[00:00:06]
WELL, GOOD MORNING AND WELCOME TO THE BOARD FINANCE COMMITTEE MEETING OF THE EAST BAY REGIONAL PARK DISTRICT FOR WEDNESDAY, JANUARY 24TH, 2024, BEGINNING AT 10:35 A.M..
COULD THE RECORDING CLERK PLEASE TAKE THE ROLL?
[Roll Call]
MEMBERS ROSARIO HERE.HERE. TODAY'S MEETING IS HELD PURSUANT TO THE BROWN ACT.
WE ARE PROVIDING LIVE AUDIO AND VIDEO STREAMING.
MEMBERS OF THE PUBLIC WISHING TO MAKE A PUBLIC COMMENT CAN DO SO.
ONE LIVE IN PERSON OR VIA ZOOM.
TWO BY SUBMITTING AN EMAIL OR THREE LEAVING A VOICEMAIL.
THIS INFORMATION IS NOTED ON THE AGENDA.
IF THERE ARE NO QUESTIONS ABOUT THE MEETING WE WILL PROCEED.
SO THAT WAS OUR AGENDA ITEM NUMBER ONE.
NUMBER 2 IS APPROVAL OF THE MINUTES.
[Approval of Minutes]
DO WE HAVE A MOTION TO APPROVE THESE MINUTES? SO MOVED. SECOND, DO WE HAVE A SECOND? I THINK I'M GOING TO ABSTAIN BECAUSE I WASN'T HERE AT THAT MEETING.YOU'LL HAVE TO SIGN IT. SO YOU'LL HAVE TO.
AND THEN WE COME TO PUBLIC COMMENTS FOR ITEMS NOT ON THE AGENDA FOR TODAY.
DO WE HAVE ANY OF THOSE? NO PUBLIC COMMENT.
[Action Items]
AND WE HAVE A PRESENTATION FOR THAT.SORRY. EACH YEAR THE PARK DISTRICT UNDERGOES A PHYSICAL INVENTORY IN OCTOBER.
THE RESULTS ARE RETURNED TO FINANCE.
OH, DO I HAVE IT RIGHT? OKAY. SORRY ABOUT THAT.
EACH YEAR IN OCTOBER, THE PARK DISTRICT UNDERGOES A PHYSICAL INVENTORY, AND THE RESULTS ARE REPORTED TO FINANCE AND RECORDED IN THE FINANCE DISTRICT'S FINANCIAL SYSTEM.
IN 2023, WE HAD 22 ASSETS SOLD AT AUCTION BRINGING IN PROCEEDS OF $150,793. 37 ASSETS WERE CONSIDERED UNACCEPTABLE AND WERE EITHER RECYCLED OR DISPOSED, AND ONE ASSET WAS STOLEN NEAR THE LAFAYETTE RIDGE PARKING LOT.
UNDER THE BOARD OPERATING GUIDELINES, ANY ADJUSTMENTS TO THE FINANCIAL RECORDS REGARDING ASSETS WITH A BOOK VALUE OF OVER $25,000 IS SUBJECT TO BOARD REVIEW. THIS YEAR, I HAVE THREE ASSETS THAT MEET THIS CRITERIA.
THE FIRST ITEM I HAVE HERE IS A 2019 CATERPILLAR SKIDSTEER USED BY BRIONES REGIONAL PARK.
THE IMAGE I HAVE UP HERE IS SIMILAR TO THE ONE THAT WAS STOLEN.
IT WAS REPORTED MISSING ON FEBRUARY 6TH OF 2023.
[00:05:05]
IT WAS HOUSED NEAR THE LAFAYETTE RIDGE PARKING LOT, OUT OF PUBLIC SIGHT.IT WAS LAST USED ON JANUARY 18TH, 2023 TO CLEAR MUD ALONG PLEASANT HILL ROAD IN LAFAYETTE DUE TO THE 2023 WINTER STORMS. THIS PARTICULAR SKIDSTEER HAS SOME ANTI ANTI-THEFT MECHANISMS. AND ONE OF THEM IN PARTICULAR IS THE GPS.
BUT UNFORTUNATELY IT WAS DISABLED AND IT WAS CONFIRMED BY CATERPILLAR INC..
IN SPEAKING WITH THE DELTA UNIT MANAGER DAVE KENDALL.
HE ADDED THAT WHEN SKIDSTEERS ARE NEEDED REMOTELY, A BAR WILL BE ADDED TO LOCK THE TWO JOYSTICK CONTROLLER LEVERS TOGETHER, PREVENTING THE SKID STEER TO BE OPERATIONAL.
THE SOLAR PANELS AT PERALTA OAKS.
HERE IS AN IMAGE OF THE CONTRACTORS REMOVING THE LAST OF THE SOLAR PANELS.
THESE PANELS WERE INSTALLED IN 2002 ON THE ROOFTOP.
IN 2013, THE ELECTRICITY GENERATION CAPACITY BEGAN TO DECLINE FROM 70KW, ALTERNATING CURRENT TO 14KW. BY 2019, THE PRODUCTION OF ELECTRICITY ALMOST CEASED TO EXIST.
HERE WE HAVE THE CONTRACTORS INSTALLING THE NEW PANELS.
THE NEW PANELS WERE COMPLETED AND FUNCTIONAL BY OCTOBER OF 2023.
HERE IS AN IMAGE OF THE COMPLETED PROJECT.
WITH THESE NEW PANELS THEY ARE DESIGNED TO GENERATE APPROXIMATELY 149KW OF ALTERNATING CURRENT, MUCH AN IMPROVEMENT. MY LAST ITEM IS THE MAIN MARINA BOAT DOCK AT DELVALLE.
IT WAS IN SERVICE IN 1988 AND IS LOCATED AT THE BOAT LAUNCH MARINA RAMP AREA OF THE PARK.
IT'S MADE OF WOOD AND ALUMINUM.
IT WAS USED MAINLY FOR CONCESSIONAIRE BOAT RENTALS AND SOME RANGER AND PUBLIC SAFETY BOATS.
IT WAS DAMAGED IN THE 2023 WINTER STORM AND IS BEYOND REPAIR.
THIS CONCLUDES THE LIST OF 2023 CAPITAL ASSET DISPOSAL LISTS.
DOES ANYONE HAVE ANY QUESTIONS ON EITHER THE THREE ITEMS OR ANYTHING ON THE LIST? YEAH. DO WE HAVE ANY ANY QUESTIONS FROM THE BOARD? GO AHEAD. YEAH.
FOR BOTH THE STOLEN CATERPILLAR AND THE BOAT DOCK.
DO WE WERE EITHER THOSE COVERED UNDER OUR INSURANCE POLICY OR? I'M PRETTY SURE BECAUSE OF THE VALUE.
THAT INFORMATION I WOULD HAVE TO GET FROM RISK, IT WOULD DEFINITELY BE UNDER THERE.
I KNOW EVERY YEAR WE HAVE TO REPORT, LIKE, OUR ASSETS TO THE INSURANCE COMPANY.
SO I DON'T SEE WHY THAT WOULD NOT BE ON THE LIST.
IS THAT CORRECT? I DON'T KNOW ANYONE KNOW THAT? NO. OKAY.
YEAH. SO THERE'S THERE'S THE STOLEN ITEM, WHICH I'M GUESSING THERE WOULD BE SOMETHING IN THE CONTRACT WHEN WE WERE WORKING WITH CATERPILLAR TO RENT THAT EQUIPMENT, THAT THE PARK DISTRICT WOULD NOT BE LIABLE.
SO THAT WOULD BE CATERPILLAR'S LOSS.
AND IS THAT RIGHT? BECAUSE WE RENTED THE ACTUALLY, WE WE THAT WAS OUR.
SO YEAH. SO I'M NOT SURE I WOULD THINK SO BECAUSE RISK DOES ASK FOR AN ASSET LIST.
OKAY. I COULD FIND OUT MORE IF YOU'D LIKE, BUT YEAH.
AND THEN JUST IN TERMS OF OUR FINANCIAL ACCOUNTING.
SO RIGHT NOW WE WOULD BE APPROVING THIS AS THE FINANCE COMMITTEE.
AND SO THEN IT GETS PUT INTO OUR FINANCIAL RECORDS AS LOSSES.
BUT THEN MAYBE THERE'S AN ASTERISKS FOR IF THERE'S FOR IF WHEN WE CONTACT RISK.
[00:10:06]
AND IN TERMS OF POTENTIAL INSURANCE REIMBURSEMENT.YEAH, WE CAN GET THAT INFORMATION AND BRING IT TO THE FULL BOARD SO THAT IT'S SO THAT IT'S ANSWERED.
SORRY. I MIGHT BE ABLE TO ANSWER YOUR QUESTION DAVID SUMNER. AND THIS IS NOT OFFICIAL, BUT I THOUGHT THERE COULD BE A LITTLE BIT ANSWER TO YOUR QUESTIONS.
SO WE ACCEPT LOSS UP UNTIL A SPECIFIC DOLLAR AMOUNT.
AND IF THAT EXCEEDS THAT DOLLAR AMOUNT, THEN OUR INTERAGENCY INSURANCE THAT IS WE ARE A MEMBER OF WOULD BE COVERING THAT. I BELIEVE VALUE OF THIS ASSET IS BELOW THE LIMIT FOR REQUESTING REIMBURSEMENT FROM INSURER.
SO WE WOULD HAVE TO ABSORB I BELIEVE THIS IS A DISTRICT PROPERTY.
SO IT'S CONSIDERED LOSS AND WE WILL ABSORB THE COST OF IT.
THAT MAKES SENSE. AND WHAT IS OUR LIMIT? I DON'T KNOW EXACTLY BECAUSE I'M NOT WITH RISK DEPARTMENT.
THIS IS A GENERAL KNOWLEDGE THAT I HAVE.
THANK YOU. THANK YOU. DIFFERENT DEDUCTIBLE AMOUNTS DEPENDING ON WHAT KIND OF POLICY WHETHER IT'S FOR, YOU KNOW BUILDINGS AND INFRASTRUCTURE VERSUS OTHER TYPES OR JUST GENERAL LIABILITY.
PERFECT. THANK YOU. QUESTION AGAIN WITH THE SKID STEER, HAS THAT BEEN REPLACED OR IS IT THAT? NOT YET. NO, IT HAS NOT BEEN REPLACED.
GREAT. SOUNDS LIKE WE MADE ENOUGH FROM THE SALE TO TO BUY A NEW ONE.
THANK YOU. AND YES, THANK YOU FOR THAT.
YOU PRETTY MUCH. YOU WERE SO YOU WERE SO THOROUGH IN YOUR DESCRIPTION THAT I DON'T REALLY HAVE ANY QUESTIONS FOR YOU, BUT IT'S VERY INTERESTING HOW HOW WHAT ALL THE DIFFERENT THINGS THAT CAN CAUSE SOMETHING TO TO BE REPLACED, STOLEN, OBSOLETE, WIPED OUT BY WEAR AND TEAR LIKE SOLAR AND THEN WIPED OUT BY A FLOOD. YOU KNOW, IT'S LIKE IT'S LIKE, WOW, PICK YOUR PICK YOUR POISON.
ALL RIGHT. DO WE DO WE HAVE ANY COMMENTS FROM THE PUBLIC ON THIS? NO PUBLIC COMMENT. NO. OKAY.
ALL RIGHT. THEN I WOULD ASK FOR A MOTION TO APPROVE THIS.
OKAY. MOTION CARRIES UNANIMOUSLY.
THANK YOU. SO NEXT IS AN INFORMATIONAL ITEM, WHICH IS THE 2024 BOARD FINANCE COMMITTEE WORK
[Informational Items]
PLAN AND 2023 BOARD FINANCE COMMITTEE ACCOMPLISHMENTS.ALL RIGHT. GOOD MORNING, EVERYONE.
I'M DEBORAH SPAULDING, ASSISTANT FINANCE OFFICER.
ALL RIGHT, SO THIS ITEM IS OUR 2024 FINANCE COMMITTEE WORK PLAN.
WELCOME TO THE FINANCE COMMITTEE.
BETWEEN THE EXPERIENCE THAT DIRECTOR ROSARIO BRINGS, HAVING BEEN ON THE FINANCE COMMITTEE MANY TIMES BEFORE, AND THEN THE NEW IDEAS THAT DIRECTOR SANWONG AND MERCURIO HAVE FROM THEIR OTHER AGENCIES THEY'VE WORKED IN, I FEEL LIKE WE'RE GOING TO GET SOME NEW, FRESH IDEAS AND ALSO THE VOICE OF EXPERIENCE.
SO LOOKING FORWARD TO HEARING YOUR IDEAS ABOUT OUR WORK PLAN AND THEN JUST AS THE YEAR GOES THROUGH.
SO REVIEWING WHAT HAPPENED LAST YEAR, WE WENT THROUGH ALL OF OUR REGULAR QUARTERLY ITEMS. SO WE DO QUARTERLY REPORTS ON OUR JOB ORDER CONTRACTING, ON OUR INVESTMENTS AND ON OUR FINANCIAL, OUR QUARTERLY FINANCIAL STATEMENTS.
AND THEN WE ALSO BRING YOU A WHOLE BUNCH OF ANNUAL REPORTS AND PROJECTS LIKE THE BUDGET.
SO THOSE ALL HAPPENED AS REQUIRED AND AS USUAL.
AND THEN WE HAD A COUPLE SPECIAL PROJECTS LAST YEAR.
AND THEN THE WORK PLAN SO THOSE ARE THE LAST TWO PAGES IN YOUR PACKET.
[00:15:07]
SO WE'RE CURRENTLY UNDERDOING UNDERTAKING AN RFP FOR THAT.AND WE'LL BRING THAT RECOMMENDATION TO YOU IN FEBRUARY.
AND THEN IN MARCH WE HAVE TWO SPECIAL ITEMS CURRENTLY SCHEDULED.
ONE IS AGAIN, WE HAVE ANOTHER RFP OUT THERE NOW FOR ACTUARIAL SERVICES.
AND SO WE'LL BRING THAT RECOMMENDATION IN MARCH.
AND THEN ISSUING PROMISSORY NOTES FOR THE CONSTRUCTION AND IMPROVEMENTS AT PERALTA OAKS NORTH.
SO THOSE ARE OUR THREE SPECIAL PROJECTS THAT ARE SET UP TODAY.
AND THEN THE OTHER THING I'LL ADD IS THAT ALL OF THESE ARE JUST IT'S A PLAN.
WE'LL SEE. YOU KNOW, STUFF COULD SHIFT AROUND DEPENDING ON WHAT WHAT THE NEEDS ARE.
AND WHEN WE HAVE INFORMATION AVAILABLE.
BUT NO, IN FACT, THE MEETINGS ARE AT 10:30 ON THE FOURTH WEDNESDAY.
SO THAT'S ALL I HAVE AND I'M HAPPY TO TAKE ANY QUESTIONS.
ARE THERE ANY QUESTIONS FOR DEBORAH? I, YOU KNOW, I NOTICED THAT, YOU KNOW, SOME MONTHS ARE HEAVIER THAN OTHERS.
AND SO, PERSONALLY, I WOULD FEEL I FEEL LIKE, YOU KNOW, IF, IF ONE OF THOSE HEAVY DUTY MONTHS GETS LOADED UP, FROM MY POINT OF VIEW, ANYWAY, FEEL FREE TO SHOVE IT OVER TO THE NEXT MONTH.
YOU KNOW, IF THERE'S A LIGHT MONTH, YOU KNOW? BUT IT'S OKAY TO BE AMBITIOUS.
OKAY. YEAH, I GUESS I DO HAVE MAYBE ONE QUESTION.
YEAH. GO AHEAD. SO IT LOOKS LIKE WE HAVE A LOT OF ITEMS THAT TEND TO BE PRETTY CONSISTENT YEAR TO YEAR, I GUESS, JUST IN GENERAL, THINKING ABOUT MAYBE LAST YEAR OR THE YEAR BEFORE.
WERE THERE EXTRA ITEMS THAT WOULD BE ADDED THROUGHOUT THE YEAR THAT CAME UP? IS THAT PRETTY TYPICAL FOR THIS COMMITTEE, SINCE THIS IS MY FIRST TIME ON THIS COMMITTEE? OR IS IT PRETTY? YOU KNOW, ONCE WE PUT TOGETHER THE CALENDAR AND WE KNOW WHAT THE SPECIAL ITEMS ARE, DO WE PRETTY MUCH LIKE 95% OF THE TIME STICK TO THOSE ITEMS. LIKE 90% OF THE TIME WE STICK TO THE ITEMS. BUT STUFF DOES COME UP.
YEAH. LIKE THE TIMING OF A CFD IS OFTEN UNKNOWN AND SUDDENLY, LIKE, THE DEVELOPER IS READY.
SO YEAH, STUFF CAN HAPPEN, BUT WE TYPICALLY STICK TO THE SCRIPT.
AND ARE THERE ANY COMMENTS OUT THERE? NO COMMENT.
WELL WE'RE GOING TO MOVE ON THEN.
SO ITEM NUMBER 6 ANNOUNCEMENTS.
[Announcements]
DO WE HAVE ANY OF THOSE FROM ANYBODY? NO. OKAY, I'M ASSUMING SILENCE MEANS NO.I DO HAVE AN ANNOUNCEMENT, ACTUALLY.
SO THAT TYPICALLY WOULD HAVE COME TO THE FINANCE COMMITTEE.
BUT TIMING WISE IT MAKES SENSE TIMING WISE.
AND BECAUSE THE BOARD IS THE FIDUCIARY, IT MAKES SENSE TO BRING IT TO THE FULL BOARD.
SO THAT'S THAT'S WHY THAT'S HAPPENING THAT WAY.
RIGHT. WOW. THIS MIGHT BE THE SHORTEST MEETING, I THINK.
* This transcript was compiled from uncorrected Closed Captioning.