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[Roll Call]
THE BOARD EXECUTIVE COMMITTEE OF THE EAST BAY REGIONAL PARK DISTRICT ON WEDNESDAY, NOVEMBER THE 6TH, IS BEGINNING AT 10:47.PRESENT. YOU ARE APPEARING REMOTELY.
ARE THERE ANY INDIVIDUALS 18 YEARS OF AGE WHO ARE OR WILL BE PRESENT IN THE ROOM AT YOUR LOCATION? NO, THERE ARE NOT.
THANK YOU, AND I WILL TAKE THE ROLL.
TODAY'S MEETING IS BEING HELD PURSUANT TO THE BROWN ACT.
STAFF IS PROVIDING LIVE AUDIO AND VIDEO STREAMING.
MEMBERS WISHING TO MAKE A PUBLIC COMMENT MAY DO SO BY SUBMITTING AN EMAIL, LEAVING A VOICEMAIL, OR JOINING LIVE VIA ZOOM WITH THE LINK PROVIDED ON THE AGENDA LOCATED ON THE DISTRICT WEBSITE, AND IF THERE ARE NO QUESTIONS ABOUT THE MEETING PROCEDURES, WE WILL BEGIN.
THANK YOU. SO THE FIRST ITEM ON THE AGENDA IS APPROVAL OF THE MINUTES.
THERE'S NO MINUTES TO APPROVE.
SO WE'RE GOING TO MOVE ON TO PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA.
DO WE HAVE ANY OF THOSE? NO, WE DO NOT.
CHAIR. VERY GOOD, AND THEN WE'LL MOVE ON TO THE NEXT ITEMS.
[Informational Items]
WE'RE GOING TO TAKE ITEMS OUT OF ORDER.THEN WE WILL NEXT TAKE THE ITEM REGARDING GARIN TO PLEASANTON RIDGE PUBLIC ACCESS PROJECT UPDATE.
GOOD MORNING, PRESIDENT ECHOLS.
GOOD MORNING, PRESIDENT ECHOLS AND MEMBERS OF THE BOARD EXECUTIVE COMMITTEE.
KIM THAI, SENIOR PLANNER FROM THE ACQUISITION, STEWARDSHIP AND DEVELOPMENT DIVISION.
I WILL GO AHEAD AND PULL UP MY PRESENTATION NOW.
THIS IS PLANNING FOR THE REGIONAL TRAIL BETWEEN GARIN AND PLEASANTON RIDGE REGIONAL PARKS.
THIS IS A REGIONAL TRAIL THAT WAS APPROVED BY VOTERS AS PART OF THE MEASURE WW AND SO THERE ARE FUNDS SPECIFICALLY SET ASIDE AS KIND OF SEED MONEY TO DEVELOP THIS REGIONAL CONNECTION BETWEEN GARIN AND PLEASANTON RIDGE, AND I WANTED TO GIVE YOU THAT BRIEF REGIONAL CONTEXT, BECAUSE THE PROJECT COMPONENTS FOR THIS PROJECT ALL PERTAIN TO THE REGIONAL TRAIL AND GETTING THAT DEVELOPED, NAMELY THE PUBLIC ACCESS AND AMENITIES AT THE CHOUINARD PROPERTY.
THE TRAIL CONNECTION FROM THAT PROPERTY INTO GARIN AND THAT WILL BE A NEW TRAIL CONSTRUCTION.
THE REALIGNMENT OF A PORTION OF THE EXISTING STONY BROOK TRAIL, AND THAT'S JUST TO GET THAT EXISTING TRAIL OUT OF A RIPARIAN AREA AND THEN INCORPORATING SELECT SELECTED EXISTING RANCH ROADS WITHIN THE OWEN PROPERTY OVER ON THE PLEASANTON RIDGE SIDE.
TODAY'S PRESENTATION WILL BE FOCUSING ON THE PUBLIC ACCESS AND AMENITIES AT THE CHOUINARD PROPERTY AND OVER ON A REGIONAL CONTEXT.
THE ALMOST 1000 ACRE OWNED PROPERTY OVER ON THE PLEASANTON RIDGE SIDE WAS ACQUIRED IN 2011.
IT CAME WITH ALMOST ABOUT TEN MILES OF EXISTING RANCH ROADS.
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OWNERS, THE CHOUINARD FAMILY IN 2019.THE KIND OF WINERY FOUNDER HIMSELF, GEORGE CHOUINARD, PASSED AWAY.
SO WITH THE PASSING, THE FAMILY DECIDED THAT THEY COULD NOT CONTINUE THEIR WINERY OPERATIONS, ESPECIALLY WITH THE CURRENT ECONOMIC CONDITIONS, AND SO THEY SOLD THE PROPERTY TO THE PARK DISTRICT, AND SO THAT PAVED THE WAY FOR US TO MAKE THAT A VIABLE CONNECTION FOR THE REGIONAL TRAIL AND MAKE THAT IT'S THAT LINCHPIN BETWEEN THE TWO REGIONAL PARKS.
THE OTHER REASON WHY THIS PART, THIS PLANNING FOR THIS PROJECT IS NOW AT A GOOD TIME IS BECAUSE REGIONALLY, THE BAY AREA RIDGE TRAIL IS CURRENTLY BEING PLANNED BY OUR TRAILS DEVELOPMENT TEAM TO CONNECT GARIN DOWN TO NILES CANYON, AND SO WITH THIS PLANNING FOR THIS PROJECT, IT WOULD PROVIDE AN ADDITIONAL ACCESS POINT ONTO THE BAY AREA RIDGE TRAIL FROM THE PALOMARES ROAD SIDE.
AS YOU CAN SEE HERE, THERE'S ALREADY LIKE A LEVELED AREA.
FURTHER UP HERE IS WHERE THE PALOMARES ROAD IS.
SO IT IS IDEALLY SITUATED BETWEEN THE TWO REGIONAL PARKS.
THIS IS THE TYPICAL PLANNING PROCESS FOR OUR PROJECTS.
WE'VE GOT PHASE ONE FOR OUR PROJECT THAT HAS BEEN COMPLETED WITH THE ACQUISITION OF THE PROPERTIES, SETTING THE PRIORITIES AND DETERMINING THAT THE REGIONAL TRAIL WAS ONE OF THE PRIORITIES.
WE IDENTIFIED A TEAM AND SCOPE FOR THE PROJECT AND CONDUCTED SOME SITE ASSESSMENTS AND DONE THE FEASIBILITY STUDIES AND TECHNICAL STUDIES TO LOOK AT WHAT ARE THE OPPORTUNITIES AND CONSTRAINTS FOR THE SITE AND THE PROJECT, AND THEN WE IDENTIFIED THE STAKEHOLDERS IN PHASE TWO.
AS PREVIOUSLY, WE'VE COME TO THE BOARD EXECUTIVE COMMITTEE.
WE GATHERED INPUT FROM THE COMMUNITY.
WE HELD OUR FIRST COMMUNITY MEETING BACK IN AUGUST RIGHT AT THE SITE.
WE GOT AN INPUT ON WHAT THE COMMUNITY PRIORITIZES, AND AT THE TIME IT WAS, WE HEARD A LOT FROM THEM, MAINLY THAT THEY ARE LOOKING FORWARD TO THAT REGIONAL TRAIL CONNECTION AND HAVING PARKING FOR THAT REGIONAL TRAIL CONNECTION AND THEN HAVING LEADERS VET AND REVIEW THOSE DESIGN CONCEPTS.
OUR CONSULTANT HAS GATHERED ALL THE FEASIBILITY STUDIES, TECHNICAL STUDIES, INPUT AND INPUT FROM STAFF AND LEADERSHIP TEAM TO IDENTIFY A PREFERRED DESIGN CONCEPT WITH THE DIFFERENT COMPONENTS THAT EACH OF THE PROJECT INCLUDES, AND SO WE WERE ABLE TO PUT TOGETHER.
SO THE NEXT THE NEXT STEP IS TO FINALIZE WHAT THAT COULD LOOK LIKE.
SO THEY'RE WORKING ON DEVELOPING THAT DESIGN SITE PLAN, AND THAT WILL ALSO FINALIZE THE TRAIL ALIGNMENT, THE NEW ONE FROM THE CHOUINARD SITE INTO THE GARIN, AND WE'LL BE INITIATING CEQA.
SO PREPARING THE CALIFORNIA ENVIRONMENTAL QUALITY ACT DOCUMENT AND THEN ENGAGING WITH THE REGULATORY AGENCIES ON CEQA AND PERMITTING, AND THEN FOLLOWING THAT WILL BE PHASE FOUR WHERE WE'LL IMPLEMENT THE PROJECT IN TERMS OF BRINGING TO THE BOARD FORMAL ADOPTION OF CEQA AND APPROVAL OF THE PROJECT.
IDENTIFY. FUNDING OPPORTUNITIES, SECURING PERMITS AND THEN CONSTRUCTION.
AGAIN IN PHASE ONE THESE WERE.
ALL THE STEPS THAT IT INCLUDED INCLUDING THE SITE ASSESSMENT.
SO LOOKING AT ALL OF THE EXISTING BUILDINGS AND STRUCTURES THAT WERE ON SITE.
LOOKING AT WHAT THE COST ESTIMATES WERE FOR EACH OF THOSE AND ANY POTENTIAL ENVIRONMENTAL IMPACTS.
USING THOSE SITE ASSESSMENTS, WE GATHERED INPUT FROM STAFF ON WHAT PRIORITIES THERE WERE, AND.
THERE WERE FOUR POTENTIAL DESIGNS THAT COULD TAKE PLACE THAT WE HAD OUR CONSULTANTS LOOK INTO AND IDENTIFY THE COST ESTIMATES FOR, AND THAT INCLUDED A TRAIL PASS THROUGH ONLY A SMALL STAGING AREA, A LARGER STAGING AREA, AND THEN ONE WITH EXPANDED PARKING AND PUBLIC AMENITIES.
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SO USING THOSE SITE ASSESSMENT, FEASIBILITY STUDIES AND TECHNICAL STUDIES, OUR CONSULTANTS LOOKED AT ALL THE INTERNAL INPUT.AGAIN, MAINTENANCE OF EXISTING INFRASTRUCTURE, ALL OF THE PLANNING, EXISTING ZONING AND LAND USES, WHAT ALL THE COSTS ARE FOR LONG TERM MANAGEMENT, AND THAT WAS GATHERED INTERNALLY FROM STAFF AND LOOKED AT POTENTIAL ENVIRONMENTAL IMPACTS, AND THEN THE COMMUNITY PRIORITIES, ESPECIALLY FROM THE COMMUNITY MEETING AND INPUT FROM THE BOARD DURING THE BOARD EXECUTIVE MEETING PREVIOUSLY, AND SO THAT CAME TO A PREFERRED DESIGN OPTION, AND THAT'S WHERE WE ARE WITH PHASE THREE. NOW THAT ONE HAS BEEN IDENTIFIED, WE WILL CONSIDER THE COST BENEFIT.
IT HAS CONSIDERED THE COSTS AND BENEFITS OF EACH OF THOSE INDIVIDUAL DESIGN ELEMENTS THAT MAKE UP THIS DESIGN OPTION, AND THE PREFERRED DESIGN OPTION WILL BE BROUGHT TO THE BOARD IN THE PUBLIC AS PART OF CEQA.
THE PREFERRED DESIGN OPTION DOES INCLUDE A PARKING STAGING AREA, SO 10 TO 12 CAR STAGING AREA AT THE FORMER WINERY SITE, AND THIS IS JUST A BRIEF PREVIEW OF WHAT THAT COULD LOOK LIKE, AND AN AMENITY AREA HIGHLIGHTED IN ORANGE HERE.
SO THAT WILL INCLUDE RESTROOM PICNIC TABLES OR IT HAS THE OPPORTUNITY TO PROVIDE THOSE AMENITIES, INCLUDING RESTROOM, PICNIC TABLES, BENCHES AND INTERPRETIVE PANELS. WE DID IDENTIFY ALL OF THE COSTS TO RENOVATE AND COMPARED THOSE TO MAINTAINING OR DEMOLISHING.
SO THERE WILL BE REMOVAL OF EXISTING INFRASTRUCTURE INFRASTRUCTURE, INCLUDING BUILDINGS, THE STRUCTURES, THE SHEDS AND THE LEACH FIELD, AND PART OF THE NEXT STEPS IS FOR THE CONSULTANT TO FURTHER DEVELOP THOSE DESIGN CONCEPT PLANS AND PREPARE CEQA.
WE'LL BE BRINGING THIS BACK TO THE COMMUNITY ON NOVEMBER 22ND, THE THURSDAY OR THE 21ST, AND THE DAY BEFORE THAT WILL BE ALSO PROVIDING AN INFORMATIONAL PRESENTATION TO THE SUNOL CITIZENS ADVISORY COMMITTEE AS WELL, AND THAT CONCLUDES MY PRESENTATION, AND I CAN TAKE ANY QUESTIONS.
I'M JUST WONDERING, DO WE HAVE ANYBODY ON RIGHT NOW THAT MIGHT WANT TO COMMENT? OKAY. ALL RIGHT.
PRESIDENT ECHOLS, WOULD YOU CARE TO QUESTION OR MAKE A COMMENT ON THIS? GO AHEAD. I'LL LET DENNIS GO FIRST.
SO HOW MANY PEOPLE CAME TO THAT COMMUNITY MEETING YOU HAD? I DON'T REMEMBER THE EXACT NUMBER AT THE TOP OF MY HEAD, BUT I BELIEVE IT WAS BETWEEN 40 AND 60 FOLKS.
SO WE REACHED DURING THE PLANNING FOR THAT COMMUNITY MEETING, WE SENT MAILING MAILERS TO EVERYONE ALONG PALOMARES ROAD FROM ALL THE WAY AT THE NORTH END IN CASTRO VALLEY, ALL THE WAY DOWN TO SUNOL.
SO EVERYONE ALONG PALOMARES INCLUDING ALL THE ADJACENT NEIGHBORS TO THE PROPERTY.
ANY IDENTIFIED STAKEHOLDERS AND BUSINESS GROUPS, INCLUDING I FORGET THE NAME.
ONE OF THE SUNOL INCLUDES THE SUNOL CITIZENS ADVISORY COMMITTEE, THE CASTRO VALLEY MUNICIPAL ADVISORY COMMITTEE AS WELL AND EMAILS TO ANY INTERESTED STAKEHOLDERS AND PARTIES.
YEAH, BUT SO 40 TO 60 PEOPLE CAME TO THAT MEETING.
WELL, YOU KNOW, MY FIRST REACTION IS, I THINK IT'S A TERRIBLE LOSS.
I THINK THERE'S SUCH AN OPPORTUNITY THERE, BUT THEN AGAIN, I THOUGHT ABOUT IT WHEN I MET WITH YOU GUYS IN THE STAFF MEETING, AND HOW WOULD WE DO IT? IT'S TOO FAR AWAY.
THAT'S A BEAUTIFUL IT'S NOT PARK FURNITURE BUT IT'S A PARK ARCHITECTURE.
I UNDERSTAND WE'RE NOT GOING TO DEVELOP IT AND IT'S NOT ADA ACCESSIBLE AND THINGS LIKE THAT, BUT DO WE EVER CONSIDER ART AND BEAUTY? BECAUSE I COULD SEE PAINTING THAT BUILDING RED.
IT'S ALREADY PAINTED RED, IT LOOKS LIKE.
I DON'T KNOW WHAT THE PAINT'S IN SHAPE AND THE ROOF IS IN GOOD SHAPE.
CAN'T WE JUST LEAVE IT THERE AND LOCK IT? I KNOW SOMEBODY'S GOING TO WORRY ABOUT STEALING STUFF.
I DON'T PERCEIVE PEOPLE REALLY GO OUT PALMARIS CANYON ROAD 10 OR 15 MILES AWAY FROM WHERE THEY NORMALLY STEAL STUFF AND DO BAD THINGS OUT THERE, BUT TO HAVE SOMETHING, IF YOU'RE GOING TO, IF YOU'RE GOING TO HAVE PICNIC TABLES AND, AND WHAT WE CALL AMENITIES FOR RESTING AS A WASTE STOP BETWEEN WHEREVER YOU'RE GOING
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TO SIT THERE IN THAT BEAUTIFUL AREA AND AT THE VERY LEAST KEEP THE BUILDING JUST, YOU KNOW, LOCK IT UP, YOU KNOW, DON'T KNOCK THE HANDLE OFF THE DOOR AND MAKE A SOLID DOOR THAT DOESN'T OPEN.KEEP THAT PRESERVED FROM THAT PERSPECTIVE.
IS THERE ANY BEEN ANY THOUGHT OF, WELL, FOR ONE THING, I MEAN, THE IT HAS A HISTORICAL VALUE, AND I UNDERSTAND THAT THE WELL, I WON'T IMPLY ANYTHING, BUT THERE ARE SOME RULES IN THE ALAMEDA COUNTY PARKS, REC AND HISTORICAL COMMISSION THAT SUGGESTS THAT ANY BUILDING OVER 50 YEARS OLD IS, IN FACT, HISTORIC, AND YOU NEED TO DO SOMETHING TO AT LEAST ACKNOWLEDGE IT.
I DON'T KNOW THAT THE PARK DISTRICT DOES THAT, BUT THE IDEA, I MEAN, I WOULD THINK THAT A NICE KEEPING THAT STRUCTURE, KNOCKING EVERYTHING ELSE DOWN.
THAT'S OKAY. I HAVE A LITTLE I'M WONDERING, I'M NOT IN THE BUSINESS OR.
I USED TO BE IN THE BUSINESS. WHY WOULD YOU WHY WOULD YOU SPEND THE MONEY TO REMOVE A LEACH FIELD? I CAN SEE REMOVING THE TANK, BUT THE LEACH FIELD IS JUST IN PLACE.
IT'S BEEN THERE FOR 50 YEARS, AND IT'S NOT GOING TO CAVE IN.
THERE'S NOTHING TO CAVE IN ON A LEACH FIELD.
IT SEEMS LIKE AN EXTRA EXPENSE THAT I WOULDN'T GET INVOLVED WITH, AND AT THE VERY LEAST PUT UP AN INTERPRETIVE PANEL TO INTERPRET THAT INCREDIBLE PIECE OF OF HISTORY IN THAT AREA BECAUSE THAT WAS A HISTORIC WINERY AND THE FAMILY WAS INCREDIBLY NICE TO US FOR SELLING US THAT, AND VERY COOPERATIVE THROUGHOUT THAT SALE, AND I KNOW THAT DAMIEN AND DAMIEN AND HIS MOM, CAROLYN, BOTH HAD EXPRESSED, YOU KNOW, THEY WERE REALLY HOPING THAT SOMETHING WOULD WELL, WHAT'S THE WORD THAT THEY WOULD HAVE A LITTLE RECOGNITION FOR WHAT THEY'VE DONE ALL THEIR LIVES? SO AT THE VERY LEAST, AN INTERPRETIVE PANEL DESCRIBING THE FAMILY VINEYARD THERE AND WELL, NAMING THE STAGING AREA, THE STAGING AREA.
I HOPE THAT'S IN THE PLANS, AND ALSO ON YOUR FIRST SLIDE THAT FENCE AND GATE AND SIGNAGE IS REALLY VERY ATTRACTIVE.
IS THAT GOING TO BE TORN DOWN ALSO? I'LL ANSWER THAT ONE FIRST.
SO I THINK WE WOULD CONTINUE TO INCORPORATE WHAT WE CAN, BUT ALSO MAKING SURE THAT IT FITS THE DISTRICT STANDARDS FOR FENCING AND GATES INCLUDING WHAT'S ALONG THE FRONTAGE OF THE ROAD AND THE FUTURE STAGING AREA.
SO OUR LANDSCAPE ARCHITECT IS WORKING ALONGSIDE THROUGHOUT THIS PLANNING PROCESS TO ENSURE THAT THE CONSULTANTS WILL INCORPORATE YOU KNOW, THINGS THAT WILL MEET THE CHARACTER OF THE NEIGHBORHOOD, BUT ALSO MAKING SURE THAT IT FITS OUR PARK DISTRICT STANDARDS.
TO ANSWER YOUR QUESTION ABOUT THE ART AND THE INTERPRETIVE PANELS, SO THAT HAS BEEN CONSIDERED AS PART OF THE PHASE TWO INCORPORATING THE HISTORY OF THE WINERY PROPERTY IN THE PROJECT THE WINE BUSINESS IS CONSIDERED AS PART OF THE INTERPRETIVE PANEL FOR THE SITE.
SO THAT WILL BE PART OF THE AMENITIES CONSIDERED.
WHEN WE CONSIDERED ALL OF THE COST ESTIMATES IN THE COSTS AND BENEFITS ESTIMATES.
PART OF THAT WAS, YOU KNOW, THE COST TO RENOVATE, BUT ALSO COST OF MAINTAINING AS IS LIKE EVEN IF WE DO NOT DEMOLISH IT, THERE ARE COSTS WITH HAVING TO MAINTAIN THE BUILDING ITSELF AND THE COST OF UPKEEP, AND HOW WOULD YOU PERCEIVE THOSE COSTS TO BE? I MEAN, I'M NAIVE, I GUESS PAINTED EVERY 20 YEARS AND PUT A ROOF ON IT EVERY 30 YEARS MAYBE, IN MY OPINION.
SO WE HAD LOOKED AT IF WE WERE TO MAINTAIN THE BUILDING.
JUST AS FOR STAFF STORAGE RENOVATIONS ALONE.
JUST WHEN WE DID THE INITIAL EVALUATION OF THE BUILDING ON SITE AND UPDATED TO 2024 COST, IT WAS 382,000 J UST FOR THE MAINTENANCE.
JUST THE RENOVATIONS AND UPKEEP AND THEN THAT WOULD THAT DOES NOT INCLUDE THE LONG.
TERM COSTS OF ANYTHING THAT WOULD NEED TO BE DONE, AND THAT'S COMPARED TO THE DEMOLITION OF THE BUILDING ITSELF WOULD BE 191,000. DO YOU HAVE A COPY OF THAT? I CAN PROVIDE THAT.
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VERSUS REMOVING THE LEACH FIELD AND PROVIDING ONE A VAULT TOILET BUT OUR SENSE IS THAT WITH THE COUNTY, THEY'RE DISCOURAGING RENEWING PERMITS FOR SEPTIC SYSTEMS IN THAT AREA, AND SO HAVING TO MAINTAIN THE LEACH FIELD, IT WOULD BE VERY DIFFICULT WITH PERMITS AND THE GOING THROUGH THE COUNTY FOR PERMITS FOR THAT, AND WITH THE DEMOLITION OF THE BUILDING, THAT'S WHERE THE RESTROOM IS.SO THEN WE WOULD STILL NEED TO HAVE A NEW RESTROOM, AND THE PREFERENCE FROM STAFF IS TO HAVE A VAULT TOILET THAT IS BETTER FOR MAINTENANCE.
WELL, I WOULD JUST LIKE TO THANK THANK YOU FOR THIS REALLY EXCELLENT PRESENTATION.
I THINK YOU ALL DO A REALLY GOOD JOB ON THAT, AND I JUST WANT TO SAY GOOD WORK.
THANK YOU. SO I KNOW I KIND OF AGREE WITH SOME A LOT OF THE THINGS THAT YOU'VE SAID, DENNIS.
ESPECIALLY THE MY INTEREST IN RECOGNIZING THAT THE HISTORY OF THE PROPERTY AND PRESERVING THE NAME IN THE NAME OF THE STAGING AREA, I WOULD SUGGEST THAT AND I WOULD GO SO FAR AS TO AS TO MAYBE I FEEL A LITTLE BIT MORE STRONGLY, BUT I, YOU KNOW, YOU TAKE A BUILDING DOWN LIKE THAT AND YOU'RE NEVER GOING TO GET IT BACK, AND JUST BECAUSE THERE'S NO INTEREST RIGHT NOW, TODAY, YOU KNOW, YOU'RE LOOKING AT A SNAPSHOT IN TIME. TIME GOES ON.
WE MIGHT BE ABLE TO FIND A TENANT FOR THAT BUILDING.
LIKE I, THE FIRST THING I THOUGHT OF WAS LIKE, WHAT A GREAT ARTIST STUDIO THAT WOULD MAKE.
YOU KNOW, I MEAN, THAT'S THE KIND OF ENVIRONMENT THAT THEY'D WANT TO BE IN, AND THE TOWN OF SUNOL KIND OF IS THAT I GUESS IT'S THAT KIND OF AN ENVIRONMENT, BUT I WOULD BE FOR YOU KNOW, PRESERVING IT AS IT IS WITH NO USAGE RIGHT NOW, AND THEN PERIODICALLY YOU KNOW I DON'T KNOW HOW YOU DO IT, BUT, YOU KNOW MAKE IT KNOWN THAT'S AN AVAILABLE SPOT, AND THEN WE WOULD ALSO GET SOME RENT OFF OF IT, TOO.
SO THAT WOULD PARTIALLY AT LEAST OFFSET THE COST OF MAINTAINING THE BUILDING, BUT YEAH, I CAN'T SEE TAKING THAT, THAT BUILDING DOWN $191,000 TO TAKE A BUILDING DOWN LIKE THAT, AND THEN JUST, JUST ADJUSTING THE, THE DESIGN TO, TO WORK AROUND IT YOU KNOW, THE DESIGN THAT'S BEEN THEY ARE JUST LINES ON, THEY'RE JUST LINES ON A PLAN; THEY CAN BE CHANGED.
OTHER THAN THAT, I LIKE THE LOCATION OF THE TRAIL, HOW IT KIND OF WINDS AROUND.
I HAVEN'T REALLY BEEN TO THAT PROPERTY.
MAYBE THAT'S SOMETHING THAT I NEED TO DO AT SOME POINT SOON IS TO GO AND, YOU KNOW, SHOW ME THE TRAIL ALIGNMENT AND SHOW ME THE BUILDING AND THE INSIDE AND TO GET A CLOSE LOOK AT THE OUTSIDE THERE TO REALLY GET A SENSE OF WHAT'S REASONABLE AND WHAT'S NOT.
SO THOSE ARE MY COMMENTS, AND I WILL ADD THAT DURING THE COMMUNITY MEETING AND FOLLOWING UP FROM THAT, WE MET WITH THE DIRECT NEIGHBORS OF THE CHOUINARD PROPERTY, INCLUDING THE FAMILY WHO LIVES RIGHT NEXT DOOR, DAMIEN AND HIS MOM, CAROLINE.
WE'RE PLANNING TO MEET WITH THEM NEXT WEEK TO KIND OF TALK MORE ABOUT POTENTIAL SCREENING LANDSCAPING THAT COULD BE HAD BETWEEN THE TWO PROPERTIES, BUT HE DID LET ME KNOW THAT, YOU KNOW, HE UNDERSTANDS, YOU KNOW, IF THE BUILDING DOES NEED TO GO BECAUSE OF THE INCREASE IN MAINTENANCE COSTS, AND SO WE HAVE TALKED BEFORE WHERE IF IT DOES GO, THEN HE WOULD WANT TO PRESERVE RESERVE SOME OF THOSE LIKE WOOD OR THE STAINED GLASS CIRCLE THAT HE CREATED SPECIFICALLY ON THAT BUILDING THAT HE COULD KEEP.
SO HIS PRIORITY WITH REGARDS TO THE PROJECT WAS JUST THE HOW THE SCREENING WOULD LOOK BETWEEN HIS PROPERTY AND THE FUTURE STAGING AREA, AND THEN WE'VE ALSO KIND OF BEEN COORDINATING WITH PROPERTY OWNERS NEARBY AS WELL, AND I BELIEVE YOUR OTHER COMMENTS JUST REGARDING PRESERVING THE NAMING.
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SO THAT IS ALSO INCORPORATED INTO THE PROCESS, I THINK ONCE IT GOES TO PLANNING AND THEN WE'LL HAVE TO COORDINATE WITH DESIGN AND CONSTRUCTION ON WHERE THIS PROJECT COULD FIT IN THEIR WORK PLAN.SO THEN THE NAMING COULD BE INCORPORATED TO MAKE SURE THAT DOES HAPPEN BEFORE OPENING.
I THINK TRAILS AND STAGING AREAS HAVE NAMES BEFORE IT OPENS TO THE PUBLIC.
ARE THERE ANY IS THERE ANYBODY IN THE.
YOU WANT TO YOU WANT TO WEIGH IN AGAIN? YEAH. KIM, YOU MADE A STATEMENT THAT WE WOULD SOMEWHERE ALONG THE PLANNING PROCESS OR BEFORE WE OPEN UP, WE COULD CONSIDER NAMING IT.
I KNOW ANYBODY WHO'S BEEN HERE MORE THAN A MONTH.
KNOWS THAT IT TAKES 10 OR 15 YEARS TO GET SOMETHING DONE.
OR DO YOU HAVE AN ESTIMATE OF WHEN THIS IS GOING TO BE DONE? BECAUSE THE DAMIEN FAMILY WILL BE LONG GONE, AND IT'S THE SAME THING WE DID WITH THE TRAIL UP THERE FOR THE YOUNG MAN IN PLEASANTON RIDGE. I DON'T WANT TO GET INTO THAT.
THOSE PEOPLE CAN BE VERY HAPPY.
SOME OF THE PEOPLE THAT WANT TO PRESERVE THAT WOULD BE VERY HAPPY, BUT TO SUGGEST THAT WE'RE GOING TO WAIT TILL THE PROJECT'S DONE IS GOOD LORD, MAYBE NONE OF US WILL BE HERE AT THAT POINT. I CAN SAY AS PART OF THE PLANNING PROCESS, THE NEXT STEP IS ONCE WE HAVE THE DESIGN CONCEPT, WE'RE WORKING WITH THE CEQA DOCUMENT TO BRING TO THE BOARD BY ABOUT SPRING SUMMER OF NEXT YEAR AND BRIAN MAY HAVE ADDITIONAL COMMENTS ON THAT, BUT.
YOU KNOW, WE HAVE OUR NAMING POLICY THAT IT HAS TRADITIONALLY BEEN IMPLEMENTED SOMEWHAT FLEXIBLY.
SO I WOULD SUGGEST THAT AS THIS PROJECT GOES FORWARD AND THE DESIGN CONCEPTS, I MEAN, THERE'S NO REASON WHY IF IT'S IN THE BOARD'S INTEREST TO RECOGNIZE THE CHOUINARD FAMILY AT THAT TIME, THAT'S SOMETHING THAT COULD POTENTIALLY BE INCLUDED IN THERE.
YOU KNOW, WE HAVE LIKE I SAID, WE DO HAVE WE DO HAVE A NAMING PROCESS, AND SO THAT WOULD BE SOMETHING THAT I THINK WE WOULD DEFINITELY WANT TO GET SOME COMMUNITY INPUT ON, AND, AND SORT OF GO THROUGH THAT, GO THROUGH THAT PROCESS, BUT IF IT WAS THE BOARD'S DESIRE TO KIND OF, YOU KNOW, NAME AS PART OF YOUR ADOPTION OF THESE DESIGN CONCEPTS THAT'S SOMETHING THAT COULD BE INCORPORATED AS PART OF YOUR ACTION THERE.
GREAT. THANKS. OKAY, AND I WOULD BE, I WOULD BE, I WOULD BE INTERESTED IN, IN TOURING THAT PROPERTY AT SOME POINT. NO RUSH, BUT, YOU KNOW, BECAUSE I KNOW THERE'S NO RUSH FOR THIS EITHER.
WE'LL HIKE THE TRAIL. ALL RIGHT.
WE'RE GOING TO. OKAY. SO IF THERE'S NO OTHER QUESTIONS.
ELIZABETH, ARE YOU OKAY? ALL RIGHT. GREAT. ALL RIGHT.
THANK YOU. THAT WAS YOU GAVE US.
I THINK YOU GAVE US ALL THE INFORMATION WE NEEDED, AND THAT WAS.
ALL RIGHT. OUR NEXT OUR NEXT ITEM IS FIVE B BERKELEY NORTH BASIN STRIP PROJECT UPDATE.
A VERY DIFFERENT KIND OF PROJECT.
CHRIS BARTON, RESTORATION PROJECTS MANAGER WITH THE PARK DISTRICT.
I'LL BE PROVIDING A BRIEF INTRODUCTION TO THIS ITEM.
THE BOARD AUTHORIZED THE MCLAUGHLIN EAST SHORE NORTH BASIN PROJECT LAST SPRING.
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AT EAST SHORE AND IN EAST SHORE IS ONE OF THE MOST VISITED PARKS IN THE PARK DISTRICT.THE TIMING FOR THIS WORK IS EXCELLENT.
THIS STRETCH OF SHORELINE HAS BEEN A HOT SPOT FOR DEVELOPMENT AND PLANNING ALONG THE SHORELINE.
I'LL GO THROUGH JUST A QUICK OVERVIEW OF THAT FOR PARK DISTRICT PROJECTS.
THE PARK DISTRICT COMPLETED THE BERKELEY BRICKYARD PROJECT TO THE SOUTH AND TO THE NORTH, THE ALBANY GOLDEN GATE FIELDS BAY TRAIL THAT INTERFACES WITH CALTRANS, NEW GILLMAN INTERCHANGE PROJECT AND OVERPASS, WHICH REMOVE A HUGE BARRIER, THE I 8580 BARRIER FOR PEDS AND FOR BICYCLES, AND THEN HEADING JUST RIGHT WHERE IT TOUCHES DOWN THERE, THE TOM BATES BALLFIELDS.
THE CITY HAS BEEN ACTIVELY WORKING ON MAKING IMPROVEMENTS THERE AS WELL OTHER CALTRANS IMPROVEMENTS.
I WAS IN A MEETING WITH CALTRANS TWO WEEKS AGO.
THEY ALSO HAVE THE RECENT IMPROVEMENTS THAT THEY MADE TO UNIVERSITY AVENUE, AND THEN REGIONALLY, THERE IS AN EFFORT TO LOOK AT HOW TO BRING LIVING SHORELINES IMPLEMENTATION TO ACCELERATE IT, AND PARK STAFF HAS BEEN WORKING WITH THE COASTAL CONSERVANCY STAFF WITH THEIR REGIONALLY ADVANCING LIVING SHORELINES PROJECT, AND THERE ARE OPPORTUNITIES HERE TO COORDINATE AS WELL.
STAFF HAS REACHED A MILESTONE IN COMPLETING A LOT OF STUDIES.
THIS IS AN EXCELLENT IMAGE, BY THE WAY.
I MEAN, IT JUST GIVES YOU THE WHOLE THE WHOLE SWEEP OF IT ALL.
GOOD MORNING. EXECUTIVE COMMITTEE.
MY NAME IS SCOTT STOLLER. I'M A CIVIL ENGINEER IN THE RESTORATION PROJECTS UNIT, AND I WILL BE PROVIDING THIS INFORMATIONAL UPDATE ON THE NORTH BASIN STRIP SHORELINE IMPROVEMENT PROJECT. SO OUR PLAN HERE IS JUST TO REVISIT OUR PROJECT SCOPE, SUMMARIZE OUR KEY FINDINGS TO DATE, TALK ABOUT SOME OF THE OPPORTUNITIES AND CONSTRAINTS THAT WE'VE UNCOVERED, AND TALK ABOUT OUR NEXT STEPS.
SO THIS SLIDE, REALLY WHAT I WANT TO DO IS HIGHLIGHT THE NORTH BASIN STRIP AND ITS LOCATION.
YOU CAN SEE IT'S HIGHLIGHTED IN DARK GREEN HERE.
IT IS PART OF THE MCLAUGHLIN EASTSHORE STATE PARK AND IS LOCATED SOUTH OF THE GILMAN STREET INTERCHANGE, BELOW THE TOM BATES REGIONAL SPORTS COMPLEX, AND THEN NORTH OF UNIVERSITY AVENUE, WHERE BERKELEY MEADOW AND THE BRICKYARD COVE ARE LOCATED.
SO, YOU KNOW, REALLY, THE WORK THAT PLANNING HAS DONE WITH SOME OF LIKE THE PLACER.AI AND STRAVA HAS REALLY ELUCIDATED REALLY HOW IMPORTANT SOME OF THESE REGIONAL FACILITIES ARE IN THE DISTRICT AND KIND OF GOING OFF OF THAT AS CHRIS MENTIONED, THE BAY TRAIL FOLLOWS THE FRONTAGE ROAD ON THE EAST SIDE OF OUR PROJECT SITE, AND OUR STRAVA DATA INDICATES THAT THERE ARE UPWARDS OF 160,000 BIKE VISITORS THERE AND OVER 200,000 PEDESTRIANS THAT PASS BY OUR SITE IN A YEAR.
YEAH. SO I MEAN, IT'S PRIMARILY A TRANSPORT AREA AT THIS TIME.
YOU KNOW, EVERYBODY'S GOING BY TO SOMEWHERE ELSE, INCLUDING THE SPORTS FIELDS AND ALBANY SHORELINE, AND OBVIOUSLY TO THE SOUTH THERE'S EMERYVILLE, AND SO IT'S REALLY QUITE A BUSY CORRIDOR AT THE MOMENT.
AS CHRIS MENTIONED, THE PROJECT IS LARGELY FUNDED BY THE RESTORATION AUTHORITY AND INCLUDES TECHNICAL STUDIES, LARGE PUBLIC OUTREACH EFFORT, AND WE WILL BE DEVELOPING CONCEPTUAL AND PRELIMINARY DESIGNS AND GOING THROUGH CEQA IN THE PROCESS.
WE'LL BE USING NATURE BASED DESIGN SOLUTIONS WHERE APPROPRIATE.
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DISTRICT. WE PRESENTED THIS SLIDE BACK IN MARCH.THIS IS AN OVERVIEW OF OUR REVIEW PROCESS.
ON THE TOP LINE IN GREEN IS OUR SCOPE AS WE MOVE ACROSS FROM LEFT TO RIGHT, AND THAT MIDDLE AREA IN YELLOW IS OUR TOUCH POINTS WITH THE BOARD IN HIGHLIGHTED IN RED.
THERE IS WHERE WE ARE TODAY TALKING TO YOU ALL, PRESENTING WHERE WE ARE, AND THEN OUR NEXT STEP IS GOING TO OUR FIRST COMMUNITY ENGAGEMENT MEETING, AND AS HIGHLIGHTED IN THAT BOTTOM ROW, AND SO THIS PROCESS WILL CONTINUE THROUGH THE END OF 2025 AND POSSIBLY INTO THE BEGINNING OF 2026.
IT'S A SUNDAY AND IT WILL BE HELD FROM 10 A.M.
TILL NOON, BUT PREVIOUS TO THIS, WE'VE ALSO BEEN ENGAGED IN A VARIETY OF ACTIVITIES, INCLUDING PUBLICIZING THE PROJECT ON OUR WEBSITE AND SOCIAL MEDIA, PUBLICIZING A USER SURVEY, AND BEGINNING THE INNOVATIVE PROGRAM CALLED THE NEW VOICES PARTNERSHIP, AND IN ADDITION, WE'VE HAD STAKEHOLDER MEETINGS PLANNED FOR LATER THIS MONTH.
THE OPPORTUNITIES AND CONSTRAINTS THAT WE SEE ON THE AT THE PROJECT WILL BE PRESENTED NEXT, AND REALLY, THE PLANNING EFFORT TO DATE AND SOME OF THE STUDIES THAT ARE PART OF THIS PROJECT REALLY HIGHLIGHT THAT THERE ARE A LOT MORE OPPORTUNITIES AT THIS SITE THEN CONSTRAINTS, WHICH IS, YOU KNOW, ALWAYS PLEASANT AS A DESIGNER AND IMPLEMENTER, BUT SEA LEVEL RISE IS A PARTICULAR CONCERN.
THE SITE ITSELF WAS CREATED BY BY FILL IN THE BAY, AND SO WE DO HAVE A CONSTRAINT ABOUT DISTURBING SOIL, AND EXCAVATING IS CERTAINLY A RISK.
THERE'S A LIMITED UTILITY CONNECTION.
SO OBVIOUSLY THAT'S A CONSTRAINT, AND THEN LOOKING AT REGULATORY PERMITTING WITHIN JURISDICTIONAL WATERS AND THEN LOOKING AT THE DISTRICT'S OPERATIONAL CAPACITY AND FUNDING AVAILABILITY FOR IMPLEMENTATION, I'M GOING TO TOUCH JUST BRIEFLY ON AND LOOK AT THE SHORELINE AND SEA LEVEL RISE AT THE SITE.
IN DARK BLUE IS THE CURRENT KING TIDES AND WHAT IS CONSIDERED THE MID-CENTURY HIGH TIDE ELEVATION A LITTLE BIT LIGHTER BLUE IS THE INTERMEDIATE SCENARIO WITH THREE FEET OF SEA LEVEL RISE AND THEN IN LIGHTEST, BLUE IS A FIVE FOOT OF SEA LEVEL RISE.
IT CONNECTS THE FRONTAGE ROAD TOWARD THE BERKELEY MARINA, AND THEN ALSO THERE IS A PORTION WHERE IT SAYS ROAD REACH ON THE UPPER RIGHT HAND SIDE. THAT PORTION OF OUR SITE IS RELATIVELY LOW AND ALSO SEES NUISANCE FLOODING CURRENTLY.
SO REACHES ARE GENERALLY CONSIDERED KIND OF SEGMENTS OF THE OF THE SHORELINE, AND SO WHAT WE'VE DESIGNATED AS THE ROAD REACH, AND THAT PHOTO ON THE UPPER RIGHT IS A RELATIVELY LOW LYING SECTION OF THE OF THE SHORELINE THAT'S ADJACENT TO THE SPORTS FIELDS, AND IT'S CHARACTERIZED BY LARGE MONOLITHS OF DUMPED CONCRETE AND ASPHALT FROM PREVIOUS CONSTRUCTION, AND THEN AS WE MOVE SOUTH, THE SCARP REACH IS A UNPROTECTED SHORELINE THAT'S WESTWARD FACING AND HAS BEEN IMPACTED BY WIND WAVES AND IS ACTIVELY ERODING AND SO WE SEE VERTICAL BANKS ON THE ORDER OF 3 TO 7FT THERE, AND THEN AS WE MOVE FURTHER SOUTH IS THE GRAVEL BEACH OR, YOU KNOW, THERE'S SOME SOME BEACH GLASS THAT'S THERE AS WELL, AND WE REALLY SEE THIS AS A TEMPLATE OR AN OUTLINE FOR HOW WE CAN IMPROVE THE SHORELINE THROUGH THE WHOLE SITE.
THE IS SOMETHING THAT HAS SET UP NATURALLY BASED ON SOME OF THE MOVEMENTS OUT THERE ALONG THE SHORELINE, AND GRAVEL BEACHES THEMSELVES ARE VERY FLEXIBLE AND ADAPTIVE TO SEA LEVEL RISE.
THEY'RE ABLE TO GET PUSHED UP THE SHORELINE WITH WIND WAVES AND AS SEA LEVEL RISES.
[00:40:03]
SO IT'S REALLY A GOOD TECHNIQUE TO EMPLOY ALONG THAT SHORELINE, AND ONE OF THE COOL THINGS IN THAT AREA ALSO, IT'S HARD TO SEE IN THE PHOTO, BUT JUST BEHIND THAT, THAT GLASS BEACH PHOTO IS A KIND OF A PERCHED TIDAL WETLAND.SO KIND OF A SMALL LITTLE NICE ELEMENT ON THE SITE.
ONE OF THE OPPORTUNITIES THAT WE SEE IS HIGHLIGHTED AS THE NUMBER ONE, WHICH IS PULLING A SPUR OF THE BAY TRAIL INTO OUR SITE.
WHAT WE'RE NOTICING IS A LOT OF THE PEOPLE WHO ARE ON THE BAY TRAIL ARE LOOKING TO GO SOMEWHERE AND GENERALLY PRETTY QUICKLY, AND SO THIS WILL BE AN OPPORTUNITY TO PULL VISITORS CLOSER TO THE SHORELINE IN A MORE LEISURELY PACE.
THE ELEMENT THAT'S HIGHLIGHTED IN NUMBER TWO BOTH ALONG THAT ROAD REACH AND THEN IN THE SOUTHWEST CORNER HERE WITH THE VIRGINIA STREET EXTENSION. WE'RE REALLY SEEING THAT AS AN OPPORTUNITY TO ACCOMMODATE SEA LEVEL RISE WITHOUT CREATING A HARDENED INFRASTRUCTURE AND MAINTAINING THOSE THOSE TRAIL ALIGNMENTS WITH SHORT BOARDWALKS THAT ALLOW THAT RISING WATER KIND OF INTO OUR SITE AND PROVIDES SOMEWHAT OF A LIVING LABORATORY TO OBSERVE SOME OF THAT HABITAT TYPE CONVERSION OVER TIME, AND THEN WHAT WE SEE IN NUMBER THREE. KIND OF ON THE, IN THE CENTER BOTTOM IS AN ALTERNATIVE OF MAINTAINING THAT EAST WEST CONNECTION.
IF THE DECISION IS MADE TO ABANDON THE VIRGINIA STREET EXTENSION TRAIL DUE TO SEA LEVEL RISE AND WE COULD PULL ALL THE PEDESTRIAN TRAFFIC THROUGH THE EXISTING TRAILS IN THE BERKELEY MEADOW.
YEAH. WILL YOU TAKE A QUESTION? I'M NOT FOLLOWING YOU REALLY.
WHERE'S THE WATER HERE? TO THE LEFT? YEAH.
YEAH, SO THAT WHOLE BIG OPEN AREA IS THE WATER AND THE ELEVATION OF THE NORTH BASIN.
MY ONLY QUESTION IS, SO I NOTICED THAT YOU WANT TO REDIRECT THE BAY TRAIL WESTERLY.
YOU KNOW, IT'S THAT RECTANGLE ADJACENT TO THE SCARP REACH, AND IN OUR SEA LEVEL RISE PROJECTIONS, WE'RE WELL ABOVE THOSE 2100 PROJECTIONS, AND THE AREA TO THE NORTH ALONG THAT ROAD REACH.
IT IS CURRENTLY LOW, BUT THERE IS A SLOPE THAT GOES UP TO THE GILMAN BALLFIELDS, AND SO THERE'S ROOM THERE TO, YOU KNOW, ALIGN A TRAIL THAT'S ABOVE THE SEA LEVEL RISE PROJECTIONS.
THANKS, AND THEN THE LAST PIECE, THE ITEM THAT'S NUMBER FOUR THERE IS JUST HIGHLIGHTING THE POTENTIAL TO INCORPORATE INTERIOR TRAILS ON THE EXISTING SOCIAL TRAILS WITHIN THE SITE.
THERE ARE LOTS OF OPTIONS FOR RECREATION IMPROVEMENTS.
THE EASTSHORE GENERAL PLAN, WHEN IT WAS CREATED, DESIGNATED THREE DIFFERENT LAND USE CATEGORIES WITHIN THE STATE PARK, AND THOSE WERE CONSERVATION, PRESERVATION, AND RECREATION. THE NORTH BASIN STRIP IS ONE OF THE FEW AREAS THAT WERE DESIGNATED FOR RECREATION, AND WITHIN THE GENERAL PLAN, THESE ARE THE ITEMS THAT ARE LISTED AS POTENTIAL USES, AND SO REALLY, YOU KNOW, IT'S THE JOB OF THIS PLANNING PROCESS TO IDENTIFY USES THAT THIS PROJECT COULD SUPPORT IN THE FUTURE.
YEAH. COULD COULD YOU INDICATE THAT AREA THAT YOU'RE REFERRING TO WITH YOUR POINTER.
YEAH, PLEASE. SO JUST TO BE CLEAR, THE PROJECT AREA OF THE NORTH BASIN STRIP RUNS ALONG NORTH TO SOUTH ALONG THE GILMAN BALL FIELDS, AND THEN THIS WHOLE BIG 20 ACRE RECTANGLE THAT IS CURRENTLY RURAL LANDSCAPE, AND SO WE HAVEN'T IDENTIFIED, YOU KNOW, WHICH ELEMENTS THAT WE PROPOSE FOR THIS.
[00:45:08]
THAT'S FOR A LATER STAGE IN THE PROCESS.SO THOSE BULLETED ITEMS THERE THAT ARE, THAT REPRESENT FOR WANT OF A BETTER WORD, TANGIBLE ASSETS THAT COULD BE BUILT.
IT'S A, THAT'S A BUFFET THAT WE COULD JUST CHOOSE FROM.
WE WOULDN'T NECESSARILY DO ALL OF THEM.
THAT GIVES YOU A SENSE OF WHAT WAS AUTHORIZED IN THAT PLANNING DOCUMENT, IN THE GENERAL PLAN, AND AS YOU CAN SEE, THERE'S PRETTY WIDE LATITUDE, AND SO, YOU KNOW, IN THIS NEXT SLIDE, THERE'S SOME ADDITIONAL ELEMENTS THAT HAVE BEEN BROUGHT TO OUR ATTENTION THROUGH OUR INITIAL WORK WITH OUR STAKEHOLDERS AND DISTRICT STAFF AND OUR CONSULTANT.
COULD YOU GO BACK THERE AGAIN ONE MORE TIME? I'M STILL NOT TOTALLY CLEAR WHERE THESE MIGHT BE CONSTRUCTED.
YEAH. WELL, I MEAN, SO THE NORTH BASIN STRIP IS 20 ACRES, AND SO, YOU KNOW, OBVIOUSLY, YOU KNOW, SO WE DON'T FORESEE THAT WE'LL IMPLEMENT ALL OF THESE, BUT IT'S BUT IT'S THROUGH THIS PROCESS THAT WE WOULD IDENTIFY WHICH ELEMENTS MAY BE COMPATIBLE AND SUPPORTED BY THE PUBLIC AND THE DISTRICT.
I WAS CONFUSED ABOUT TO ME, THE NORTH FACING STRIP WOULD BE WHERE IT SAYS BERKELEY MEADOW BECAUSE THAT FACES NORTH, BUT EVIDENTLY THERE'S A DIFFERENT CONVENTION BEING USED HERE FOR THAT. YES.
THAT'S GOOD. GO AHEAD, AND SO JUST SOME OF THE OTHER AMENITIES THAT WERE IDENTIFIED ARE SOME OF THE THINGS THAT WE TYPICALLY SEE IN OUR PARKS, INCLUDING, YOU KNOW, BARBECUE PITS ELEMENTS OF PAVED AREAS FOR GROUP ACTIVITIES, AND SO REALLY, I THINK THAT, YOU KNOW, THIS PLANNING PROCESS IS AN OPPORTUNITY FOR US TO SPEAK WITH THE PUBLIC SPEAK WITH THE STAKEHOLDERS WITHIN THE DISTRICT TO IDENTIFY THOSE ELEMENTS THAT ARE MOST SUPPORTED FOR INCORPORATION.
THERE ARE, OF COURSE, OPPORTUNITIES FOR HABITAT AND ECOLOGY UPLIFT AS WELL.
WE'RE COORDINATING WITH THE REGIONAL LIVING REGIONAL ADVANCING LIVING SHORELINES INITIATIVE, WHICH IS LOOKING AT TEN SITES AROUND THE BAY AREA, INCLUDING THE NORTH BASIN, FOR DESIGN AND CONSTRUCTION OF SUBTIDAL HABITAT ELEMENTS SUCH AS OYSTER REEFS, EELGRASS AND THE LIKE AND THEN DIVING IN AGAIN, LOOKING AT THE SHORELINE RESILIENCE ELEMENT, WHICH IS GOING TO BE PRETTY CRITICAL TO THE SITE.
AGAIN, TAKING YOU BACK TO THAT ROAD REACH AND THAT IDEA OF CONSTRUCTING A SUSTAINABLE GRAVEL BEACH SHORELINE, THAT'S WHAT'S SHOWN AT THE TOP WITH THE POTENTIAL OF INCORPORATING A SEASONAL WETLAND AT THAT ROAD ELEVATION CURRENTLY THAT FLOODS AND THEN BELOW.
WE'RE ALSO LOOKING AT COMBINING THAT GRAVEL BEACH WITH MORE OF A ROCKY INTERTIDAL SHORELINE THAT WOULD HELP TO PROTECT THAT EXISTING SCARP. ONE OTHER OPPORTUNITY THAT WE ARE EVALUATING IS DAYLIGHTING SCHOOLHOUSE CREEK, WHICH WAS IDENTIFIED IN THE GENERAL PLAN, AND ALSO A FEASIBILITY STUDY WAS CONDUCTED IN 2004, AND SO WHILE THE DAYLIGHTING THIS CULVERT IS TECHNICALLY FEASIBLE, THERE ARE SOME CHALLENGES AND CONSTRAINTS THAT REMAIN PRIMARILY DIGGING INTO THIS UNDOCUMENTED FILL AND THE RISKS ASSOCIATED WITH THAT AND COORDINATING WITH THE CITY OF BERKELEY AROUND THIS.
THE STORM DRAIN AND HOW TO MAINTAIN THAT CULVERT OVER TIME, AND SO THIS IS REALLY THE LAST ELEMENT OF THE OF THE SITE THAT WE ARE CURRENTLY EVALUATING, AND WITH THAT IS THE CONCLUSION OF THE PRESENTATION, AND HAPPY TO TAKE ANY ADDITIONAL COMMENTS OR QUESTIONS.
WHAT DO YOU THINK? ANY QUESTIONS? JUST A COMMENT. I THINK YOU'RE LUCKY TO HAVE THIS PROJECT, AND I THINK IT'S GREAT.
THAT FIRST SLIDE YOU HAD UP THERE, I THINK TELLS IT ALL THE I THINK WE'RE VERY FORTUNATE, AND A LOT OF PEOPLE BEFORE US HAD A LOT OF FORESIGHT TO CREATE SOMETHING THAT'S BEAUTIFUL WHEN EVERYTHING TO THE LEFT OF THAT FREEWAY IS LOOKS LIKE GARBAGE TO ME, BUT THANK.
I THINK IT'S GREAT. IT MUST BE REALLY FUN TO RESTORE.
[00:50:03]
WE RUINED IT WITH DUMPS, AND NOW WE'RE RESTORING IT, AND PRETTY SOON I GUESS NATURE WILL SWALLOW IT BACK UP, BUT WITH SEA LEVEL RISE, BUT WHO KNOWS? I THINK IT'S A GREAT PROJECT.ALL RIGHT. ELIZABETH? YEAH. WELL, FIRST. OH, NO.
I KNEW THIS WAS GOING TO HAPPEN.
WE TRIED TO FIX MY SOUND, AND I THINK WE MADE IT WORSE.
ARE YOU GUYS ABLE TO HEAR? NO, YOU'RE NOT ABLE TO HEAR ME.
IS THAT WORKING? IT'S VERY SOFT, SO MAYBE YOU NEED TO SPEAK UP LOUDER THAN YOU THINK IS GOOD.
I DON'T KNOW WHY MY DISTRICT LAPTOP IS NOT WORKING, BUT AND I'M SORRY THAT I CAN'T BE THERE.
IT'S REALLY UNFORTUNATE THAT WE CAN'T GET THIS TECHNOLOGY TO WORK BETTER, BUT ANYWAY, I WILL SHOUT.
FIRST OF ALL, THANK YOU VERY MUCH FOR FOR THIS PRESENTATION.
VERY EXCITED ABOUT WHAT'S HAPPENING OUT THERE AND, YOU KNOW, TO DENNIS'S POINT ABOUT THE FORESIGHT OF PEOPLE, MILLIONS NOT NOT DECADES AGO, REALLY DECADES AGO, IN TERMS OF PRESERVING THIS LAND IS REALLY IS GREAT, AND IT'S GREAT TO HAVE THIS OPPORTUNITY TO RESTORE THAT LAND AND, AND MAKE IT BEAUTIFUL.
YOU KNOW, I CERTAINLY REMEMBER WHAT IT LOOKED LIKE WHEN I WAS A CHILD DRIVING BY AT LOW TIDE.
SO SPECIFICALLY ON THE PROJECT ITSELF YOU KNOW, IT'S INTERESTING HOW HOW A VARIETY OF IDEAS THAT WERE PUT FORWARD SOME TIME AGO FOR THIS AREA, AND SO, YOU KNOW, THERE'S A LOT OF THINGS ON THAT LIST THAT IT SEEMS LIKE IT MIGHT NOT BE A GOOD FIT FOR THIS STRIP OF LAND, LET'S JUST SAY.
SO I'M INTERESTED TO KNOW HOW YOU'RE APPROACHING THIS IN TERMS OF THE OUTREACH, THE TWO OUTREACH MEETINGS THAT ARE COMING UP FIRST, THE ONE WITH COMMUNITY STAKEHOLDERS AND THEN THE ONE ON NOVEMBER 17TH THAT I'M JOINING YOU FOR, AND IF YOU COULD JUST TALK ABOUT THE APPROACH, ARE YOU GOING TO BE PRESENTING SOME TENTATIVE IDEAS ON WHAT STAFF IS RECOMMENDING FOR THIS AREA, OR IS IT ARE YOU JUST PUTTING OUT THERE ALL THOSE IDEAS AND GETTING ALL THE IDEAS THAT YOU LISTED ON THE SLIDE AND GETTING FEEDBACK OR HOW ARE YOU PROCEEDING IN TERMS OF THE OUTREACH? YES. THANK YOU FOR THAT QUESTION.
SO IF YOU COULD JUST TRY TO SHOUT IF I SPEAK UP, CAN YOU HEAR THAT BETTER? YEAH. IF YOU SPEAK RIGHT INTO THE MIC, I CAN HEAR YOU.
SO THROUGH THE NEW VOICES PARTNERSHIP, WE'VE DONE KIND OF A PILOT OF OUR OUTREACH PROGRAM, AND SO REALLY, AT THIS POINT, WE'RE TAKING A RELATIVELY NEUTRAL STANCE ON THE PROGRAMING OF THAT AREA AND REALLY PRESENTING WHAT THE WHAT THE GENERAL PLAN HAS, HAS GIVEN SO FAR AND THEN OBTAINING FEEDBACK AND WANTING TO TAKE A TEMPERATURE TEST AND GAUGE THE PUBLIC'S INTEREST FOR THESE PROJECT ELEMENTS, AND OF COURSE, YOU KNOW, ANYTHING THAT THERE IS SUPPORT FOR, YOU KNOW, WE HAVE TO FILTER THROUGH KIND OF OUR CAPACITY AND OUR NEEDS AND OUR APPETITE FOR ANY OF THAT DEVELOPMENT, BUT I THINK WHAT'S IMPORTANT TO RECOGNIZE IS, YOU KNOW, THAT THERE IS A RELATIVELY LARGE SITE THERE THAT I THINK THE GENERAL PLAN GIVES YOU KNOW, LEEWAY FOR US TO DEVELOP AS RECREATION AS WE SEE FIT.
OKAY. THAT'S GOOD, AND ALSO, I'M JUST WONDERING YOU KNOW, I SEE IN THE MEMO THERE, THERE ARE TWO SEPARATE MEETINGS, ONE FOR THE COMMUNITY STAKEHOLDERS, AND ONE IS THE PUBLIC WORKSHOP AND SO I WAS JUST CURIOUS, LIKE WHO WHO WILL BE PARTICIPATING IN THE COMMUNITY STAKEHOLDER MEETING.
CAN YOU JUST TALK A LITTLE BIT MORE ABOUT THAT MEETING?
[00:55:01]
YEAH. SO I DON'T HAVE THE FULL LIST IN FRONT OF ME, BUT OUR CONSULTANTS HAVE DONE AN EXCELLENT JOB WITH OUTREACH.OUR MEETING WILL BE LATER THIS WEEK AT THE SOUTH BRANCH BERKELEY LIBRARY, AND THE ROOM IS AT CAPACITY, AND SO WE HAVE ABOUT 50 MEMBERS OF VARIOUS STAKEHOLDER GROUPS THAT ARE JOINING US, AND SO THAT INCLUDES FOLKS FROM THE SIERRA CLUB FOLKS THAT PARTICIPATED IN THE NEW VOICES PROGRAM THAT WE'RE EXCITED ABOUT REPRESENTATIVES FROM SOME OF THE RECREATIONAL GROUPS THAT UTILIZE TOM BATES, THE SPORTS FIELDS AND SOME OF OUR BIKING CONSTITUENTS.
YEAH. I WOULD BE INTERESTED IN KNOWING WHO WAS INVITED, AND AT LEAST SO FAR, WHO IS ATTENDING THAT MEETING? YES, I CAN SHARE THE FULL LIST.
WELL, THANK YOU. I'M REALLY EXCITED THAT WE'RE BEGINNING WORK ON THIS ON THE NORTH BASIN STRIP.
YOU KNOW, A COUPLE TIMES YOU MENTIONED THE NEW VOICES PROGRAM.
WHAT IS THAT? SO THE NEW VOICES PARTNERSHIP IS A COLLABORATION WHERE SPECIFIC OUTREACH WAS DONE TO UNDERREPRESENTED GROUPS THAT EXIST WITHIN THE EAST BAY THAT HAVE NOT HISTORICALLY PARTICIPATED IN OUR PUBLIC OUTREACH PROGRAMS AND SO IT GIVES THEM IT WAS A SERIES OF CAPACITY BUILDING WORKSHOPS TO HELP THEM TO UNDERSTAND THE PARK PLANNING PROCESS AND THIS PARK IN PARTICULAR, AND IS REALLY MEANT TO ELEVATE AND INCORPORATE THEIR PARTICIPATION WITHIN OUR PARK PLANNING. ALL RIGHT.
THANK YOU. WELL, I AND I'LL JUST PIGGYBACK ON THAT.
I THINK YOUR OUTREACH PLAN AND YOUR, YOU KNOW, PAST AND FUTURE IS GREAT, AND THAT WHOLE IDEA OF GETTING MAXIMUM PARTICIPATION IS EXACTLY WHAT I THINK WE'RE AFTER, YOU KNOW, SO GOOD FOR THAT, BUT I ALSO I JUST WANTED TO COMMENT ON IT'S BEEN MENTIONED BY BOTH OF THE OTHER DIRECTORS ALREADY TO SOME EXTENT, BUT I WANT TO GO BACK EVEN A LITTLE BIT FURTHER IN TIME THAN THAT.
THE FACT THAT THIS WAS GOING TO BE ALL DEVELOPED IN THE 1970S, 80S THAT TIME PERIOD AND IT WAS A VERY LONG SAGA TO GET US HERE, AND THE REASON I KNOW SOMETHING ABOUT THIS IS BECAUSE I JUST ABOUT FINISHED READING NORMAN LA FORCE'S BOOK ON THIS, WHICH IS VERY DETAILED ABOUT WHO WAS INVOLVED AND WHAT HAPPENED, AND ALL THE DIFFERENT STEPS THAT HAD TO GO THROUGH AND THE STARTS AND THE FALSE STARTS AND EVERYTHING TO THE POINT WHERE.
FINALLY THIS LAND WAS ABLE TO BE PURCHASED AND HERE WE ARE.
WE GET TO BE THE ONES THAT DELIVER THE REAL DEAL.
YOU KNOW THE THING THAT REALLY MEANS GREAT TO PRESERVE THE LAND AGAINST DEVELOPMENT OF 15 STORY HOTELS, BUT IT'S REALLY EVEN BETTER IF THE PEOPLE CAN GET IN THERE AND THE WILDLIFE CAN GET IN THERE AND ENJOY IT.
SO I JUST WANT TO RECOGNIZE THAT IT'S BEEN A REALLY TREMENDOUS SAGA, AND AS DENNIS SAID, AND I AGREE, YOU'RE LUCKY TO YOU'RE LUCKY TO BE IN ON THIS, TO HELP US DO IT, YOU KNOW, TO ACTUALLY DO IT.
SO TO SOME MORE SPECIFIC THINGS ABOUT THE PLAN, YOU KNOW, YOU I LIKE YOUR SPUR TRAIL IDEA THAT TO ME, THAT'S LIKE THE SCENIC ROUTE, YOU KNOW, LIKE, AS YOU SAID, THE BAY TRAIL TENDS TO BE CAN CAN BE SORT OF A THROUGH ROUTE, BUT IF YOU CAN GET OFF THE BEATEN TRACK AND YOU'RE ALSO SPREADING OUT THE USAGE TOO, AND WE'RE GOING TO HAVE TO BE DOING THAT MORE AND MORE IN THE FUTURE, AND YOU'RE STARTING US ALONG THE WAY IS TO PROVIDE KIND OF A SLOWER, CALMER PLACE THAT'S RIGHT NEXT TO THE SHORELINE.
I LIKE THAT I NEVER WOULD HAVE THOUGHT, BUT YOU HAD IT ON THERE, PUMP TRACK.
I MEAN, THAT'S I JUST HAD A CONSTITUENT LAST WEEK ASKED ME ABOUT THAT SOMETHING IN CONTRA COSTA COUNTY, BUT IF WE CAN DO IT HERE, I WOULD BE IN SUPPORT OF THAT.
IF IT FITS, IF IT WORKS, YOU KNOW, I DON'T KNOW, BUT I'M GLAD TO SEE IT ON THERE AND I'M GLAD TO SEE IT BEING CONSIDERED AND ALSO, YOU MENTIONED ALONG THE SHORELINE, ALONG THE BEACH, I GUESS IT IS.
THERE'S A LOT OF RUBBLE, LIKE CONCRETE, ASPHALT, THAT SORT OF THING.
ARE WE GOING TO REMOVE THAT AND MAKE IT MAKE IT LOOK MORE NATURAL AS PART OF THIS PROCESS? YEAH, THAT'S PART OF THE CONSIDERATION.
[01:00:01]
OTHER PROJECTS ALONG THE SHORELINE.WHAT WE'VE SEEN, AND EVEN HERE, WHERE SOME OF THE RUBBLE IS COLONIZED ALREADY BY SOME OF LIKE ROCKWEED AND SOME OF THE OTHER, YOU KNOW, SPECIES THAT WE'D LIKE TO BE PRESENT IS SOMETIMES WHAT A PROJECT WILL DO IS TRY AND PRESERVE SOME OF THOSE PIECES WITHIN WHATEVER IS LEFT ON SITE OR INCORPORATED ON SITE, SO THAT IT PROVIDES KIND OF A SEED STOCK FOR FUTURE COLONIZATION.
OKAY, GREAT, AND THEN I'M ALSO REALLY INTERESTED IN THE, THE SCHOOLHOUSE CREEK DAYLIGHTING I GUESS, BUT I'M WONDERING SO ON THE UPSTREAM SIDE ON THE OTHER SIDE OF THE FREEWAY.
WHAT'S IT LOOK, WHAT'S IT LOOK LIKE THERE? IT'S URBAN INDUSTRIAL.
IS IT ALSO IN A PIPE OR IS IT OPEN? SCHOOLHOUSE CREEK, I BELIEVE, HAS ABOUT A HALF A BLOCK OF ITS ENTIRE LENGTH THAT IS NOT IN A PIPE, AND I THINK IT MIGHT BE ADJACENT TO A SCHOOL OR AT SOME TIME IN THE HISTORY MAYBE.
WELL, YEAH, EXACTLY, BUT YEAH.
SO IT'S A COMPLETE IT'S A COMPLETE CULVERTED WATERSHED.
YOU KNOW, REACH OF THE CREEK TO, TO DO SOME SORT OF RESTORATION.
SO ANYWAY, I WAS JUST THINKING ABOUT THAT, AND THEN YOU HAD ON THERE ON THAT LIST OF POSSIBLE YOU KNOW, OTHER AMENITIES THERE, THE HOSTEL AND, YOU KNOW, I, YOU KNOW, THINKING ABOUT PEOPLE BIKING OR HIKING ON THE BAY TRAIL WHEN THE BAY TRAIL GETS WELL, IT'S I THINK IT NEEDS A LITTLE MORE CONSTRUCTION TO MAKE IT A THROUGH HIKERS OR THROUGH BIKERS DESTINATION, BUT THAT WOULD BE A REALLY GREAT AMENITY FOR SOMEONE WHO'S GOING ON A MULTI-DAY TRIP AROUND THE BAY TO HAVE A PLACE TO STOP OVERNIGHT.
THAT'S ALWAYS IN AN URBAN AREA.
I CAN'T TELL YOU. I DON'T KNOW.
YOU KNOW, I HONESTLY DON'T KNOW WHAT PEOPLE DO AND I LEAVE IT AT THE PLAUSIBLE DENIABILITY.
SO, ANYWAY YOU KNOW, I THINK THIS IS THIS HAS BEEN A GREAT PROCESS.
ALL RIGHT, AND DO WE HAVE ANYBODY OUT THERE WISHING TO COMMENT ON THIS? NO. OKAY.
ARE WE ON? ALL RIGHT. WE'RE BACK IN ACTION, AND WE ARE NOW ON ITEM FOUR.
[Action Items]
WHICH IS THE PROPOSED REVISIONS TO THE BOARD OPERATING GUIDELINES.THANK YOU. SO I'M GOING TO GO AHEAD AND KICK US OFF HERE, AND I'LL HAND IT OVER TO AMANDA TO WALK YOU THROUGH SOME OF THE RECOMMENDED CHANGES TO YOUR BOARD OPERATING GUIDELINES, BUT I JUST WANTED TO GIVE A LITTLE BIT OF CONTEXT, ESPECIALLY BECAUSE I KNOW WE'VE HAD SOME CHANGES ON THE BOARD.
SO BACK IN, I BELIEVE IT WAS 2020.
THE BOARD PUT TOGETHER AN AD HOC COMMITTEE TO LOOK AT THE BOARD OPERATING GUIDELINES, AND BOTH DIRECTOR CORBETT AND DIRECTOR ROSARIO WERE PART OF THAT AD HOC COMMITTEE.
THIS PREDATES MY TIME HERE AND LYNN'S TIME HERE, BUT WE INHERITED THOSE COMMITTEES.
LYNNE HELPED TO FACILITATE AFTER CAROL VICTOR HAD RETIRED THOSE CONVERSATIONS, AND SOME OF THOSE RECOMMENDED CHANGES WERE BROUGHT FORWARD IN 2020 OR LATE 2022.
SO YOU SO YOU HAVE THAT WAS PROBABLY YOUR MOST RECENT SET OF EDITS.
[01:05:04]
WE WERE DIRECTED TO BRING BACK AT A LATER DATE.SO THAT'S ONE CATEGORY OF RECOMMENDED CHANGES THAT YOU'RE GOING TO SEE HERE TODAY.
WE ALSO TOOK OUR TIME OVER THE COURSE OF THE LAST 18 MONTHS OR SO TO WORK ON TO TALK TO THE DIVISIONS AND THE DEPARTMENTS, TO HAVE THEM ALSO TAKE A FRESH SET OF EYES AT THESE BOARD OPERATING GUIDELINES, WHICH HAVE BEEN AROUND FOR A LONG TIME, AND SEE IF THERE ARE SOME THINGS THAT REQUIRE SOME CLEANUP AND ALSO REALLY JUST TO ALIGN WITH OUR CURRENT PRACTICE.
SO THERE ARE SOME THINGS IN THERE THAT ARE JUST OUTDATED AND THINGS WE JUST DON'T DO ANYMORE, AND THEN THERE'S THE LAW, WHICH SO SOME OF THAT IS INCLUDED IN THERE AND THEN LIKE I SAID, THERE'S A, THERE'S JUST SOME TECHNICAL CLEANUP AND SOME CONSISTENCY.
ON LANGUAGE AND NAMES THAT'S INCLUDED IN THERE.
SO THE RED LINE LOOKS LIKE, I BELIEVE, MORE CHANGES THAN IT ACTUALLY IS IN TERMS OF SUBSTANTIVE ITEMS, BUT WE WANT TO GO AHEAD AND AMANDA WILL WALK YOU THROUGH EACH OF THOSE SUBSTANTIVE CHANGES.
THIS AGAIN, THESE ARE COMING FORWARD AT THE REQUEST OF THE BOARD.
THIS IS NOT SOMETHING THAT IS URGENT, THAT YOU MOVE ON TO THE FULL BOARD, AND WE REALLY RECOMMEND THAT YOU ALL TAKE YOUR TIME TO FULLY UNDERSTAND WHAT THE RECOMMENDED CHANGES ARE, ASK YOUR QUESTIONS, AND IF THIS NEEDS TO GET CONTINUED TO ANOTHER EXECUTIVE COMMITTEE, THAT IS TOTALLY FINE WITH STAFF OR IF YOU WANT TO MOVE IT TO THE FULL BOARD TO CONTINUE THE DISCUSSION.
SO WITH THAT, I'M GOING TO GO AHEAD AND HAND IT OVER TO AMANDA, AND I LIKE TO THANK PEOPLE BEFORE THEY FINISH THEIR PRESENTATION, BECAUSE WE ALWAYS RUN OUT OF TIME, AND I JUST REALLY WANT TO ACKNOWLEDGE HER.
THIS HAS BEEN A LOT TO GO THROUGH AND REALLY APPRECIATE JUST HOW METHODICAL AND THOROUGH AMANDA HAS BEEN, AND SHE IS HERE TO ANSWER ANY QUESTIONS THAT YOU HAVE.
SO WITH THAT, I WILL HAND IT OVER.
MEMBERS OF THE EXECUTIVE COMMITTEE, AMANDA GALLO, ASSISTANT TO THE GENERAL MANAGER AND AS SABRINA JUST EXPLAINED, WE'RE GOING TO GO THROUGH SOME PROPOSED REVISIONS TO YOUR BOARD OPERATING GUIDELINES.
SO JUST TO REITERATE SOME OF THE PROCESS THAT WAS JUST EXPLAINED TO YOU, THE LAST OFFICIAL OFFICIAL UPDATE WAS IN FEBRUARY 2023 AFTER THE PROCESS OF THE AD HOC COMMITTEE AND SOME STAFF RECOMMENDATIONS THAT WENT THROUGH.
YOUR BOARD PACKET INCLUDES ATTACHMENT A, WHICH IS A HIGH LEVEL SUMMARY OF OUR PROPOSED REVISIONS IN FRONT OF YOU, AS WELL AS A DRAFT VERSION OF THE BOARD OPERATING GUIDELINES, WHICH IS WHERE YOU WILL SEE A LOT OF THOSE STRIKETHROUGH OR RED, RED LINE MARKS, AND AS WAS MENTIONED YOU KNOW, THIS IS YOUR PROCESS.
SO IF YOU FEEL LIKE IT NEEDS TO CONTINUE IN EXECUTIVE COMMITTEE TO FURTHER REVIEW THESE CHANGES YOU'RE WELCOME AND OPEN TO, AND THEN EVENTUALLY THEY WON'T BE ENACTED UNTIL IT'S APPROVED BY THE FULL BOARD TO MAKE THE ACTUAL CHANGES TO THE DOCUMENT.
THROUGHOUT THE DOCUMENT YOU WILL SEE RED LINES.
WE'RE REALLY HOPING TO PROVIDE SOME CONSISTENCY IN REFERENCING TERMS TO THE LANGUAGE.
YOU'LL SEE REFERENCES TO BOARD MEMBERS VERSUS BOARD DIRECTORS, WHICH IS MORE OF THE OFFICIAL TITLE.
SO CLEANING UP SOME OF THAT LANGUAGE AS WELL AS SABRINA MENTIONED CLEANING UP LANGUAGE THAT REFER TO CURRENT PROCEDURES AND PRACTICES BY STAFF AS WELL AS THE ACTUAL LAW, AND SO WE CAN JUST START WALKING THROUGH THEM.
SO ON THIS CHART, IT PROVIDES YOU A REFERENCE OF THE ACTUAL PAGE NUMBER IN THE DRAFT DOCUMENT.
SO THE ONE WITH THE RED LINES.
SO AS I JUST MENTIONED THROUGHOUT THE DOCUMENT, THERE ARE MANY CHANGES, BUT ONE SIGNIFICANT CHANGE THAT WE'RE HOPING TO DISCUSS WITH YOU TODAY IS ON BEGINS ON PAGE 12, AND IT'S TO UPDATE THE TEXT TO ALIGN WITH PUBLIC RESOURCE CODE, WHICH
[01:10:07]
REQUIRES THE BOARD TO APPOINT A GENERAL MANAGER AND CONTROLLER.SO IF WE'RE LOOKING AT THE CHANGES, THE BOARD OPERATING GUIDELINES STATE THE AGM OF FINANCE AND CFO. SO WE'RE LOOKING TO MAKE THOSE CHANGES AS REFERENCED IN THE IN THE GUIDELINES, WHEREVER IT APPLIES TO THAT TITLE.
SO. DO YOU WANT TO HAVE HER GO THROUGH THE WHOLE TABLE AND THEN COME BACK FOR QUESTIONS? OR JUST, I GUESS, MAYBE IF YOU HAVE QUESTIONS AS THEY COME UP? I MEAN, I'M FAIRLY CERTAIN THAT I'LL HAVE DIFFERENT THINGS FROM EVERYBODY ELSE OR YOU OR WHATEVER, AND SO WE CAN DO IT THAT WAY, YOU KNOW, MAKE A FIRST PASS WITH WHAT YOU WANT, WHAT YOU WANT, WHAT YOU WANT TO CALL ATTENTION TO.
IS THAT WHAT YOU'RE SAYING? SURE, AND THEN, AND THEN WE'LL HAVE EACH.
DOES THAT SOUND ALL RIGHT? OKAY.
SO LOOKING AT SO WE'LL GO THROUGH THE SIGNIFICANT REVISIONS.
I'M REALLY LOOKING FOR EFFICIENCIES IN YOU KNOW, PROCESSING EXPENSE REPORTS AND THOSE THINGS.
ALSO MOVING ALONG, ANOTHER SIGNIFICANT CHANGE WAS DELETING LANGUAGE REQUIRED REGARDING THE REQUIREMENT OF BOARD APPROVAL OF SOME OF OUR VARIOUS PLANNING DOCUMENTS, AND BRIAN IS HERE IF YOU HAVE FURTHER QUESTIONS ON THAT, THAT WOULD ALSO REMOVE APPENDIX A WHICH SPEAKS TO THESE REQUIREMENTS. OTHER BIG CHANGES THROUGHOUT THE DOCUMENT ARE TO OUR LEGISLATIVE PROGRAM SECTION, WHICH IS SECTION NINE.
REALLY LOOKING TO ALIGN THAT WITH THE ANNUAL LEGISLATIVE PROGRAM DOCUMENT, UPDATE SOME OF THE PROCEDURES AND PRACTICES THAT THEY WORK WITH YOU ALL AT THE LEDGE COMMITTEE TO APPROVE OR NOT APPROVE LEGISLATION, BALLOT MEASURES AND THOSE THINGS, AND HERE ARE SOME UPDATES TO OUR APPENDICES, AS I MENTIONED.
REMOVING APPENDIX A, WHICH DOESN'T REFLECT STAFF'S CURRENT PROCEDURES FOR MITIGATION PROPOSALS.
REALLY LOOKING TO UPDATE THE LANGUAGE IN APPENDIX B, WE HAD THE REFERENCE TO OUR LIAISON COMMITTEES, BUT NOW AS WE ARE IMPLEMENTING OUR LOCAL GOVERNMENT PROGRAM, MAKING SURE THAT THE BOARD COMMITTEES AS WELL AS OUR LOCAL GOVERNMENT PARTNERS ARE UPDATED.
APPENDIX C LOOKING AT CHANGES TO OUR PARK ADVISORY COMMITTEE, THE PAC, SOME PROPOSED CHANGES THERE THAT STAFF WORKED WITH LEGAL COUNSEL ON TO PROPOSE CHANGES ON THE PURPOSE OF THE COMMITTEE, SOME OF THEIR MEETING STRUCTURES TO ALIGN WITH THE BROWN ACT REQUIREMENTS, AND THEN IN APPENDIX E LOOKING TO REPLACE THE LANGUAGE THERE THAT UPDATES THE GENERAL MANAGER'S AUTHORITY AND ENTERING CONTRACTS ON BEHALF OF THE DISTRICT.
SO REALLY LOOKING TO UPDATE THAT WITH THE CURRENT PRACTICE AND LAW.
SO THOSE ARE THE SIGNIFICANT CHANGES THAT ARE PROPOSED IN THIS ITEM.
SO PRESIDENT ECHOLS, ARE YOU ARE YOU READY TO DO THAT OR.
OKAY. PLAN B IS DIRECTOR WAESPI, ARE YOU READY TO GO THROUGH YOUR ITEMS? SURE. WELL, NO, NOT REALLY.
YOU WANT ME TO GO FIRST? CAN I JUST CLARIFY? SO ARE YOU ASKING US TO JUST GO THROUGH THESE, THIS FIRST PAGE, OR ARE YOU SUGGESTING WE BRING UP ALL OF OUR QUESTIONS AT THIS POINT? WELL, WHAT I, WHAT I HAD ENVISIONED WAS, WAS, YOU KNOW, TAKING ALL OF YOUR GOING THROUGH ALL OF YOUR ITEMS THAT YOU WANT TO LOOK AT, BUT I, YOU KNOW,
[01:15:08]
I CAN ENTERTAIN ALTERNATIVES TO THAT.CERTAINLY. YEAH, PERSONALLY, I THINK IT WOULD BE HELPFUL FOR AMANDA TO GO THROUGH THE BIG CHANGES, AND YOU KNOW, THERE'S A LOT BURIED WITHIN SOME OF THIS STUFF.
IT'S FINE TO SAY THAT, YOU KNOW, WE'RE UPDATING OR WE'RE ALIGNING, BUT I THINK IT'D BE GOOD FOR HER TO GO THROUGH AND REALLY PULL OUT THE SIGNIFICANT ASPECTS OF THAT BECAUSE I THINK SHE JUST DID THAT HERE.
I MEAN, I MEAN, THE WORD CHANGES.
I MEAN, I MEAN, TIE WHAT THIS, YOU KNOW, THIS SLIDE IS TO THE ACTUAL DOCUMENT.
OKAY, DENNIS, I CAN'T HEAR YOU.
YOU GOT TO GET RIGHT. I'M GOOD WITH THAT.
WELL, I WOULD PREFER TO GO DOWN THE LIST.
AMANDA, SAY WHAT WE'RE GOING TO CHANGE.
ARE THERE ANY COMMENTS FROM BOARD MEMBERS? THAT WOULD BE MY PREFERENCE, BUT I DON'T CARE, REALLY.
SO I THINK THE MORE DETAILED DOCUMENT THAT WILL ALLOW US TO GO THROUGH AND I HAVE SOME SLIDES THAT REFLECT THAT IS ATTACHMENT A THAT REALLY PIECES THROUGH, AND SO MY NEXT SLIDES ARE THAT PRETTY MUCH THAT CHART.
SO AS WE MENTIONED THROUGHOUT THE DOCUMENT ON MULTIPLE CHANGES, A LOT OF THE RED LINES INCLUDE JUST UPDATING THE REFERENCING TERMS. SO YOU KNOW WE HAVE DISTRICT THROUGHOUT THE DOCUMENT.
WE'RE MAKING IT PARK DISTRICT JUST TO MAKE THAT DISTINCTION.
BOARD MEMBERS IS NOW BOARD DIRECTORS PER YOUR OFFICIAL TITLE.
IF YOU HAVE ATTACHMENT A, THAT'S YOUR FIRST CHART CHANGE THERE THAT WE CAN WALK THROUGH.
THE SECOND ONE GOING DOWN ON THE CHART, ALSO ON THE SLIDE HERE IS TO UPDATE THE TEXT TO ALIGN WITH PUBLIC RESOURCE CODE, WHICH REQUIRES THE BOARD TO APPOINT A GENERAL MANAGER AND A CONTROLLER.
SO IN THE BOARD OPERATING GUIDELINES IT REFERS TO EMPLOYEES OF THE BOARD.
WE'RE UPDATING THE TEXT PER THIS PUBLIC RESOURCE CODE, TO HAVE IT CLARIFIED THAT THE APPOINTEES OF THE BOARD ARE THE GENERAL MANAGER AND THE CONTROLLER.
SO IF YOU LOOK AT PAGE 12, YOU'LL SEE PAGE 12 TO 13, AND 14 I'M SORRY.
YOU'LL SEE SOME OF THAT TEXT EITHER UPDATED PER REGARDING THE GENERAL MANAGER'S DUTIES.
YOU'LL SEE THE CONTROLLER'S DUTIES UPDATED IN THE BLUE TEXT AND THEN SOME STRIKETHROUGH WHERE IT REFERRED TO THE CLERK OF THE BOARD. WHAT PAGE IS SHE ON? SO PAGE 12 TO 14.
AMANDA. JUST FOR CLARIFICATION, THERE'S TWO DIFFERENT PAGE NUMBERS IN THE DOCUMENT.
SO SHE'S REFERRING TO THE PAGE NUMBERS THAT ARE ON THE LEFT.
OKAY. JUST WANT TO MAKE SURE THE ONES IN THE MIDDLE ARE THE WHOLE.
YES. I'M JUST REFERRING TO THE DRAFT.
WE'RE LOOKING AT THE ONES ON. I'M SORRY, I DON'T HAVE THAT.
SO BUT HERE I'M JUST CURIOUS TO KNOW FOR OTHER ORGANIZATIONS, DO WE HAVE ANY COMPARISON IN TERMS OF WHETHER THE CLERK REPORTS DIRECTLY TO THE BOARD, OR WHETHER HE OR SHE REPORTS TO THE GENERAL MANAGER.
I'M JUST CURIOUS WHAT'S OUT THERE IN TERMS OF OF GENERAL PRACTICE? THIS IS NOT AN INSIGNIFICANT CHANGE.
EVEN IF EVEN IF, AS A PRACTICAL MATTER, THE CLERK MAY REPORT TO THE GENERAL MANAGER NOW, BUT TECHNICALLY SHE DOES REPORT TO THE BOARD. PRESIDENT ECHOLS I CAN SPEAK AT LEAST TO WHAT THE MIDPENINSULA OPEN SPACE DISTRICT DOES.
[01:20:08]
GENERAL, TO THE GENERAL MANAGER, AND I'M SORRY, YOU SAID, WHICH DISTRICT WAS THAT? THE MID-PEN, AND I WAS I WAS JUST.THE REASON I WASN'T AT THE BOARD MEETING YESTERDAY WAS BECAUSE I WAS AT BOARD MEMBER TRAINING PUT ON BY CSDA, AND ONE OF THE ITEMS THAT THEY TALKED ABOUT WAS THIS EXACT SITUATION, AND IT TURNS OUT THAT BY FAR THE MOST COMMON REPORTS TO THE BOARD ARE THE COUNCIL AND THE GM JUST THOSE.
OKAY, AND HISTORICALLY, I MEAN THE REASON WE.
TALK INTO YOUR MICROPHONE. OH PARDON ME. THE REASON WE A PAST BOARD SUGGESTED THAT THEY APPOINT THE CFO AND HAVE A LITTLE CONTROL OVER THAT WITH SOME, SOME INCONSISTENCIES THAT WE HAD AROUND HERE.
IT WAS A LIKE A SINGLE ACT, IN MY OPINION, FROM WAY FAR AWAY, BUT I DON'T KNOW.
IS IT EVEN NECESSARY AT THIS POINT? YEAH, AND PART OF THE ISSUE IN LOOKING AT THIS IS, I MEAN, THIS DOCUMENT IS KIND OF A FRANKENSTEIN, SO I THINK IT HAD HOLDOVER FROM THE AS AMANDA MENTIONS, THE PUBLIC RESOURCES CODE DOES INCLUDE THE CONTROLLER IN THERE.
SO THAT'S WHAT WE WANT TO MAKE SURE THAT WE'RE CONSISTENT WITH THAT, BUT TO YOUR POINT, DIRECTOR WAESPI, IN LOOKING AT THAT, BECAUSE OF AS EXPLAINED TO ME, THERE WERE OTHER REASONS HISTORICALLY WHY IT WAS PUT IN THERE AND THEN IT ALSO BECAUSE OF CLASSIFICATION AND ORG CHANGES OVER TIME HERE, AND I'LL JUST BE FRANK, BECAUSE OF JUST CHANGING SOME OF THE LANGUAGE AROUND SPECIFIC PEOPLE, IT BECAME THE AGM OF FINANCE BECAME THE SAME THING AS THE CFO AND KIND OF ASSUMED TO BE THE SAME THING AS THE CONTROLLER, AND SO THAT LANGUAGE WAS USED INTERCHANGEABLY, BUT I THINK THE BOARD KNOWS THE AG AND ASSISTANT GENERAL MANAGER WOULD REPORT TO THE GENERAL MANAGER.
SO YEAH, WE'RE JUST TRYING TO CLEAN THAT UP.
IS THE IS THE PURPOSE, BUT THE CONTROLLER IS IN THE PUBLIC RESOURCES CODE.
SO THAT WOULD CONTINUE TO YOU WOULD STILL HAVE THAT APPOINTMENT, AND THEN DISMISSAL AUTHORITY.
IT WOULD HAVE TO COME THROUGH THE BOARD TO PROVIDE THAT.
OKAY. OKAY. ANY OTHER COMMENTS? I HAD A QUESTION ABOUT WHAT SABRINA WAS SAYING, AND PLEASE, IF ALL OF YOU COULD SPEAK DIRECTLY INTO YOUR MICROPHONE FOR SOME REASON, I HAVE THE VOLUME TURNED ALL THE WAY UP AND I'M NOT GETTING EVERY WORD, SO IT'S VERY DIFFICULT.
SO, SABRINA, SO ARE YOU WHEN YOU'RE SAYING THAT THE CONTROLLER IS STILL IN THERE IN THE PUBLIC RESOURCES CODE? SO WHAT ARE YOU SAYING? IF WE TAKE IT SO IT WOULDN'T BE IN, YOU KNOW.
YES. WE SORT OF MORPHED INTO AN AGM OF FINANCE, CFO.
SO YOU'RE SAYING THAT THERE WOULD BE A POTENTIAL FOR CONTROLLER AS WELL, OR YOU'RE SAYING THAT WE WOULD STILL RETAIN THE HIRING AND FIRING OF THE AGM OF FINANCE? SO YOU WOULD YOU CONTINUE YOU HAVE THE AUTHORITY OVER THE CONTROLLER.
WHAT HAPPENED HERE IN THE PARK DISTRICT IS THAT WHEN THAT THERE WAS SOME CONSOLIDATION OF POSITIONS AND THE CONTROLLER BECAME BY DEFAULT, THE AGM OF FINANCE AND THE CFO, WHICH IT'S MY UNDERSTANDING ALL OF THIS PREDATES MOST OF US HERE, BUT THAT THOSE, THOSE POSITIONS BECAME THE SAME, BUT UNDER THE PUBLIC RESOURCES CODE, THE BOARD REALLY TECHNICALLY HAS THE REQUIRES THAT YOU APPOINT A CONTROLLER, NOT THE AGM OF FINANCE OR A CFO.
THERE ISN'T ANYTHING IN THE PRC THAT SAYS THAT THE BOARD APPOINTS AN AGM OR A CFO.
IT'S SPECIFIC TO A CONTROLLER.
IT BECAME IT BECAME THE SAME POSITION.
SO WE JUST WANT TO CLARIFY THAT IT'S THE CONTROLLER THAT YOU HAVE THE AUTHORITY OVER.
RIGHT, BUT WOULD WE CONTEMPLATE HAVING A SEPARATE CONTROLLER? THAT DOESN'T REALLY MAKE SENSE.
IT SEEMS A LITTLE BIT REDUNDANT SINCE THE AGM OF FINANCE AND TO SOME EXTENT PLAYS THAT ROLE ALREADY.
YEAH. WELL YOU COULD AND THERE ARE SOME ORGANIZATIONS THAT DO HAVE SEPARATE CONTROLLERS.
[01:25:08]
SO YOU COULD DO THAT.WE'RE NOT SUGGESTING THAT RIGHT NOW.
RIGHT NOW WE'RE JUST TRYING TO CLEAN THIS UP AND JUST SAY IT'S YOU.
YOUR AUTHORITY IS OVER THE CONTROLLER.
IT HAPPENS THAT WE ARE ALSO APPOINTING THE AGM OF FINANCE TO SERVE IN THAT ROLE AS IN THAT FUNCTION, BUT THE AGM OF FINANCE DOESN'T REPORT TO THE BOARD IS WHAT WE'RE TRYING TO CLEAN UP.
JUST TO BE CLEAR, IT DOESN'T PRACTICALLY CHANGE ANYTHING IF THAT IF THAT'S HELPFUL.
SO MOVING ALONG ON THE CHART WE ARE ALSO A LOT OF THIS IS CLEANUP AS MENTIONED.
SO WE'RE ALSO UPDATING LANGUAGE IN THE BOARD'S ROLE WHICH BEGINS ON PAGE 22 OF THE ACTUAL DRAFT DOCUMENT. REGARDING, AND THIS IS JUST CLEANUP.
SO IT'S A SMALL CHANGE REGARDING THE BOARD'S REVIEW OF THE PAM, THE PERSONNEL ADMINISTRATIVE MANUAL, THE BOARD REVIEWS THE WAGES AND BENEFITS OF THAT DOCUMENT, AS WELL AS THE BOARD REVIEWING BY RESOLUTION OUR DIVERSITY, EQUITY AND INCLUSION DATA.
WE WILL, OF COURSE, BRING THAT TO THE BOARD, BUT CLEANING UP THAT DATA.
I'M SORRY, THIS LANGUAGE IN HERE THAT IT WILL BE BROUGHT BY RESOLUTION.
OKAY. I SORRY, I ACTUALLY HAVE A QUESTION ON THAT ONE TOO.
ON THE BECAUSE THAT IS DATA THAT'S TRACKED BY THE DIVERSITY COMMITTEE.
SO WOULDN'T THAT CONSTITUTE TO SOME EXTENT BOARD REVIEW OF DIVERSITY, EQUITY AND INCLUSION DATA.
HI, PRESIDENT ECHOLS, IT'S ALLYSON COOK, DEPUTY GENERAL MANAGER AND ASSISTANT GENERAL MANAGER OF HR.
SO THAT'S A FUNCTION OF THE MOU, AFSCME'S MOU AND DOESN'T NECESSARILY NEED TO BE PART OF THE PAM BECAUSE IT'S ALREADY SET FORTH IN THE MOU, AND IT'S ONLY A SELECT NUMBER OF THE BOARD, SINCE ONLY TWO SIT ON THE DIVERSITY COMMITTEE WITH AFSCME AND MANAGEMENT.
ANY OTHER QUESTIONS? OKAY. MOVING ALONG.
PAGE 28 OF THE DRAFT DOCUMENT.
THIS PROPOSES TO REMOVE ANTIQUATED LANGUAGE IN SECTIONS.
I'M SORRY. SECTION E OF THE DOCUMENT THAT REFERS TO THE BOARD'S APPROVAL OF VARIOUS PLANNING AND COMPLIANCE DOCUMENTS AFTER THEY'RE PRESENTED HERE AT BOARD EXECUTIVE COMMITTEE.
THAT IS A PROCESS THAT IS OUTDATED FOR OUR STAFF.
WE NO LONGER PERFORM THAT, AND BRIAN IS HERE IF THERE ARE QUESTIONS ON THAT, AND I WOULD ALSO SUGGEST THAT WE CONTINUE TO IMMORTALIZE THE WORD MASTER PLAN WHEN MY FEELING IS THAT WE'RE TRYING TO GET AWAY FROM THAT.
SO I WOULD SUGGEST THAT ANY TIME IT SAYS MASTER PLAN, THAT IT BE SWITCHED TO WHATEVER THE CURRENT ALTERNATIVE TO THAT IS, WHICH I BELIEVE MAY BE DISTRICT PLAN. SO WE SHOULD I WOULD SUGGEST THAT WE MAKE THAT CHANGE AS WELL.
OKAY. WE CAN ADD THAT TO THE PROPOSED PROPOSED REVISIONS OF THIS SECTION.
SO THE REASON E IS TAKEN OUT IS BECAUSE WE JUST DON'T DO THAT.
MEMBERS OF THE COMMITTEE, BRIAN HOLT.
THE REASON WHY SECTION E IS BEING TAKEN OUT IS JUST THAT WE DON'T DO THAT, AND PART OF THIS RELATES TO SOME PRETTY PRESCRIPTIVE LANGUAGE THAT IS IN OUR EXISTING MASTER PLAN THAT I EXPECT WILL BE AMENDED OR CHANGED OR DELETED OR SOMEHOW IN THE REVISION OF THE DISTRICT PLAN, WHICH REALLY SETS OUT A PRETTY PRESCRIPTIVE PROCESS FOR LAND USE PLANS,
[01:30:07]
LAND USE DEVELOPMENT PLANS, WHICH WAS SORT OF A TERM OF ART THAT WORKED REALLY WELL IN THE PAST, BUT WE DON'T NECESSARILY DEVELOP THOSE SAME TYPES OF PLANS IN EVERY CASES.NOW, SOMETIMES WE'RE BRINGING FORWARD, YOU KNOW, PARK DEVELOPMENT PLANS, YOU CAN CALL THEM A NUMBER OF DIFFERENT THINGS, BUT THEY'RE NOT NECESSARILY ALWAYS A QUOTE UNQUOTE LAND USE PLAN. SO IT'S I THINK IT'S SOMETIMES CONFUSING FOR THE PUBLIC.
IT'S OVERLY PRESCRIPTIVE FOR STAFF, AND, AND IT SETS OUT A PROCESS THAT TRADITIONALLY THAT THE WAY THIS STATES, WE WOULD HAVE TO COME TO THE EXECUTIVE COMMITTEE REALLY BEFORE ANYTHING WOULD GO TO THE BOARD.
SO, AS YOU KNOW, ASD BRINGS FORWARD A LOT OF ITEMS, AND SO THAT REALLY STARTS TO BOG DOWN JUST THE PROCESS OF BEING ABLE TO GET ON THE EXECUTIVE COMMITTEE CALENDAR, BRING SOMETHING TO THE BOARD.
SO WE'RE NOT OUR HANDS AREN'T TIED YET.
ALSO IN THE SAME FURTHER DOWN THE PAGE, ALSO UPDATING THE TEXT TO CLARIFY THAT THE GENERAL COUNSEL HAS AUTHORITY TO SETTLE CLAIMS UP TO 50,000. SO THE GENERAL COUNSEL WASN'T REFERRED TO IN THAT SECTION.
ALSO CLEANING UP AND UPDATING LANGUAGE TO THAT REFERS TO THE DIRECTION OF THE GENERAL MANAGER PURSUANT PURSUANT TO THE PUBLIC RESOURCE CODE AND ALSO THE GUIDELINES FOR HOW DIRECTORS CONTACT STAFF SO THEIR SECTION 3.3 AND 3.4.
OKAY. ANY QUESTIONS ON THAT? ALL RIGHT. YEAH.
SO WE'VE BLAH, BLAH, BLAH INDIVIDUAL BOARD.
SO WHAT IT SAYS IS INDIVIDUAL BOARD DIRECTORS CANNOT DIRECTLY ASSIGN WORK TO STAFF MEMBERS.
I MEAN, HOW ARE WE GOING TO INTERPRET THAT ONE? I MEAN, IF I WANT TO KNOW IF WHEN CULL CANYON OPENS UP, CAN I ASK THE PARK SUPERVISOR WHEN THEY'RE GOING TO OPEN UP FOR SWIMMING NEXT YEAR? OR CAN I ASK THE SUPERVISOR AT DRY CREEK? WHAT'S THE STATUS OF YOUR PLACE DOWN THERE? DRY CREEK MYERS ESTATE? OR DO I HAVE TO GO THROUGH THE TOP CHANNELS AND WORK MY WAY DOWN? YEAH. I MEAN, SO THE PURPOSE OF THE CHANGE HERE IN THE LANGUAGE IS YOU CAN LOOK AT WHAT THE WHAT WAS HERE BEFORE WITH IT'S OVERLY PRESCRIPTIVE, DIDN'T REALLY MAKE ANY SENSE AND WAS NOT ALIGNED WITH PRACTICE, BUT SO OUR IDEA HERE IS TO PUT SOMETHING IT IS GENERIC AND IT SAYS OR THEIR DESIGNEE WHICH AND THAT JUST GOES BACK TO KIND OF AS WE ALL WORK TOGETHER ON WHAT THE PROTOCOLS ARE FOR, WHAT WORKS WITH THE CURRENT BOARD AND FOR THE CURRENT GENERAL MANAGER.
ALL OF THAT IS UP TO REALLY HOW WE WORK TOGETHER, BUT IT'S NOT MEANT TO BE OVERLY PRESCRIPTIVE, AND I THINK, YOU KNOW, THE WAY IT'S BEEN WORKING HAS BEEN I THINK HAS BEEN REALLY GOOD, AND, YOU KNOW, YOU'VE GOT AMANDA AVAILABLE AS YOUR YOUR KEY LIAISON ON CONSTITUENT ISSUES AND OTHER THINGS THAT REQUIRE KIND OF DEEPER DIVE WITH THE STAFF AND, YOU KNOW, WE LIVE IN THE REAL WORLD THAT, YOU KNOW, THINGS THAT ARE JUST KIND OF BASIC QUESTIONS.
WE KNOW YOU GO TO THE AGMS OR WHOEVER YOU NEED TO GO TO FOR THAT.
YEAH. SO SO A SIMPLE QUESTION, MAYBE IT'S EVEN YES OR NO DOESN'T HAVE TO NECESSARILY GO THE INTENTION ISN'T TO CAPTURE THAT THOSE TYPES OF THINGS.
NO. JUST BASIC INQUIRIES, AND AGAIN YOU KNOW, THIS IS AND THIS IS NOT UNIQUE TO THIS PLACE.
[01:35:06]
NOTHING BURGER QUESTION INQUIRY FROM THE STAFF'S PERSPECTIVE.THEY COULD HEAR IT AS DIRECTION.
RIGHT. LIKE, WOULDN'T IT BE GREAT TO HAVE A PICNIC TABLE OVER HERE IN THE CORNER? WELL, YOU'RE JUST SAYING THAT AND I WOULD HEAR IT THAT WAY, BUT YOU KNOW, SOME OF THE STAFF LINE STAFF WOULD HEAR IT AS, OH MY GOSH, I BETTER GO PUT A PICNIC TABLE OVER THERE.
RIGHT. SO AGAIN, AS WE YOU GUYS KNOW THIS, YOU'VE BEEN DOING THIS A WHILE.
MOVING ALONG TO PAGE 32 OF YOUR DRAFT DOCUMENT.
SO JUST CLARIFYING WHAT YOU ALL JUST WENT THROUGH THE LAST COUPLE OF MONTHS OF WHAT THE ANNUAL BOARD CALENDAR DOES OR INCLUDES AND HOW IT IS ADOPTED BY THE BOARD.
THAT COMES HERE FIRST TO THE EXECUTIVE COMMITTEE BEFORE IT GOES FOR A FULL ADOPTION.
SOME OF THESE PAGE NUMBERS ARE OFF.
SO AGAIN, TRYING TO NOT MAKE THIS LANGUAGE OVERLY PRESCRIPTIVE, BUT CLARIFYING THAT MATTERS RECOMMENDED BY A COMMITTEE OR APPROVED IN CLOSED SESSION MAY ALSO BE PLACED ON THE CONSENT CALENDAR.
SO THE CHANGES IN THOSE SECOND AND THIRD SENTENCES OF THAT PARAGRAPH.
OKAY, I THINK WE'RE GOOD HERE.
OKAY. ALSO CLEANING UP LANGUAGE REGARDING YOUR BOARD MEETING AGENDA STRUCTURE.
SO FOLLOWING ALONG ON THAT SAME PAGE REGARDING THE GENERAL MANAGER'S COMMUNICATIONS ALSO BOARD COMMITTEE REPORTS, SOME OF THAT PRACTICE IS OUTDATED.
SO JUST REMOVING THAT LANGUAGE THAT REFERS TO THAT, THOSE ACTIONS ON THE AGENDA STRUCTURE.
OKAY. NEXT CHANGE REGARDING THE MINUTES PAGE 40 OF THE DOCUMENT.
CLARIFYING LANGUAGE THAT REFLECTS WHAT IS INCLUDED IN THE MINUTES OF OUR BOARD MEETINGS.
SO CLARIFYING THAT MINUTES OF THE BOARD MEETINGS SHALL REPORT ANY ACTION AND THE VOTE OR ABSTENTION ON THAT ACTION OF EACH DIRECTOR PRESENT FOR THAT ACTION, FOR THE ACTION AT THE MEETING.
SO CLEANING UP THE LANGUAGE, WHICH IS ALSO REFLECTED IN THE GOVERNMENT CODE.
THE NEXT PROPOSED CHANGES ARE IN SECTION FIVE FINANCIAL CONTROLS, AND THIS IS A PRETTY MUCH GENERAL UPDATE AND CLEAN UP OF SOME OF THE PRACTICES THAT ARE LISTED IN THIS SECTION.
A LOT OF THEM ARE OUTDATED AND NOT WHAT WE'RE CURRENTLY USING AT ADMINISTRATIVE SIDE, AND I NUMBER ON PAGE 47.
THAT'S WITH ALL THE STRIKEOUT.
THAT'S A LOT OF, A LOT OF ACTIVITY THAT'S BEING ELIMINATED, AND THAT'S REALLY BECAUSE WE DON'T DO THAT ANYMORE, WE DON'T DO IT THAT WAY? WELL, THOSE ARE PRETTY HIGH AMOUNTS.
[01:40:01]
DO YOU WANT TO GO AHEAD? GO FOR IT.I'M JUST SORRY. I'M SCROLLING SLOWLY HERE.
SO. NO, IT'S NOT THAT THOSE AREN'T HAPPENING.
IT'S JUST THAT THIS IS NOT UNDER THE BOARD'S PURVIEW.
SO THIS IS IT'S A WEIRD SECTION THAT'S IN HERE.
SO IT'S REALLY THIS IS REALLY NOT THE PLACE TO HAVE THIS.
STRANGE. I DON'T KNOW WHY IT'S IN HERE.
YEAH, MAYBE IT GOES BACK TO DENNIS'S QUESTION ABOUT THE CFO.
CAN YOU CLARIFY WHAT PAGE YOU'RE ON IN THE DOCUMENT? THAT'S PAGE 47 ON THE LEFT SIDE OF THE PAGE.
OKAY. SO MOVING ON TO SECTION SIX.
SO A LOT OF THAT LANGUAGE THAT IS PERTAINING TO TRAVEL GUIDELINES LIVES IN THAT POLICY.
SO IT DOESN'T NECESSARILY NEED TO BE IN THE BOARD OPERATING GUIDELINES.
WE CAN PUT A REFERENCE TO THE POLICY.
ALSO IN THIS SECTION IS WHERE YOU WILL SEE THE UPDATED PROPOSED BOARD VEHICLE ALLOWANCE. SO I DIDN'T QUITE CATCH THAT LAST PART, BUT I HAVE A NOTE HERE THAT I WROTE THAT SEEMS TO INDICATE SEEMS TO BE RELATED TO WHAT YOU JUST SAID, BUT I'M NOT SURE.
WHAT I NOTICED IS THERE'S A TABLE IN THE VERY FRONT OF THIS DOCUMENT THAT SUMMARIZES EVERYTHING, AND IT MENTIONS A INSTEAD OF BEING IN HERE, IT'S REFERENCED TO THE TRAVEL GUIDELINES.
THERE IS NO TEXT HERE THAT MAKES THAT REFERENCE THAT I COULD FIND.
OKAY. SO SO I WOULD SUGGEST THAT WE YOU KNOW, ACTUALLY MAKE A STATEMENT THAT SAYS THAT IN THERE.
SO OTHERWISE WE'RE NOT GOING TO EVEN KNOW OKAY.
WE CAN INCLUDE THAT, AND I THINK THAT'S THE RIGHT WAY TO DO IT.
IT'S JUST THAT WE NEED TO KNOW ABOUT IT IN HERE.
JUST SO THAT I'M CLEAR. SO YOU'RE SUGGESTING WE JUST INCLUDE A LINE TO MAKE THAT THE BOARD WILL ADHERE TO THE SAME TRAVEL GUIDELINES AS THE REST OF THE AGENCY AND JUST MAKE A REFERENCE. YES.
MAYBE WE CAN HAVE A LINK TO THAT RIGHT BUILT RIGHT INTO IT.
YOU KNOW YOU JUST CLICK ON IT.
WOULDN'T THAT BE NICE. YEAH, GOOD SUGGESTION.
GREAT. OKAY, AND I JUST WANT TO HIGHLIGHT THE VEHICLE OR THE ALLOWANCE, AUTO ALLOWANCE, WHATEVER WE MENTIONED IN HERE.
I THINK I'VE SPOKEN TO MOST OF YOU ABOUT THIS, BUT IN LOOKING AT REALLY THE ADMINISTRATIVE BURDEN ON BOTH YOUR END AND THE CLERK'S END, I MEAN, THIS IS REALLY OUTDATED PRACTICE, AND A LOT OF PLACES HAVE MOVED TOWARDS JUST DOING A FLAT ALLOWANCE.
WE LOOKED AT WE DID DO A REVIEW OF HOW MUCH OVER THE LAST AT LEAST SEVERAL YEARS.
COVID WAS A LITTLE OF AN ANOMALY, BUT I THINK WE LOOKED AT SOME OTHER YEARS OF JUST WANTING TO MAKE SURE WE'RE CAPTURING THOSE OF YOU THAT ARE TRAVELING, YOU KNOW, THE FARTHEST DISTANCE AND DOING THE MOST THAT THIS WAS GOING TO COVER IT.
THE 350 IS PROBABLY IT IS DEFINITELY HIGHER THAN WHAT ANYBODY IS CLAIMING ON ANY GIVEN MONTH, BUT WE DID A REVIEW OF OTHER AGENCIES AND THIS IS ALSO IN LINE WITH THEM.
ESPECIALLY, YOU KNOW, LOOKING AT THE DISTANCES THAT YOU GUYS ARE COVERING.
YEAH, I DID A QUICK CALCULATION VERY, VERY, VERY QUICK, AND IT LOOKED REASONABLE TO ME.
THE QUESTION I HAVE ABOUT THIS ONE, THOUGH IS, IS THIS MEANT TO ALSO INCLUDE TRAVEL RELATED TO A CONFERENCE, SAY NOT THAT I'M AWARE OF.
OKAY. SO IF I DRIVE TO THE AIRPORT, THEN I THEN I DO CLAIM THAT MILEAGE.
I THINK, YES, EXCEPT FOR IF THEY I MEAN, I GUESS, OR IF I DRIVE TO PALM, NOT PALM SPRINGS, BUT IF I DRIVE TO SACRAMENTO FOR SOMETHING, IT'S NOT A NORMAL.
IS THAT ALSO INCLUDED IN THE 350? IT IS. YEAH.
[01:45:03]
THAT WOULD REALLY DEPLETE THE THAT WOULD REALLY CUT INTO THE 350 I THINK.YEAH GIVE SOME DEFINITIONS AND STUFF.
LIKE WHEN DOES IT BECOME TRAVEL.
ANY OTHER, ANY OTHER QUESTIONS HERE FROM THE BOARD? NO? YEAH I THINK JOHN RAISES A GOOD POINT.
I THINK YOU COULD FIX THAT BY SAYING SOMETHING LIKE LOCAL TRAVEL OR SOMETHING LIKE THAT, BECAUSE I THINK WE'RE REALLY TALKING ABOUT OUR TRAVEL TO AND FROM BOARD MEETINGS AND TO ALL OF OUR SITE VISITS AND ANY NUMBER OF OTHER BOARD ACTIVITIES.
SO LIKE TO, YOU KNOW, THE FOR EXAMPLE, SOME OF THE 90TH ANNIVERSARY MEETINGS AND STUFF LIKE THAT, THAT, THAT I GUESS THAT WOULD BE I GUESS IT WOULD ALL BE COVERED.
OKAY. SO KIND OF FLIPPING BACK INTO THE DOCUMENT, BUT THIS STARTS THE LEGISLATIVE, GOVERNMENT AND LEGISLATIVE AFFAIRS UPDATES. GOING BACK TO 23 OF THE LEFT SIDE NUMBER, SO CLARIFYING AND UPDATING THE BOARD'S ROLE IN RECOMMENDING POSITIONS OF SUPPORT, AMEND OR OPPOSITION TO LEGISLATION, AND WE'RE ADDING POLICY INITIATIVES AND BALLOT MEASURES.
SO UPDATING THE LANGUAGE TO INCLUDE THOSE WHICH IS CURRENT CURRENT PRACTICE.
THANK YOU, AND ALSO BEGINNING ON PAGE 25, UPDATING THE LANGUAGE TO REFLECT YOUR ROLE, AND OUR WE'RE CALLING IT GOVERNMENT RELATIONS, BUT IT INCLUDES SOME OF THE LOCAL GOVERNMENT PROGRAM AND JUST CURRENT PRACTICE.
WELL, OKAY. LET ME MAKE A COMMENT ABOUT THAT.
THE PAGE 25 NUMBER LETTER F AT THE TOP.
MY READING OF THIS ENTIRE DOCUMENT LEADS ME TO THE CONCLUSION THAT NUMBER F, THAT LETTER F, IS CONTRARY TO SECTION 9.4 ON PAGE 72 OF THE DOCUMENT.
SO YOU'RE REFERRING TO HOW THE WELL, THE CHOICE OF THE DISTRICT ADVOCATE.
YEAH. IT YOU KNOW, WHICH ONE IS IT? I MEAN. IT'S JUST NOT IT'S JUST NOT CLEAR.
72. IT'S PAGE 62 OF THE BOARD OPERATING GUIDELINES, SECTION 9.4.
SO, DIRECTOR COFFEY, WHAT WAS YOUR QUESTION ON IT? HE'S SAYING THIS IS CONFLICTING.
WELL, ACTUALLY, POTENTIALLY 9.4 COULD BE REMOVED ITSELF.
WELL, BUT YEAH, IT SHOULD BE CONSISTENT.
SO EITHER EITHER REMOVE 9.4 OR SWITCH F BACK TO THE LANGUAGE OF 9.4.
I KIND OF LIKE LEAVING F THE WAY IT WAS.
WHAT WAS THE PAST PRACTICE? HOW WOULD A DISTRICT ADVOCATE BE CHOSEN? WE DO BRING THE CONTRACT BEFORE LEGISLATIVE COMMITTEE AND THEN ALSO TO THE FULL BOARD FOR APPROVAL.
I WOULD BE IN FAVOR OF KEEPING THAT IN.
YEAH. THEN YEAH, THAT'S WHAT I WAS THINKING.
SO IT'S I THINK IT'S IMPORTANT ENOUGH FOR THE, FOR THE BOARD TO BE INVOLVED IN.
[01:50:03]
YEAH. OKAY.I'M SORRY. I'M FOLLOWING THIS.
WAS THAT JUST BECAUSE IT WAS REDUNDANT TO HAVE IT IN BOTH PLACES? I DON'T THINK IT'S INCONSISTENT.
WELL, IF YOU CROSS IT OUT AND THEN HAVE STILL HAVE 9.4, THEN IT'S NOT NOT CONSISTENT.
I DON'T KNOW IF MAYBE THEY JUST TOOK IT OUT OF THIS SECTION, SO IT WASN'T IN BOTH PLACES, MAYBE? YEAH. COULD JUST BE CLEAN UP BECAUSE SECTION NINE REFERS SOLELY TO THE LEGISLATIVE.
YEAH, IT COULD BE CLEANUP BECAUSE SECTION NINE SOLELY REFERS TO THE LEGISLATIVE PROGRAM.
WE CAN, IF YOU PREFER IT JUST BEING IN SECTION NINE.
YEAH, I THINK IT WAS JUST IT WAS REDUNDANT.
IT WAS WEIRD TO HAVE IT IN THE.
OH, OKAY, AND SO WE'RE KEEPING THE LEGISLATIVE.
IT'S NOT TRYING TO ELIMINATE THAT.
OKAY. WE'RE JUST MAKING IT IN ITS OWN SECTION.
IT JUST DOESN'T. IT DOESN'T REALLY BELONG HERE.
DOESN'T CHANGE ANYTHING. YEAH.
OKAY, AND WHILE WE'RE ON SECTION NINE, WHICH BEGINS ON PAGE 61 OF THE DRAFT, ON THE LEFT SIDE PAGES THERE, YOU'LL NOTICE THERE ARE PROPOSED UPDATES REGARDING THE LEGISLATIVE PROGRAM, SO UPDATING ITS PURPOSE AND VARIOUS SECTIONS THROUGHOUT SECTION NINE.
SO I HAVE, YOU KNOW, AND I REALLY DON'T WANT TO GO OVER THESE IN THIS MEETING, BUT THERE ARE SOME FORMATTING AND SOME CONVENTIONS AND GRAMMAR AND STUFF LIKE THAT I'M SORRY, I CAN'T NOT SEE THOSE.
YOU KNOW, I'M TAKING A MICRO AND MACRO LOOK AT THIS.
SO MAYBE I COULD JUST SHOW SHOW YOU THOSE LATER.
YEAH. THEY'RE NOT SUBSTANTIVE.
THAT WOULD BE GREAT, AND I KNOW IT'S HARD TO SEE WITH THE RED LINES ALL THE DIFFERENT.
THANK YOU. SO ANY QUESTIONS ON SECTION NINE? WE'RE ALMOST TO THE END.
OKAY. SO THE LAST SLIDE AND CHANGES ARE TO OUR APPENDICES.
SO WHICH BEGAN ON PAGE 64 OF THE DRAFT DOCUMENT.
YOU'LL SEE THAT APPENDIX A, WHICH REFERS TO THE NEED OR FOR THE MITIGATION PROCESS THAT BRIAN EXPLAINED THAT PERTAIN TO THAT.
SO WE'RE REMOVING THAT APPENDIX ALTOGETHER.
WHY IS THAT? BECAUSE THAT WAS A STAFF PROCESS THAT'S OUTDATED, AND THAT APPENDICES IS THE PROCESS FOR FOR THAT ACTION.
OKAY, AND THEN IN APPENDIX B AS MENTIONED BEFORE, WE'RE UPDATING THE LANGUAGE TO REFLECT YOUR CURRENT BOARD COMMITTEES AS WELL AS OUR LEGISLATIVE LOCAL GOVERNMENT PROGRAM.
SO IT LISTS ALL THE PARTNERS THAT ARE PARTICIPATING THERE, AND I THINK THIS IS A GOOD POINT FOR ME TO SUGGEST THAT WE ADD KENSINGTON FIRE PROTECTION DISTRICT THERE.
I DON'T KNOW WHY THAT'S LEFT OFF.
MAYBE JUST AN OVERSIGHT, BUT IT'S ANOTHER ONE OF THOSE DISTRICTS THAT'S WITHIN OUR DISTRICT.
OKAY, I'LL TAKE A LOOK AT THAT.
YEAH. APPENDIX C REFERS TO THE PARK ADVISORY COMMITTEE, AND THIS IS WHERE WE'RE UPDATING LANGUAGE REGARDING THE COMMITTEE'S PURPOSE.
THE TERM LIMITS HOW THE COMMITTEE REPORTS TO THE BOARD, AND TO EXPLICITLY STATE THAT THE PAC'S MEETINGS ARE GOVERNED BY THE BROWN ACT.
SO YOU'LL SEE CHANGES THERE IN APPENDIX C.
SO I'M CURIOUS, WHAT'S THE BASIS FOR CHANGING, THIS IS FIRST TIME I'M AWARE OF THE TERMS CHANGING FOR THE PARK ADVISORY COMMITTEE.
I DIDN'T KNOW WE WERE I WAS SURPRISED TO SEE THAT THERE.
ERICH PFUEHLER, CHIEF OF GOVERNMENT AND LEGISLATIVE AFFAIRS.
THE HOPE WAS TO, AS YOU WELL KNOW, INDIVIDUALS PARTICIPATE ON THE PAC.
[01:55:05]
STAY, AND SO THERE'S NOT A LOT OF TURNOVER AND ALSO GOING BEFORE THE BOARD.RIGHT NOW WE HAVE WE'RE GOING TO HAVE ABOUT 20 DIFFERENT APPOINTEES IN ONE YEAR AND THEN NO APPOINTEES NEXT YEAR, AND SO WE DID ALSO WANT TO STAGGER THOSE APPOINTMENTS, AND THIS WOULD GIVE US AN OPPORTUNITY TO BEGIN THAT PROCESS SO THAT WE WEREN'T BRINGING ALMOST THE ENTIRE PACK BEFORE THE BOARD FOR APPROVAL ONE YEAR, AND THEN NOBODY'S, YOU KNOW, EVERYBODY'S ON THE SAME CYCLE, AND SO IT WAS A THE HOPE WAS TO HAVE A LITTLE BIT MORE DIVERSITY AND MORE OPPORTUNITY FOR MORE PEOPLE TO SERVE.
ALL RIGHT. I'M NOT SURE HOW I FEEL ABOUT THAT, BUT I'LL DEFER TO THE OTHER MEMBERS OF THE COMMITTEE TO COMMENT ON THAT IF THEY CARE TO.
YEAH, THAT IS A THAT'S A PRETTY BIG CHANGE.
YEAH. LET'S SEE HOW THAT GOES.
SO WE COULD WE COULD LEAVE IT IN THERE FOR NOW, AND I MEAN, LEAVE THIS.
OH, SURE. I THINK WE NEED CHANGE IN THERE FOR NOW AND THEN.
YEAH. SEE IF IT COMES UP IN ANYBODY ELSE'S RADAR.
AMANDA, MAY I GO BACK TO APPENDIX B? SO I'M ASSUMING THAT UNDER APPENDIX B, THE BOARD COMMITTEE'S ELIMINATING THE SPECIAL COMMITTEES LAPD LIAISON COMMITTEE THE REGIONAL PARKS FOUNDATION SOME OF THESE OTHER CALIFORNIA AREA RECREATION CARPD.
SO I ASSUME THEY'RE PICKED UP IN THE LOCAL GOVERNMENT PROGRAM IN THE BLUE.
YEAH. YES. MANY ARE LISTED, EVEN THE RPA.
YEAH. THEY'RE ALL EVERYBODY'S.
THEY SHOULD BE LISTED IN THE BLUE TEXT.
OKAY, AND THEN THE LAST CHANGES ARE TO APPENDIX E.
YEAH. SO YOU'LL NOTICE THE RED LINES ARE IN THE FRONT.
SO WE'RE PRETTY MUCH REPLACING THE LANGUAGE, BUT THIS THIS UPDATES THE APPENDIX, PER THE PUBLIC RESOURCE CODE, AND ALLOWS FOR A POLICY, IT SETS THE POLICY REGARDING THE GENERAL MANAGER'S CONTRACT AUTHORITY.
YEAH, I CAN SPEAK TO THIS ONE A LITTLE BIT.
YES. SO APPENDIX E IS REALLY WHAT THE PARK DISTRICT STAFF USES TO DETERMINE WHO HAS CONTRACT SIGNING AUTHORITY, HOW THEY HAVE TO DO PROCUREMENT, WHETHER THEY HAVE TO DO A FORMAL BID OR AN INFORMAL BID.
THESE ARE KIND OF LIKE WHAT SABRINA WAS TALKING ABOUT EARLIER.
THESE ARE ACTIVITIES THAT ARE NOT DON'T INVOLVE THE BOARD AND STAFF.
THEY DON'T EVEN KNOW THAT THIS EXISTS BECAUSE THIS IS WHERE IT LIVES.
SO THE IDEA IS THAT WE ARE REPLACING THE PROCUREMENT GUIDELINES FOR STAFF WITH WHAT THE PUBLIC RESOURCES CODE ACTUALLY REQUIRES THAT WE HAVE, WHICH IS A POLICY THAT SETS THE EXPENDITURE AUTHORITY FOR THE GENERAL MANAGER IN CERTAIN WAYS, AND SO INSTEAD OF AND THEN WE'LL TAKE THESE PROCUREMENT GUIDELINES, WE WON'T GET RID OF THEM BUT THEY WILL LIVE, YOU KNOW, WHERE STAFF CAN ACCESS THEM BECAUSE THAT'S REALLY WHAT THEY'RE SUPPOSED TO BE REFERRING TO WHEN THEY'RE DOING ANY PURCHASING OR CONTRACTING.
SO THAT'S THE RED STRIKEOUT WILL BECOME ANOTHER LIKE A POLICY, A SEPARATE POLICY DOCUMENT.
A PROCUREMENT POLICY, AND LEGAL IS WORKING WITH FINANCE RIGHT NOW, AS WELL AS OTHER DIVISIONS TO UPDATE THAT PURSUANT TO STATE LAW.
IT DOES INDEED LOOK LIKE THAT TO ME EVEN.
[02:00:01]
YEAH. YEAH.IT DOESN'T REALLY MAKE ANY SENSE.
OKAY, WELL, THANKS FOR TAKING THE WIDE VIEW FOR US.
YEAH. SO THOSE ARE THE PROPOSED CHANGES. I'LL TAKE ANY QUESTIONS OR TURN IT OVER TO YOU.
ELIZABETH, DO YOU HAVE ANY ADDITIONAL ITEMS THAT YOU WANT TO QUESTION OR SUGGEST CHANGES TO? SHE DROPPED OFF? OKAY.
WOULD YOU LIKE ME TO GO NEXT OR DO YOU WANT TO? I JUST HAVE ONE QUESTION OF AMANDA.
HOW WOULD YOU REFER TO ME? DIRECTOR WAESPI.
OKAY. IT'S BOARD DIRECTOR IS BOARD DIRECTOR.
YOU DON'T LOOK BORED. [CHUCKLING]. DIRECTOR WAESPI, YOU ARE A BOARD DIRECTOR.
I TRIED TO SAY IT A BUNCH OF TIMES.
DO YOU WANT TO JUMP IN HERE OR I COULD GO IF YOU WANT.
I'VE COMMENTED ON EVERYTHING I NEED TO.
THERE MIGHT BE A FEW THINGS HERE.
OR MAYBE I DON'T, BUT LET ME JUST MAKE SURE.
OKAY. THIS IS SOMETHING, AND I'M HOPING THAT THERE'S A LOGICAL EXPLANATION TO THIS, BUT.
DOWN AT THE BOTTOM, WE START TALKING ABOUT VERY, VERY SECOND TO THE LAST LINE, AND IT MAY HAVE IT MAY APPEAR SOMEWHERE ELSE, BUT THAT'S WHERE I NOTICED IT. SECOND TO THE LAST LINE, EXCEPT IN THE SOLE DISCRETION OF THE CHAIR OR A MAJORITY OF THE BOARD OF DIRECTORS.
IS THAT SUPPOSED TO REFER TO THE PERSON WHO RUNS THE MEETING THAT WE NORMALLY HAVE? AND IF THAT'S THE CASE, THEN IT'S THE PRESIDENT.
WHICH SECTION ARE YOU? PAGE 43 OF THE DOCUMENT ON THE LEFT SIDE PAGE NUMBERS.
SO 4.4.5 PUBLIC COMMENT WAY AT THE BOTTOM 4.4.5.
YEAH. IT'S USING THE WORD CHAIR, AND I'M JUST WONDERING IF THAT'S REALLY THE WORD WE WANT TO USE.
OR IS THAT LEFT OVER FROM BEFORE OR IS IT SOMETHING TO DO WITH COMMITTEES OR I JUST NEED A LITTLE BIT MORE AND THAT USAGE, AND THEN ON THE NEXT PAGE IN 4.46, IT TALKS ABOUT PRESIDING OFFICER, THE BOARD PRESIDENT OR THE PRESIDING OFFICER UNDER DECORUM THERE.
I DON'T KNOW WHAT I HAVE NEVER ENCOUNTERED, PRESIDING OFFICER AS LONG AS I'VE BEEN ON THE BOARD.
SO CAN WE GET SOME CLARIFICATION ON THAT? YEAH, I THINK WE CAN.
ON 4.4.6, WE CAN CHANGE PRESIDING OFFICER TO CHAIR AND ON 4.4.5 PUBLIC COMMENT.
I THINK IF IT WAS CHAIR WITH A LOWERCASE C, IT WOULD BE MORE APPROPRIATE.
SO WE'D BE SAYING LIKE BOARD PRESIDENT, SORT OF PARENTHETICALLY SERVING AS THE CHAIR KIND OF THING.
[02:05:02]
CONSISTENT THROUGHOUT.SO BOARD PRESIDENT WOULD ELIMINATE ANY CONFUSION I THINK, AT LEAST FOR ME ANYWAY.
YEAH. SO WE'LL SEE WHERE THE CHAIR OF THIS COMMITTEE AND SOMEBODY.
THAT'S TRUE. YEAH. SO THAT'S A GOOD IDEA.
SO THERE'S A REFERENCE TO AN ID CARD.
THAT BOARD MEMBERS SHOULD HAVE AN ID CARD OR SOMETHING.
I DON'T HAVE ONE, SO I DON'T HAVE ONE, SO I DON'T EVEN KNOW WHAT THAT IS.
WHICH ONE? WHICH PAGE? IT'S ON PAGE 57 ON THE LEFT SIDE.
LET'S SEE, WHERE IS IT NOW? OH, 6.5.
ISSUANCE OF AN ID CARD TO ALL DIRECTORS DURING THEIR TERM ON THE BOARD.
IF WE'RE NOT DOING THAT, THEN WE SHOULD TAKE THAT OUT.
LET ME LOOK INTO THAT. IT'S A GOOD POINT.
YEAH. IT DOESN'T MATTER. YEAH, IT DOESN'T MATTER.
I DON'T CARE WHICH WAY IT GOES, BUT YEAH, GIVE ME A CARD IF I'M SUPPOSED TO GET ONE.
IF NOT, TAKE IT OUT OF HERE. YEAH.
OKAY. YEAH, THAT MAY HAVE JUST BEEN AN OVERSIGHT.
I MEAN, A BADGE WORKS PRETTY GOOD.
YEAH, THAT'S HOW I GET INTO THE THROUGH THE KIOSKS.
I THOUGHT YOU WERE SUPPOSED TO SAY, DO YOU KNOW WHO I AM? SHOW THE BACK. YOU KNOW, I TRIED USING THAT, AND IT DIDN'T WORK.
[CHUCKLING] THEN THEY LOCK THE GATE.
YEAH, AND THIS IS JUST SORT OF NOT TOO IMPORTANT, BUT ON 6.6, WE'RE OFFERING A FILE CABINET.
I MEAN, I DON'T THINK I DON'T THINK WE NECESSARILY NEED TO TAKE IT OUT.
IT'S UP TO YOU GUYS, BUT I DON'T THINK ANYBODY WOULD WANT ONE.
YEAH, AND WE CAN TAKE A LOOK AT THAT.
YEAH. I DON'T HAVE A STRONG FEELING ABOUT THAT, BUT I JUST NOTICED IT.
RIGHT. I THINK ALL THE REST OF THESE THINGS ARE VERY MINOR THINGS THAT WE CAN TALK ABOUT LATER THAT ARE JUST YEAH.
SO I'M GOOD, AND ELIZABETH STILL ISN'T THERE? OKAY.
SHE'S CALLING IN? NO, OH I SEE. OKAY.
ALL RIGHT. MIGHT BE A SERVICE ISSUE WITH THE WIND.
OKAY. WHILE WE'RE WAITING, THEY DON'T KNOW WHAT THEY'RE MISSING.
SO WE'RE JUST WAITING TO SEE IF WE CAN CONNECT HER BACK IN.
I DON'T THINK WE'RE GOING TO. NO RESPONSE.
[CHUCKLING] THAT'S MY BEST MOMENT.
I THINK THERE WAS SOME DISCUSSION YESTERDAY AMONGST MY FELLOW BOARD MEMBER WHO CAN'T MAKE IT BACK IN HERE, BUT THE AMOUNT OF MATERIAL HERE, I THINK IS A WHOLE LOT.
YOU CAN BREAK THEM ANYTIME YOU WANT.
WELL, IT'S ON PAGE SIX IF YOU WANT TO SEE UNDER PURPOSE.
IT SAYS THAT INTERPRETATION OF THE OPERATING GUIDELINES IS THE RESPONSIBILITY OF THE BOARD, AND NO ACTION TAKEN BY THE BOARD SHALL BE DEEMED INVALID SOLELY BECAUSE OF A CONFLICT OR INFRINGEMENT OF THE GUIDELINES.
THAT'S ALL I NEED, BUT THE POINT IS, I'M TRYING TO MAKE IS COULD WE GET THIS TO THE OTHER OTHER BOARD MEMBERS? THE THOUGHT WAS IT WAS A LOT OF INFORMATION TO BE TRYING TO UNDERSTAND FORMULATE SOME THOUGHTS OVER IN SUCH A SHORT TIME. I MEAN, IF WE COULD GET THIS, THESE REVISIONS OUT, YOU KNOW, TO THE REST OF THE BOARD MEMBERS, THEN IN THE FUTURE, WE CAN HANDLE THESE EASILY.
[02:10:01]
I MEAN, ARE WE BEING ASKED TODAY TO RECOMMEND TO THE FULL BOARD APPROVAL OF THIS AT A FUTURE MEETING? THAT'S OUR RECOMMENDATION.SO, YOU KNOW, PROCEDURALLY, WE CAN I MEAN, IT'S ONLINE, BUT WE CAN PROACTIVELY WE CAN SEND THIS, THIS VERSION OUT WITH SOME OF THE OTHER CHANGES THAT I THINK MAYBE SOME OF THE CLEANUP ITEMS THAT YOU RECOMMENDED.
OKAY. SO ADVANCE IT A LITTLE BIT AND WE CAN ADVANCE IT A LITTLE BIT.
MOVE IT OFF TO THE FULL BOARD.
OBVIOUSLY I'M NOT EVEN LOOKING AT MY COLLEAGUE HERE.
I KNOW A SERIAL MEETING CONCERNS ABOUT HAVING FEEDBACK THAT WAY.
SO WOULD YOU PREFER THAT IT GO TO THE FULL BOARD? I CAN ANY MEMBER OF STAFF CAN SEND IT TO THE FULL BOARD AS LONG AS YOU DON'T ENGAGE IN AN ELECTRONIC DISCUSSION OR OTHERWISE IT'S FINE TO RECEIVE IT. YEAH, I WOULD REALLY APPRECIATE THERE, YOU KNOW, ANOTHER SET OF, YOU KNOW, MORE INDIVIDUALS TAKING A LOOK AT THIS AND SEEING WHAT THEY THINK, BECAUSE WE'VE ONLY HAD THREE.
THREE OF US LOOKING AT IT NOW, AND THIS IS PRETTY,, YOU KNOW, IMPORTANT.
WE WANT IT TO BE AS GOOD AS IT CAN BE.
SO THAT WOULD BE GOOD IF YOU COULD DO THAT.
I THINK THAT WOULD BE IT FOR US ON THIS.
DIRECTOR MERCURIO, DID YOU WANT TO CONSIDER WHETHER OR NOT THERE'S A MOTION TO BE TAKEN, OR DID YOU WANT TO CONTINUE THIS ITEM? I WAS JUST LOOKING AT THE STAFF REPORT.
WELL, IT IT IS CALLING FOR US TO RECOMMEND TO THE FULL BOARD UNDER RECOMMENDATION.
CORRECT, BUT YOU'RE FREE TO MAKE WHATEVER MOTION THAT YOU WANT.
YOU CAN MAKE A DIFFERENT RECOMMENDATION.
THAT'S WHAT THE GENERAL MANAGER IS RECOMMENDING.
WHAT WE'VE JUST TALKED ABOUT IS THAT DIFFERENT THAN WHAT IT SAYS HERE? I GUESS THE QUESTION IS AFTER THAT STEP IS TAKEN AND THESE GO TO, YOU KNOW, FROM STAFF TO EACH BOARD MEMBER, WHERE ARE WE GOING FROM THERE? ARE WE COMING BACK TO THE EXECUTIVE COMMITTEE OR ARE WE GOING TO THE FULL BOARD? I DON'T KNOW, WHAT DO YOU THINK, DENNIS? WELL, ONCE AGAIN, YOU KNOW, I THINK IT'S A LOT OF STUFF TO DIGEST AND I THINK I WOULD PREFER NOT TO DO THE PRACTICE OF JUST, YOU KNOW, ON A FRIDAY AFTERNOON GETTING OUR BOARD PACKET, THE REST OF THE BOARD MEMBERS AND SAY, LET'S MAKE A DECISION ON THIS NEXT TUESDAY IN A SHORT MEETING.
I THINK THERE'S A LOT OF DISCUSSION.
I THINK THERE'S SOME FOLKS THAT WILL FINE TOOTH COMB THIS AND KNIT THROUGH EVERY SENTENCE, AND I'M NOT BEING CRITICAL, BUT I THINK THAT MIGHT OCCUR AND THEN THAT WOULD JUST STALL IT A LITTLE FURTHER.
I WOULD I WOULD MAYBE HOW WOULD WE PROPOSE MOTION? I MEAN, I DEFINITELY WANT TO FORWARD THIS TO THE FULL BOARD.
I'M SURE I'LL READ IT OVER AGAIN AND HAVE SOME MORE QUESTIONS.
IT MIGHT BE I HAVE NO IDEA, BUT I'D SURE LIKE TO POLL THEM, SAY, HEY, LOOK AT THIS DOCUMENT.
SO WHAT IF WE RECOMMEND THAT THE FULL BOARD GET THE UPDATES THAT HAVE BEEN SUGGESTED HERE FOR PLACEMENT ON A FUTURE AGENDA, NOT LOCKING IT IN TO ANY THE NEXT MEETING, NOT SAYING THE NEXT MEETING AND WE'LL JUST FIGURE IT OUT.
FIGURE IT OUT AS WE GO BECAUSE WE'RE COMING.
WE'RE COMING UP TO THE BUDGET, AND THAT SHOULD BE AN ENTITY UNTO ITSELF.
WHAT WE'LL DO IS AMANDA AND I WILL SIT DOWN WITH YOUR OTHER COLLEAGUES IN THAT INTERIM PERIOD AND WALK THEM THROUGH THIS AND GET THEIR FEEDBACK, AND THEN WE WILL CIRCLE BACK TO PUT IT ON TO THE FULL BOARD AGENDA, BUT, YOU KNOW, NOT IN TWO WEEKS.
CAN YOU CAN YOU MAKE CAN YOU MAKE THE CHANGES THAT YOU'VE CAPTURED FROM US IN A DIFFERENT COLOR? I THINK IT'S WORTH SOMETHING TO KNOW WHAT WAS CHANGED BY THEIR COLLEAGUES.
[02:15:02]
YES. WE CAN DENOTE THAT ON THE CHART AS WELL.YEAH. THAT'S GOOD. YOU KNOW, AND YOU PICK THE COLOR.
JUST NOT ANOTHER SHADE OF BLUE.
I DON'T WANT TO CONFUSE US TOO MUCH.
SO THAT MAKES SENSE, AND THEN WE'LL GET THEIR FEEDBACK AND THEN WE'LL BRING THIS TO FUTURE AGENDA.
GREAT. WHEN YOU HAVE SOME TIME.
YOU KNOW, IN ALL HONESTY, I THOUGHT THIS WAS GOING TO BE AN AWFUL THING TO GO THROUGH, BUT WHEN I.
IT'S KIND OF INTERESTING TO SEE, YOU KNOW, EVERYTHING SPELLED OUT.
I MEAN, IT'S JUST ALL THE THINGS THAT WE DO IS SPELLED OUT, AND THEN TO HAVE YOU PREEMPTIVELY TELL US ALL THE STUFF WE DON'T DO BECAUSE I COULD LOOK AT THAT AND GO, I DON'T REMEMBER DOING THAT, OR I DIDN'T KNOW WE DID THAT, AND YOU'RE TELLING US BY CROSSING IT OUT, YOU DON'T DO THAT.
SO THIS DOCUMENT IS GOING TO BE A LOT SHORTER.
IT SHOULD BE. IT SHOULD BE, AND WE'RE DOING IT PRETTY CLOSE TO IN TIME FOR THE NEW DIRECTORS TO COME, AND SO THEY WILL HAVE EARLY ON IN THEIR CAREER HERE A LOT LESS STUFF TO GO THROUGH.
YEAH. SO I THINK THAT'S WORTHWHILE.
SO ANYTHING ELSE? I DO RECOMMEND THAT YOU ACTUALLY MAKE A MOTION TO FAVORABLY RECOMMEND THIS TO THE FULL BOARD WITH THE DIFFERENT PROVISIONS THAT SABRINA OUTLINED IN TERMS OF DO YOU WANT TO MAKE THAT EXPOSING IT TO THE BOARD? I'D BE HAPPY TO MAKE THAT MOTION.
I COULDN'T REPEAT IT, BUT I'D BE HAPPY TO MAKE IT AS STATED BY OUR COUNSEL.
YES, AND I WILL SECOND THAT MOTION.
WHAT ABOUT MEMBER COMMENTS? OH, WE'RE NOT DONE YET.
I THOUGHT WE WERE. I THOUGHT WE WERE DONE.
WELL WE'RE ON ANNOUNCEMENTS NUMBER SIX.
[Announcements]
DO YOU WANT TO MAKE AN ANNOUNCEMENT? SURELY. PLEASE COME TO CHIEF TOMORROW NIGHT.HOP IN THE WATER WITH SOME GREAT, GREAT PEOPLE.
OH, THAT'S A REAL WONDERFUL CELEBRATION.
OR MAKE IT FRIDAY MORNING AT SUNRISE.
ANYTHING ELSE? OKAY, THEN WE'RE ADJOURNED AT 1:21.
* This transcript was compiled from uncorrected Closed Captioning.