.
APOLOGIES FOR THE TYPO ON THE SLIDE. THE POLICY WAS CREATED IN RESPONSE TO CONTINUED REQUESTS FOR PUBLIC AGENCIES, PRIVATE ENTITIES, AND OTHERS WANTING TO HOLD EVENTS IN THE PARKS THAT MAY HAVE GONE BEYOND THE SCOPE OF NORMAL USE OR REQUIRED PARTIAL OR EXCLUSIVE USE OF AN AREA.
FOR EXAMPLE, IN 2024 WE ISSUED 536 PERMITS, UP FROM 50 IN THE YEAR THE POLICY WAS LAUNCHED.
THE PERMIT PROCESS BEGINS UP TO ONE YEAR IN ADVANCE OF AN EVENT DATE, AND BECAUSE THIS PROCESS CAN TAKE SOME TIME, WE ALWAYS ENCOURAGE EARLY SUBMISSION. THERE ARE VERY CLEAR DEADLINES TO ENSURE A PERMIT CAN BE ISSUED, AND SO WE DO FOLLOW THOSE. APPROXIMATELY 70% OF THE PERMITS THAT WE DO ISSUE ARE REPEAT EVENTS.
BUT WE ALSO SEE ART, MUSIC, BIKE RIDES, CROSS COUNTRY, HORSE, OPEN WATER SWIM, ORIENTEERING,
[00:35:01]
AND RELIGIOUS AND CULTURAL EVENTS. IF WE TAKE A LOOK AT THE LAST THREE YEARS FOR SPECIAL EVENT PERMITS WE BROUGHT IN MORE THAN 100,000 VISITORS ANNUALLY, WITH PERMIT REVENUE AVERAGING 103,000.YOU CAN SEE THE DECLINE IN 2023, IN REVENUE, WHICH IS DIRECTLY ATTRIBUTED TO THE STORM DAMAGE AND THE RESULTING TRAIL AND SITE CLOSURES AT THAT TIME. THE STAFF HOURS ON THIS CHART OR STAFF TIME IS BILLED TO EVENTS WHEN STAFF ASSISTANCE IS NEEDED OR REQUESTED. EVENTS ARE EXPECTED TO BE MOSTLY SELF-SUFFICIENT WITH MINIMAL STAFF ASSISTANCE, BUT ANY STAFF ASSISTANCE THAT IS REQUESTED IS PRE-APPROVED AND IS ABOVE AND BEYOND STAFF'S NORMAL DAILY DUTIES, AND MAY INCLUDE A DELIVERY OF AID STATIONS, SETTING UP A RESTROOM AND GARBAGE, OR EARLY GATE OPENING AND CLOSING.
THERE'S A SLIGHT RISE IN EVENTS IN JANUARY AFTER NEW YEAR'S AND THEN AT LOWELL, A LITTLE BIT INCREASE IN SPRING SUMMER MONTH JULY IS THE SLOWEST, AND THEN THE FALL IS ACTUALLY THE MOST POPULAR TIME FOR SPECIAL EVENTS.
AND A MAJORITY OF THOSE EVENTS DURING THAT TIME ARE CROSS COUNTRY. AND THIS GRAPHIC GIVES YOU AN IDEA OF WHERE THOSE 536 EVENTS THAT WE PERMITTED LAST YEAR WERE LOCATED.
SO THE LARGER THE SQUARE OR RECTANGLE, THE MORE EVENTS TOOK PLACE AT THAT PARTICULAR LOCATION.
BUT AS YOU CAN SEE, WE HAVE EVENTS AT PROBABLY MORE THAN HALF OF THE PARK DISTRICT LOCATIONS.
SO WHAT'S NEXT? WE'RE ALWAYS LOOKING TO IMPROVE THE PROCESS, AS YOU CAN PROBABLY IMAGINE, WITH HUNDREDS OF HUNDREDS OF PERMITS TO PROCESS ANNUALLY, DOING SO IN AN EFFICIENT WAY IS CRUCIAL FOR SUCCESS OF ALL INVOLVED.
AND SO WE'LL CONTINUE TO LOOK AT WAYS TO IMPROVE THAT PROCESS, AND WE'LL CONTINUE TO DEVELOP AND MODIFY GUIDELINES TO HELP ADDRESS THE IMPACTS TO THE PARKS AND TO THE OTHER PARK USERS. WE HOPE TO STREAMLINE THE APPLICATION AND APPROVAL PROCESS BY RESEARCHING PERMITTING SOFTWARE THAT WILL REMOVE SOME OF THE MANUAL PROCESS THAT WE ARE CURRENTLY USING. A COLLABORATION IN PERMITTING IS ESSENTIAL.
WE WORK CLOSELY WITH STAFF ACROSS THE DISTRICT ON A NUMBER OF PERMITS TO ENSURE COORDINATION, A SMOOTH COORDINATION AND EXECUTION OF THESE EVENTS, AND WE'LL CONTINUE TO EDUCATE AND TRAIN STAFF AS NEEDED TO IMPROVE THE PERMIT ADMINISTRATION AND ENFORCEMENT. WE WILL CONTINUE TO REVIEW THE IMPACT OF CHANGES TO THE PERMITTING PROCESS.
SO WE'LL CONTINUE TO SEE HOW THOSE CHANGES AFFECT THE PERMIT PROCESS, THE REVENUE GENERATED, AND OVERALL COMMUNITY SATISFACTION WILL ALSO CONTINUE TO COLLECT FEEDBACK FROM PERMIT HOLDERS AND DISTRICT STAFF AT THE CONCLUSION OF THE EVENT.
WE USE THAT FEEDBACK TO IMPROVE THE PROCESS AND IMPROVE THE EVENTS IF THEY RETURN.
WITH THAT SAID, THANK YOU FOR LISTENING TODAY AND I'M HAPPY TO ANSWER ANY QUESTIONS YOU MIGHT HAVE.
THANK YOU VERY MUCH FOR YOUR REPORT. ANY QUESTIONS OR COMMENTS FROM BOARD MEMBERS? SURE. THANK YOU. I REALLY APPRECIATE THE BACKGROUND SHANNON, I'M A REAL FAN OF SHARP CHARTS AND HISTORY, AND SO I FEEL LIKE THESE FIRST FEW MEETINGS. I KEEP ASKING FOR THAT.
AND YOU PROVIDED THAT. WELL. THANK YOU. I HAVE A QUESTION ABOUT THE COMMENT ABOUT HOW YOU THE THERE WAS A I THINK YOU USED THE TERM MITIGATE THAT THE PERMITS HELPED TO SORT OF MITIGATE THE PROCESS, AND IT OPENS UP A COUPLE QUESTIONS OF MINE.
FIRST IS HOW THAT WOULD ALIGN WITH, YOU KNOW, WE ARE, OUR MISSION IS ENVIRONMENTAL ETHICS.
LIKE, HOW DO YOU APPROVE OR NOT APPROVE. HOW DO YOU LOOK AT USES THAT FIT WITH OUR MISSION, BUT ALONG THAT ALSO WHAT'S THE DATA ON, HOW DO THESE PERMITS REFLECT THE COMMUNITY WE SERVE? I'M HEARING A LOT LATELY ABOUT, YOU KNOW, HANG GLIDING AND MOUNTAIN BIKES, WHICH CLEARLY IS MORE FOR YOU KNOW, A USER OF HIGHER INCOME. SO WHAT ARE WE DOING FOR RAISING.
I THINK YOU EVEN SAID THAT MAYBE THEY'RE NOT AWARE OF THE PROCESS OR WHATEVER.
OR EVEN, YOU SAY, SUMMER DAY CAMP BUT THERE'S A BIG PUSH THESE DAYS FOR ADULT DAY CAMPS.
[00:40:03]
I GUESS, EITHER EQUITY OUTREACH AND TO REFLECT OUR COMMUNITY AND OR DO WE NEED TO DO MORE OUTREACH? YEAH, I MEAN, COLLABORATION IS KEY. SO WE'VE BEEN WORKING WITH THIS PROCESS.THIS SPECIAL EVENT PERMIT PROCESS HAS BEEN IN PLACE FOR A LONG TIME.
AND THAT'S ONCE WE'VE TALKED TO STEWARDSHIP. SO IF THERE'S ENVIRONMENTAL CONCERNS WITH ANIMAL OR NATURAL RESOURCES, WE'LL MEET WITH STEWARDSHIP AND RUN THAT BY THEM OR CULTURAL RESOURCES.
WE MEET WITH THE EQUITY OFFICE IF WE HAVE CONCERNS AS WELL WITH EVENTS.
WE ARE NOT THE END ALL SAY ALL FOR THE PERMIT.
IT DOES GO THROUGH MULTIPLE LAYERS OF APPROVAL.
CHIEF OF PARK OPERATIONS. I'M SORRY. DIVISION LEAD IS NOW CHIEF OF PARK OPERATIONS.
AND PUBLIC SAFETY AS NEEDED, AS WELL AS ANY OF THE OTHER DEPARTMENTS LIKE STEWARDSHIP.
SO EVERYONE HAS A CHANCE TO REVIEW PERMIT REQUESTS.
SO ESPECIALLY WITH NEW EVENTS, WE WILL ROUTE THOSE THROUGH MULTIPLE REVIEWERS BEFORE WE EVEN SEND IT OFF FOR THE FINAL SIGNATURES TO ENSURE THAT THERE'S NOT GOING TO HAVE ANY CONFLICTS. AND TYPICALLY THAT'S DONE AT THE STAFF LEVEL.
YOU WERE GOING TO ADD. YEAH, YEAH. HELLO AGAIN.
WE DO HAVE A FEE WAIVER AND FEE REDUCTION PROCESS.
SO IF WE. OH, SORRY. SORRY. S HE SHE HAD IT. SHE WAS GETTING TO IT.
BUT THAT IS SOMETHING THAT IS AVAILABLE AND WE ENCOURAGE IF THE FEE IN ANY WAY IS PRESENTING A BARRIER WE HAVE WE HAVE THAT PROCESS AND LISA MAY HAVE MORE TO ADD. YEAH. AND I THINK ONE OTHER AREA WHERE WE'RE TRYING TO GROW THIS IS WITH IN OUR INTERPRETATION AND RECREATION PROGRAM, WE DO HAVE A COMMUNITY OUTREACH COORDINATOR WHO IS WORKING DIRECTLY WITH COMMUNITY GROUPS.
OFTENTIMES BRINGING THEM IN OR THEY'RE COMING IN WITH FACILITATION WHICH WOULD AGAIN, SORT OF NOT BE A TRADITIONAL PATHWAY FOR EVENT PERMIT, BUT IT'S A WAY FOR TO MEET THOSE GROUPS SO THAT THEY CAN COME IN ON THEIR TERMS WORKING WITH US. AND SO IT'S SORT OF MULTI-PRONGED.
THIS IS SORT OF YOU'RE HEARING SORT OF THE MORE TRADITIONAL WAY.
BUT I THINK WE RECOGNIZE THAT PEOPLE CONNECT WITH NATURE DIFFERENTLY.
THANK YOU. THAT'S VERY HELPFUL. AND MORE MORE CHARTS ON EQUITY OR CATEGORIES I WOULD LOVE AND I JUST I HAVE TO ASK THIS QUESTION. IT'S ACTUALLY A LITTLE PERSONAL, BUT AS FAR AS HOW THE SPECIAL EVENT PROCESS WORKS FOR LARGE EVENTS SUCH AS TWO DAY TOWN IN DEL VALLE WAS THERE FOR 21 YEARS THAT I ATTENDED, AND IT GOT VERY CONFUSING AND I STAYED OUT OF IT. BUT YOU KNOW, IT MET A LOT OF THE CRITERIA FOR MULTIGENERATIONAL AND CULTURAL.
THERE WAS SOME RELIGIOUS THERE. THERE WAS YOGA.
THERE WERE TRAIL DAYS. I'M JUST CURIOUS, THAT NEVER WENT TO ANY LEVEL HIGHER THAN STAFF.
SO MY EARLIER QUESTION ABOUT HOW THE SPECIAL EVENT PROCESS GOES AND WHAT TYPE OF CHECKLIST AND THAT PROBLEM BECAME SO BURDENSOME TO THE THAT SPECIAL EVENT. I DON'T KNOW IF OTHERS ADD MY PERSONAL SLANT THERE, BECAUSE IT'S ONE I ATTENDED FOR A COUPLE DECADES.
AND JUST ANY MORE TO ADD ON SPECIAL EVENTS IN ANY WAY TO STREAMLINE THAT OR MAKE IT LESS BURDENSOME OR TO ALLOW THAT TYPE OF ACTIVITY IN OUR PARKS? I MEAN, ULTIMATELY, THE GOAL OF THE PERMIT PROCESS IS TO BALANCE THE USE.
SO SOME OF THE GROUPS THAT HAVE BEEN HERE FOR A LONG TIME, YOU KNOW, HAVE EVOLVED AND HAVE MODIFIED THEIR EVENT TO FIT WHATEVER OUR NEW POLICIES OR GUIDELINES ARE. BUT IN TERMS OF THE EVENTS, I MEAN, ANY OF THE MORE CHALLENGING EVENTS THEY DO GO, THEY CAN GO ALL THE WAY UP TO THE GENERAL MANAGER'S OFFICE AND SOME DO. AND SO WE DO THOROUGHLY REVIEW EVERY REQUEST WE RECEIVE.
[00:45:03]
I DON'T KNOW IF YOU WANT TO SPEAK MORE ON TWO DAY TIME SPECIFICALLY OR JUST IN GENERAL.A BIG ONE IS FIRE DANGER. JUST, AGAIN, OVER MANY DIFFERENT EVENTS, THAT HAS CHANGED HOW WE EXPECT TO HAVE EMERGENCY RESPONSE PLANS FROM OUR EVENTS.
IT'S CHANGED HOW WE MAY ALLOW GROUPS OR NOT TO HAVE FIRES ON FIRE DANGER DAYS.
SO THAT'S ONE EXAMPLE. ANOTHER AREA THAT WE'VE SEEN TREND OVER TIME IS THE GENERAL EXPECTATION FOR SECURITY AND EMERGENCY RESPONSE FOR EVENTS.
SO IF ANY IS PARTICULARLY WITH MUSIC EVENTS IF YOU HAVE GONE TO A MUSIC EVENT ANYWHERE, THE EXPECTATIONS FOR SCREENING SECURITY, THERE'S OFTEN YOU'LL SEE, YOU KNOW MORE SECURITY GUARDS OR, YOU KNOW, METAL DETECTING OR, YOU KNOW, THERE'S A WHOLE RANGE.
BUT IT IS ALSO THAT'S A TREND THAT WE HAVE HAD TO BE RESPONSIVE TO AND ASK THAT OUR EVENTS THAT ARE COMING TO OUR PARKS ARE KEEPING UP WITH THE EXPECTATIONS IN TERMS OF HAVING ADEQUATE STAFF TO RESPOND TO EMERGENCIES.
SO THOSE ARE SOME EXAMPLES OF WHEN WE'RE DOING THE EVALUATION.
WE'RE ALSO KEEPING PACE WITH WHAT'S GOING ON IN THE WORLD.
WE WANT TO HAVE THESE EVENTS AND WE WANT TO WELCOME THEM.
AND WHEN WE HAVE AN EVENT THAT HAS AN IDENTIFIED CONCERN, WE COMMUNICATE THAT VERY CLEARLY.
SOME OF THE CHILDREN THAT ARE NOW ADULTS WERE BORN OUT THERE AT DEL VALLE, AND THERE'S A LONG HISTORY AND A LONG PASSION, AND IT WOULD BE HELPFUL FOR PEOPLE TO UNDERSTAND THE REQUIREMENTS, THE RULES, HOW THEY'VE CHANGED AND ANY WAY TO COLLABORATE AND OVERCOME THOSE. YEAH. THANK YOU. YES. I HAD A FEW QUESTIONS.
SO ONE OF THE LARGEST GROUPS YOU'RE MENTIONING ARE DIFFERENT HIKERS OR RUNNING EVENTS.
SO WHAT I'VE OBSERVED OVER TIME IS THERE'S MORE AND MORE TYPE OF MEETUP GROUPS.
LET'S SAY FOR TILDEN ON A SATURDAY OR, YOU KNOW OVER AT SKYLINE GATE.
SO KIND OF WHAT EFFORTS ARE THERE TO BRING THOSE DIFFERENT TYPES OF MEETUP GROUPS OR RUNNING GROUPS UNDER THE PERMITTING SYSTEM AND THEN ALSO INTERACTING THEM IN A WAY WHERE IT'S JUST AS FAR AS LIKE BRINGING THEM INTO THE SYSTEM IN AN APPROACHABLE WAY. SO HOW ARE WE KIND OF DOING IN THAT AREA? BECAUSE I HAVE SEEN A RISE OF THOSE TYPE OF GROUPS.
OPERATIONS STAFF ON THE GROUND DOES A WONDERFUL JOB OF MAKING CONTACT WITH GROUPS, ESPECIALLY THE LARGER GROUPS THAT, YOU KNOW, 50, 100 GROUPS HIKING WITHOUT A PERMIT.
THEY'LL MAKE CONTACT AND LET THEM KNOW ABOUT THE PERMIT PROCESS.
MANY OF THE PARKS ALSO HAVE ADVERTISEMENT ON THEIR BULLETIN BOARDS THAT SAYS, ARE YOU HOSTING A GROUP WALK OR A PUBLIC HIKE? YOU KNOW, CHECK THIS INFORMATION OUT HERE. BUT REALLY, OPERATIONS FIELDS A LOT OF THE ON SITE COMMUNICATION.
AND THEY'LL FORWARD CONTACT INFORMATION. IF THEY'RE COMFORTABLE REQUESTING THAT OR IF THE GROUP LEADER PROVIDES THAT, THEY'LL FORWARD IT TO RESERVATIONS AND WE WILL MAKE CONTACT THAT WAY. AND, YOU KNOW, IT'S REALLY HARD TO POLICE BECAUSE THERE ARE DOZENS AND DOZENS AND DOZENS OF GROUPS ON EVENTBRITE AND MEETUP. BUT WE DO OUR BEST TO TRY TO BRING THOSE GROUPS INTO THE PROCESS.
AND THEN I ALSO HEARD A COMMENT WHEN YOU WERE DISCUSSING PROCESS ABOUT IT BEING A MANUAL PROCESS.
SO AS FAR AS AND THEN YOU'RE ALSO COUNTING THE AMOUNT OF STAFF TIME AND HOURS.
SO AND THAT THIS WHOLE PROCESS IS ALWAYS GOING UNDER EVALUATION.
[00:50:05]
SO IS THE DEPARTMENT OR LOOKING AT MOVING THIS OVER TO SOME TYPE OF COMPUTER SYSTEM. AND THEN WHERE ARE WE AT IN THAT PROCESS.SO IS THERE KIND OF MORE INFORMATION ABOUT THAT BECAUSE THAT COULD FREE UP TIME FROM STAFF TO FOCUS ON OTHER ISSUES, AND THEN ALSO KEEP MORE OF A RECORD OVER TIME OF THE PERMITS AND THE GROUPS.
YEAH, WE CERTAINLY KNOW TIME IS VALUABLE AND WE SPEND A LOT OF TIME ON THESE PERMITS.
WE ARE CURRENTLY IN THE PROCESS OF RESERVATIONS, AN RFP FOR RESERVATIONS, ASSESSMENT OF OUR SOFTWARE PROGRAMS. SO THAT IS IN THE WORKS RIGHT NOW. AND SO WE HOPE TO HAVE THAT ASSESSMENT HELP GUIDE US IN WHAT WE'RE LOOKING FOR, WHAT WE NEED. AND THEN WE CAN POTENTIALLY GO OUT TO RFP FOR SOFTWARE THAT CAN MANAGE NOT ONLY MAYBE OUR PERMITTING, BUT ALSO OUR PICNICKING AND CAMPING RESERVATIONS, WHICH WE'RE ALSO DOING.
OKAY. AND THEN THE LAST QUESTION IS YOU PROVIDED THIS BEAUTIFUL GRAPHIC AND SOME OF THESE PARKS JUST BY EXPERIENCE, AND BEING IN THEM, I KNOW ARE MORE CONDUCIVE TO OUTDOOR EVENTS OR SOME OF THEM HAVE THE FACILITIES TO SUPPORT THOSE TYPE OF EVENTS.
BUT AS WE GET MORE USAGE AND MORE EVENTS, IS THERE KIND OF ON A PARK SIDE OR WANTING TO SHIFT THOSE EVENTS BETWEEN DIFFERENT PARKS, OR HOW IS KIND OF THEIR MANAGEMENT OF THIS? OR IS THE USAGE RIGHT NOW OF PERMITS ON ALAMEDA COUNTY TRAILS, EVEN THOUGH IT'S BIG? LIKE, IS THAT OKAY? LIKE, HOW DO WE LOOK AT KIND OF THIS MAP AND THEN KIND OF PULL MORE INFORMATION FROM IT? AND DO WE NEED TO KIND OF BALANCE THESE SO THAT THE BOXES ARE SMALL SMALLER OR IS IT THE THE PARKS WHERE THERE'S BIGGER SQUARES.
IS IT A REASON FOR SOMETHING AS FAR AS THEY HAVE THOSE FACILITIES? OR MAYBE IT'S MORE OF A PARK THAT IS A LITTLE BIT MORE URBAN THAN OPEN SPACE? YEAH, WE CAN CERTAINLY TAKE A DEEP DIVE INTO THAT GRAPHIC.
IF YOU WANT MORE INFORMATION, I CAN PROVIDE THAT AT A FUTURE DATE FOR YOU.
BUT THERE ARE LIMITING FACTORS AT ALL LOCATIONS.
PARKING IS A HUGE ONE AT MANY OF OUR PARKS, SO THAT WILL DETERMINE WHAT EVENTS CAN BE HELD THERE.
CAN YOU HAVE A 500 PERSON EVENT AT GARIN? NO, BECAUSE THERE'S ONLY 300 PARKING SPACES AT MOST.
AND SO WE HAVE TO LIMIT EVENTS BASED ON WHAT IS ACTUALLY AVAILABLE IN THE PARK.
ACT, FOR EXAMPLE, WHICH IS ONE OF THE BIGGEST ONES ON THERE.
THEY ACTUALLY HAVE A LOT OF RUNNING GROUPS THAT DO MARATHON TRAINING.
SO A LOT OF THOSE EVENTS THAT MAKE UP THAT GIANT RECTANGLE ARE SMALLER RUNNING GROUPS, BUT THEY'RE THERE EVERY WEEKEND FROM, YOU KNOW, FEBRUARY THROUGH APRIL. SO THOSE MAKE UP A LOT OF THOSE EVENTS AT THAT PARTICULAR LOCATION, BUT WE DO TRY TO IF WE GET AN EVENT REQUEST FOR A CERTAIN LOCATION WHERE THE LOCATION IS JUST NOT FITTING.
WE WILL REFER THEM TO OTHER LOCATIONS THAT ARE MORE SUITABLE FOR THAT TYPE OF EVENT.
AND THE LAST QUESTION THIS ISN'T SPECIFIC TO EAST BAY REGIONAL PARK.
BUT I ALWAYS HEAR FROM DIFFERENT PEOPLE ORGANIZING EVENTS LIKE OR HAVE BEEN IN THE PROCESS, WHERE I'VE BEEN IN AN ORGANIZATION WHERE WE DON'T KNOW UNTIL A DAY OR TWO BEFORE IF WE HAVE A PERMIT OR NOT, AND THAT MIGHT NOT BE THE CASE HERE AT ALL. SO THAT'S WHY I WANT TO SAY I'M JUST SAYING IN GENERAL.
AND THEN ALSO I'VE HEARD AS FAR AS FOR GOOD REASONS, SECURITY AND OTHER STUFF IS THAT OVERALL EVENTS HAVE BECOME MORE COSTLY. AND THAT MIGHT NOT BE THE PARK PERMITTING, BUT THOSE DIFFERENT REQUIREMENTS OF ADDITIONAL POLICE OR HAVING MEDICAL ON SITE. AND I DEFINITELY UNDERSTAND THE IMPORTANCE OF THOSE REQUESTS.
SO HOW IS THAT SOMETHING THAT'S HAPPENING HERE, OR IS THERE A COMMUNICATION WITH THE GROUPS ABOUT DIFFERENT FACTORS LIKE THAT? IN TERMS OF THE TIMELINE WE DO, WE'RE ALREADY WORKING INTO JANUARY OF 2026.
[00:55:02]
I MEAN, WE'RE UP TO A ONE YEAR IN ADVANCE, SO WE ALWAYS REQUEST THAT THEY SUBMIT AS SOON AS THEY KNOW THEY WANT TO HAVE AN EVENT ON A DATE, START THAT PROCESS, GET THAT APPLICATION IN. I MEAN, IDEALLY, EVERYONE KNOWS THAT THEY'RE APPROVED BY 60 DAYS BEFORE THEIR EVENT DATE.AND YOU KNOW, AT 45 DAYS, IF WE'RE MISSING ANYTHING, UNFORTUNATELY, WE WILL CANCEL THE EVENT OR ASK THAT THEY PUSH IT OUT FURTHER BECAUSE WE'RE STILL MISSING ITEMS IN ORDER TO APPROVE THEIR PERMIT.
SO WE ALLOW ADEQUATE TIME. IT'S NOT ALWAYS, YOU KNOW, EVERYONE DOESN'T ALWAYS SUBMIT IN A TIMELY MANNER, SO THAT'S A CHALLENGE. BUT IF THEY SUBMIT EARLY ENOUGH, WE CERTAINLY WILL HAVE APPROVAL TO THEM.
AND THEY CAN START ADVERTISING WITH THAT APPROVAL AND GET THE WORD OUT AND GET REGISTRATION.
THEY NOT ONLY PROVIDE US INSURANCE, BUT THEY MAINTAIN THEIR OWN INSURANCE TO HOST THESE EVENTS.
IF THEY NEED TO BRING IN EXTRA EQUIPMENT. THAT IS ALL GOING TO ADD TO THE COST.
I THINK OUR COSTS ARE TRANSPARENT FROM THE BEGINNING, SO THEY SEE THOSE RIGHT AWAY, AND WE MAKE IT PRETTY CLEAR FROM THE GET GO THAT ADDITIONAL RESTROOMS OR GARBAGE MIGHT BE REQUIRED, DEPENDING ON THE SIZE OF THE EVENT, BECAUSE OUR PARKS DON'T NECESSARILY HAVE THAT FACILITIES OR THOSE FACILITIES TO ACCOMMODATE, YOU KNOW, A 1500 PERSON EVENT ON TOP OF THEIR NORMAL VISITATION.
SO WE TRY TO BE AS TRANSPARENT AS WE CAN WITH OUR PRICING.
AND THEN AGAIN, THE FEE WAIVER IS AN OPTION FOR GROUPS.
THANK YOU FOR ALL OF YOUR RESPONSES. SO APPRECIATE IT.
AND JUST SO YOU KNOW, WE DO COLLECT YOU KNOW, EMERGENCY PLANS AND EVERYTHING IN THEIR APPLICATION.
SO WE HAVE A PRETTY DETAILED EVENT PLAN FROM THEM WHEN THEY SUBMIT.
THANK YOU. THANK YOU, SHANNON. SO YOU ARE THE RESERVATIONS DEPARTMENT.
TELL ME ABOUT YOUR DEPARTMENT. HOW MANY PEOPLE DO YOU HAVE IN YOUR DEPARTMENT? HOW MANY PEOPLE DO I HAVE? I HAVE NINE, REALLY? OH, GREAT. EXCELLENT. NINE PEOPLE. AND WE HAVE PROBABLY OVER 150 YEARS OF EXPERIENCE COMBINED.
AND I THINK MOST OF YOU KNOW KAREN, SHE'S THE MOTHER OF OUR DEPARTMENT WITH 40 YEARS HERE THIS YEAR.
SO WE'RE A VERY EXPERIENCED DEPARTMENT. WE MANAGE A LOT ON TOP OF THESE PERMITS.
WE ARE DOING THE RESERVATIONS FOR PICNICS, INDOOR FACILITIES, PROGRAM REGISTRATION, CAMPERSHIPS.
WE ASSIST I&R WITH TRAIL CHALLENGE. THERE'S A NUMBER OF THINGS WE'RE DOING.
THANK YOU. I WASN'T PROMPTING YOU, BUT YOU DID SAY KAREN'S NAME, AND I FEEL MUCH BETTER RIGHT NOW.
[LAUGHTER] ANYWAY, SO 50 CAMPS AND 30 PARKS AND 536 PERMITS.
SOME PEOPLE LIKE TO COME ON THEIR OWN TERMS. AND THIS IS VERY WONDERFUL IN MY OPINION.
BUT I'VE GOT TO ASK THE QUESTION, WHAT'S THE APIARY PROGRAM? I KNOW IT'S BEES, BUT I MEAN, WHO DO PEOPLE COME AND DO PEOPLE HAVE BEES IN OUR PARKS? I KNOW SOME PEOPLE ARE DOING STUDIES ON NATIVE BEES, BUT HOW DOES THAT WORK? THE APIARY PERMIT IS A RELATIVELY NEW ONE. I BELIEVE IT STARTED IN 2021.
AND IT WAS AS A RESPONSE, WE HAD BEEKEEPERS IN SEVERAL PARKS FOR MANY YEARS BEFORE THAT, BUT WE NEEDED A WAY TO DOCUMENT WHO WAS IN WHAT PARKS AND HOW MANY HIVES THEY HAD, AND TO MAKE SURE THEY WERE LICENSED AND HAD THE INSURANCE AND EVERYTHING THAT WE REQUIRE FROM EVERY OTHER PERMIT TYPE.
SO THE APIARY PERMIT WAS DEVELOPED, AND WE HAVE A HANDFUL OF PERMITS IN SOME OF THE PARKS NOW, BUT IT IS CURRENTLY UNDER REVIEW. SO WE WILL SEE WHERE THAT GOES.
CURRENTLY IT'S IN MY DEPARTMENT, BUT IT MAY END UP GOING INTO STEWARDSHIP'S PURVIEW.
ALL RIGHT. IT'S EXCITING. SO AND WHAT ABOUT THE OHLONE TRAIL? HOW MANY PEOPLE TRAVEL THE OHLONE TRAIL. SO MANY.
I CAN GIVE YOU A NUMBER WHEN I GO BACK TO MY DESK BUT.
WELL, GIVE ME ONE WITHIN 100. IS IT A THOUSAND PEOPLE DO IT A YEAR OR 200? OH, MORE THAN THAT. MORE? REALLY? YEAH. WOW. WE PROBABLY SELL UPWARDS OF 500 PERMITS IN, LIKE, THE SPRING ALONE. AND THAT'S JUST TO ACCESS THE OHLONE TRAIL.
THAT'S GREAT. SO IN THE SPRING, WE'LL SEE THOSE SITES BOOKED COMPLETELY EVERY WEEKEND.
YOU KNOW, MARCH THROUGH MAY IF WEATHER PERMITS.
THAT'S GREAT. AND THEN, OF COURSE, SCATTERED REMAINS.
I KNOW WHAT IT IS, I THINK, BUT IS THERE A COST ASSOCIATED WITH THAT? THERE IS. IT'S A $50 PERMIT. IT'S VALID FOR UP TO ONE YEAR.
SO WE JUST REQUEST. IT'S A VERY BRIEF APPLICATION.
IT PROVIDES A DEATH CERTIFICATE AND IDENTIFICATION OF CREMATED REMAINS, A MAP OF THE LOCATION.
I GOT TO ASK THIS. HOW MANY PEOPLE TAKE ADVANTAGE OF THAT PROGRAM?
[01:00:03]
UNFORTUNATELY, QUITE A LOT. REALLY? OKAY. I CAN PROVIDE YOU NUMBERS.KAREN IS THE MEMBER OF OUR TEAM THAT MANAGES THAT PERMIT.
AND SHE'S PROBABLY DONE 15 IN THE LAST MONTH, SO.
OH. UNFORTUNATELY, THIS TIME OF YEAR IS A BIG TIME FOR THAT PERMIT.
AND WHAT ABOUT DRONES? CAN ANYBODY GET A PERMIT TO DO A DRONE? ARE YOU TALKING. THESE ARE MORE LIKE A SPECIAL EVENT IF YOU WANT TO FILM A.
I KNOW THE CITY OF UNION CITY GOT A DRONE PERMIT AND DID FILMED OUR PARK AND SAID IT WAS A UNION CITY, BUT IT PERSONAL PEOPLE. I COULDN'T GET A DRONE AND GET A PERMIT TO FLY.
YOU COULD NOT. NO. DRONES ARE FOR DISTRICT USE OR HAVE A DIRECT DISTRICT BENEFIT.
AND THEN YOU MENTIONED THE EVALUATION PROCESS.
YOU SAID YOU TRY TO GET FEEDBACK FROM FOLKS THAT ARE GETTING PERMITS.
WHAT'S THE CHIEF COMPLAINT OR PARDON ME, CHIEF, OPPORTUNITY FOR IMPROVEMENT.
IS COST. I'M LOOKING AT THE COST. I'M GOING THIS IS REALLY CHEAP TO DO THIS KIND OF STUFF.
IT IS. DOES ANYBODY COMPLAIN ABOUT THE COST? NO.
COST IS PROBABLY THE LEAST THING, LEAST ITEM THAT WE GET COMPLAINTS ABOUT IN TERMS OF PERMITTING I THINK OUR COST IS REALLY ON THE LOWER END OF THE SPECTRUM. WE DON'T GET A LOT OF COMPLAINTS FROM THE SPECIAL EVENT PERMIT.
ALL RIGHT. THANK YOU. THANK YOU VERY MUCH FOR YOUR PROGRAM. IF THERE'S NO FURTHER QUESTIONS OR COMMENTS FROM BOARD MEMBERS, DO WE HAVE ANY PUBLIC COMMENTS.
AND THAT'S WHY WE FOCUSED TODAY ON THESE SPECIFIC PERMITS.
SHANNON HAS DONE A VERY EXCELLENT, DETAILED JOB, STEP BY STEP BY STEP.
SO IT IS, I THINK, VERY TRANSPARENT, VERY CLEAR.
WE TAKE PEOPLE THROUGH WHAT THEY NEED TO DO. AND I ENCOURAGE YOU TO IF YOU HAVE LINGERING QUESTIONS AND INTEREST, OF COURSE, YOU'RE WELCOME TO REACH OUT, BUT ALSO WOULD ENCOURAGE YOU TO LOOK AT THAT WEB PAGE.
I THINK IT'S VERY WELL DONE. THANK YOU. THANK YOU VERY MUCH.
AND THANK YOUR STAFF, PLEASE. THANK YOU. WE'LL MOVE NOW TO THE 2025 OPERATIONS COMMITTEE WORK PLAN.
WELCOME, RUBY. AND MAY I JUST GIVE A WELCOME AS SHE'S GETTING READY FOR THIS.
SO YEAH, I THINK IT'S OCCURRED TO ME I'VE BEEN IN THIS.
THIS IS I'M GOING ON MY THIRD YEAR SITTING HERE, AND THIS IS THE FIRST TIME THERE'S BEEN A COMPLETELY NEW COMMITTEE, SO WHICH IS EXCITING. AND ALSO I IT'S OCCURRING TO ME THAT MAYBE WE SHOULD HAVE HAD THIS BE THE FIRST ITEM.
BECAUSE AS TIFFANY JUST POINTED OUT, MANY OF THE ITEMS THAT RUBY IS GOING TO GO OVER AS PART OF THE WORK PLAN OR THE AGENDA OF ALL THE TOPICS FOR NEXT YEAR WERE GENERATED FROM THE PREVIOUS COMMITTEE.
AND SO THE PAST TWO YEARS, AS WE GO THROUGH THIS, THEY'RE LIKE, OH GOOD, I'M GLAD TO SEE THIS.
OH, I BROUGHT THIS UP AND IT'S ALL NEW FOR YOU.
SO THE AGENDA. SO THE WORK PLAN, AS TIFFANY HAD SORT OF MENTIONED WITH OUR FIRST ITEM THERE ARE ITEMS THAT ARE IDENTIFIED IN THE BOARD OPERATIONS GUIDELINES.
THE BOARD OPERATING GUIDELINES. I'M NOT SAYING I'M HAVING A LITTLE BIT OF A BRAIN FOGGINESS ARE CLEARLY IDENTIFIED. AND SO SPECIAL USE AGREEMENTS , SPECIAL USE OUR AGREEMENTS WITH OUR CONCESSIONS, THERE ARE SOME VERY CONCRETE ITEMS THAT ARE IDENTIFIED THAT THEY COME THROUGH HERE.
[01:05:01]
OUR DIVISION AND PUBLIC SAFETY. NOW TO BRING ITEMS SO THAT YOU CAN, YOU KNOW, LEARN ABOUT WHAT WE'RE DOING.YOU KNOW, IN GENERAL THEY'RE REALLY THEY TRY TO BE ALIGNED WITH WORK PLAN ITEMS THAT WE HAVE THAT ARE OFTEN THEN BUILT UPON BUDGET ITEMS. SO WE HAVE A RESOURCE ALLOCATION THE BOARD AUTHORIZED US SOME MONEY FOR RESOURCE ALLOCATION STUDY THAT WE'RE DOING IN OPERATIONS. THAT'S SOMETHING THAT WE'LL BRING LATER IN THE YEAR TO GIVE AN UPDATE ON THAT.
WE HAD A WORK PLAN ITEM FOR THE PAST SEVERAL YEARS ABOUT OUR FEE STUDY.
SO WE BRING THAT THAT CAME TO THE PAC. I THINK BOTH OF YOU WERE THERE FOR THAT.
AND SO THERE IS SORT OF A BIGGER PICTURE ABOUT WHY THE WHY BEHIND THIS, THIS, THIS WORK PLAN.
AND SO I JUST KIND OF WANTED TO FRAME THAT A LITTLE BIT BEFORE RUBY GOT STARTED.
SO ANYWAY, WE'RE EXCITED THAT YOU'RE HERE. THANK YOU.
ALL RIGHT. THANK YOU SO MUCH. GOOD AFTERNOON TO THE BOARD OPERATIONS COMMITTEE .
AND A SPECIAL WELCOME TO THE NEW MEMBERS. NICE TO MEET YOU.
I'M RUBY TUMBER, MANAGEMENT ANALYST FOR THE OPERATIONS DIVISION.
AND I'M BRINGING FORTH, AS LISA MENTIONED, THE 2025 OPERATIONS COMMITTEE WORK PLAN.
THIS SERVES AS A BLUEPRINT FOR ALL OF THE THINGS THAT WE AIM TO COVER IN THIS COMMITTEE THIS YEAR.
SO WE CAN ALWAYS ADD THINGS AS THE YEAR GOES ON.
BUT WE ARE STARTING OFF AT THE BEGINNING OF THE YEAR AND THIS IS WHAT WE AIM TO TACKLE.
AND AS AGM GOORJIAN MENTIONED, THE BOARD OPERATING GUIDELINES DICTATE THE ITEMS THAT COME TO THIS COMMITTEE AND THEY INCLUDE REVIEWING AND RECOMMENDING OPERATION POLICIES TO THE FULL BOARD, ENSURING OPERATING OBJECTIVES ARE ACCOMPLISHED THROUGH PERIODIC REPORTS.
EVALUATING PROGRAMS TO ENSURE OPERATION IS IN ACCORDANCE WITH BOARD ESTABLISHED POLICIES.
SO WITH THAT SAID, I'LL DIVE INTO THE ITEMS AND THEY ARE ALL DIVIDED UP SORT OF BY FOCUS AREA.
AND THE FIRST AREA IS POLICY REVIEWS AND RECOMMENDATIONS.
THIS FALL WE WILL BE BRINGING FORWARD THE 2026 FEE SCHEDULE.
THOSE INCLUDE THE CONCESSION AGREEMENT AT POINT ISABEL REGIONAL SHORELINE, THE CONCESSION AGREEMENT AT ARDENWOOD HISTORIC FARM, A SPECIAL USE AGREEMENT AT ROBERTS REGIONAL RECREATION AREA FOR THE BOWMEN CLUBHOUSE.
WE JUST BROUGHT FORWARD THE REVIEW OF THE WINGS OF ROGALLO SPECIAL USE AGREEMENT, AND WE ALSO WILL BRING FORWARD A REVIEW OF THE TWO SWIM GROUPS AT SHADOW CLIFFS, [INAUDIBLE] AND THE ORCAS. IN ADDITION TO THAT, WE HAVE A NUMBER OF INFORMATIONAL ITEMS, AND SOME OF THEM ARE JUST ROUTINE INFORMATIONAL ITEMS THAT WE ROTATE YEAR TO YEAR. AND YOU WILL NOTICE THAT SOME OF THEM JUST HAVE A VERY GENERIC TITLE THEY'RE AN UPDATE FROM A WORK GROUP, AND CLOSER TO THE DATE YOU WILL GET A MORE SPECIFIED TITLE ON THE SUBJECT AREA.
STAFF WILL FOCUS ON WHATEVER SALIENT, SEASONAL OR EMERGING AND FOCUS THEIR REPORTS ON THOSE THINGS.
AND I'LL COME FORWARD AT THE END OF THE YEAR FOR A PREVIEW OF NEXT YEAR'S WORK PLAN.
SO WE WILL GET YOU WILL GET AN OPPORTUNITY TO CHIME IN ON THAT.
WE ALSO, AS SHANNON JUST DID, WE DID OUR RESERVATIONS UPDATE SHE ALTERNATES WITH HER COUNTERPART IN BUSINESS SERVICES WHO PROVIDES THE RESERVABLE FACILITIES UPDATE, SO THAT WILL BE A NEXT YEAR ITEM. BUSINESS SERVICES WILL ALSO PROVIDE A GENERAL DEPARTMENT UPDATE ALONG WITH A CASHLESS KIOSK PILOT PROGRAM UPDATE. WE ALSO WILL GET AN UPDATE FROM THE OAKLAND STROKES COMMUNITY OUTREACH PROGRAM AND AN ANNUAL UPDATE ON THE BRIDGE YARD BUILDING CONCESSION. BOTH I&R UNITS WILL ALSO PROVIDE AN UPDATE FROM THEIR RESPECTIVE MANAGERS, AND WE WILL GET AN UPDATE FROM UNITS ONE, TWO, FOUR AND FIVE FROM PARK OPERATIONS.
[01:10:08]
THIS COMMITTEE, AS AGM GOORJIAN MENTIONED, IS ALSO SERVES AS THE COMMITTEE FOR OUR PUBLIC SAFETY DIVISION.SO WE ALSO GET A NUMBER OF ITEMS THROUGH OUR PUBLIC SAFETY DEPARTMENT.
SOME OF THOSE INCLUDE, WE BRING FORWARD A QUARTERLY CRIME UPDATE FROM THE PUBLIC SAFETY DEPARTMENT FOR ANYTHING THAT IS RELATED TO CRIME, STATISTICS AND GOINGS ON IN THE PARK EVERY FEW MONTHS, JUST SO YOU STAY ABREAST ON THOSE MATTERS.
THEY ARE BRINGING FORWARD A UPDATE ON THE SHARP PERFORMANCE COMPREHENSIVE WELLNESS SERVICES PROGRAM.
THIS IS A COACHING PLATFORM FOR HIGH STRESS PROFESSIONALS THAT THE DIVISION UTILIZES.
WE WILL ALSO GET UPDATE ON THE PEREGRINE REAL TIME CRIME DATA PROGRAM.
THAT IS, AN ADDITIONAL SOFTWARE INCLUDES THEIR BODY CAMERAS.
WE WILL GET AN UPDATE ON THEIR DRONE PROGRAM.
THIS YEAR THEY ARE STARTING A NEW DOG TRACKING PROGRAM.
AND SO WE WILL GET AN INFORMATIONAL OVERVIEW ON THAT AS WELL AS THEIR FLOCK CAMERA SYSTEM.
SOME ADDITIONAL ITEMS INCLUDE OUR RESOURCE ALLOCATION STUDY.
THE FIRE DEPARTMENT WILL ALSO PROVIDE AN ANNUAL UPDATE ON VARIOUS FIRE RELATED MATTERS.
AND THE OUTGOING COMMITTEE, HAD A SPECIAL REQUEST TO GET AN UPDATE ON OUR DISTRICT WIDE SOLAR PROGRAM, SO I THINK WE WILL BE BRINGING THAT FORWARD IN JUNE OF THIS YEAR IN CONNECTION WITH THE FINANCE DEPARTMENT, WHO PARTLY OVERSEES THAT PROGRAM. AND WE ALSO HAD A SPECIAL REQUEST TO GET AN UPDATE ON OUR SANITATION CHEMICAL TOILET CONVERSIONS.
SO SOME OF THE LAST FEW ITEMS IN THIS I SEE DIRECTOR WAESPI SMILING.
[LAUGHTER] SOME OF THESE ITEMS WERE SPECIFICALLY REQUESTED FROM OUR OUTGOING COMMITTEE.
AND YOU KNOW THAT IS IT, THAT'S WHERE WE'LL START.
AND IF YOU HAVE ANY QUESTIONS ON THE ITEMS THAT I OVERVIEWED OR IF YOU HAVE ANY SPECIFIC TOPICS THAT YOU HOPE WE DELVE INTO THIS YEAR, I WILL INCLUDE THEM. THANK YOU VERY MUCH. ANY QUESTIONS OR COMMENTS FROM BOARD MEMBERS? INPUT FROM BOARD MEMBERS? I DON'T HAVE ANY QUESTIONS RIGHT NOW.
IT'S DEFINITELY A VERY COMPREHENSIVE LIST. SO THANK YOU.
I AM INTERESTED IN YOUR ITEM 24, THE DISTRICT WIDE SOLAR UPDATE, AND PERHAPS BROADENING THAT IN GENERAL. THERE ARE SO MANY OPPORTUNITIES FOR ENERGY EFFICIENCY, FOR SAVINGS, FOR REBATES, FOR CUTTING DOWN. I CAN'T EVEN IMAGINE WHAT OUR ELECTRIC BILL IS IN THIS AGENCY.
WHEN I LOOKED AT WHAT IT WAS FOR THE SMALL TOWN OF MORAGA, I HAD A HEART ATTACK.
I DON'T KNOW HOW. YEAH, ABSOLUTELY. OPPORTUNITIES.
IF THIS AGENCY HAS EVER DONE THEIR OWN INTERNAL GREENHOUSE GAS INVENTORY IS VERY COMMON WHEN ONCE YOU HAVE THAT IN HAND, IT'S KIND OF CONSIDERED A SHOVEL READY PROJECT THAT MAKES YOU ELIGIBLE FOR A LOT OF GRANTS.
I KNOW WHEN WE VISITED THE TILDEN EDUCATION CENTER AND THE REMODEL THERE I THINK A FEW OF US WERE SURPRISED THAT IT WAS ONLY SOLAR READY AND NOT SOLAR INCLUDED. SO, I DON'T KNOW.
I'D JUST BE CURIOUS HOW OVERALL INTERNAL. WE'RE THE LARGEST PARK DISTRICT IN THE NATION, AND ARE WE LEADING THE WAY WITH THAT AND TAKING ADVANTAGE OF THERE'S SOME REALLY GREAT OPPORTUNITIES TO TAKE ADVANTAGE OF SOME FUNDINGS AND MONEY OUT THERE, AND PARTICULARLY EVEN OUR NEW FACILITY ACROSS THE STREET.
I WAS SURPRISED. T HEY GAVE ME A MUSTANG MACH AS A RENTAL CAR AS A FREE UPGRADE RECENTLY, AND APPARENTLY THAT IS THE CAR THAT MOST LOCAL GOVERNMENTS ARE USING FOR THEIR POLICE VEHICLES.
THE THING WAS AMAZING. SPEED AND POWER. AND THEN I ACTUALLY ALSO GOT TO RIDE IN AN EV.
I DON'T KNOW THE TERM THE LARGER BIG TON TRUCKS THAT WERE ALSO.
[01:15:05]
SO THAT'S MY $0.02. AND YES, THANK YOU. THE REST IS LOVELY, WONDERFUL.AND I DON'T KNOW HOW YOU'LL GET THROUGH THAT LIST, BUT I'LL BE HERE AS AN ALTERNATE.
WELL THANK YOU FOR YOUR PRESENTATION. I FEEL I NEED TO DEFEND MYSELF.
HAVING BEEN ASSOCIATED WITH CHEMICAL TOILETS AND CONVERSION, YOU KNOW, THAT IS GOD'S WORK, YOU GUYS. [LAUGHTER] BECAUSE IF ANY SURVEY THAT'S EVER BEEN DONE IN THIS DISTRICT, EITHER NUMBER ONE, NEITHER NUMBER 1 OR 2 IS FEELING SAFE IN A PARK AND HAVING A CLEAN RESTROOM.
SO THIS CONVERSION PROJECT IS INCREDIBLY IMPORTANT AND SHOULD NEED.
BUT I'LL PUT IN A PLUG FOR IF WE CONVERT THESE RESTROOMS, CHEMICAL TOILETS TO REAL RESTROOMS, WE'LL HAVE A LOT MORE FRIENDS, IN MY OPINION.
ANYWAY, BACK TO THIS. I THINK THIS IS REALLY A GREAT PLAN.
I KNOW THE OTHER KIND OF NEW HERE FOR THE FIRST TIME, BUT I ALWAYS SAY THIS IS REALLY ROBUST.
ROBUST IS A GREAT WORD, BUT IT IS. THE ONLY THINGS I WOULD HAVE TO SAY IS BECAUSE WE WERE ALL NEW, AND I'M NEW TO THIS COMMITTEE. GOD, I KNOW IT'S HARD, AND I KNOW IT'S DIFFICULT, BUT, YOU KNOW, GEOGRAPHICALLY, WE'RE REALLY CLOSE TO SUGGEST THAT WE'RE GOING TO GET A CONCESSION AGREEMENT REVIEW AT POINT ISABEL.
CAMP ARROYO WOULD PROBABLY BE OUT, BUT ROBERTS AT THE REDWOOD BOWMEN PLACES RIGHT AROUND HERE.
CAN WE DO A FIELD TRIP? I MEAN, THERE'S NOT THAT MUCH STAFF INVOLVED HERE.
I DON'T KNOW IF YOU GUYS KNOW ABOUT IT KNOW, FOLKS, BUT SOME OF THE AGREEMENTS WITH REDWOOD BOWMEN IN IN THE PARKS, YOU KNOW, THAT'S HISTORICALLY REALLY SIGNIFICANT.
AND THEY'RE SPECIAL INTERESTS, BUT A GREAT ONE.
JUST HOW WE PARTNERED WITH A WITH A MEMBER OF THE PUBLIC, ESSENTIALLY AND THE THINGS WE'RE DOING WITH THE CAMPING GROUP OUT THERE. I WOULD LOVE TO SEE US DO THAT IF WE CAN'T I WOULD LIKE TO SAY, YOU KNOW, WHEN WE GET THESE POLICIES, I KNOW WHEN IT COMES TO THE BOARD, I ALWAYS GO, HEY, WHAT'S THE HOW DO WE OUR CONCESSIONAIRES WHO IN SOME CASES ARE OUR FRONT PEOPLE? THEY'RE THE PEOPLE THAT ARE GOING TO BE EVERYBODY THINKS THEY WORK FOR THE PARK DISTRICT .
SO WHEN YOU GO TO ARDENWOOD AND GET A HOT DOG FROM THE CANTINA OVER THERE, YOU THINK THAT'S A PARK DISTRICT HOT DOG, AND THE WAY IT'S WRAPPED AND WHAT IT'S PUT IN, AND IF THERE ARE PLASTIC STRAWS, THAT'S THAT KIND OF TALKS ABOUT WHAT WE'RE DOING HERE IN THE PARK DISTRICT . AND I KNOW WE WE ALWAYS SAY, WELL, WE DIDN'T BRING IT UP THIS TIME, BUT THEY'RE WORKING TOWARDS THAT.
BUT I THINK THERE'S WAYS WE SHOULD REALLY PROMOTE AN ENVIRONMENTALLY PREFERRED PURCHASING POLICY.
AND I'M SURE I'M NOT SURE THE STATUS OF OUR OWN PERSONAL ONE HERE AT THE PARK DISTRICT .
AND I KNOW YOU DO THAT TO A CERTAIN EXTENT, AND IT'S BEEN INCREDIBLY SUCCESSFUL.
WE'VE PUBLIC RELATIONS WISE, I REMEMBER WHEN THE BIGGEST SPECIAL YOU KNOW, CONCESSION AGREEMENT. THE GUN RANGE WAS PROBABLY THE BIGGEST CONTROVERSY THIS PLACE HAS HAD IN THE LAST 50 YEARS.
AND THAT'S A SOPHOMORE WAY OF EXPLAINING WHAT SCIENTIFICALLY WAS GOING ON.
BUT THAT WAS A KEY THING. AND THEN THE PROPONENTS OF THE GUN RANGE SAID, WHAT DO YOU MEAN YOU'RE SELLING LEAD SHOT? IT'S LEAD ON THE WEIGHTS AND THE SINKERS IN THE LAKE CHABOT MARINA CAFE.
AND THEY WERE THEY UNDERSTOOD THAT THE CONCESSIONAIRES UNDERSTAND IT.
I THINK THEY GET IT. AND SO THEY JUST SAID, FORGET IT, WE WON'T DO THAT ANYMORE. AND THEY WERE VERY COOPERATIVE DIDN'T HAVE TO CHANGE AN AGREEMENT IN MY OPINION. I DON'T THINK, TIFFANY.
WE JUST SAID, HEY, THIS IS THE, YOU KNOW, HELP US OUT.
THIS IS THE WRONG THING TO DO. LET'S USE COPPER OR NO, PROBABLY NOT COPPER, BUT STEEL.
STEEL WEIGHTS. NOW THERE'S AN ALTERNATIVE, AND IT KIND OF SENDS A MESSAGE.
AND I THINK IT'S A MESSAGE THAT WE CAN TALK ABOUT HERE ALONE IN A THE BOTTOM OF SOME BIG BUILDING.
BUT TO GET IT BE THE FRONT PERSON RIGHT OUT THERE I THINK IS VERY IMPORTANT, ESPECIALLY IN PLACES THAT, YOU KNOW, SELL LOTS OF STUFF. YOU KNOW, AND ARE THE FRONT PEOPLE.
SO JUST A THOUGHT. ALSO, YOU KNOW, I DON'T KNOW IF WE COULD DO THIS.
WE DID IT ONCE AT THE BRAZIL ROOM, I THINK. I DON'T KNOW HOW IT WAS RATED.
[01:20:08]
BUT IF YOU WERE A CERTIFIED GREEN BUSINESS, WHICH IS IN ALAMEDA COUNTY.WELL, IT'S EVERY COUNTY IN CALIFORNIA, PROBABLY, BUT IN ALAMEDA COUNTY, WE HAVE CERTIFIED GREEN BUSINESSES. I THINK THIS BUILDING AT ONE TIME WAS WHEN STEVE MILEY WAS THE MANAGER OF THE BUILDING.
ALL OF OUR AUTO REPAIR SHOPS WERE GREEN BUSINESSES.
BUT WE ALSO KIND OF, I DON'T KNOW HOW REQUIRED IS PROBABLY THE WRONG WORD, BUT WE STRONGLY EMPHASIZED ALL OF THE CATERERS THAT ARE WHAT DO THE CATERERS DO AT THE BRAZIL ROOM? WE ALLOW THEM TO OPERATE THERE.
THERE'S A WHOLE MENU SO THAT WHEN YOU GO SAY I WANT TO GET MARRIED, YOU GO, OH, YOU CAN GO TO THIS CATERER, THIS CATERER, THIS CATERER WORKS HERE. AND I THINK THEY HAD TO BE CERTIFIED GREEN BUSINESSES, IF I'M NOT MISTAKEN, OR I KNOW ONE OF THEM WAS, AND I THINK THEY GOT SOME SPECIAL TREATMENT.
I'M WONDERING IF WE CAN EXPLORE THAT BECAUSE IT IS THE FACE OF THE DISTRICT.
WE'RE WE THINK WE ARE RIGHT HERE, BUT WHO'S LOOKING AT US? BUT IF YOU'RE SELLING ME A HOT DOG WITH 3 OR 4 LAYERS OF PAPER, THAT'S GOING TO BE LITTERED, AND, YOU KNOW, WE ALL KNOW HOW THAT WHOLE STREAM GOES.
YOU KNOW, PEOPLE BRING IN GARBAGE AND THEY LEAVE IT FOR US AND WE PRODUCE IT.
AND THE IDEA OF HAVING PARK RANGERS COLLECT IT OFF THE GROUND, PUT IT INTO A CAN, PAY SOME GUY TO COME TO A REMOTE SITE LIKE DEL VALLE IN A DIESEL DUMP TRUCK, AND THEN PICK IT PICK IT UP AND HAUL IT AND DO EVERYTHING YOU HAVE TO DO IN A WASTE STREAM OPERATION.
WE CAN JUST ELIMINATE THE NEED FOR IT. USE LESS.
I KNOW YOU KNOW THIS, BUT HOPEFULLY WE CAN EMPHASIZE THAT THIS YEAR.
AND I AGREE WITH DIRECTOR DESCHAMBAULT THAT MAYBE, YOU KNOW, MORE SOLAR STUFF, MORE STUFF THAT'S GOING TO MAKE US LOOK LIKE WE'RE PART OF A SOCIETY AND A LEADER, BY THE WAY, IN THESE TYPE OF THINGS.
SO AND I AGAIN, I THINK THIS WITH THE NEW GROUP TAKING EVERYBODY DOWN TO TIDEWATER CENTER IN OAKLAND STROKES, THAT'S AN INCREDIBLE RELATIONSHIP. AND I THINK IT'S A VERY SUCCESSFUL ONE.
SO IT'S NOT THAT FAR FROM HERE. WE CAN HAVE A MEETING THERE.
THERE'S A FACILITY. I THINK IT WOULD BE REALLY FUN.
ANYWAY THANK YOU. IF THERE'S NOTHING ELSE, ANY MEMBERS OF THE PUBLIC HAVE ANY COMMENTS? I LOOK FORWARD TO ALL OF IT. THERE ARE NO PUBLIC COMMENTS.
THANK YOU. WELL, I THINK WE'VE COME TO THE PART OF OUR AGENDA WHERE WHAT? DID WE HAVE PUBLIC COMMENTS LISTED. YEAH, THE START OF THE MEETING.
ANNOUNCEMENTS AND ADJOURN. ANNOUNCEMENTS. ANY MEMBERS HAVE ANNOUNCEMENTS? NONE. NONE. OKAY, THEN I WOULD LIKE TO TAKE THIS OPPORTUNITY BECAUSE WE'VE DONE IT A COUPLE OF TIMES BEFORE. I HOPE WE CONTINUE IT EVERY SUBCOMMITTEE MEETING.
I WOULD LIKE TO ADJOURN THIS MEETING. IN MEMORY OF DOUG SIDEN, WHO SERVED ON THIS COMMITTEE, I'M SURE I HAVE NO IDEA IF HE DID, BUT I KNOW HE DID.
SO IF THERE'S NOTHING ELSE, WE ARE ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.