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[Roll Call]

[00:00:09]

DISTRICT FOR WEDNESDAY, MARCH 27TH, 2024, BEGINNING AT 10:36 A.M..

WE HAVE NO REMOTE ATTENDEES.

WE'RE ALL HERE, AND I WOULD REQUEST THE RECORDING CLERK TO TAKE A ROLL.

MEMBER ROSARIO HERE.

MEMBER SANWONG HERE.

CHAIR MERCURIO HERE.

PARK DISTRICT STAFF COORDINATORS IN THIS MEETING INCLUDE DEBORAH SPAULDING, AGM OF FINANCE AND MANAGEMENT SERVICES HERE.

LYNNE BOURGAULT, GENERAL COUNSEL HERE.

TODAY'S MEETING IS HELD PURSUANT TO THE BROWN ACT.

WE ARE PROVIDING LIVE AUDIO AND VIDEO STREAMING.

MEMBERS OF THE PUBLIC WISHING TO MAKE A PUBLIC COMMENT CAN DO SO.

ONE LIVE IN PERSON OR VIA ZOOM, TWO BY SUBMITTING AN EMAIL OR THREE LEAVING A VOICEMAIL.

THIS INFORMATION IS NOTED ON THE AGENDA.

IF THERE ARE NO QUESTIONS ABOUT THE MEETING PROCEDURES, WE WILL BEGIN.

ANY QUESTIONS? OKAY. WELL, THEN OUR NEXT ITEM IS APPROVAL OF THE MINUTES.

[Approval of Minutes]

DO WE HAVE A MOTION FOR THAT? I'LL MAKE THE MOTION. ALL RIGHT.

WE HAVE A MOTION AND A SECOND.

ALL IN FAVOR? AYE AYE AYE.

OPPOSED. CARRIES UNANIMOUSLY.

DO WE HAVE ANY PUBLIC COMMENTS FOR FOR ITEMS NOT ON THE AGENDA?

[Public Comments on Items Not on the Agenda]

WE DO HAVE A PUBLIC COMMENT, MEADOW.

OKAY. THANK YOU.

GOOD AFTERNOON, BOARD OF DIRECTORS.

MY NAME IS MEADOW DARCY AND I AM THE CHIEF STEWARD OF AFSCME LOCAL 2428.

I WOULD LIKE TO MAKE A PUBLIC COMMENT ABOUT A PUBLIC COMMENT THAT I MADE IN PREVIOUS MEETINGS.

I BELIEVE I MADE IT LAST MEETING, BUT I DON'T SEE IT IN THE MINUTES.

AND SO MAYBE MAYBE I HAVE MY DATES MIXED UP OR MAYBE IT GOT MISSED.

BUT I DID ASK ABOUT THE PAVING REPORT.

WE TALKED ABOUT I PREVIOUSLY TALKED ABOUT JOB CONTRACTS GOING OUT FOR PAVING WORK AND CONTRACTING OUT WORK THAT OUR AFSCME MEMBERS COULD DO.

AND I BELIEVE I'VE BEEN ASKING FOR THREE YEARS NOW.

AND SO I'D LIKE TO KNOW IF IT'S COMPLETE.

AND MY UNDERSTANDING IS WHEN I ASKED FOR SOMETHING AT PUBLIC COMMENT THAT IS NOT ON THE AGENDA, THAT YOU CAN'T RESPOND AT THIS MEETING, BUT THAT YOU CAN RESPOND IN THE NEXT MEETING. BUT I'D LIKE A RESPONSE.

THAT WOULD BE GREAT. IT IS.

IT IS IN THE MINUTES.

IT IS. OKAY, THEN I MISSED IT.

YES. OKAY. THANK YOU. SO I GUESS I'D LIKE TO ASK THAT WE THAT I HAVE A RESPONSE ON THAT ITEM.

I THINK IT'S OKAY FOR YOU TO JUST GIVE A BRIEF RESPONSE.

I THINK THAT REPORT WAS GIVEN IN OCTOBER.

OPERATIONS COMMITTEE IN OCTOBER.

AND I SPECIFICALLY REMEMBER THERE WAS A CONSENSUS THAT ON BOTH MANAGEMENT AND THE BOARD THAT THE, THE ROADS AND TRAILS CREW WAS GOING TO BE EXPANDED IN THE FUTURE.

SO YOU CAN LOOK AT THAT, I THINK I'M SURE YOU CAN YOU CAN CAN SEE IT.

SURE. I'LL LOOK FOR IT.

THANK YOU. YEAH. AND I THINK THERE WAS AN RFI TO GIVE IT A COPY TO US, BUT BUT I WILL HAVE I'LL GO FIND IT.

BUT THANK YOU FOR THAT UPDATE.

THANK YOU. ALL RIGHT. THANK. THANK YOU.

YEAH. ALL RIGHT.

NEXT IS OUR ACTION ITEMS NUMBER 4, FIRST ONE IS

[Action Items]

RFP UPDATE AND RECOMMENDATION FOR ACTUARIAL SERVICES PROVIDER.

THAT'S 4A.

THERE SHE IS. ALL RIGHT.

GOOD MORNING. I'M DEBORAH SPAULDING, ASSISTANT GENERAL MANAGER OF FINANCE AND MANAGEMENT SERVICES.

AND LET ME JUST PULL UP THE SCREEN HERE.

AND GET THE SLIDESHOW GOING.

YES. SO THIS IS ITEM 4A SO RFP UPDATE AND RECOMMENDATION FOR ACTUARIAL SERVICES PROVIDER.

SO I'LL BEGIN BY GIVING YOU SOME BACKGROUND ON WHAT OUR ACTUARY DOES FOR US.

SO WE MAINTAIN SERVICES OF AN ACTUARY TO CALCULATE OUR PENSION LIABILITIES AND OUR ANNUALLY REQUIRED CALCULATION OR ARC FOR OUR PENSION PLAN AND FOR OUR OPEB TRUST, WHICH IS OTHER POST-EMPLOYMENT BENEFITS, WHICH IS RETIREE MEDICAL.

AND THAT'S SOMETHING THAT'S REQUIRED BY THE GOVERNMENT ACCOUNTING STANDARDS BOARD OR GASB.

SO OUR ACTUARIES LOOK AT FUTURE POSSIBLE SCENARIOS AND THEY CALCULATE, YOU KNOW, HOW POSSIBLE THESE OUTCOMES ARE AND WHAT THE DOLLAR VALUE IS OF THESE

[00:05:08]

THINGS. AND THEN THAT TELLS THEM HOW MUCH WE NEED TO SET ASIDE TODAY FOR THOSE FUTURE COSTS.

AND SO THEY PROVIDE ACTUARIAL INFORMATION ON OUR CALPERS PLANS, ON OUR EAST BAY REGIONAL PARK DISTRICT EMPLOYEE PLAN AND SWORN RETIREMENT PLAN.

THOSE ARE THE PLANS WE HAD BEFORE CALPERS, AND THEN ALSO OUR OPEB TRUST, WHICH IS FOR RETIREE MEDICAL BENEFITS.

SO OUR CURRENT ACTUARIAL ACTUARIAL SERVICE PROVIDER CONTRACT EXPIRES IN APRIL.

AND SO WE CONDUCTED AN RFP BACK IN JANUARY.

WE RECEIVED 11 PROPOSALS AND AND THEN CONDUCTED INTERVIEWS WITH THE TOP 5 CANDIDATES.

AND FROM THAT WE SELECTED VIA ACTUARIAL AGAIN TO PROVIDE ACTUARIAL SERVICES FOR US FOR AN ADDITIONAL FIVE YEARS.

WE'VE BEEN WORKING WITH THEM FOR THE PAST SIX YEARS AND HAVE REALLY APPRECIATED THE SERVICE THEY'VE PROVIDED.

THEY UNDERSTAND OUR PLANS REALLY WELL NOW, HAVING BEEN WITH US FOR SIX YEARS.

AND AND SO WE, WE WANT TO CONTINUE WORKING WITH THEM.

THEY PROVIDED A COMPETITIVE PRICE OF $124,900 OVER THAT FIVE YEAR PERIOD, WHICH IS A DECREASE IN PRICING FROM THEIR PRIOR YEAR CONTRACT.

AND SO WE ARE REQUESTING A RECOMMENDATION FROM THE BOARD TO BRING THIS TO THE FULL OR FROM THE FINANCE COMMITTEE.

EXCUSE ME TO BRING THIS TO THE FULL BOARD OF DIRECTORS.

A FIVE YEAR CONTRACT TOTALING $124,900 WITH VIA ACTUARIAL.

NOW I'LL STOP SHARING NOW AND BE HAPPY TO TAKE ANY QUESTIONS YOU HAVE.

ARE THERE ANY QUESTIONS FROM THE COMMITTEE? GO AHEAD. DO WE HAVE ANY SORT OF BEST PRACTICE GUIDANCE IN TERMS OF ROTATING FIRMS THAT WE WORK WITH, LIKE SAYING, FOR EXAMPLE, SAYING YOU KNOW, EVERY TEN YEARS YOU WANT TO MAKE SURE THAT WE CHANGE FIRMS BECAUSE THERE IS SOME RISK WHEN WE CONTINUE USING THE SAME FIRM FOR MULTIPLE YEARS.

YEAH. SO WE HAVE A POLICY.

IT'S IN OUR BOARD OPERATING GUIDELINES.

IT SAYS WE NEED TO DO AN RFP EVERY FIVE YEARS UNLESS THERE'S AN EXCEPTION MADE FOR SERVICE PROVIDERS.

AND SO YOU GO THROUGH THIS RFP PROCESS AND YOU GET BIDS.

AND THEN YOU THINK ABOUT, YOU KNOW, WHAT DO WE WANT TO MAKE A CHANGE RIGHT NOW OR DO WE.

BECAUSE THERE REALLY IS, AS YOU SAID, THERE'S A BENEFIT TO SWITCHING.

AND SPECIFICALLY, I'LL SAY WITH AUDITORS, IT'S NOT ONLY RECOMMENDED TO DO THE FIVE EVERY FIVE YEARS GO OUT TO DO AN RFP, BUT REALLY YOU HAVE TO CHANGE AUDIT PARTNERS AFTER FIVE YEARS.

SO EVEN IF YOU STAY WITH THE SAME FIRM, YOU HAVE TO SWITCH WHO'S YOUR AUDIT PARTNER, WHO'S DOING THAT REVIEW OF YOUR FINANCIAL STATEMENTS.

SO WE DON'T HAVE THAT SAME REQUIREMENT WITH ACTUARIAL SERVICES.

BUT I CAN SAY FIRSTHAND WE DID SWITCH.

SO PRIOR TO VIA ACTUARIAL, WE DID HAVE A DIFFERENT ACTUARIAL FIRM.

AND WHEN WE MADE THE SWITCH TO VIA, IT WAS REALLY HELPFUL BECAUSE THEY DID HAVE FRESH EYES TAKING A LOOK AT WHAT OUR WHAT OUR RETIREMENT PLANS WERE.

AND SO IT WAS REALLY HELPFUL.

AS WE DID THIS RFP PROCESS, WE REALLY TRIED TO HAVE AN OPEN MIND LOOKING AT ALL THESE FIRMS AND REALLY JUST DECIDED THAT VIA IS IS STILL, WE FEEL, THE RIGHT FIRM TO STAY WITH FOR ANOTHER FIVE YEARS.

BASED ON THE FACT THAT THEY KNOW OUR PLANS REALLY WELL AND HAVE BEEN PROVIDING GREAT SERVICE TO US, BUT I THINK IT'S A BEST PRACTICE EVERY FIVE YEARS, LIKE TAKE A TAKE A FRESH LOOK. YEAH.

AND I WONDER IF SIMILAR TO AUDIT PARTNERS, I MEAN, MAYBE NOT CHANGE EVERY FIVE YEARS, BUT MAYBE THINK ABOUT, YOU KNOW, BECAUSE THIS IS A LONGER TERM, YOU KNOW, PREDICTIVE MODEL.

BUT WE MAY WANT TO AS A BOARD CONSIDER, YOU KNOW, SOME SORT OF TERM BECAUSE, YOU KNOW, WORKING WITH THE SAME FIRM, YOU KNOW, THEY'LL HAVE THEIR OWN LIKE ALGORITHMS THAT THEY'RE USING AND THEIR OWN PROCEDURES.

AND THERE COULD BE SOME DEGREE OF RISK.

I THINK FOR TODAY, THOUGH, I'LL SHARE.

I THINK THAT THIS RECOMMENDATION SOUNDS STRAIGHTFORWARD.

AND IT MAY BE THAT, YOU KNOW, EVERY TEN YEARS COULD BE A GOOD, BEST PRACTICE TO CONSIDER IN REGARDS TO SWITCHING ACTUARIAL FIRMS. BUT IT'S SOMETHING JUST TO, YOU KNOW, KEEP TRACK, BECAUSE IF WE DO OVER THE COURSE OF, YOU KNOW, MULTIPLE DECADES WORK WITH THE SAME FIRM, THEY MIGHT JUST BE, YOU KNOW, KIND OF PLUGGING AND PLAYING IN TERMS OR INSERTING INTO THE SAME ALGORITHMS. AND THERE ARE SOME, SOME RISK IN TERMS OF THAT PREDICTIVE MODEL.

YEAH. YOU HAVE ANY QUESTIONS? I AGREE, YOU KNOW THERE IS SOME BENEFITS TO CHANGING, ALTHOUGH I DON'T THINK IT'S AS CRITICAL WITH THIS AS IT WOULD BE WITH AN AUDIT, YOU KNOW, BUT YOU KNOW, YEAH, I CERTAINLY THINK TEN YEARS IS NOT NOT ASKING TOO MUCH, YOU KNOW, AND I ALSO UNDERSTAND THE BENEFITS OF RETAINING A TRUSTED YOU KNOW FIRM TO HELP US WITH THIS.

[00:10:02]

SO ALL RIGHT.

THOSE ARE ALL THE COMMENTS I HAD.

SO I GUESS WE'RE LOOKING FOR A MOTION TO APPROVE THIS AGENDA ITEM.

I'LL MAKE THE RECOMMENDATION.

OKAY. RECOMMENDATION MADE.

SECONDED. I'M HAVING A SECOND.

DID WE HAVE PUBLIC COMMENT, THOUGH? WELL, WE COULD WE COULD ASK FOR A PUBLIC COMMENT IF WE SINCE WE INTEND TO FOLLOW THE RULES.

YES. NO PUBLIC COMMENT AT THIS TIME, BUT THERE ARE NONE.

SO AWAY WE GO.

THANK YOU. OKAY.

YEAH. SO. SO WE HAVE A SECOND? YEAH. OVER HERE. OKAY.

ALL IN FAVOR? AYE, AYE.

OPPOSED CARRIES UNANIMOUSLY.

THANK YOU VERY MUCH.

SO WE MOVE ON TO ITEM 4B.

GENERAL FUND.

RESERVE. UNASSIGNED FUND BALANCE POLICY AND COMMITTED FUND BALANCE REVIEW AND RECOMMENDATION.

WHICH JUST ROLLS OFF THE TONGUE, DOESN'T IT? DOESN'T IT? VERY GOOD.

AND, DEBORAH, YOU'RE STAYING UP THERE, STAYING AT BAT.

ALL RIGHT. TO FILL US IN ON THIS ONE.

ALL RIGHT, SO THIS IS A REVIEW OF OUR GENERAL FUND RESERVES, AND WE'RE LOOKING AT TWO TYPES OF RESERVES.

WE HAVE IN OUR GENERAL FUND, OUR UNASSIGNED FUND BALANCE AND OUR COMMITTED FUND BALANCE.

SO FIRST OFF, TAKING A STEP BACK, WHY DO WE HAVE RESERVES? SO IT'S A PROTECTION AGAINST FUTURE UNPLANNED, UNAVOIDABLE EVENTS.

SO OUR RESERVES ARE FUNDS THAT ARE NOT BUDGETED.

WE HAVE THEM KIND OF STANDING ON THE SIDELINES JUST IN CASE SOMETHING HAPPENS.

SO THAT PROVIDES US FISCAL STABILITY IN CASE SOMETHING BAD DOES HAPPEN.

SO CAN MITIGATE CURRENT AND FUTURE RISKS TO THE PARK DISTRICT, TO ITS EMPLOYEES.

LIKE WE NEED TO BE ABLE TO MAKE PAYROLL IF SOMETHING BAD HAPPENS.

AND TO THE PUBLIC IF THERE'S SOME EMERGENCY, WE NEED TO MAKE SOME EMERGENCY REPAIRS.

WE HAVE THOSE FUNDS WAITING ON THE SIDELINES.

ANOTHER LIKE ANCILLARY BENEFIT OF HAVING RESERVES IS THAT THAT FUND BALANCE AMOUNT IS UTILIZED BY CREDIT RATING AGENCIES AND OTHER STAKEHOLDERS TO SEE, WELL, HOW PRUDENT IS MANAGEMENT, HOW FISCALLY SOUND IS THE PARK DISTRICT? AGAIN, THEY'RE WANTING TO SEE IF SOMETHING BAD HAPPENS.

ARE WE GOING TO BE ABLE TO RESPOND? ARE WE GOING TO BE ABLE TO MAKE OUR DEBT SERVICE PAYMENTS, FOR EXAMPLE? SO BY HAVING FUND RESERVES, WE ACTUALLY GET A BETTER CREDIT RATING ON OUR BONDS.

AND THEN WE HAVE LOWER DEBT SERVICE COSTS.

SO IT HAS THE SECONDARY PAYOFF FOR US.

SO WHAT KIND OF RESERVES DO WE HAVE IN THE GENERAL FUND.

SO WE HAVE FIVE DIFFERENT KINDS OF RESERVES.

SO I'M LISTING THEM OUT HERE IN ORDER OF MOST RESTRICTED TO LEAST.

AND SO A MOST RESTRICTED IS NON SPENDABLE.

SO THE BEST EXAMPLE OF NON SPENDABLE RESERVES IS OUR CENTRAL STORES INVENTORY.

SO WE HAVE STUFF THAT WE'VE GOT UP AT CENTRAL STORES THAT'S LIKE LUMBER OR UNIFORMS OR TOOLS.

IT'S NOT WE CAN'T USE THAT TO PAY BILLS.

BUT IT'S IT DOES ACTUALLY COUNT ON OUR BALANCE SHEET.

AND THEN WE HAVE RESTRICTED RESERVES WHERE THERE'S AN EXTERNAL PARTY THAT HAS AN AGREEMENT WITH US.

AND SO WE CAN'T SPEND THOSE FUNDS EITHER.

SO ANOTHER GOOD EXAMPLE IS OUR ENCUMBRANCES.

SO WE'VE ISSUED A PURCHASE ORDER TO A VENDOR THAT WE'RE GOING TO PAY THEM FOR SOME SERVICES.

WE ENCUMBER THOSE FUNDS BECAUSE WE CAN'T GIVE THEM TO SOMEBODY ELSE IF WE'VE ALREADY PROMISED THEM TO A CERTAIN VENDOR.

THEN WE HAVE COMMITTED RESERVES, WHICH IS ONE OF THE TYPES WE'RE GOING TO BE TALKING ABOUT TODAY.

AND SO THAT'S WHEN THE BOARD HAS TAKEN ACTION TO SET ASIDE FUNDS FOR VERY SPECIFIC PURPOSES.

SO THERE'S TWO THAT WE HAVE IN THE GENERAL FUND REVENUE TAKEAWAY RESERVES AND WORKERS COMPENSATION RESERVES.

SO THOSE ARE COMMITTED FUND BALANCES.

AND THEN WE HAVE ASSIGNED FUND BALANCES WHERE THERE WAS NO BOARD ACTION.

BUT WE'VE AGREED THAT WE'RE GOING TO SET THESE FUNDS ASIDE AGAIN FOR A SPECIFIC PURPOSE.

THE BEST EXAMPLE OF THAT IS ELECTION COSTS.

EVERY TWO YEARS, THE DISTRICT HAS AN ELECTION EITHER FOR BOARD SEATS THAT ARE UP.

OR MAYBE WE HAVE LIKE A MEASURE THAT'S GOING FORWARD.

AND THOSE COSTS ARE TYPICALLY VERY HIGH AND ALSO CAN VARY DEPENDING ON HOW MANY SEATS ARE UP OR IF WE DO HAVE A MEASURE GOING UP, IT CAN BE VERY EXPENSIVE.

SO WE SET ASIDE FUNDS FOR THOSE PURPOSES.

THEY'RE NOT BUDGETED, BUT WHEN WE GET THE BILL FROM THE TWO COUNTIES, WE'RE THEN ABLE TO APPROPRIATE THE FUNDS AND PAY THAT BILL.

AND THEN LASTLY UNASSIGNED FUND BALANCE.

SO THAT'S WHAT'S LEFT OVER.

AND IT HAS NO RESTRICTION.

LIKE THERE'S BEEN NO BOARD ACTION SAYING IT'S FOR THIS SPECIFIC PURPOSE.

BUT AS YOU'LL SEE, WE HAVE A FUND BALANCE POLICY FOR OUR UNASSIGNED FUND BALANCE.

AND THAT TELLS US HOW WE CAN USE THOSE FUNDS AND WHAT THAT PERCENTAGE SHOULD BE.

AND SO THIS IS A PAGE FROM OUR OUR ACFR, OUR ANNUAL COMPREHENSIVE FINANCIAL REPORT.

THIS IS FROM LAST YEAR.

SO YOU CAN SEE WE HAVE ALL THESE DIFFERENT TYPES OF RESERVES IN OUR DIFFERENT FUND TYPES.

[00:15:04]

SO WE HAVE OUR GENERAL FUND RESERVES.

YOU CAN SEE LISTED ON THE LEFT SIDE THE DIFFERENT TYPES NON SPENDABLE, RESTRICTED, COMMITTED, ASSIGNED, AND UNASSIGNED.

AND THEN WE HAVE THE FUND TYPES ACROSS THE TOP GENERAL FUND, DEBT SERVICE PROJECT FUND, AND NON MAJOR FUNDS, AND THEN IT ALL ADDS UP TO BE OUR TOTAL GOVERNMENTAL FUNDS.

SO THAT'S IN YOUR ACFR IF YOU EVER WANT TO DIG INTO IT AND STARE AT IT A LITTLE MORE.

SO WE'RE JUST TALKING ABOUT IN THE GENERAL FUND COMMITTED FUND BALANCE AND THEN THE UNASSIGNED FUND BALANCE AMOUNT TODAY.

SO NOW DIGGING INTO THAT COMMITTED FUND BALANCE CATEGORY.

SO WE HAVE THESE TWO COMMITTED FUND BALANCES.

THE BOARD TOOK ACTION BACK IN 2012 TO SET THESE ASIDE.

SO WORKERS COMPENSATION CONTINGENCY, THOSE FUNDS WERE SET ASIDE BY RESOLUTION TO COVER THE COSTS OF AN UNEXPECTEDLY LARGE WORKER'S COMPENSATION CLAIM THAT WOULD EXCEED THE AMOUNT THAT'S SET ASIDE IN OUR INTERNAL SERVICE FUND FOR WORKER'S COMPENSATION, AND SO THAT'S $2 MILLION.

AND THEN WE HAVE ANOTHER COMMITTED FUND BALANCE FOR REVENUE TAKEAWAY, ORIGINALLY ESTABLISHED IN 1991, INCREASED IN 2008 AND THEN RENAMED IN 2012 WITH THIS NAME, REVENUE TAKEAWAY.

AND IT'S INTENDED TO BACKFILL FOR A SUBSTANTIAL, UNANTICIPATED ONE TIME TAKEAWAY OF DISTRICT REVENUE BY THE STATE OF CALIFORNIA OR OTHER GOVERNMENTAL AGENCY.

AND SO IT'S CURRENTLY $19.6 MILLION, AND WE REACH THAT FIGURE BY CALCULATING 10% OF GENERAL FUND PROPERTY TAX REVENUES.

ALL RIGHT. SO THAT WAS OUR COMMITTED.

AND NOW WE'RE GOING TO TALK ABOUT THE UNASSIGNED FUND BALANCE POLICY.

SO WE HAVE THIS POLICY 6.0 THAT WAS ORIGINALLY APPROVED BY THE BOARD IN 2013.

AND THEN IT WAS REVIEWED AND REAPPROVED IN 2019.

AND THE POLICY SAYS EVERY FIVE YEARS, WELL, EVERY YEAR THE CFO NEEDS TO CALCULATE WHAT WHAT IS OUR UNASSIGNED FUND BALANCE AMOUNT.

AND THEN EVERY FIVE YEARS IT NEEDS TO COME TO THE BOARD OF DIRECTORS FOR FOR THE FINANCE COMMITTEE TO REVIEW AND THEN MAKE SURE THAT WE WANT TO KEEP THAT POLICY OR IF WE WANT TO CHANGE IT.

SO IT WAS ESTABLISHED BACK IN 2013, LAST REVIEWED IN 2019.

FIVE YEARS LATER, WE'RE BRINGING IT BACK AS 2024.

SO OUR POLICY SAYS OUR UNASSIGNED FUND BALANCE SHOULD BE 32%.

AND THAT'S BASED ON CRITERIA THAT ARE LAID OUT IN THIS GFOA GOVERNMENT FINANCE OFFICERS ASSOCIATION FUND BALANCES BEST PRACTICES DOCUMENT.

SO THE POLICY TALKS ABOUT HOW DO WE HIT ON THAT 32%.

HOW DO WE WHAT WHAT WOULD WE USE IT FOR? WHAT'S THE PROCESS FOR SPENDING IT? WHAT'S THE PROCESS FOR REPLENISHING IT? AND THEN WHAT ARE SOME SPECIFIC PROCEDURES FOR USING THOSE RESERVES LIKE UNINTERRUPTED, UNINTERRUPTED CASH FLOWS, EMERGENCIES, DISASTERS, CAPITAL AND INFRASTRUCTURE NEEDS ONE TIME OPPORTUNITIES, UNFUNDED LIABILITIES, TEMPORARY REVENUE SHORTFALL.

SO THOSE ARE ALL THE TYPES OF THINGS THAT WE MIGHT USE OUR UNASSIGNED FUND BALANCE FOR, B UT IT COULD EVEN BE OUTSIDE OF THAT IF SOMETHING ELSE WERE TO HAPPEN.

SO THAT 32%, HOW DO WE GET TO THAT? SO AGAIN THE GFOA, GOVERNMENT FINANCE OFFICERS ASSOCIATION HAS A BEST PRACTICES DOCUMENT THAT WALKS THROUGH.

HOW MUCH SHOULD YOU SET ASIDE.

BECAUSE EVERY AGENCY IS DIFFERENT.

EVERY AGENCY HAS DIFFERENT NEEDS.

BUT THEY SAY MINIMALLY EVERYONE SHOULD HAVE AT LEAST TWO MONTHS OF OPERATING RESERVE.

SO WE GOT TO START THERE.

SO THAT AMOUNT IS $35.5 MILLION TWO MONTHS OF OPERATING REVENUES.

AND THEN THEY SAY LOOK AT YOUR INTERNAL SERVICE FUNDS.

DO YOU HAVE ANY INTERNAL SERVICE FUNDS THAT COULD POTENTIALLY DRAIN YOUR GENERAL FUND RESOURCES IF YOU HAD, AGAIN, SOME UNANTICIPATED EVENT.

AND SO WE SET ASIDE $2 MILLION FOR WORKERS COMP AND $1 MILLION FOR OUR GENERAL LIABILITY FUND.

SO THOSE ARE BOTH INTERNAL SERVICE FUNDS THAT WE COULD HAVE SOME UNANTICIPATED EVENT THAT WOULD REQUIRE US TO TO EXCEED THE AMOUNT WE HAVE SET ASIDE IN THOSE FUNDS. THEN THEY SAY, LOOK AT YOUR, HOW MUCH CONTROL DO YOU HAVE OVER YOUR REVENUE? THE PARK DISTRICT'S REVENUE IS REALLY FAIRLY STABLE PROPERTY TAXES.

HOWEVER, BACK IN 2008, WE DID HAVE A BIG DROP IN OUR PROPERTY TAX REVENUES DURING THE GREAT RECESSION.

AND SO THAT WAS A 6.9% DROP IN REVENUES THAT YEAR.

AND SO WE CALCULATE HOW MUCH IS THAT, THAT'S $19.4 MILLION.

SO WE SET THAT AMOUNT ASIDE.

AND THEN WE SAY HOW ABOUT CAPITAL.

WE HAVE A LOT OF INFRASTRUCTURE AT THE PARK DISTRICT.

HOW MUCH MONEY SHOULD WE SET ASIDE FOR SOMETHING THAT MIGHT HAPPEN TO OUR INFRASTRUCTURE? THE GFOA SAYS YOU CAN TAKE ONE YEAR OF YOUR ANNUAL AMORTIZATION, WHICH IS THE AMOUNT YOU DEPRECIATE YOUR ASSETS EVERY YEAR, AND YOU CAN SET THAT ASIDE SO

[00:20:01]

THAT AMOUNT IS $10.4 MILLION.

AND THEN THE LAST CATEGORY, THEY SAY IS WHAT ARE YOUR ONGOING LIABILITIES AMOUNTS THAT YOU ABSOLUTELY NEED TO PAY, THAT YOU HAVE NO ABILITY TO BE FLEXIBLE ON.

AND SO THAT'S OUR PROMISSORY NOTES.

OUR ANNUAL DEBT SERVICE ON THAT IS $1.4 MILLION.

AND SO WE SET THAT ASIDE.

SO WE ADD ALL OF THOSE CATEGORIES TOGETHER AND THAT TOTALS $69.7 MILLION OR 32.7%, WHICH IS VERY SIMILAR TO THE 32% AMOUNT THAT WE'VE HAD PREVIOUSLY. AND SO WE ARE RECOMMENDING STAYING WITH THE 32%.

ALL RIGHT. SO NOW I'M NOT SURE WHY THIS SLIDE ISN'T MOVING FORWARD.

IT HAS ON MINE. BUT EVENTUALLY YOU'RE GOING TO SEE THE NEXT SLIDE, WHICH IS GETTING TO THE POINT THAT WE'RE YOU MAY NOTICE IN THIS THAT WE WE'RE TALKING ABOUT LACK OF CONTROL OVER REVENUE IN THAT IN THAT UNASSIGNED BREAKDOWN.

AND WE'RE ALSO TALKING ABOUT WORKER'S COMP CONTINGENCY, WHICH ARE BOTH ALREADY COMMITTED RESERVES THAT WE HAVE.

SO WE'RE DUPLICATING THOSE RESERVE AMOUNTS.

WE HAVE THEM LISTED OUT IN OUR UNASSIGNED FUND BALANCE, AND WE HAVE THEM SET ASIDE AS COMMITTED RESERVES.

SO WHILE THAT'S VERY FISCALLY PRUDENT, IT DOES LIMIT US IN HOW WE CAN RESPOND TO EMERGENCIES.

AND SO COMMITTED RESERVES, AS YOU SAW, THEY ARE SET ASIDE FOR A VERY SPECIFIC PURPOSE.

SO IF WE WERE TO HAVE, FOR EXAMPLE, YOU KNOW, A FIRE AT THE PARK DISTRICT, WE WOULD NOT BE ABLE TO UTILIZE THE REVENUE TAKEAWAY, COMMITTED RESERVES THERE. THEY'RE ONLY IN THE CASE OF REVENUE, YOU KNOW, ONE TIME REVENUE TAKEAWAY BY THE STATE OF CALIFORNIA OR ANOTHER AGENCY.

SO IT REALLY LIMITS OUR ABILITY TO USE THOSE FUNDS VERSUS OUR UNASSIGNED FUND BALANCE.

WE'VE SET ASIDE THOSE FUNDS, BUT THEY COULD BE USED FOR ANYTHING.

AND SO WE ARE RECOMMENDING THAT WE KEEP THE AMOUNT IN THE UNASSIGNED FUND BALANCE AND INSTEAD TAKE THE COMMITTED RESERVES AND ALLOCATE THOSE TO A PROJECT THAT WE HAVE COMING UP THAT IS GOING TO BE NEEDING FUNDS.

SO PERALTA OAKS NORTH IS GOING TO BE BID AND AWARDED LATER THIS YEAR, AND WE'RE DEFINITELY GOING TO NEED TO ISSUE DEBT IN ORDER TO COMPLETE THAT PROJECT. AS WE LOOK AT THE AMOUNT OF DEBT THAT WE'RE GOING TO NEED TO ISSUE, WE'RE REALIZING IF WE CAN REDUCE THAT AMOUNT, THAT WILL REDUCE OUR ANNUAL DEBT SERVICE COST.

SO THAT IS OUR RECOMMENDATION TO TAKE THE FUNDS THAT HAVE BEEN PUT INTO THE COMMITTED FUND BALANCE AND ALLOCATE THEM, APPROPRIATE THEM ACTUALLY INTO THE FUTURE OFFICE NEEDS PROJECT.

SO THAT'S THE REQUEST THAT WE'RE MAKING TO THE FINANCE COMMITTEE IS TO REVIEW OUR UNASSIGNED FUND BALANCE POLICY, NOT MAKE ANY CHANGE TO THAT, LEAVING IT AT 32%. WITH THE UNDERSTANDING THAT IT INCLUDES A CALCULATION THAT TAKES INTO ACCOUNT THE FACT THAT WE HAVE WORKERS COMPENSATION AND REVENUE TAKEAWAYS, AND THEN WE INSTEAD ELIMINATE THE COMMITTED FUND BALANCES FOR WORKERS COMPENSATION AND REVENUE TAKE AWAY AND APPROPRIATE THAT TO PROJECT 558600 WHICH IS FUTURE OFFICE NEEDS.

SO THAT CONCLUDES THE PRESENTATION AND I'LL BE HAPPY TO TAKE YOUR QUESTIONS.

ALL RIGHT. WELL, THANK YOU VERY MUCH.

VERY THOROUGH AND INTERESTING TOO, BY THE WAY.

SO, DO WE HAVE ANY QUESTIONS FROM THE COMMITTEE? YEAH. GO AHEAD.

YEAH. THANK YOU.

YOU PRETTY MUCH ANSWERED ALL MY ALMOST ALL MY QUESTIONS IN YOUR PRESENTATION.

SO THANK YOU VERY MUCH FOR BEING SO THOROUGH.

COULD YOU, FOR THE BENEFIT OF THE PUBLIC, COULD YOU GO THROUGH HOW WHEN WE BECAUSE WE'RE ON A CALENDAR YEAR AND WE'RE WAITING FOR OUR TAXES TO COME IN.

COULD YOU EXPLAIN HOW WE COVER.

WE PRETTY MUCH DRAIN OUR OUR CAMP RESERVE OR OUR FUNDS IN THE CAMP FUNDS TO BASICALLY PAY FOR OUR PAYROLL WHILE WE'RE WAITING FOR OUR TAXES TO COME IN.

YEAH. GREAT QUESTION.

SO WHAT DIRECTOR ROSARIO IS TALKING ABOUT IS THE FACT THAT BECAUSE WE ARE 90% OF OUR GENERAL FUND REVENUES ARE PROPERTY TAX REVENUES.

THOSE COME IN IN TWO BIG CHUNKS IN APRIL AND DECEMBER.

AND THEN WE'RE DRAWING DOWN ON THOSE FUNDS FROM DECEMBER THROUGH APRIL WHEN THE NEXT BIG CHUNK COMES IN.

AND SO YOU ACTUALLY SEE THAT IF YOU LOOK AT OUR THAT LIST OF ALL OF THE DIFFERENT FUND BALANCES THAT WE HAVE, ONE OF OUR ASSIGNED FUND BALANCES IS FOR TAKING CARE OF THAT AMOUNT BETWEEN TAKING CARE OF THAT THREE MONTHS BETWEEN DECEMBER AND APRIL WHEN WE GET OUR NEXT PROPERTY TAXES IN.

SO SO THAT'S ANOTHER RESERVE THAT WE HAVE, AND IT'S IN OUR UNASSIGNED AMOUNT.

[00:25:01]

DOES THAT ANSWER THE QUESTION YOU'RE ASKING? THANK YOU. OKAY, GREAT. I KNEW THE ANSWER.

I JUST WANTED TO MAKE SURE THE PUBLIC WAS AWARE THAT THAT WE HAVE THAT SHORTFALL.

AND THEN WE HAVE TO HAVE TO WE HAVE TO COVER WHILE WE'RE WAITING FOR OUR MONEY TO COME IN ALSO TWO MONTHS REGARDING NATURAL DISASTERS. I MEAN, THE AND THEN WE HAVE $10.4 MILLION IN INFRASTRUCTURE.

TOO MUCH DOESN'T SEEM LIKE A LOT, ESPECIALLY WHEN WE'RE, WE'RE WE'RE SITTING ON THE POSSIBILITY OF I MEAN, EVERY YEAR IT GOES BY, THEY INCREASE THE CHANCES OF AN EARTHQUAKE GREATER THAN 7.0 IN THE BAY AREA IS GOING TO BE INCREASES WITH EACH YEAR.

AND AND FROM THE LATEST ESTIMATES THAT A LOT OF OUR, A LOT OF THE INFRASTRUCTURE WATER, ELECTRICITY, I MEAN, THOSE COULD BE OUT FOR MONTHS.

AND THAT'S MY ONLY CONCERN ABOUT JUST THE TWO MONTHS RESERVE.

BUT JUST SOMETHING TO THINK ABOUT.

YEAH. AND THEN AND THEN ALSO.

I JUST WANTED TO POINT OUT THAT I'VE ALWAYS THOUGHT THAT OUR RESERVE WAS TOO LARGE BECAUSE IT MAKES US TARGETS.

AND I THINK AFTER AFTER 2008, WE'VE AMASSED THIS $19.6 MILLION.

AND OF COURSE, IT MADE US TARGETS FOR THAT WAS IT, 2018, WHEN EAST CONTRA COSTA COUNTY WAS TRYING TO TAKE $10 MILLION ANNUALLY FROM US FOR TO FUND THEIR FIRE DEPARTMENT.

AND SO I THINK TO ME, THAT MONEY IS SITTING IDLY WHILE WE COULD BE USING THAT MONEY TO ACTUALLY BE DOING THINGS FOR THE PARK DISTRICT AND FOR OUR CONSTITUENTS.

AND I THINK THAT THIS IS A VERY GOOD MOVE.

AND AND AS LONG AS WE AS LONG AS WE WE HAVE A GOOD CONTROLS ABOUT WHERE THAT MONEY IS SPENT.

I THINK IT'S A REALLY GOOD IDEA AND IT'S SOMETHING I'VE ALWAYS THOUGHT THAT WE'VE WE SHOULD BE MOVING TOWARDS AND USING THAT MONEY FOR ACTIVE PROJECTS.

AND THEN.

YEAH, HE ANSWERED ALL MY OTHER ALL MY OTHER QUESTIONS.

SO SO VERY WELL.

SO THANK YOU VERY MUCH.

ALL RIGHT. THANK YOU.

YEAH. SO WHEN YOU'RE TALKING ABOUT THE 2018, THAT'S THAT JIM FRAZIER ASSEMBLY BILL PROPOSAL THAT HAD HAPPENED THEN.

OKAY. JUST MAKING SURE WE'RE TALKING ABOUT THE SAME THING.

YES. THAT THAT THAT IS A CONCERN.

SO WE'RE TALKING ABOUT THREE DIFFERENT FUNDS.

IS THAT CORRECT? YEAH. THEY'RE NOT SORRY, LIKE HUNG UP ON THE ACCOUNTING TERMINOLOGY.

THEY'RE NOT FUNDS BUT YEAH THEY'RE LIKE THREE DIFFERENT SET ASIDES, DIFFERENT TYPES OF RESERVES OKAY.

SO WE HAVE YEAH TWO COMMITTED RESERVES WE'RE TALKING ABOUT.

AND THEN OUR UNASSIGNED RESERVES.

OKAY, SO THEN THE WORKERS COMP, I THINK YOU HAD YOU HAD SHOWN THE FINANCIALS.

I DON'T THINK IT'S IN OUR PACKET IN ONE OF THE SLIDES.

COULD WE JUST PULL THAT UP BACK THERE? I JUST WANNA MAKE SURE I UNDERSTAND EACH OF THE THREE AREAS.

SO THE WORKERS COMP.

WE HAVE $2 MILLION OR $2 MILLION IN EXCESS.

KIND OF SMALL. CAN YOU GUYS SEE THAT? BECAUSE I THINK I SEE THERE'S $3 MILLION.

SO IT'S IN THAT IN THAT COLUMN THAT SAYS GENERAL FUND.

AND IT'S LIKE HALFWAY DOWN THE PAGE YOU CAN SEE ON THE COMMITTED.

THE TYPES OF COMMITTED FUND BALANCE WE HAVE THE REVENUE TAKEAWAY AND THEN WORKERS COMPENSATION CONTINGENCY.

IS THAT WHAT YOU WERE ASKING TO SEE? YEP, YEP.

OKAY. SO.

BECAUSE I SEE A COUPLE OF DIFFERENT NUMBERS.

I JUST WANNA MAKE SURE I'M FOLLOWING THIS CORRECTLY.

SO. YEAH. THE COMMITTED RESERVES, I SEE $2 MILLION FOR WORKERS COMP.

BUT THAT'S YOU. SO THERE'S $3 MILLION TOTAL.

SO WE'RE SAYING THAT WE'RE $1 MILLION IN EXCESS I KNOW.

OKAY. SO THE THE $3 MILLION IS WHEN WE'RE TALKING ABOUT THE UNASSIGNED AMOUNT.

OH LET ME GET TO THE RIGHT SLIDE HERE.

OKAY. SO.

ALL RIGHT. SO HOW DO WE GET TO OUR 32, HOW DO WE DETERMINE 32%.

WE DO THIS CALCULATION BASED ON GFOAS RECOMMENDATIONS.

AND GFOA SAYS YOU NEED TO LOOK AT ALL OF THESE DIFFERENT THINGS.

MINIMALLY YOU NEED TO HAVE TWO MONTHS OF OPERATING REVENUES.

AND THEN ON TOP OF THAT, WE RECOMMEND THAT YOU LOOK AT, YOU KNOW, DEPENDING ON WHAT TYPE OF AGENCY YOU ARE AND WHAT RISKS YOU FACE.

YOU MIGHT WANT TO HAVE ADDITIONAL RESERVES ON TOP OF THAT.

AND SO THEY WALK THROUGH A LIST OF POTENTIAL KIND OF LIKE THINGS TO CHECK OFF.

[00:30:02]

DO I HAVE THIS SITUATION? YES. NO. IF SO, HOW MUCH DO YOU THINK YOU SHOULD SET ASIDE? AND SO WE GO THROUGH THIS LIST AND WE SAY, YEAH, WE DO HAVE INTERNAL SERVICE FUNDS AND THEY COULD POTENTIALLY DRAIN OUR OUR GENERAL FUND RESOURCES.

AND SO WE HAVE SET ASIDE IN OUR UNASSIGNED FUND BALANCE A TOTAL OF $3 MILLION.

THAT IS FOR $2 MILLION FOR WORKERS COMP, $1 MILLION FOR GENERAL LIABILITY.

SO THAT'S WHAT THE $3 MILLION IS IN OUR UNASSIGNED RESERVE AMOUNT.

AND SO THE DUPLICATION IS THAT WE ALREADY HAVE IN OUR COMMITTED FUND BALANCE.

AND I'M FLIPPING BACK TO THAT SLIDE.

WE ALREADY HAVE $2 MILLION SET ASIDE FOR WORKERS COMP IN A COMMITTED FUND BALANCE.

SO HAVING THAT CALCULATION DONE IN THE UNASSIGNED FUND BALANCE IS DUPLICATING WHAT WE ALREADY HAVE IN OUR COMMITTED RESERVE.

AND THEN WE'RE RECOMMENDING LET'S TAKE IT OUT OF COMMITTED RESERVES BECAUSE IT'S VERY RESTRICTED.

WE COULD ONLY USE IT FOR WORKERS COMP, BUT WE COULD HAVE AND YOU KNOW, AN EARTHQUAKE AND THEN WE WOULDN'T BE ABLE TO DRAW ON THOSE FUNDS.

AND SO SO WE HAVE TWO DIFFERENT AREAS WHERE THIS IS LISTED.

TWO BUCKETS. YES, EXACTLY.

AND SO WHAT YOU'RE ASKING US TO DECIDE TODAY IS TO TAKE OUT OF THE UNASSIGNED BALANCE, NOT THE COMMITTED OUT OF WE'RE RECOMMENDING.

SO THE BOARD HAS TAKEN ACTION BACK IN 2012 TO AND THAT'S HOW ANY COMMITTED FUND BALANCE IS CREATED, THE BOARD HAS TO PASS A RESOLUTION.

SO BACK IN 2012, THE BOARD BEFORE WE HAD OUR UNASSIGNED UNASSIGNED FUND BALANCE POLICY, THE BOARD SAID WE'RE GOING TO SET ASIDE FUNDS FOR WORKERS COMP AND FOR REVENUE TAKEAWAY.

AND SO THEY SET ASIDE THOSE FUNDS AND THEY'VE BEEN SITTING THERE SINCE 2012.

IS THAT ANSWERING YOUR QUESTION? YEAH. SO SO THEN TODAY, IF WE MOVE FORWARD WITH THIS RECOMMENDATION, WE'RE RECOMMENDING NO LONGER HAVING THOSE.

YEAH. THE BOARD WOULD TAKE ACTION AGAIN TO UNCOMMIT THOSE FUNDS AND INSTEAD APPROPRIATE THEM INTO THE PROJECT FOR FUTURE OFFICE NEEDS.

OKAY. AND SO WITH THIS SO WE HAVE $2 MILLION IN A COMMITTED FUND AND THEN $17.8 MILLION APPROXIMATELY IN THAT REVENUE TAKE AWAY CONTINGENCY.

AND IT LOOKS LIKE THAT WAS THE REVENUE TAKEAWAY CONTINGENCY.

THAT WAS THE MOST RECENT ITERATION OF THAT WAS 2012.

SO I DON'T THINK IT WAS NECESSARILY IN RESPONSE TO THE 2017 JIM FRAZIER, ALTHOUGH THAT RIGHT WAS RELATED.

IT WAS WAS THAT THE [INAUDIBLE] IT WAS PROBABLY [INAUDIBLE].

YEAH. BUT THERE HAVE BEEN VARIOUS.

YEAH, TIMES THAT THE PARK DISTRICT HAS BEEN A TARGET.

SO NOW WITH THE SO SO THEN THE TOTAL AMOUNT SO THAT THAT WE HAVE THERE WHAT $19.8.

BUT THEN IN TERMS OF THE TOTAL UNCOMMITTED RESERVE SO THAT $69.7 MILLION IS THE UNASSIGNED FUNDS.

AND THEN WE HAVE AN ADDITIONAL $21 MILLION THAT WE'RE LOOKING AT TODAY.

SO IT'S REALLY $69 PLUS $21, THE TOTAL AMOUNT THAT WE'RE TALKING ABOUT TODAY.

YEAH OKAY.

YEAH. AND SO WE'RE RECOMMENDING NOT DOING ANYTHING TO CHANGE THE UNASSIGNED AMOUNT, BUT TO TAKE ACTION ON THE COMMITTED AMOUNTS.

I KNOW IT'S CONFUSING.

SO NOW WITH THE UNASSIGNED AMOUNTS I KNOW, YEAH, THIS IS EXACTLY THE SLIDE I WANT TO LOOK AT SLIDE I WANT TO LOOK AT SO THIS IS GOOD TO HAVE THIS ONE UP.

SO THESE ARE THE RECOMMENDATIONS THAT WE RECEIVED.

BUT IT'S NOT NECESSARILY CODIFIED IN OUR POLICIES THAT THIS IS WHAT EACH OF THESE AMOUNTS ARE.

SO IF WE NEEDED MORE THAN TWO MONTHS OF OPERATING REVENUES FOR SOME SORT OF YEAH SITUATION, THEN THAT COULD TAKE FROM BECAUSE THERE'S NO ASSIGNMENT THAT THAT COULD THEN BE A GREATER AMOUNT THAN WHAT WE HAVE HERE.

YES. IT'S UNASSIGNED.

SO WE HAVE A POLICY AND THAT THE POLICY IS ATTACHED.

AND YOU'RE RIGHT, IT DOESN'T IT DOESN'T GET INTO THIS LEVEL OF DETAIL.

BUT IT DOES SAY 32%.

SO WE HAVE THAT 32% AND WE COULD USE IT FOR ANY EMERGENCY.

AND THEN THIS CALCULATION IS SHOWING YOU LIKE HOW WHY 32%.

WHY NOT 10% OR 15% OR 70%.

SO THAT'S HOW WE GET TO 32% IS BY WALKING THROUGH, AS GFOA RECOMMENDS, WALK THROUGH.

WHAT ARE THE DIFFERENT THINGS THAT COULD HAPPEN TO YOUR AGENCY? RIGHT. AND IF IT'S THIS MOMENT IN TIME WHERE ALL THESE THINGS COULD HAPPEN AT THE SAME TIME, RIGHT.

SO IT'S GOOD TO HAVE THAT PREPARATION AND THAT IDEA AND TO HAVE THAT 32%.

ARE WE REQUIRED? YOU KNOW, BASED ON OUR FUNDING SOURCES WE DON'T HAVE TO HAVE THESE ASSIGNED RESERVE FUNDS BECAUSE I KNOW THE PREVIOUS AGENCY I WAS WITH, YOU KNOW, IF WE HAD, FOR EXAMPLE, A WATER HOOKUP FEE THAT WAS FOR, YOU KNOW, INCREASED FUTURE POPULATION GROWTH, WE HAD TO HAVE THAT IN A SEPARATE FUND FROM CURRENT MAINTENANCE.

[00:35:01]

AND I THINK IT WAS VERY REGULATED.

I DON'T BELIEVE WE HAVE THAT HERE AT THE PARK DISTRICT.

YEAH I THINK YEAH, EVERY AGENCY IS DIFFERENT.

WE DON'T HAVE WE DON'T HAVE SOMETHING LIKE THAT.

WE HAVE YOU COULD SEE ON THE THE OTHER SLIDE, WHICH I'LL POP BACK TO I GUESS.

SO WE HAVE RESERVES IN, IN, IN OUR DIFFERENT FUNDS BASED ON IT'S KIND OF HARD TO SEE HERE, BUT IN OUR DEBT SERVICE FUND, WE HAVE FUNDS SET ASIDE FOR DEBT REQUIREMENTS.

SO THAT'S.

YEAH, THOSE ONES ARE RESTRICTED LIKE AN EXTERNAL LEGAL AUTHORITY HAS SAID YOU CAN'T SPEND THOSE FUNDS.

SO IT SOUNDS LIKE AT YOUR WATER AGENCY YOU HAD RESTRICTIONS BASED ON WATER HOOKUPS AND BASED HOW THE MONEY IS COLLECTED FROM.

YEAH. WHERE THE MONEY'S COLLECTED FROM.

YEAH, BUT I DON'T THINK WE HAVE THAT WITH WHAT WE.

YEAH. BECAUSE WE DON'T DO THAT KIND OF WORK.

YEAH. AND EVEN WITH THE 32%, IT'S A BEST PRACTICE.

IT'S NOT EVEN SOMETHING THAT IS REQUIRED OF US.

CORRECT. IT'S A BEST PRACTICE.

YEAH. OKAY.

SO I THINK, YOU KNOW, HERE'S WHERE I'M AT WITH THIS.

YOU KNOW, I THINK IT MAKES SENSE TO LOOK AT THESE TWO ASSIGNED CONTINGENCY CONTINGENCY FUNDS AND TO, YOU KNOW, CONSIDER RELEASING THE FUNDS.

I'M NOT SURE YET IF I'M AT THE POINT WHERE I WOULD RECOMMEND ASSIGNING THIS TO THE SPECIFIC PROJECT THAT'S LISTED HERE FOR FUTURE OFFICE NEEDS.

SO THAT THAT'S WHERE I STAND ON THIS.

SO I'M WILLING TO SUPPORT THIS POSITION FOR US AS A FULL BOARD, BECAUSE I THINK THIS GOES FORWARD AS A RECOMMENDATION TO THE FULL BOARD.

SO WE'RE NOT REALLY MAKING THE DECISION TODAY PER SE, BUT TO LOOK AT THESE TWO COMMITTED FUND BALANCE RESERVES AND RECOGNIZING THAT THERE IS A PRETTY LARGE AMOUNT OF $21.6 MILLION.

BUT WHERE THAT GOES IN TERMS OF THE REASSIGNMENT, I THINK I WOULD WANT MORE INFORMATION ABOUT THIS PROJECT.

558600 FUTURE OFFICE NEEDS.

I KNOW THAT THAT'S THE THAT'S POTENTIALLY THE PERALTA OAKS NORTH.

YOU KNOW, I'VE RECEIVED SOME INFORMATION ON THIS, BUT I THINK THAT THERE'S A LOT OF INFORMATION THAT WAS REVIEWED BEFORE 2023.

SO I'M LESS FAMILIAR WITH IT THAN OTHER BOARD MEMBERS.

SO I'M NOT PREPARED TODAY TO MAKE A DECISION TO ASSIGN THAT MONEY TO THAT PROJECT.

ALL RIGHT. THANKS.

SO I KNOW THIS THIS KIND OF BROUGHT BACK OLD MEMORIES BECAUSE I GO BACK 40 YEARS IN PUBLIC BUDGETING AND SOME OF THOSE BAD OLD DAYS ARE KIND OF FLASHING THROUGH MY MIND ABOUT, YOU KNOW, YOU KNOW, THE ZOMBIES COMING AFTER YOUR, YOUR, YOUR, YOUR RESERVES, YOU KNOW, ALL THESE DIFFERENT ESTATE AND OTHER SOMETIMES A COUNTY GOING AFTER A SPECIAL DISTRICT WAS HAPPENING AND, AND YOU KNOW, HAVING THESE RESERVES IS JUST SO COMFORTING, YOU KNOW, TO KNOW.

AND BASICALLY WE WERE DOUBLE COUNTING SOME OF THOSE, SOME OF THOSE FUNDS, YOU KNOW, AND SO BUT, BUT I UNDERSTAND WHY THEY WERE, THEY WERE CREATED.

I MEAN, ONE OF THEM GOES BACK TO 1991.

I MEAN, THOSE THOSE WERE THOSE WERE RIDICULOUS TIMES, YOU KNOW, YOU JUST DIDN'T KNOW WHAT WAS GOING TO HAPPEN FROM SOURCES BEYOND YOUR CONTROL.

SO, YOU KNOW, IT'S GOOD THAT WE HAD THEM.

I REALLY APPRECIATE THAT YOU AND YOUR STAFF LOOKED AT THIS AND AND COULD SEE AN OPPORTUNITY.

AND DIRECTOR ROSARIO YOU KNOW, MAKING FUNDS AVAILABLE FOR DOING REAL AND PERMANENT GOOD IS REALLY IMPORTANT.

SO I CERTAINLY SUPPORT THAT.

I DO SUPPORT THE USAGE OF, OF THESE SURPLUS FUNDS FOR THE, THE PROJECT ACROSS THE STREET BECAUSE I FEEL LIKE THAT'S A REASONABLE PROJECT TO BE PURSUING.

AND ALSO THE FACT THAT, YOU KNOW, YOU'VE INDICATED THAT IF IT IS USED THAT WAY, I MEAN, FIRST OF ALL, IT'S CAPITAL.

YOU DON'T WANT TO. YOU KNOW, I WAS JUST READING IN THE PAPER TODAY ABOUT THE STATE TRYING TO DO FANCY FOOTWORK ON BUDGETING.

AND IN THE IN THE RECENT PAST, THEY'VE TAKEN SURPLUSES AND USED IT ON CONTINUING REQUIREMENTS, YOU KNOW, OPERATING AND WE DON'T DO THAT, YOU KNOW, AND I'M GLAD WE DON'T BECAUSE I WOULD NEVER SUPPORT THAT.

IT DOESN'T MAKE GOOD SENSE.

SO USING IT FOR A FOR A CAPITAL PROJECT AND REDUCING THE DEBT SERVICE IS IS VERY IT'S THE GIFT THAT KEEPS ON GIVING.

RIGHT. SO IT HELPS YOU OUT.

ANOTHER THING JUST TO SORT OF TO KEEP IN MIND, I THINK AND I MAYBE I'M WRONG ON THIS, BUT I THINK IF THERE WAS A SEVERE DISASTER AND WE WE BLEW THROUGH THE RESERVES, YOU STILL HAVE ALL THE OTHER FUNDS IN YOUR BUDGET THAT YOU COULD RE RE YOU KNOW, BY BOARD ACTION, I MEAN, COULD, COULD YOU KNOW, RE MAKE BUDGET CHANGES, YOU KNOW, TO, YOU KNOW, I'M NOT SAYING YOU TAKE ANYTHING AWAY FROM PAYING PEOPLE'S SALARIES, AND THAT'S A HUGE PART OF IT.

I KNOW, BUT I MEAN, BUT YEAH, WE HAVE WE HAVE FUNDS APPROPRIATED FOR PROJECTS, LET'S SAY THAT WE COULD SAY LIKE, YOU KNOW WHAT WE CAN'T DO THAT PROJECT RIGHT NOW.

WE'RE GOING TO HAVE TO TAKE THOSE FUNDS IF IF THEY CAME FROM A NON RESTRICTED FUNDING SOURCE.

RIGHT. EXACTLY. AND REALLOCATE THEM TO SOME.

YEAH I'M SAYING THAT.

SO YOU KNOW I MEAN IN A DISASTER YOU GOT TO GET CREATIVE WHEN A HUGE WHEN YOU'RE IN A HUGE CRISIS.

[00:40:04]

SO I MEAN WE WOULD HAVE THE ABILITY TO DO THAT.

SO I'M I'M VERY SATISFIED.

I REALLY I REALLY APPRECIATE THE HOW YOU BUILT UP THAT, THAT ESTIMATE AND CAME OUT WITH THE SAME YOU KNOW, YOU KNOW, YOU KNOW, WITH BASICALLY WITH WHAT IS, IS BEST PRACTICE, BUT IT'S BASED ON REAL NUMBERS AND ACTUAL POSSIBILITIES OF THINGS THAT COULD HAPPEN.

SO I LIKE THAT TOO.

SO I WOULD SAY AT THIS POINT, THOSE ARE THOSE ARE ALL THE QUESTIONS OR COMMENTS THAT I WOULD MAKE ON THIS.

YEAH, I THINK I GOT THEM ALL.

ARE THERE ANY COMMENTS FROM THE QUESTIONS FROM THE PUBLIC? NO PUBLIC COMMENT. NOT ON THIS ONE.

OKAY. ALL RIGHT.

SO I THINK WE'RE READY FOR A MOTION TO APPROVE THIS AGENDA ITEM.

I WILL, I WILL MOVE.

OKAY. YOU'RE GOING TO MOVE.

MOVE TO APPROVE.

DO I HAVE A SECOND? I WILL NOT SECOND, OKAY.

NOT SECOND. I WILL, I WILL SECOND.

ALL IN FAVOR AYE, AYE.

OPPOSED, I OPPOSE.

ALL RIGHT, SO IT'S 2 TO 2 TO 1.

I WOULD LIKE FOR THE RECORD TO REFLECT THAT I DO APPROVE OF THE IDEA OF LOOKING AT THESE TWO COMMITTED FUNDS.

I'M JUST NOT SURE YET ABOUT THE ASSIGNMENT TO THIS SPECIFIC PROJECT.

VERY GOOD. OKAY. THANK YOU.

ALL RIGHT. SO NOW WE MOVE ON TO NUMBER FIVE, WHICH IS AN INFORMATIONAL.

[Informational Items]

WELL, IT'S NOT AN INFORMATIONAL ITEM.

IT'S AN ITEM FROM THE REGIONAL PARKS FOUNDATION, THE 2023 ANNUAL REPORT.

ALL RIGHT, ONE SECOND WHILE I PULL THAT UP.

ALL RIGHT. I'M GOING TO BE JOINED BY STAFF FROM PUBLIC AFFAIRS AND THE REGIONAL PARKS FOUNDATION.

SO GIVE ME A SECOND WHILE I PULL UP THEIR PRESENTATION OR OUR SHARED PRESENTATION.

ALL RIGHT, SO I'M DEBORAH SPAULDING, ASSISTANT GENERAL MANAGER OF FINANCE AND MANAGEMENT SERVICES, AND I'M JOINED BY.

MERCURIO DO YOU WANT TO MAKE THE ANNOUNCEMENT ABOUT THE.

I THINK IT'S BEST TO DO THAT.

JUST SO THERE'S CLARITY.

YEAH. SO THIS ITEM WAS INCORRECTLY AGENDIZED AS A AN INFORMATIONAL ITEM.

BUT IN FACT WE ARE REQUESTING A RECOMMENDATION TO BRING THIS TO THE FULL BOARD.

SO AT THE END WE WILL HAVE A SLIDE THAT'LL SAY REQUESTING A RECOMMENDATION.

AND BECAUSE IT WAS LISTED ON THE AGENDA WRONG WHAT I RECOMMEND THAT YOU DO IS, IS ACTUALLY FOLLOW WHAT THE AGENDA SAYS AND RECEIVE THIS AS AN INFORMATIONAL ITEM. THE REPORT THAT FORWARDS IT TO THE FULL BOARD WILL JUST REFLECT THAT THERE WAS NO RECOMMENDATION BECAUSE THERE WAS AN ERROR IN HOW IT WAS AGENDIZED, BUT BECAUSE THIS COMMITTEE DOESN'T HAVE ANY AUTHORITY ACTUALLY IN IN APPROVING THE REPORT, IT DOESN'T CHANGE ANYTHING OTHER THAN YOU WON'T BE ABLE TO GIVE IT A FULL RECOMMENDATION, IF THAT MAKES SENSE.

OKAY. SO THEN WE WILL NOT HAVE WE'LL NOT HAVE A VOTE AFTER THIS.

YOU WON'T HAVE A VOTE. YOU'RE GOING TO DO IT AS AN INFORMATIONAL ITEM.

OKAY. GREAT. ALL RIGHT. THANKS.

OKAY. THANK YOU LYNNE.

ONWARD. ALL RIGHT.

GOOD MORNING, SUSAN SHIU, ASSISTANT GENERAL MANAGER OF PUBLIC AFFAIRS.

I'M PLEASED TO BE HERE TODAY AGAIN.

DEB IN TERMS OF FINANCE I WANT TO SHARE THAT WE HAVE THE EXECUTIVE DIRECTOR OF THE REGIONAL PARKS FOUNDATION HERE TODAY, ALSO AN EXECUTIVE FROM THE FOUNDATION, BOARD TREASURER, BRUCE KERN, AND ANNA WONG, THE FOUNDATION'S FINANCE MANAGER.

SO BETWEEN OUR FOUNDATION FINANCE MANAGER AND DEB SPAULDING AS AGM OF FINANCE, THEY WILL BE SHARING WHAT HAS BEEN REALLY THE FOUNDATION'S INVALUABLE CONTRIBUTIONS OVER THE MANY YEARS, ITS 55TH ANNIVERSARY CELEBRATION THIS YEAR, BUT ALSO IN 2023 ITS CONTRIBUTIONS TO THE PARK DISTRICT IN SUPPORT OF THE WORK WE DO TO ENCOURAGE AND FACILITATE WORK FROM EQUITABLE ACCESS, ACCESS FOR ALL TO REALLY VALUABLE PROGRAMING AND EDUCATION AND SO ON.

BUT I WILL LEAVE THE DETAILS TO BOTH DEB AND ANNA, AND I'M AVAILABLE FOR ANY QUESTIONS.

THANK YOU. ALL RIGHT.

SO I'M JUST GOING TO GIVE YOU A LITTLE BIT OF BACKGROUND ON THIS REPORT.

SO WE HAVE A PROCEDURE PROCEDURE 5.4 A WHICH DISCUSSES HOW DO WE HANDLE REGIONAL PARKS FOUNDATION DON'T REGIONAL PARKS FOUNDATION DONATIONS.

SO WE RECEIVE FUNDS FROM THE REGIONAL PARKS FOUNDATION IN SEVERAL DIFFERENT WAYS.

AND WE WANTED TO DOCUMENT HOW THOSE FUNDS COME IN AND MAKE SURE THAT THAT INFORMATION CAME BACK TO THE TO THE BOARD, BECAUSE IT ISN'T ALWAYS VISIBLE.

[00:45:04]

SO BUDGET ADJUSTMENTS THAT ARE UP TO $50,000 ARE AUTHORIZED BY THE CFO AND THE BUDGET MANAGER AND ARE ADDED INTO THE PARK DISTRICT'S BUDGET.

AND THEN WE WILL REPORT THIS OUT TO YOU AT THE END OF THE YEAR.

ANY ADJUSTMENTS, ANY ANY DONATIONS, WE RECEIVE OVER $50,000 THOSE DO COME TO THE BOARD FOR APPROVAL.

SO YOU'VE SEEN THERE WAS ACTUALLY ONE IN THIS PAST YEAR THAT YOU SAW.

AND THEN WE HAVE THIS ANNUAL REPORT WE DO THAT LISTS OUT ALL OF THE FUNDS THAT WE'VE RECEIVED FROM THE FOUNDATION.

SO THE TYPES OF FUNDS WE RECEIVE FROM THE REGIONAL PARKS FOUNDATION ARE UNRESTRICTED OPERATING AND PROGRAM SUPPORT.

ALSO FUNDS THAT ARE RECEIVED OVER $50,000 THAT ARE THROUGH SEPARATE BOARD ACTION.

AND THEN THERE'S FUNDS THAT ARE PAID TO EXTERNAL VENDORS FOR PARK DISTRICT PROJECTS.

SO IN TOTAL, $557,885 IN UNRESTRICTED GRANT FUNDS WERE PROVIDED TO THE PARK DISTRICT FROM THE FOUNDATION.

AND THEN WE HAVE ANNA, WHO'S GOING TO WALK YOU THROUGH THE OTHER ITEMS IN THE REPORT.

GOOD MORNING, FINANCE COMMITTEE MEMBERS.

IT'S MY HONOR TO HERE TO PRESENT THE TOTAL REGIONAL PARKS FOUNDATION'S SUPPORT COMMITTED DURING 2023.

AS WE PRESENTED EARLIER THAT IN WE THERE ARE THREE TYPES OF SUPPORT THAT THE FOUNDATION BRING TO EBRPD PROGRAMS. SO THE FIRST ONE IS THE UNRESTRICTED PROGRAM SUPPORTS, WHICH IS ON YOUR PAGE TWO OF YOUR REPORT.

THE UNRESTRICTED PROGRAM SUPPORT IS $435,199.

AND THE ALLOCATED APPROVED BY THE PARK DISTRICT OVER $50,000 IN 2023 IS $80,000, AND THE FOUNDATION FUND INDIRECT SUPPORTING THE PARK DISTRICT IS $262,$686.

AND IF WE GO DOWN TO THE REPORT ITSELF YOU'RE GOING TO SEE THAT THE THE, YOU KNOW, LAY OUT THE $435,000 IN DIFFERENT AREA OF PROGRAMS AND THE PROJECT THAT WE SUPPORT.

SO, YOU KNOW THE FIRST ONE YOU SEE IS THAT OUR FLAGSHIP PROGRAM, THE KIDS HEALTHY OUTDOOR CHALLENGE COHORT YOU ALSO SEE TEEN ECO ACTION WEEK.

SO, YOU KNOW, MANY OF THEM ARE SUPPORTING THE CAMPERSHIP AND THE SUMMER DAY CAMP, AFTER SCHOOL, AFTER SCHOOL PROGRAM, RECREATION PROGRAMS THROUGHOUT THE YEAR AT THE DISTRICT.

AND IF WE MOVE DOWN TO PAGE THE NEXT PAGE YOU'RE GOING TO SEE THE ALLOCATION APPROVED BY THE PARK DISTRICT, OVER $50,000.

SO THROUGH RESOLUTION 2023-06-141 TRAIL WITHIN PLEASANTON RIDGE.

SO WE RECEIVE A FAMILY FOUNDATION CONTRIBUTION OF $80,000 SUPPORTING THIS PROJECT.

THAT IS GOING TO COME IS GOING TO I THINK IT'S GOING TO CARRY OUT IN 2024 AND ONWARD.

AND THE NEXT CHART SHOWING $262,000 IN FUND DISTRIBUTED OUTSIDE OF THE DISTRICT, WHICH IS WE PAY DIRECTLY TO EXTERNAL VENDORS.

THE FIRST ONE YOU SEE IS THE $92,000 PAYING OUT TO SUPPORT THE CAMPERSHIP SCHOLARSHIP AT CAMP ARROYO.

SO THROUGHOUT THE YEAR, WE SUPPORT MANY, MANY DIFFERENT SCHOOLS IN THE TWO COUNTIES TO BRING NEEDED COMMUNITY STUDENTS TO EXPERIENCE THE THE PARK AND EXPERIENCE NATURE THROUGH CAMPERSHIP SCHOLARSHIPS.

SO ADDITIONALLY, THERE ARE ADDITIONALLY, WE CONTRIBUTED $557,000 IN GENERAL SUPPORT TO THE DISTRICT THAT IS TO REIMBURSE OR ACCORDING TO OUR 2019 MOU THAT IS REPRESENTING THE CONTRIBUTION OR REIMBURSE SLASH REIMBURSEMENT OF THE THE OVERHEAD THE EBRPD PROVIDED TO THE FOUNDATION.

OKAY. SO ANY QUESTION TO THIS PRESENTATION HERE.

BUT REGARDING THE CONTRA LOMA SWIM LESSON PROGRAM, BECAUSE CONTRA LOMA HAS BEEN CLOSED, IS THAT HELPING FUND THE THE AGREEMENT WE HAVE RECENTLY WITH THE AMBROSE REGION? THAT'S CORRECT, THAT'S CORRECT.

ORIGINALLY, THE FUND IS SUPPOSED TO SEND DIRECTLY TO THE DISTRICT TO SUPPORT THE CONTRA LOMA SWIM LESSONS AND BECAUSE OF THE SWIM SWIMMING POOL

[00:50:08]

SITUATION THE FUND WAS DIRECT PAY TO AMBROSE HIGH SCHOOL, I BELIEVE.

EXCELLENT. YES. THANK YOU.

ANY OTHER QUESTIONS? YEAH. REAL QUICK. SO THE THE $557,885.

THAT'S AN ADDITION TO THE $777,800.

THAT'S CORRECT. WE MOVE IT DOWN TO THE LAST PARAGRAPH.

OR THE LAST PORTION OF THE REPORT IS BECAUSE THIS IS REPRESENTING YOU KNOW, OVERHEAD OR ADMINISTRATIVE COSTS, BUT AS IN THE FORM OF UNRESTRICTED GRANTS CONTRIBUTION.

OKAY. SO THEN IF WE ADD THOSE TWO THAT'S THE THAT'S THE TOTAL FROM 2023 $1.3 MILLION.

OKAY. PERFECT OKAY.

THIS IS HELPFUL. I THINK MAYBE WHEN THIS COMES TO THE FULL BOARD MAYBE PROVIDING THAT TOTAL COULD JUST, YOU KNOW, BE HELPFUL FOR THE FULL BOARD TO SEE. WE'LL TAKE THAT RECOMMENDATION AND WE WILL REVISE THIS REPORT AT THE FULL BOARD.

THANK YOU. EXCELLENT. THANK YOU.

YEAH. I APPRECIATE THE, THE THE CLEAR AND AND OBVIOUS ACCOUNTING OF THE OVERHEAD THAT THE FOUNDATION PAYS BACK TO THE DISTRICT, YOU KNOW, SO THAT SO THAT WE CAN, YOU KNOW, SEE, THE OPERATING COSTS ARE SEPARATE FROM WHAT WE'RE DOING HERE AT THE DISTRICT.

BUT I DID HAVE A QUESTION ABOUT INDIRECT INDIRECTLY PAID WAS IS THAT SIMPLY MEAN THAT THE CHECK CAME DIRECTLY FROM THE FROM THE FOUNDATION AND NOT CAME THROUGH THE DISTRICT SOMEHOW? I'M NOT SURE WHAT THAT REALLY MEANS.

ARE WE TALKING THE INDIRECT THE INDIRECTLY PAID THESE THESE WERE INDIRECT PAID INDIRECTLY.

OKAY. THESE ARE THESE ARE PAYMENT PAID TO EXTERNAL VENDORS IN SUPPORT OF THE PARK PROGRAMS. SO WE AT THE FOUNDATION, WE RECEIVE DONATIONS FROM THE PUBLIC TO DESIGNATE TO DIFFERENT PARK, TRAIL AND PROGRAMS. AND SOMETIMES THERE ARE PAYMENT PAID TO EXTERNAL VENDORS TO SUPPORT THOSE PROGRAMS. SO FOR EXAMPLE, WE HAVE SO THERE'S ONE RIGHT HERE, THE TRAIL CHALLENGE GUIDEBOOK AND T SHIRTS, FOR EXAMPLE.

WE PAY THE PRINTER, WE PAY THE, THE SUPPLIERS TO FOR THE PINS FOR, FOR THE GUIDEBOOKS.

AND THOSE ARE, YOU KNOW, WE CONTRACT DIRECTLY WITH THE VENDOR AND THUS WE PAY THE THE CONTRACTOR DIRECTLY.

YEAH. SO YOU'RE JUST, YOU'RE YOU'RE LITERALLY WRITING THE CHECK TO THEM.

THAT'S CORRECT. BUT THEY ARE PROGRAM RELATED.

SO IT'S SHOWING UP HERE.

OKAY. AND THEN THE OTHER QUESTION I HAD, AND I HOPE THIS ISN'T PUTTING YOU ON THE SPOT TOO MUCH, BUT WHAT'S THE PROCESS FOR SELECTING THESE THESE THESE PROJECTS.

IN OTHER WORDS, I SUSPECT IT'S A MIXTURE OF DIFFERENT WAYS, BUT, YOU KNOW, DO THEY DO THEY COME FROM THE DISTRICT TO THE FOUNDATION OR DOES THE FOUNDATION SAY SOMETHING? WE'D LIKE TO DO THIS. WE THINK WE HAVE SOME MONEY AND TALK TO THE DISTRICT AND TRY TO GET SOME KIND OF AGREEMENT OR HOW HOW DO THOSE, HOW DO THOSE HOW IS THAT DECIDED? BECAUSE THERE'S A YES, THERE'S A PRETTY LONG LIST THERE.

AND YES, YOU KNOW, THEY ALL LOOK REALLY GREAT AND EVERYTHING, BUT I WAS JUST, YOU KNOW, SOME OF THEM ARE SORT OF PROJECT THINGS LIKE, LIKE THAT THAT COULD CREATE A DO A TANGIBLE THING LIKE FENCE RELOCATION, GOLDEN EAGLE, YOU KNOW, THOSE ARE BUT THEN OTHER THINGS ARE PROGRAMS AND THINGS LIKE THAT.

SO HOW DOES THAT HOW DOES THAT HAPPEN? THAT'S A VERY GOOD QUESTION.

AND THEY'RE A COMBINATION OF BOTH.

SO I'LL LET OUR EXECUTIVE DIRECTOR, LAUREN BERNSTEIN, TO ANSWER YOUR QUESTION.

AND THAT'S A VERY GOOD QUESTION THAT THE PUBLIC WOULD WANT TO KNOW.

AND WE WANT TO SHOWCASE OUR HOW WE SUPPORT THE DISTRICT.

THANK YOU. I SUSPECTED THE SAME THING.

HELLO. GOOD TO SEE YOU.

HI, I'M LAUREN BERNSTEIN, EXECUTIVE DIRECTOR OF THE FOUNDATION.

THANKS FOR THAT QUESTION.

ALL OF OUR FUNDING REQUESTS COME THROUGH THE DISTRICT FOR THE MOST PART.

OKAY, SO WE HAVE A COUPLE OF DIFFERENT PROGRAMS. ONE IS AN ANNUAL GRANT PROGRAM THAT EMPLOYEES OF THE DISTRICT APPLY FOR A LOT IN THE INTERPRETATION AND RECREATION DEPARTMENT, BUT IT CAN COME FROM ANY DEPARTMENT ON AN ANNUAL BASIS BEFORE THE BUDGET CYCLE, SO THAT THE DISTRICT CAN BUDGET FOR THAT.

AND THEN WE ALSO HAVE AD HOC REQUESTS, WHICH AGAIN, COME FROM THE DISTRICT AND THEY'RE APPROVED BY MANAGERS AND AGMS. RIGHT. IT KIND OF IS. SO WE CAN ENSURE THAT WHEN WE'RE PROVIDING FUNDS TO THE DISTRICT OR INDIRECTLY TO A VENDOR, THAT ALL OF IT ARE THINGS THAT THE DISTRICT WANTS AND NEEDS, AND IT'S ALL APPROVED.

THERE ARE SOME SCENARIOS WHERE A DONOR MIGHT, LIKE ANY OTHER NONPROFIT, A DONOR MIGHT COME TO US BECAUSE THEY WANT SOMETHING DONE.

[00:55:01]

NO WE DON'T THE DISTRICT DOESN'T DIRECT PROJECTS BASED ON DONOR FUNDING.

BUT IF THERE'S A MATCH WHERE IT'S A NEED OF THE DISTRICT AND WE HAVE A DONOR, THEN WE CAN GO AHEAD AND MAKE THAT MATCH.

BUT ALL OF THESE THINGS ARE COMING FROM THE DISTRICT AND EMPLOYEES AND PRIORITIES.

YEAH. OKAY. GOOD. THANK YOU.

YEAH. THAT IS THAT IS GOOD TO GET THAT OUT THERE.

YES. JUST A FOLLOW UP QUESTION.

DOES EACH PARK STILL HAVE AN ACCOUNT WITH THE FOUNDATION OR.

SO WE HAVE JUST LIKE DEB WAS TALKING ABOUT EARLIER.

WE ALSO HAVE MANY RESTRICTED FUNDS IN DIFFERENT CATEGORIES OF FUNDING.

AND WE, OF COURSE, ALWAYS WORK AS HARD AS WE CAN TO HONOR DONOR, DONOR NEEDS AND REQUESTS AND WISHES WITH THEIR PHILANTHROPY.

AND SO BUT WE ALSO HAVE A GIFT ACCEPTANCE POLICY.

AND SO WITHIN THE REALM OF WHAT WE CAN DESIGNATE TO CERTAIN RESTRICTED FUNDS, WE WE DO.

AND IF WE CAN'T HONOR THAT THEN WE LET THE DONOR KNOW.

SO WE DO HAVE FUNDS WHERE DONORS HAVE ASKED THAT THOSE FUNDS BE RESERVED FOR SPECIFIC PARKS.

IT'S NOT NECESSARILY AS CLEAR CUT AS EACH PARK HAS A FUND.

AND WE WOULD REALLY HOPE THAT WHEN FOLKS ARE MAKING PHILANTHROPIC DONATIONS TO US, THAT THERE'S A LEVEL OF TRUST SO THAT THEY KNOW THAT WE CAN MAKE THE BEST DECISIONS FOR THE FUNDING.

AND SO THE MORE GENERAL SUPPORT WE GET, THE BETTER.

I'M JUST MAKING A PLUG.

AND BUT I DO KNOW THAT SOME FOLKS REALLY LOVE CERTAIN PARKS AND LIKE TO LEAVE IT, AND THAT IS POSSIBLE THROUGH THE REGIONAL PARKS FOUNDATION.

YEAH. BECAUSE, I MEAN, I KNOW WHEN I WAS A SUPERVISOR AT REDWOOD WE USED TO HAVE A MEMORIAL TREE, TREE PLANTING THROUGH, THROUGH THE FOUNDATION AND WHERE THE PUBLIC, IF THEY WANTED TO PLANT A TREE, THEY WE'D ASK THEM TO MAKE A DONATION TO THE FOUNDATION.

AND THEN THE FOUNDATION WOULD FUND THE THE ACTUAL TREE, AND THEN WE'D HAVE A AND THEN STAFF WOULD HAVE A AND THE DONOR WOULD HAVE A NICE CEREMONY PLANTING TREES IN THE PARK.

BUT SO THAT THAT'S KIND OF THE KIND OF THING IS STILL KIND OF HAPPENING.

YEAH. WE CAN WORK WITH DONORS IF THEY WANT TO RESTRICT THEIR FUNDING.

ABSOLUTELY. PLEASE CONTACT US.

YEAH. AND THAT SPECIFIC BECAUSE I'M NEW.

I'VE BEEN HERE ABOUT NINE MONTHS NOW.

I HAVEN'T NECESSARILY SEEN THAT COME UP, BUT OF COURSE ANY SORT OF PROGRAM AGAIN, THROUGH THE DISTRICT, WE WOULD WORK WITH THE OPERATIONS DEPARTMENT TO DETERMINE WHERE AND WHAT TREES.

AND I KNOW WE HAVE A LOT OF SPECIFICATIONS AROUND THOSE SORT OF THINGS.

SO WE'RE ALWAYS WE'RE ALWAYS IN LOCKSTEP WITH EBRPD YEAH FOR ANY SORT OF THING LIKE THAT, I THINK OPERATIONS IS REVIEWING THE, THAT PROGRAM AS WELL AS THE, THE MEMORIAL BENCH PROGRAM TOO.

SO GREAT.

THANK YOU. IS THE MEMORIAL IS THE MEMORIAL BENCH PROGRAM GOES THROUGH THE FOUNDATION.

IT ACTUALLY GOES STRAIGHT THROUGH OPERATIONS AT THE DISTRICT.

OKAY. NOW THAT IS MY UNDERSTANDING IS THAT IT HAS SHIFTED, BUT I DON'T THINK IT'S RECENT THAT THAT SHIFT WAS MADE.

SO THE FOUNDATION USED TO HANDLE IT.

NOW THE DISTRICT HANDLES IT BECAUSE THERE'S SO MUCH THAT GOES INTO MAKING A BENCH AND DETERMINING WHERE TO PLACE IT AND STEWARD THE STEWARDSHIP DEPARTMENT.

THERE'S A LOT THAT GOES INTO THOSE.

AND SO THE DISTRICT DOES THAT NOW.

AND IT'S BEEN FOR MANY YEARS.

RIGHT. TAKING BACK FOUR YEARS AGO FOUR YEARS.

OH OKAY. ALL RIGHT.

THAT'S INTERESTING. I WAS I SEE THOSE OUT THERE.

AND I KIND OF WONDER OF COURSE HOW DOES THAT ALL WORK? YOU KNOW YEAH.

THERE'S A LOT OF DIFFERENT MODELS FOR THAT.

AND THAT'S DEFINITELY SOMETHING THAT WE HAVE BEEN WORKING WITH SUSAN AND THE GENERAL MANAGER ON.

YEAH. TALKING ABOUT THROUGH THAT.

ANYTHING ELSE? I DO. SO, SO BUT WITH THE MEMORIAL BENCH, I BELIEVE IT'S UNDER REVIEW RIGHT NOW.

SO IT'S ON PAUSE AT THE MOMENT.

RIGHT. WE AREN'T ACCEPTING DONATIONS OR CONTRIBUTIONS TOWARDS MEMORIAL BENCHES AT THE PRESENT MOMENT.

OKAY. SO SUSAN, THEY'RE TAKING AN INVENTORY AND MAKING THEY'RE TRYING TO FIND WHERE ALL THE BENCHES ARE RIGHT NOW.

YOU KNOW, BECAUSE SOME OF THAT INFORMATION HAS BEEN LOST.

SO THEY'RE TAKING AN INVENTORY.

AND THEN THEN I KNOW LIKE SOME PARKS LIKE IN REDWOOD, REINHARDT, REDWOOD WERE FULL.

YOU KNOW, THERE'S NO THERE'S NO MORE SPOTS, BUT, YOU KNOW, BUT THERE'S.

YEAH. SO THEY'RE LOOKING AT THE PROGRAM AND SEEING IF IT'S VIABLE OR WHAT THEY CAN DO WITH IT.

SO THANK YOU.

SUSAN AJMA, PUBLIC AFFAIRS.

THANK YOU, DIRECTOR ROSARIO.

YOU ARE RIGHT. THAT IS UNDER OPERATIONS.

AGM LISA GORDON.

AND AGAIN ASSESSMENT AND EVALUATION.

JUST LIKE SIGNAGE IN PARKS, YOU CAN HAVE SIGNAGE POLLUTION, BUT WITH BENCHES IN OUR PARKS, CERTAINLY PROTECTING OUR HABITAT, OUR WILDLIFE.

AND REALLY MANAGING THAT PROGRAM AND ASSESSING IT IS WHERE IT'S CURRENTLY AT.

BUT AS LAUREN MENTIONED, FROM A FOUNDATION STANDPOINT, UNRESTRICTED GENERAL OPERATING DONATIONS ARE ALWAYS WELCOMED IN SUPPORT IN THE FOUNDATION, SUPPORT OF THE PARK DISTRICT AND ALL THAT WE DO ACROSS THE BOARD.

SO THAT'S ALWAYS PREFERRED.

THANK YOU.

YES, I HAD A POINT ON THAT.

[01:00:02]

AND I UNDERSTAND WHY THAT THAT'S PREFERRED.

BUT I ALSO WANT TO, YOU KNOW, WHEN WE'RE TALKING ABOUT THIS IN REGARDS TO THINKING ABOUT SPECIFIC PARKS, I DO KNOW ONE THING I'VE NOTICED IS IN TERMS OF BRANDING, I DO FIND THAT THERE'S STILL REMAINS OR SEEMS LIKE IT REMAINS.

JUST FROM WHAT I'VE SEEN WHERE PEOPLE MIGHT FEEL MORE OF THAT STRONGER AFFINITY AND ATTACHMENT TO THEIR SPECIFIC PARK, AND ALSO WHEN SOME THINGS ARE SOME OF SOME DIFFERENT EVENTS ARE MARKETED.

FOR EXAMPLE, I KNOW COMING UP IN EARLY MAY, THERE IS THE HOPE HOSPICE ORGANIZATION.

THEY'RE DOING THEIR HIKE FOR HOPE AT DEL VALLE REGIONAL PARK, AND THAT IS WHAT'S MENTIONED ON ALL OF THE MARKETING MATERIALS.

A LOT OF THAT'S BEING HANDLED THROUGH HOPE HOSPICE, NOT THROUGH US HERE AT EAST BAY REGIONAL PARKS.

BUT FOR EXAMPLE, YOU KNOW, WE HAVE THE FAMOUS PLEASANTON ARCH SIGN ON MAIN STREET, AND THERE'S A BANNER UNDER THERE ADVERTISING DEL VALLE REGIONAL PARK.

AND I THINK IT HELPS TO BUILD THAT AFFINITY TOWARDS DEL VALLE REGIONAL PARK AND UNFORTUNATELY, LESS OF AN AFFINITY TO EAST BAY REGIONAL PARKS AS A BRAND.

AND SO I THINK WHEN WE'RE THINKING ABOUT DONATIONS TO THE EAST BAY REGIONAL PARK FOUNDATION, THAT THAT'S ONE THING THAT WILL JUST HAVE TO, YOU KNOW, KIND OF TAKE NOTE AS WE, YOU KNOW, CONTINUE TO MOVE FORWARD IN REGARDS TO, YOU KNOW, WORKING WITH MEMBERS OF THE COMMUNITY TO THINK ABOUT DONATIONS.

WE APPRECIATE YOUR FEEDBACK.

CERTAINLY MARKETING AND PROMOTIONS TO SEGMENTED AUDIENCES IS ALWAYS PART OF THE STRATEGY IN TERMS OF EVEN FUNDRAISING AND AND PROMOTION.

SO WE CERTAINLY APPRECIATE THE FEEDBACK.

AND THEN I HAD ONE OTHER QUESTION, IF THAT'S OKAY.

KEEP GOING.

NO. YOUR QUESTIONS.

YEAH. [INAUDIBLE] IS THERE SOME IS THIS ARE THESE THINGS THAT THE FOUNDATION BOARD WILL THEN ALSO REVIEW AND APPROVE? SO, YOU KNOW, WE HAVE A PRETTY LONG LIST OF PROJECTS, SOME WITH A MUCH LARGER AMOUNT THAN OTHERS.

AND I'M IMAGINING THIS ALL GOES THROUGH REVIEW WITH THE FOUNDATION BOARD.

TO SOME DEGREE, AS YOU KNOW, THE FOUNDATION EMPLOYEES ARE ALSO DISTRICT EMPLOYEES AS IT STANDS.

AND SO OUR WORK GENERALLY IS PART OF OUR 2019 MOU THAT REVIEW OF THE GRANT PROCESS.

RIGHT. THERE'S A RFP, THERE'S A GRANT PROCESS FOR INTERNAL DISTRICT DIVISIONS AND UNITS TO SUBMIT APPLICATIONS TO THE FOUNDATION.

FOUNDATION EXECUTIVE DIRECTOR AND TEAM REVIEW THAT CERTAINLY INFORMATION SHARED WITH THE FOUNDATION BOARD, BUT IT THEN GOES THROUGH MY ROLE AND ALSO THE GM FOR THE PARK DISTRICT TO REALLY ENSURE ALLIANCE AND ALIGNMENT, I SHOULD SAY, ALIGNMENT BETWEEN WHAT IS ACTUALLY NEEDED BY THE PARK DISTRICT.

GIVEN THAT THE FOUNDATION'S ROLE IS REALLY TO SUPPORT OUR EFFORTS.

SO THAT ALIGNMENT IS REALLY KEY, RIGHT, SO THAT WE KNOW THE DOLLARS ARE SPENT IN, IN JUST THE RIGHT PLACES AND PRIORITIZE APPROPRIATELY.

ALL RIGHT. THANK YOU.

YOU GOOD? I'M GOOD.

ALL RIGHT. THANK YOU. GOOD. DO WE HAVE ANY PUBLIC COMMENTS ON THIS ONE? NO PUBLIC COMMENT. WE DO NOT ANYTHING.

OH. I'M SORRY. ANY. ARE WE FINISHED? OKAY.

AND BEFORE WE GET OFF THIS ITEM, I WANT TO RECOGNIZE THE PRESENCE OF BRUCE KERN, THE TREASURER OF THE PARKS FOUNDATION A FELLOW TRAVELER IN THE PARK ADVISORY COMMITTEE IN THE PAST AND THE PAST CHAIR OF SAID COMMITTEE.

IT'S GOOD TO SEE YOU HERE.

YEAH. THANKS.

HE WAS ALSO AT OUR BOARD MEETING LAST WEEK, DIRECTOR MERCURIO AND I MADE THE COMMENT I'LL MAKE IT AGAIN HERE JUST BECAUSE IT'S ALWAYS NICE TO SEE YOU, BRUCE.

JUST HOW YOU KNOW, BRUCE HAS A NOTORIETY OF HAVING BEEN OUR PARK ADVISORY CHAIR.

WHEN YOU AND I AND DIRECTOR COFFEY WERE ALL ON THE PARK ADVISORY COMMITTEE.

SO, YOU KNOW, TO FUTURE TO PRESENT AND FUTURE PARK ADVISORY COMMITTEE CHAIRS.

THAT'S QUITE THE GOAL TO SEE IF YOU CAN BEAT BRUCE IN TERMS OF THREE OR MORE MEMBERS OF THE BOARD OF DIRECTORS HERE AT EAST BAY REGIONAL PARK.

SO THANK YOU BRUCE. YOU WERE THE CHAIR WHEN I STARTED WITH THE PAC.

SO YOU WERE SUCH A GREAT MENTOR TO ME.

YEAH. ALL RIGHT.

SO ANYWAY, VERY GOOD TO SEE YOU, BRUCE.

MOVING. SO SO THIS IS AN INFORMATIONAL ITEM.

SO WE'RE JUST GOING TO MOVE ON NOW TO ANNOUNCEMENTS IF WE HAVE ANY ANNOUNCEMENTS FROM HERE.

WELL, THEN IN THAT CASE, WE'RE GOING TO ADJOURN AT 11:40 A.M..

THANK YOU VERY MUCH TO EVERYBODY FOR ATTENDING.

THANK YOU TO STAFF FOR ALL YOUR WORK.

* This transcript was compiled from uncorrected Closed Captioning.