[00:00:01]
[Roll Call]
EVERYONE.WELCOME TO THE, UH, OPERATIONS COMMITTEE FOR THE EAST BAY REGIONAL PARK DISTRICT.
TODAY IS DECEMBER 12TH AND IT IS 1234.
AND, UH, WE ARE MEETING IN PERSON TODAY, UH, AT THE PARK DISTRICT HEADQUARTERS AT 29 50 PERHA OAKS COURT.
AND, UM, OCCASIONALLY BOARD MEMBERS ARE, CAN, UH, CAN PARTICIPATE BY ZOOM OR HYBRID.
BUT, UM, WE'RE ALL HERE TODAY.
SO, UH, MADAM CLERK, CAN YOU PLEASE, UH, LET THE PUBLIC KNOW HOW THEY CAN PARTICIPATE? YES.
FOR THOSE WISHING TO PARTICIPATE IN TODAY'S MEETING, THEY CAN JOININ HERE IN PERSON AT DISTRICT HEADQUARTERS, JOIN LIVE VIA ZOOM ON THE MEETING PLATFORM, OR THEY CAN WATCH VIA THE PART DISTRICT'S LIVE STREAM.
AND THAT INFORMATION IS AVAILABLE ON THE DISTRICT WEBSITE.
AND CAN WE PLEASE DO A ROLL CALL? DIRECTOR SAM WONG.
AND, UH, ITEM NUMBER TWO, APPROVAL OF MINUTES.
PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA.
DO WE HAVE ANY COMMENTS? NOT ON THE AGENDA.
WE HAVE NOT RECEIVED ANY PUBLIC COMMENTS ON THIS ITEM.
AND SEEING NONE IN THE ROOM, WE'LL GO TO, UH, ACTION ITEMS NUMBER FOUR, WHICH THERE ARE NONE.
AND WE'RE GONNA GO TO INFORMATIONAL
[Informational Items]
ITEMS, WHICH THERE ARE SIX.A ANNUAL UPDATE ON OAKLAND STROKES.
TIDEWATER BOATING CENTER LEASE.
AND DIRECTOR CORBETT, A GM CORIAN.
THANK YOU VERY MUCH FOR HAVING US.
I'M ONE OF THE REGIONAL INTERPRETIVE RECREATION SERVICES MANAGERS.
I COVER THE NORTHWEST REGION, WHICH INCLUDES THE FINE FOLKS AT TIDE WATER BOATING CENTER, AND OUR TENANT THERE, UH, THE OAKLAND STROKES AS PART OF THEIR LEASE AGREEMENT.
OAKLAND STROKES PROVIDES A ONCE A YEAR UPDATE ON THEIR ACTIVITIES, UH, IN THE COMMUNITY.
AND, UH, I'M HAPPY TO INTRODUCE, UH, EXECUTIVE DIRECTOR DANA HOOPER, TO PROVIDE THAT UPDATE.
UH, IT'S NICE TO BE BACK IN PERSON.
I THINK IT'S BEEN SINCE, UH, WHAT, 2019 SINCE WE STOOD HERE.
UH, SO THAT, THAT'S FANTASTIC.
UM, I HAD SOME SLIDES THAT I SENT.
ARE THEY GONNA COME UP SOMEWHERE? HOW DO I DO THAT?
OH, NO, THEY'RE JUST KIDDING SLIDES.
AND I'VE BROUGHT A FEW OF OUR BOARD MEMBERS, UH, STARTING ON MY RIGHT.
UH, MARK Z DAN HERBERT, AND OVER HERE IS RACHEL YATES.
UM, AND YEAH, WE'RE JUST VERY EXCITED TO BE HERE.
UM, THE FIRST THING I WANTED TO DO WAS JUST ACKNOWLEDGE THE KIND OF WONDERFUL COMMUNITY WE HAVE DOWN AT TIDEWATER.
UM, OVER THE LAST FEW YEARS, WE'VE REALLY, UH, CREATED A BOND BETWEEN THE OAKLAND STROKES AND THE EAST BAY REGIONAL PARK DISTRICT STAFF THAT'S DOWN THERE.
IT'S VERY COLLABORATIVE, COLLEGIAL, UH, IT'S JUST A REALLY WONDERFULLY POSITIVE PLACE TO BE RIGHT NOW.
SO, WANTED TO GIVE A SPECIAL THANKS TO KELSEY, MEGAN, MORGAN, STEWART, AND AARON DOWN THERE.
UM, LIKE I SAID, TRULY WONDERFUL.
SO WHO ARE THE OAKLAND STROKES? UM, IT OCCURS TO ME THAT, THAT MAYBE A FEW OF YOU DON'T, UH, KNOW WHO WE ARE.
UM, SO I'LL JUST GIVE YOU A LITTLE BIT OF FACTS ABOUT THE OAKLAND STROKES.
SO WE'RE A YOUTH ROWING CLUB, UH, WITH PROGRAMS FOR HIGH SCHOOL AND MIDDLE SCHOOL STUDENTS.
WE CURRENTLY SERVE ABOUT 275 ATHLETES IN THE EAST BAY.
UH, WE ARE A NO CUT TEAM THAT PROVIDES EVERY ACTIVE PARTICIPANT THE OPPORTUNITY TO LEARN, DEVELOP, AND RACE AT A LOCAL, REGIONAL, AND NATIONAL LEVEL.
AND I THINK THAT, THAT MAY NOT HAVE A LOT OF MEANING, BUT, UM, TO, TO YOU THAT AREN'T FAMILIAR WITH ROWING.
BUT IN ROWING, THERE IS NO BENCH, RIGHT? SO, WHEREAS A FOOTBALL TEAM MIGHT BRING 60 STUDENTS TO A FOOTBALL GAME AND ONLY 30 OF THEM GET ON THE FIELD WHEN WE BRING 60
[00:05:01]
STUDENTS TO A REGATTA, ALL 60 GET ON THE FIELD, SO TO SPEAK, RIGHT? UM, SO THAT, THAT'S A REAL POTENT PART OF OUR DNA.UH, WE PROVIDE ROBUST FINANCIAL AID.
UM, OUR PROGRAM ENSURES THAT FINANCIAL HARDSHIP IS NOT A BARRIER TO ENTRY OR CONTINUED PARTICIPATION WITH THE OAKLAND STROKES.
UH, WE DRAW STUDENTS FROM ALL OVER THE EAST BAY REGIONAL PARK DISTRICT AND BEYOND.
SO I JUST DID A LITTLE SCROLL THROUGH OUR ROSTER, AND WE HAD STUDENTS FROM AS FAR AWAY AS EL CERRITO IN THE NORTHWEST FREMONT AND THE SOUTHWEST PLEASANT HILL IN THE NORTHEAST, AND PLEASANTON IN THE SOUTHEAST.
SO WE HAVE A REALLY WIDE DRAW AREA.
UH, WE HAVE A HISTORY OF SUCCESS WITH A TOTAL OF 21 NATIONAL CHAMPIONSHIPS, UH, AND WE HAVE COUNTLESS REGIONAL AND NATIONAL MEDAL WINNING BOATS.
SO WE'RE REALLY EXCITED ABOUT THAT.
AND WE HAVE A STRONG HISTORY OF SPORTING OUR ATHLETES, UH, INTO COLLEGES.
SO WE HAVE CO UM, OAKLAND STROKES ALUMNI ACTIVELY ROWING IN COLLEGE RIGHT NOW, WHICH AGAIN, UH, WE'RE PRETTY EXCITED ABOUT.
UM, OUR MISSION IS TO PROVIDE STUDENT ATHLETES OF ALL BACKGROUNDS AND ABILITIES, THE OPPORTUNITY TO ROW, DEVELOP, AND COMMIT TO A TEAM THAT COMPETES AT A NATIONAL LEVEL.
OUR PROGRAM FOSTERS STRENGTH OF CHARACTER, A STRONG WORK ETHIC, SELF-CONFIDENCE, AND A RESPECT FOR OTHERS.
UH, OVER THE PAST THREE YEARS, WE'VE REALLY MADE, UH, A, A VERY CONCERTED EFFORT TO, TO TAKE STEPS TO STRENGTHEN OUR COMMUNITY PROGRAMS AND OUTREACH INTO THE LOCAL OAKLAND YOUTH.
AND THAT IS, OF COURSE, WHAT I'M HERE TO TALK TO YOU ABOUT TODAY, YOUR SCREEN.
UH, SO WHAT THIS IS, IS, IS A MAP THAT SHOWS, UH, THE OAKLAND STROKE SERVICE AREA.
SO THIS SERVICE AREA IS DEFINED BY OUR LEASE WITH THE EAST BAY REGIONAL PARK DISTRICT.
UM, AND WHILE OUR COMMUNITY PROGRAMS AREN'T LIMITED TO THIS AREA, THIS IS THE AREA THAT WE FOCUS ON, UM, WHEN WE TALK TO THE EAST BAY REGIONAL PARK DISTRICT.
AND SO WHAT YOU SEE ARE, ARE SORT OF TWO SHAPES THERE.
UM, AND THOSE ARE DEFINED AS THE DRAW AREAS OF THE FREMONT HIGH SCHOOL AND CASTLEMONT HIGH SCHOOL, RIGHT? SO, UH, IN THE SORT OF NORTHWEST AREA, UM, THAT HAS THE FRUITVALE DISTRICT AS WELL AS INTO, UM, OVER TO, TO A LITTLE BIT BEYOND HIGH STREET.
THAT'S THE FREMONT HIGH SCHOOL DRAW AREA.
UH, AND THEN THE OTHER AREA THERE IS THE CASTLEMONT, UH, HIGH SCHOOL AREA THAT EXTENDS DOWN TO SAN LEANDRO AND, AND SORT OF FUNNELLY ENOUGH, ALSO THE OAKLAND AIRPORT.
NOT SURE THERE'S STUDENTS COMING FROM THE OAKLAND AIRPORT, BUT I ALWAYS THOUGHT IT WAS FUN THAT IT, THAT IT CONNECTED THERE.
UM, AND THEN YOU CAN SEE WHERE OUR ACTIVE PROGRAMS ARE.
UH, SO, UH, OUR ACTIVE PROGRAMS AND OUR ACTIVE PARTNERS COME FROM, UM, THROUGHOUT THAT DISTRICT, UM, AND ARE ALL FAIRLY CLOSE TO THE BOATHOUSE.
UM, TIDEWATER AQUATICS CENTER SHOWN THERE IN ORANGE.
WE KIND OF GROUP OUR COMMUNITY PROGRAMS INTO TWO, KIND OF TWO CATEGORIES.
THE FIRST CATEGORY IS COMMUNITY ENGAGEMENT.
SO THESE ARE OUR EFFORTS TO, UH, ENGAGE WITH THE LOCAL COMMUNITY AND TEACH, UH, PEOPLE ABOUT WHAT THE OPPORTUNITIES ARE FOR ROWING.
UM, SO THIS MIGHT BE GOING TO COMMUNITY EVENTS, ACTING AS VENDORS, UH, TALKING WITH FAMILIES, JUST SORT OF SPREADING THE WORD.
UM, AND THEN WE ALSO RUN LEARN TO ROW PROGRAMS. UM, IDEALLY THOSE ARE TRIPS TO TIDE WATERS, UM, BUT WE ALSO GO AND VISIT SCHOOLS, UM, TO, UM, JUST TRY TO SPREAD THE WORD AND, AND TOUCH AS MANY STUDENTS AS POSSIBLE, UH, TO SHOW THEM WHAT THESE, THESE, UM, OPPORTUNITIES ARE.
AND THEN WE HAVE OUR PARTICIPATORY PROGRAMS. AND SO THOSE ARE THE, THE LONGER TERM PROGRAMS WHERE WE'RE BRINGING IN STUDENTS AND EMBEDDING THEM INTO THE OAKLAND STROKES IN SOME WAY, SHAPE OR FORM.
AND HOPEFULLY, YOU KNOW, SORT OF SEEDING THE BUG OF ROWING THAT, THAT GOT ME INTERESTED AS A HIGH SCHOOLER.
UM, AND IS RESPONSIBLE FOR, FOR OUR BOARD MEMBERS BEING HERE AS WELL.
AND SO THE TWO THAT I'M GONNA HIGHLIGHT TODAY ARE, ARE OUR RISE HIGH SCHOOL ROWING ENRICHMENT PROGRAM, WHICH IS A SEMESTER LONG CLASS FOR STUDENTS AT A PARTNER HIGH SCHOOL IN FRUITVALE.
UH, AND THEN THE OTHER ONE IS OUR STEM TO STERN MIDDLE SCHOOL ROWING PROGRAM, UH, WHICH IS A 10 WEEK PROGRAM THAT IT'S INTEGRATED WITH OUR MIDDLE SCHOOL PROGRAM.
UH, AND THAT ALSO GOES ON TO ADDRESS SOME OF THE MOST IDENTIFIED BARRIERS TO YOUTH ROWING.
SO IN OUR COMMUNITY ENGAGEMENT, UH, WE DO GO TO A LOT OF COMMUNITY EVENTS, UH, IN EAST OAKLAND.
UM, AND THE IDEA HERE IS THAT WE WANT TO TALK TO PARENTS.
WE WANT TO TALK TO KIDS, WE WANT TO GET LITTLE KIDS INVOLVED.
AND IDEALLY WHAT IT MEANS IS IF A STUDENT COMES HOME FROM SCHOOL AND SAYS, HEY, I WANNA GO ROW, THEIR PARENTS HAVE HEARD ABOUT IT, RIGHT? OR MAYBE THEY TALK TO SOMEONE WHO'S HEARD ABOUT IT.
AND SO IT, IT DOESN'T SEEM LIKE SUCH A FOREIGN THING.
UM, AND YOU CAN SEE THERE'S, THERE'S A LONG LIST OF PROGRAMS THAT WE ATTENDED IN THE LAST FISCAL YEAR.
UM, THE WILLOW SUNDAYS IN THE PARK IS HIGHLIGHTED THERE BECAUSE THAT'S AN ONGOING COMMITMENT.
[00:10:01]
TALKED ABOUT THAT IN PAST YEARS.UM, BUT WILLOW IS A PROGRAM THAT'S, UM, FOCUSED ON YOUTH IN OAKLAND.
AND DURING THE PANDEMIC, THEY IDENTIFIED THAT THERE WAS REALLY NO OPPORTUNITIES FOR THOSE YOUTH TO, TO GET OUT AND BE ACTIVE.
SO THEY STARTED A PROGRAM IN BROOKDALE PARK THERE OFF OF HIGH STREET, UM, AND OAKLAND STROKES QUICKLY CAME IN AND PARTNERED WITH THEM TO JUST PROVIDE WAYS FOR OAKLAND YOUTH TO BE ACTIVE.
AND THAT'S BEEN ONGOING EVERY SUNDAY SINCE THE FALL OF 2020.
AND WE'VE BEEN THERE MORE OR LESS EVERY WEEKEND.
UM, THE OTHER THINGS THAT WE'VE GONE TO ARE LISTED UP THERE.
I WON'T READ 'EM OUT FOR YOU, BUT, UH, JUST REALLY ANY PLACE WHERE WE SEE THE COMMUNITY GATHERING, WE WANNA BE A PART OF THAT IF WE CAN.
UM, THE OTHER PART OF OUR COMMUNITY ENGAGEMENT AND OUR LEARN TO ROW PROGRAMS, SO THESE ARE FREE ONE TO TWO DAY SESSIONS WHERE STUDENTS ARE INTRODUCED TO LEARN TO ROWING AND REALLY KIND OF TAKE A LEARN BY DOING, UH, METHODOLOGY.
SO WE WORK TO GET THEM ON THE WATER AS FAST AS POSSIBLE.
UM, EACH SESSION INVOLVES ONE TO TWO LOCAL SCHOOLS OR ORGANIZATIONS SO THAT THE STUDENTS ARE LEARNING WITHIN THEIR PEER GROUP.
IT'S AN ONGOING PROGRAM, AND WE TRY TO HAVE A SESSION EVERY ONE TO TWO MONTHS.
UH, IN 20 22, 23, WE HAD SIX SESSIONS AND 58 ATHLETES DOWN AT TIDEWATER.
UM, THE ATHLETES ARE THEN ENCOURAGED TO JOIN OUR STEM TO STERN PROGRAM.
OUR MIDDLE SCHOOL PROGRAM ARE OUR HIGH SCHOOL PROGRAM.
UH, MOVING ON TO THE FIRST OF OUR PARTICIPATORY PROGRAMS THAT WE'RE GONNA HIGHLIGHT IS OUR RISE HIGH SCHOOL PROGRAM.
OUR RISE HIGH SCHOOL IS, UH, IN THE FRUITVALE DISTRICT RIGHT AT THE FRUITVALE BART STATION.
UH, AND WE'VE BEEN WORKING WITH THEM SINCE 2021.
WE, WE HAD PROGRAMS WITH THEM BEFORE, BUT IN 2021, THEY CREATED THEIR COMMUNITY BASED LEARNING PROGRAM.
AND WE'VE BEEN A PROGRAM PROVIDER IN THAT, UH, SINCE, SINCE THE FALL OF 2021, UH, THE STUDENTS ARRIVE FROM ARISE, ATTEND TO TWO PERIOD ENRICHMENT PROGRAM AT TIDEWATER, FOCUSING ON, ON ROWING, ON WATER ROWING.
UM, OUR 20 22 23 PROGRAM STATISTICS INCLUDE 25 WEEKS OF PROGRAMMING, 50 HOURS OF INSTRUCTION.
UM, AND IT'S WORTH NOTING THAT THIS IS A FREE PROGRAM TO, TO BOTH THE STUDENTS, BUT ALSO TO ARRIVE, UH, HIGH SCHOOL AS WELL.
UM, AND THEN WHAT WE'VE BEEN DOING IS WORKING ON, UH, ENCOURAGING THOSE STUDENTS TO JOIN OUR SUMMER CAMPS OR OUR HIGH SCHOOL PROGRAM, UH, SO THAT THEY CAN KEEP ROWING.
UH, AND SO WE'RE GONNA HIGHLIGHT THREE ROWERS THAT DID THAT THIS LAST SUMMER.
SO YOU CAN SEE ON THE WATER THERE, IF YOU SQUINT, YOU CAN SEE IN THE BACKGROUND.
THAT'S, UM, THAT'S SAN FRANCISCO.
WE, WE TOOK THESE THREE ATHLETES, ALEJANDRO ON THE LEFT, GUILLERMO IN THE MIDDLE, AND JOELLE ON THE RIGHT, UH, FROM TIDEWATER, RODE 'EM OUT UNDERNEATH THE BAY FARM ISLAND BRIDGE IN SAW SAN FRANCISCO.
IT WAS A REALLY NEAT EXPERIENCE FOR THEM.
UM, ROWING HOME WAS LESS NEAT BECAUSE WE HAD A, A SCHEDULE TO MEET AND WE WERE A LITTLE BIT BEHIND, BUT, YOU KNOW, THESE THINGS HAPPEN.
UH, SO WE WORKED WITH THEM AND WITH ARISE TO PROVIDE AN INTERNSHIP OPPORTUNITY WITH THE OAKLAND STROKES, UM, DURING OUR LAST YEAR'S SUMMER CAMP PROGRAM.
SO FOR THREE WEEKS, UM, THEY WERE DOING TWO AND A HALF ROW HOURS A DAY, FIVE DAYS A WEEK OF ROWING WITH OUR HIGH SCHOOL TEAM, AND THEN AN ADDITIONAL TWO AND A HALF HOURS A DAY, FIVE DAYS A WEEK OF CAMP COUNSELING WITH OUR MIDDLE SCHOOL CAMPS.
SO HELPING THE MIDDLE SCHOOLERS LEARN HOW TO ROW CARRY BOATS, CARRY EQUIPMENT, UM, AND THAT WAS REALLY SUCCESSFUL AND, AND JUST A REALLY GOOD WAY TO KEEP THESE THREE ATHLETES ROWING.
MOVING ON FROM THERE, WE'RE GONNA TALK ABOUT OUR STEM TO STERN MIDDLE SCHOOL ROWING PROGRAM.
UM, THIS IS A PROGRAM THAT WE'VE BEEN RUNNING SINCE THE FALL OF 2021 AND THE THREE PILLARS OF STEM TO STERN.
OUR ROWING INSTRUCTION, SWIMMING LESSONS IN STEM EDUCATION, AND THAT'S HIGHLIGHTED IN THOSE THREE PHOTOS.
UH, WITHIN STEM STERN, WE ALSO INCLUDE TRANSPORTATION TO AND FROM PRACTICE, PRE AND POST PRACTICE, NUTRITIONAL STACKS AND SCHOLARSHIPS TO, TO COVER PROGRAM FEES.
UH, STEM TO STERN IS A PROGRAM, HAS A NOMINAL REGISTRATION FEE, BUT THEN THERE ARE NO PROGRAM COSTS BEYOND THAT INITIAL LOW FEE.
WHAT WE'VE FOUND IS WITH THAT, WITH THAT REGISTRATION FEE, UM, IT SORT OF REMOVES THE STIGMA OF A FREE PROGRAM.
SO SOMETIMES WHEN YOU RUN FREE PROGRAMS, THEN PEOPLE AREN'T, DON'T FEEL NECESSARILY LIKE THEY HAVE TO COME ALL THE TIME.
UM, BUT IF YOU CHARGE $20, UM, THAT MIGHT BE ENOUGH TO, TO TRIGGER THAT IDEA THAT THEY'RE, THEY'RE REALLY, UM, OPTING INTO THIS PROGRAM.
AND IT'S HELPED OUR ATTENDANCE SINCE WE MOVED TO THAT MODEL.
UH, THE, THE THING THAT I FEEL IS THE MOST IMPORTANT PART OF STEM TO STERN IS WE'RE WE'RE PROVIDING THESE, UM, THINGS LIKE TRANSPORTATION, SNACKS, UM, SCHOLARSHIPS.
BUT ONCE THE ATHLETES ARE AT THE BOATHOUSE, THEY'RE JUST A MIDDLE SCHOOL ROWER, SO THEY'RE EMBEDDED IN OUR MIDDLE SCHOOL ROWING PROGRAM.
THE COACHES DON'T KNOW WHO'S IN STEM TO STERN.
[00:15:01]
KNOW WHO'S IN STEM TO STERN.IT'S JUST THEY'RE THERE AS A MIDDLE SCHOOL ROWER.
AND I THINK THAT'S REALLY IMPORTANT TO US THAT, THAT, UM, THEY NOT BE HELD OUT AS A DIFFERENT PERSON.
RIGHT? UM, AND SO IN OUR 20 22, 20 23 PROGRAM, WE HAD 20 WEEKS OF PROGRAMMING, 80 HOURS OF ROWING INSTRUCTION, 10 HOURS OF SWIMMING INSTRUCTION, 10 HOURS OF STEM INSTRUCTION.
UH, WE HAD 19 ATHLETES IN THE STEM TO STERN PROGRAM, AND AN ADDITIONAL THREE ALUMNI STEM TO STERN ATHLETES WERE ROWING IN OUR UNDER 15 ADVANCED PROGRAM.
UH, SO WE WERE REALLY EXCITED ABOUT THAT.
AND, AND STEM TO STERN IS REALLY A, A, A MODEL PROGRAM THAT WE'RE LOOKING TO REPLICATE WITH OTHER PARTNERS BECAUSE IT ALLOWS US TO DO A LOT OF REALLY COOL THINGS.
UM, YOU KNOW, ONE IS TO PROVIDE SWIM LESSONS, RIGHT? THAT CAN BE A BIG BARRIER FOR, FOR ENTRY.
UM, IT ALLOWS US TO BRING IN INSTRUCTORS AND STAFF THAT ARE MORE REPRESENTATIVE OF THE COMMUNITY.
UM, YOU KNOW, OBVIOUSLY ROWING'S A BIG PART.
THERE'S A COUPLE OF ROWING PHOTOS THERE.
UM, AND THEN HOPEFULLY, YOU KNOW, WHAT WE GET IS, IS THE PICTURE IN THE MIDDLE OF A, OF A SMILING CHILD WHO'S ENJOYING WHAT THEY'RE DOING.
UH, SO YEAH, IF, IF, IF WE CAN, WE'RE LOOKING TO, TO TAKE THE LESSONS THAT WE'RE LEARNING THERE AND APPLY THEM TO OUR OTHER PROGRAMS TO IMPROVE THOSE PROGRAMS. SO JUST A LITTLE BIT OF, UM, BEHIND THE SCENES, UM, LOOKING AT STAFFING AND COSTS AND THOSE KINDS OF THINGS.
SO OUR COMMUNITY PROGRAMS ARE FUNDED THROUGH A COMBINATION OF OUR OPERATING EXPENSES, INDIVIDUAL DONORS AND GRANTS.
AND CURRENTLY, UM, WE'RE PRETTY HEAVILY INTO THE OPERATING EXPENSES.
WE'RE LOOKING TO EXPAND OUR ABILITY TO APPLY FOR GRANTS, UM, AND FIND INDIVIDUAL DONORS, UM, SO THAT WE CAN CONTINUE TO GROW OUR PROGRAMS. UH, IN 20 22, 23, WE HAD 2000 STAFFING HOURS, UH, 250 VOLUNTEER COACHING HOURS.
UH, A LITTLE LESS THAN 64,000 IN STAFFING COSTS A LITTLE MORE THAN $40,000 IN SCHOLARSHIPS AND FINANCIAL AID.
UH, THE TWO GRAPHS ARE SHOWING YOU THE, THE TOP GRAPH IS SHOWING YOU, UH, STAFF VERSUS VOLUNTEER HOURS FOR THE LAST THREE YEARS.
SO 21, UH, ON THE LEFT, 23 ON THE RIGHT.
YOU CAN SEE WE'VE, WE'VE GROWN OUR STAFF COMMITMENT TO, TO OUR PROGRAMS. UM, AND THEN, UH, THE BOTTOM GRAPH IS SHOWING OUR SCHOLARSHIPS AND FINANCIAL AID, UH, 2021 ON THE LEFT, 23 ON THE RIGHT, SHOWING THE, THE GROWTH IN THAT AS WELL.
UH, AND THE LAST THING I'LL, I'LL LEAVE YOU WITH IS A, IS A, A HIGHLIGHT FROM A ONE OF OUR COMMUNITY PARTNERS.
SO THIS IS A QUOTE FROM JOHN WARREN, WHO'S THE DIRECTOR OF COMMUNITY LEARNING AND ENGAGEMENT AT ARISE HIGH SCHOOL.
UM, HE SAYS, WE ARE DEEPLY GRATEFUL TO THE OAKLAND STROKES FOR THE IMPORTANT EXPERIENCE THAT THEY PROVIDE TO THE STUDENTS OF A RISE HIGH SCHOOL.
THEIR ROWING CLASS OFFERS OPPORTUNITIES TO TRY NEW ACTIVITIES, LEARN COLLABORATIVE SCHOOL SKILLS, AND DEVELOP GREATER PERSEVERANCE.
IT HAS BEEN A DELIGHT TO PARTNER WITH THEM OVER NUMEROUS YEARS, AND WE LOOK FORWARD TO MANY MORE.
UH, AND I'LL SAY THAT THAT LAST SENTENCE ALSO APPLIES US TO THEM.
UH, JOHN WARREN IS JUST A FANTASTIC PARTNER AND, AND REALLY LIKE WORKING WITH ARISE.
AND WITH THAT, I SAY THANK YOU AND, AND WE WELCOME ANY QUESTIONS THAT YOU MAY HAVE.
WHO WOULD YOU LIKE TO GO FIRST? SHE CAN GO FIRST.
WELL, THANKS SO MUCH FOR JOINING US TODAY.
I ACTUALLY HAD NOT HEARD ABOUT ALL THE PROGRAMS THAT YOU DO, SO IT WAS REALLY A NICE INTRODUCTION FOR ME.
I BELIEVE I MAY KNOW ONE OF YOUR PLEASANTON STUDENTS, HOWEVER, BECAUSE I DO KNOW ONE OF MY FRIENDS DAUGHTERS DOES ROW IN OAKLAND, SO I DON'T KNOW IF THERE'S ANOTHER ROWING GROUP FOR US.
SO I'M THINKING IT'S PROBABLY YOU, SO THAT'S GREAT.
SO I, I THINK IT'S REALLY WONDERFUL AND I, I, I CAN SHARE, I KNOW THAT THE LEAST ACCORDING TO THIS STUDENT'S FATHER, THE STUDENT REALLY ENJOYS THE PROGRAM.
LET'S HOPE THAT THAT'S THE CASE.
UM, UM, BUT YES, I, YOU KNOW, I I, I'M ALWAYS AMAZED AT ALL OF THE DIFFERENT PROGRAMS THAT COME FORWARD THROUGH THE OPERATIONS COMMITTEE HERE AT EAST BAY REGIONAL PARKS.
AND THIS ONE'S JUST SO IMPORTANT BECAUSE, YOU KNOW, THINKING ABOUT THE SHORELINE AND WATER SAFETY, I THINK IT'S REALLY GREAT THAT STEM TO STERN HAS INCLUDED THE SWIM LESSONS BECAUSE THAT, THAT'S JUST REALLY IMPORTANT BECAUSE WHETHER OR NOT IT'S ONE OF THE STUDENTS THAT GOES THROUGH YOUR PROGRAMS, OR MAYBE THEY MIGHT HAVE A COUSIN OR A FRIEND, AT LEAST THEY'LL HAVE SOME OF THAT, YOU KNOW, WATER SAFETY KNOWLEDGE, HOPEFULLY, UM, SHOULD, SHOULD SOME SORT OF EMERGENCY HAPPEN.
AND THAT'S REALLY IMPORTANT TO ME, AND I THINK TO ALL OF US.
UM, SO REAL QUICK, YOU KNOW, I, I DON'T REALLY HAVE A TON OF QUESTIONS EXCEPT, YOU KNOW, I, I, I'D LOVE TO, I I GUESS IN TERMS OF THE EAST BAY REGIONAL PARK INVOLVEMENT, I GUESS MAYBE JUST KIND OF, UM, TALK ABOUT THAT FOR A MOMENT.
SO WE, UM, STARTING IN 2011, I SEE
[00:20:01]
IN THE STAFF REPORT, UM, WE DID A LONG-TERM LEASE WITH THE PROGRAM.SO WHAT ARE THE YEARS ON THAT LEASE? LIKE, HOW MUCH LONGER IS THAT GONNA GO THROUGH? WE'LL FOLLOW UP WITH YOU ON THAT ONE.
AND, AND SO WITH THAT THOUGH, THEN SOME OF THE PARAMETERS ARE, I, I, I CAN ANSWER THAT.
SO, SO, UH, WE ARE ON THE FIRST OF, OF TWO FIVE-YEAR EXTENSIONS.
SO IT'S A 10 YEAR LEASE WITH TWO FIVE-YEAR EXTENSIONS.
SO WE'RE ON THE FIRST, UM, OF, OF THE FIVE YEAR EXTENSIONS AND HOPEFULLY
AND SO IN DOING THIS, WE DO THIS IN EXCHANGE FOR THAT FOCUS AREA OF THAT MAP THAT YOU SHOWED US IN OAKLAND, CORRECT? YEP.
I KNOW THAT THAT'S SOMETHING THAT WE ARE CERTAINLY, YOU KNOW, STRIVING FOR IN TERMS OF OUR PROGRAMMING AND OUTREACH AND, YOU KNOW, TRYING TO GET YOUNG PEOPLE OUTDOORS AND TO FIND DIFFERENT RECREATION ACTIVITIES, WHICH I THINK ROWING IS A REALLY GOOD OPPORTUNITY.
UM, IN TERMS OF SOME OF THE, UM, I APPRECIATED YOU SHARING THE OPERATING EXPENSES.
SO I'M THINKING, YOU KNOW, WITH SOME OF THE HIGH SCHOOL STUDENTS THAT ARE COMING FROM THROUGHOUT THE EAST BAY, UH, THEY MAY POTENTIALLY BE PAYING TO BE A PART OF THE TEAM.
SO DOES THAT HELP FUND SOME OF YOUR ORGANIZATION? CORRECT.
OUR, OUR OPERATING EXPENSES ARE OUR PROGRAM FEES.
AND THEN IN TERMS OF EXPANDING, UM, AND MAYBE THIS IS A LITTLE BIT ON THE BEGINNING END, BUT I'M NOT SURE IF YOU'VE HAD INTERACTION WITH OUR EAST BAY REGIONAL PARKS FOUNDATION, BUT MAYBE THERE COULD BE THAT CONVERSATION AT SOME POINT IN THE FUTURE.
I KNOW OUR FOUNDATION ALSO WORKS A LOT IN REGARDS TO, YOU KNOW, FUNDRAISING AND LOOKING AT, UM, GRANTS FROM PRIVATE ORGANIZATIONS AND REALLY ALSO DOES HAVE A LOT OF YOUTH INITIATIVES.
SO I'M NOT SURE IF THAT'S ALREADY SOMETHING THAT'S BEEN HAPPENING.
AND IF NOT, THAT MIGHT BE SOMETHING IT HAS.
IT WOULD BE WONDERFUL JUST TO HAVE A CONVERSATION.
WELL, THANKS SO MUCH FOR JOINING US AND FOR SHARING THIS INFORMATION.
WELL, THANK YOU FOR ALL THE GREAT WORK YOU'RE DOING.
YOU KNOW, I'VE BEEN WATCHING YOU DO THIS FOR YEARS AND YEARS AND THINGS ARE GETTING BETTER AND BETTER AND BIGGER AND BIGGER.
IT WAS SO NICE TO SEE THIS PROGRAM WITH THE THREE, UM, YOU KNOW, THE THREE, UH, STUDENTS WHO ARE OUT TOGETHER, THAT'S SOMETHING A LITTLE MORE NEW, RIGHT? THE THREE STUDENTS TYPICALLY HAVE HAD ONE IN THE GROUP THAT, SO IS THAT
UM, BUT THE PANDEMIC MEANT THAT WE, UH, HAD TO PURCHASE A LOT OF SINGLE PERSON BOATS.
SO GETTING THOSE THREE STUDENTS OUT IN A SINGLE PERSON BOAT IS SOMETHING THAT WE'VE BEEN ABLE TO DO IN THE PAST COUPLE OF YEARS.
AND IT'S, IT, THERE'S TWO DYNAMICS AT PLAY, RIGHT? IF YOU'RE IN A TEAM BOAT, THERE'S A TEAM ASPECT TO IT THAT'S REALLY KIND OF AWESOME.
UM, BUT THEN THERE'S ALSO, WHEN YOU'RE IN A SINGLE PERSON BOAT, THEN IT'S JUST YOU MAKING IT ALL HAPPEN.
AND THAT CAN ALSO BE REALLY, UH, REALLY WONDERFUL EXPERIENCE.
AND ARE THOSE, UH, STUDENTS THAT ARE FROM, UM, YOU KNOW, NOT THE SAME GROUP THAT'S ALWAYS THERE FOR THE PROGRAM? IT LOOKS LIKE THOSE ARE, THOSE ARE NEW GROUPS.
THEY WERE, THEY WERE PART OF THE ARISE PROGRAM, SO YEAH.
THEY, THEY WERE THERE WITH A LARGER GROUP.
UM, BUT THOSE THREE ATHLETES HAD KIND OF, THEY'D DONE LIKE MULTIPLE SEMESTERS OF IT.
SO THEY HAD TO HAVE, THEY GOT TO HAVE A LITTLE SPECIAL YEAH.
IT'S EXPANSION OF SOME OF THE TYPES OF PROGRAMS THAT YOU'RE DOING AND GETTING NEW STUDENTS OUT INTO THE PROGRAM.
AND THAT'S, UH, VERY IMPRESSIVE.
WHAT DO YOU SEE TO DO TO GET MORE AND MORE NEW STUDENTS INTO THE PROGRAM? BECAUSE THERE'S PLENTY OF NEIGHBORHOODS NOT TOO FAR BY, AND IT SHOULD BE NICE TO GET MORE STUDENTS FROM THOSE AREAS INTO THE PROGRAMS. I MEAN, YOU'VE BEEN DOING A GOOD JOB OF BUILDING THAT, RIGHT? BUT SO NICE TO EVEN GROW THAT EVEN LARGER.
WELL, WHAT DO YOU, WHAT DO YOU SAY ABOUT THAT? YEAH, I THINK, UM, THERE'S A FEW THINGS.
ONE IS, UM, JUST FINDING MORE PARTNER SCHOOLS.
YOU KNOW? YES, WE DO KNOCK ON A LOT OF DOORS.
UM, AND, YOU KNOW, I THINK UNFORTUNATELY
SO, SO SOME SCHOOLS JUST DON'T HAVE THE BANDWIDTH FOR THAT.
AND WE DO NEED HELP AT THAT LEVEL.
THEY ARE, THEY'RE VERY INSTRUMENTAL IN RECRUITING ATHLETES FOR US.
UM, AND, YOU KNOW, AND JUST OUR, OUR ABILITY TO GET ONTO THE CAMPUS TO RECRUIT THE ATHLETES AND CONTACT PARENTS AND THAT KIND OF STUFF IS, IS REALLY IMPORTANT.
SO FINDING THOSE NEW PARTNERS, I THINK IS, IS THE BIG THING.
UM, AND, AND FINDING SCHOOLS IN THOSE NEIGHBORHOODS THAT WILL, UM, TALK TO US AND PARTNER WITH US AND, AND, UH, HELP US GET THEIR ATHLETES, THEIR STUDENTS DOWN AS THE STATE PART OF IT.
AND THAT'LL CONTINUE TO BE PART OF YOUR GOAL FOR THE FUTURE.
'CAUSE WE CAN SEE HOW THINGS ARE GROWING AND THAT'S, THAT'S ALL VERY POSITIVE.
[00:25:01]
TO GET THE WORD OUT THERE FOR SOME OF THE NEIGHBORHOODS NEARBY? OH, WELL, THAT'S THINGS WE CAN DO TO HELP WITH US.THAT'S A, THAT COULD BE A VERY LARGE QUESTION,
UM, YOU KNOW, I, I THINK, I THINK YOU GUYS ARE, ARE, ARE HELPING US OUT A WHOLE LOT AND, AND, UM, YOU KNOW, I THINK, UM, YOU KNOW, MAYBE THERE'S AN OPPORTUNITY IN A NEWSLETTER TO PUT A LITTLE ADVERTISEMENT FOR THE OPEN STROKES OR A LITTLE INFORMATIONAL PIECE OR SOMETHING LIKE THAT IN THE NEWSLETTERS THAT YOU PUT OUT THAT MIGHT BE HELPFUL.
UM, AND THEN JUST THE CONTINUED SUPPORT THAT WE GET DOWN THERE TO, TO ALLOW US TO RUN OUR PROGRAMS IS REALLY ALL WE ASK FOR.
ONE OF THE IMPORTANT THINGS THAT'S ALREADY BEEN MENTIONED TODAY, UH, TO CONTINUE TO GROW THE AMOUNT OF STUDENTS THAT HAVE THE OPPORTUNITY TO HAVE SWIMMING LESSONS AS WELL.
IT'S BEEN SOMETHING IMPORTANT TO GROW SINCE THE BEGINNING OF TIME THAT WE'VE TALKED ABOUT THIS.
RIGHT? SO IS THERE MORE THAT CAN BE DONE ABOUT THAT TO GET MORE AND MORE STUDENTS INTO IT? BECAUSE THEY'RE, RIGHT NOW WE DON'T REALLY HAVE A BARRIER TO THAT ANY MORE OR LESS ANY STUDENT.
UM, IT'S, IT'S EMBEDDED INTO THE STEM TO STERN PROGRAM.
UM, AND THEN, AND THEN FOR, LET'S SAY THE ARISE, WE'VE BEEN STARTING TO OFFER THAT.
UM, BUT THEN IT GETS DOWN TO, TO THEIR SCHEDULING AS WELL.
NOT EVERY STUDENT HAS AFTERSCHOOL ON FRIDAYS AVAILABLE TO, TO GO TAKE SWIMMING LESSONS.
UM, SO IT'S SOMETHING WE'RE TRYING TO WORK INTO OUR OTHER PROGRAMS, UM, BECAUSE IT IS, LIKE YOU SAID, IT'S, IT'S, IT'S HELPFUL AND IT'S VITAL FOR THEIR COMFORT ON THE WATER.
AND IF YOU'RE NOT COMFORTABLE ON THE WATER, THEN YOU'RE NOT GONNA BE COMFORTABLE ON TOP OF IT.
AND, UM, WHAT CAN YOU SEE, WHAT OTHER THINGS CAN YOU SEE US HELPING YOU CONTINUE TO MOVE AND GROW? I'LL HAVE, I'LL HAVE TO THINK ABOUT THAT ONE AND GET IT BACK.
I, I, I'M REALLY HAPPY WITH, WITH THE, UM, PARTNERSHIP THAT WE'VE HAD.
AND IT'S, IT'S, IT'S WORKING REALLY WELL.
SO, UM, I'D, I'D HAVE TO, TO GO AWAY AND THINK, UH, BUT I'LL, I, I'LL DO THAT.
AND, BUT THE PROGRAM IS, I'LL GO BACK TO MIKE, BE BEING DEVELOPED TO BRING MORE AND MORE NEW STUDENTS YEP.
THANK YOU FOR ALL OF THAT YOU'RE DOING.
SO, UM, I DON'T HAVE TOO MUCH MORE TO SAY 'CAUSE I'VE BEEN FOLLOWING THIS FOR A LONG TIME AND APPRECIATE THE WORK YOU'RE DOING AND HOPING TO SEE MORE GROWING AND GROWING
UM, I DON'T HAVE MUCH TO ADD OTHER THAN, UH, I KNOW THIS PROGRAM'S, I JUST WANNA CONGRATULATE YOU.
I MEAN, UM, YOU'VE COME A LONG WAY AND, UH, I KNOW DIRECTOR CORBIN AND I, WHEN WE FIRST GOT ON THE BOARD TOGETHER, WE WERE, UH, WE REALLY WANTED TO, WE CHALLENGED YOU TO, TO DO MORE OUTREACH.
AND I REALLY APPLAUD YOU ON YOUR EFFORTS HERE.
UH, IT'S REALLY STARTING TO SHOW RESULTS.
AND I KNOW THAT YOU'RE NOT THE ONLY ROWING CLUB AROUND.
THERE'S JACK LONDON SQUARE, THERE'S BERKELEY, UH, SO, UM, FOR, UH, A SPORT THAT DOESN'T, UH, ISN'T AS POPULAR AS FOOTBALL OR SOCCER, YOU KNOW, UH, THERE'S A SMALL NICHE THERE AND, UH, UH, AND I APPRECIATE THE EFFORT THAT YOU'RE PUTTING INTO IT.
AND SO, UM, ONE THING ABOUT SWIMMING, WHERE DO YOU GUYS, UH, DO YOUR SWIM LESSONS? SO WE, UH, WE PARTNER WITH A, A SWIM CLUB CALLED OAK LANTIS.
UM, AND THEY PROVIDE THE SWIMMING LESSONS FOR US.
'CAUSE THEY HAVE CERTIFIED INSTRUCTORS AND THAT KIND OF STUFF.
AND, UH, THEY'VE GONE TO A COUPLE DIFFERENT POOLS.
I THINK THEY'RE CURRENTLY AT OAKLAND HIGH SCHOOL.
I, THERE'S, I MEAN, THERE'S A PO ANOTHER ANOTHER POSSIBLE CONNECTION WITH OUR OWN, UM, UM, OUR OWN LIFEGUARD SERVICES.
UH, THEY'RE LOOKING TO PARTNERSHIP WITH, WITH, UH, I KNOW WE'VE BEEN TRYING FOR, WITH THE OAKLAND UNIFIED SCHOOL DISTRICT, UH, FOR A WHILE NOW.
AND WE'VE BEEN ABLE, WE'VE, I THINK WE'VE DONE SOME LESSONS AT CASTLEMONT, BUT, UM, SO WE'RE LOOKING TO PURSUE MORE, MORE OPPORTUNITIES THAT WOULD BE, UH, I MEAN, I, I THINK, YEAH, OAKLAND HIGH SCHOOL AND CASTLEMONT ARE, ARE, ARE BOTH QUITE CLOSE.
AND SO WE'D LOVE TO HAVE ANY EXCUSE TO GET ON THE CASTLEMONT CAMPUS.
SAY, SAY THE WORD OAKLAND STROKES ABOUT A THOUSAND TIMES.
SO, UH, I DON'T THINK I HAVE ANY OTHER QUESTIONS OTHER THAN OH, YOU HAVE ONE MORE? UM, I, I DON'T THINK I'VE ASKED THIS QUESTION BEFORE.
DO YOU ALSO WORK WITH SOME OF THE OTHER SCHOOL DISTRICTS NEXT DOOR TO THE OAKLAND SCHOOL DISTRICTS TO SEE IF THERE'S AN OPPORTUNITY TO MOVE SOME STUDENTS INTO THESE TYPES OF PROGRAMS NEAR WITH THE NEARBY SCHOOLS? YEAH.
WE CONTACT, UH, A LOT OF SCHOOL DISTRICTS.
UM, THE, THE, THE THING THAT WE FIND IS THAT HIGH SCHOOLS DON'T WANT US ADVERTISING ON CAMPUS.
UM, AND SO IN THE SPRING, WHAT WE WE WILL DO IS WE'LL THROW A BUNCH OF ROWING MACHINES INTO, UH, TRUCKS AND GO AND TAKE OVER MIDDLE SCHOOL PE CLASSES AND IN AN EFFORT TO SPREAD THE WORD AND ALSO, UM, UH, RECRUIT FOR OUR SUMMER CAMPS.
UM, AND THOSE ARE INCREDIBLE AND ALSO HORRIBLY EXHAUSTING DAYS.
[00:30:01]
KNOW, A HUNDRED, A HUNDRED KIDS IN EACH ONE.BUT, UM, BUT YEAH, SO WE, WE DO, UM, GO TO OTHER SCHOOL DISTRICTS AS WELL, TRY TO SPREAD THE WORD.
AND WHAT CITIES, UM, ALAMEDA, UM, WE'VE DONE, UM, THROUGH THE TUNNEL IN, UM, MORAGA AND LAFAYETTE.
UM, I KNOW MONTCLAIR IS TECHNICALLY OAKLAND, BUT IT FEELS LIKE A DIFFERENT PART OF OAKLAND.
WE'LL DO MONTCLAIR, UH, I THINK WE'VE GONE TO BERKELEY IN THE PAST AS WELL.
SORT OF AREAS NEARBY THE BOATHOUSE.
HOW ABOUT SAN LEANDRO? BECAUSE I KNOW THERE'S BEEN SOME INCREASE IN, UM, YOU KNOW, TEACHING SWIMMING LESSON TYPE OF THINGS.
SO I DON'T THINK WE'VE GONE TO SAN LEANDRO, BUT WE DEFINITELY SHOULD LOOK AT THAT.
I DON'T THINK WE'VE BEEN TO SAN LEANDRO, BUT, BUT WE, I'LL, I'LL TAKE A LOOK AT THAT.
I'D LOVE TO HEAR RIGHT ON THE WATER.
YOU HAVE MORE AND MORE PEOPLE GETTING INVOLVED IN THE SWIMMING PROGRAMS, SO THAT MIGHT BE A GOOD SPOT.
ROSARIO, KEEP UP THE GOOD WORK.
YES, WE DO HAVE ONE HAND RAISED GREAT PUBLIC COMMENT.
KELLY, ARE YOU WISHING TO SPEAK ON THIS ITEM? KELLY, CAN YOU HEAR US WELL? WE CAN, WE CAN, UH, ENTERTAIN.
IF YOU CAN GET IT BACK ON LATER, WE CAN ENTER, OH, THERE HE GOES.
IT'S, IT'S, IT'S NOT ON MUTE HERE.
NO, YEAH, MY MICROPHONE IS WORKING NOW.
UM, THE, UM, YOU KNOW, ROWING IN, UH, IN, UH, HIGH SCHOOL OBVIOUSLY NEEDS TO, TO FOCUS A LOT ON DIVERSITY AND INCLUSION AND NOT JUST, YOU KNOW, TALKING AROUND THE SUBJECT, BUT, YOU KNOW, THERE'S, UH, PROBABLY SOME CHALLENGES THERE.
UH, FOR EXAMPLE, THE EAST BAY REGIONAL PARK DISTRICT JUST HIRED SOMEBODY WHOSE SPECIALTY IS DIVERSITY AND INCLUSION.
UH, SO MAYBE BRING HIM IN, UH, AND, UH, GET SOME, GET SOME EXPERT ADVICE OVER THERE.
UM, AND, YOU KNOW, WITH, UH, THE GOAL OF BRINGING IN MORE PEOPLE, OF COURSE, UH, I HAVEN'T SEEN TOO MUCH, ASIDE FROM, YOU KNOW, GENERALITIES AND, AND STUFF.
I DIDN'T SEE ANY LIKE, UH, LISTING OF WHAT IS YOUR TARGET MARKET, YOU KNOW, UH, HOW IS THEIR RA UH, YOU KNOW, DI RACIAL DISTRIBUTION OF THE POPULATION THAT YOU'RE SERVING.
WHAT IS THE, UH, YOU KNOW, DIVERSITY AND INCLUSION, THE KIND OF, UH, YOU KNOW, THOSE KIND OF METRICS FOR, UH, YOUR PARTICULAR GROUP AND HOW DOES IT COMPARE TO THE TARGET POPULATION? AND, UH, SO ON, YOU KNOW, THE, THE, I'LL JUST THROW OUT THE, THE, UH, THE STEREOTYPE.
YOU KNOW, THINK ABOUT THE STEREOTYPE OF THE, THAT MOVIE WITH THE WINKLE WINKLE V TWINS WHO WERE ROWING AT HARVARD.
I MYSELF KNOW, A KNOW A WOMAN IN, IN, IN A, A, A, UH, YOUNGER WOMAN, OBVIOUSLY, WHO IS ROWING AT OXFORD UNIVERSITY.
AND SO, YOU KNOW, THERE'S A LITTLE BIT OF A, OF A CLASS, UH, UH, UH, STEREOTYPE THERE.
THESE ARE PLACES THAT ARE, ARE, UH, YOU KNOW, MAYBE IT'S, MAYBE EVERYONE SHOULD START ROWING IF THEY WANNA GET TO HARVARD.
UH, BUT ANYWAY, THIS IS, UH, UH, YOU KNOW, I THINK WE REALLY NEED A LOT MORE, UH, UH, DETAIL, A LOT MORE DETAILED WORK ON THE DIVERSITY INCLUSION AND MAYBE GET SOME EXPERTS IN TO HELP ON THAT.
UH, ON THAT TOPIC, AT LEAST START WITH THE STATISTICS AND PUT, YOU KNOW, THAT SHOULD BE THE FIRST SLIDE THAT I'D BE LOOKING FOR, IS WHAT, WHAT DO YOU, WHAT IS, HOW ARE YOU DOING ON THAT, UH, ON THAT, UH, TOPIC.
UM, THAT, WHICH KIND OF BRINGS TO MIND, UM, WE SHOULD, I DON'T KNOW IF THERE'S A NEXUS, BE FOR OUR OWN COMMUNITY OUTREACH, UM, UH, DEPARTMENT WITH EMILY, TRICIA.
YOU KNOW, THERE, THERE'S A POSSIBILITY OF MAYBE MIX MAKING SOME CONNECTIONS THERE.
UM, AND THEN ALSO IF YOU HAVE, PLEASE FOLLOW UP WITH THE REGIONAL PARKS FOUNDATION.
[00:35:01]
THEY LOVE THESE KIND OF PROGRAMS. UH, THEY LOVE TO, THEY'D LOVE TO FUND.AND THE NEXT WE HAVE, UH, ITEM FIVE B, THE 2023 WORK PLAN REVIEW.
ALL RIGHT, GOOD AFTERNOON, BOARD OPERATIONS COMMITTEE.
I'M RUBY TMR ACTING, UH, BUSINESS SERVICES MANAGER TODAY.
UM, WE, I'M PRESENTING THE 2023 WORK PLAN.
THIS SORT OF SERVES AS A REPORT CARD FOR US, REPORTING OUT EVERYTHING THAT WE WERE COMMITTED TO PRESENT TO THIS COMMITTEE IN 2023, AND LET YOU KNOW HOW WE DID AND WHICH ITEMS WE PRESENTED ON.
AND PERHAPS SOME THINGS THAT WILL BE MOVED TO 2024.
UM, I AM HAPPY TO SAY THAT FOR ALL THE 28 SCHEDULED ITEMS, WE PRESENTED EVERYTHING BUT FIVE ITEMS. AND THESE ITEMS WERE EITHER HANDLED ADMINISTRATIVELY OR SIMPLY WILL BE MOVED TO A FUTURE DATE.
AND WE ALSO DID ADD ADDITIONAL TOPICS, UM, THAT WE PRESENTED ON THIS YEAR THAT ARE NOT REFLECTED ON THIS CALENDAR.
THIS IS THE CALENDAR THAT WAS MEMORIALIZED AT THE BEGINNING OF 2023.
SO WITH THAT SAID, IN TERMS OF POLICY REVIEWS AND RECOMMENDATIONS, UH, WE DID PRESENT OUR 2024 CONSOLIDATED FEE SCHEDULE, WHICH, UH, THANK YOU BOARD OF DIRECTORS.
YOU APPROVED THIS, UM, AT THE DECEMBER 5TH BOARD MEETING.
AND I'M PRESENTING TODAY ON THE DISTRICT-WIDE FEE STUDY.
SO I'M MARKING THAT OFF THE LIST IN TERMS OF OUR CONS.
UH, IN TERMS OF OUR CONCESSIONAIRE AND SPECIAL USE AGREEMENTS, UM, WE DID BRING FORWARD OUR NATIVE HERE NURSERY SPECIAL USE AGREEMENT, OUR LAKE ANZA FOOD CONCESSION, OUR CROWN BEACH FORD SPORTS ITEM, AS WELL AS OUR COUPLE OF CARETAKER AGREEMENTS, OUR OYSTER BAY DISC CLUB, UH, SPECIAL USE AGREEMENT, AND CASTLE ROCK ARABIAN SPECIAL USE AGREEMENT.
A COUPLE OF THE ITEMS THAT WE DID NOT BRING FORWARD TODAY, UM, WERE EITHER DISCONTINUED, THAT'S THE AMERICAN TOWER COMMUNICATION SITE AGREEMENT.
SO THAT'S WHY WE DID NOT HAVE TO RENEW THAT AGREEMENT.
THE REDWOOD VALLEY RAILWAY AGREEMENT, UM, IS IN FLUXX.
SO WE ARE, WE'RE FIGURING OUT KIND OF THE LONG-TERM, UM, DECISION THERE.
AND THE COYOTE HILLS REGIONAL PARK AGRICULTURAL LEASE RFP WILL BE POSTED NEXT YEAR.
AND LET'S SEE, THE BOY SCOUTS OF AMERICA SPECIAL USE AGREEMENT.
WE HANDLE THAT ONE ADMINISTRATIVELY, SO IT DID NOT HAVE TO COME TO COMMITTEE.
WE ALSO PROVIDED A NUMBER OF INFORMATIONAL REPORTS AND DISCUSSION TOPICS.
UM, RIGHT NOW I'M GOING OVER THE 2023 WORK PLAN.
SO CROSSING THAT OFF AND SHORTLY, I WILL PRESENT THE 2024 DRAFT WORK PLAN.
UM, AND SHORTLY, SARAH WILL ALSO BE PRESENTING THE RESERVABLE FACILITIES PROGRAM UPDATE.
AND AS YOU JUST SAW, UM, WE RECEIVED THE UPDATE FROM THE TIDEWATER OUTREACH PROGRAM THIS YEAR.
WE ALSO RECEIVED TWO PRESENTATIONS FROM BOTH OF OUR REGIONS IN, UM, INTERPRETIVE AND RECREATION SERVICES, AS WELL AS THREE OF OUR UNITS IN PARK OPERATIONS.
THOSE WERE SHORELINE, INTERPRETIVE, PARKLANDS, AND DELTA.
SO JUST A LITTLE BIT OF CONTEXT, WE SWITCHED YEAR TO YEAR BETWEEN THE THREE UNITS.
AND, UM, IN TERMS OF THE REORG, WE MIGHT, UH, KIND OF RECONSIDER THAT IN THE FUTURE.
UM, EVERY YEAR, UH, FOR THE LAST SEVERAL YEARS, WE'VE BEEN PROVIDING AN ANNUAL UPDATE OF THE DISTRICTWIDE CONCESSION MAINTENANCE FUND AND PROJECTS.
UH, THIS YEAR WE DID NOT PRESENT ON THAT ITEM.
WE FOUND THAT, UM, PRIMARILY BECAUSE OF HOW SLOWLY CMF GROWS FOR SO MANY OF OUR CONCESSIONAIRES, WE WERE REPORTING ON THE SAME INFORMATION YEAR AFTER YEAR.
THEY KIND OF HAVE TO ACCUMULATE ENOUGH MONEY FOR THEM TO DO ANY SORT OF SUBSTANTIVE PROJECTS.
SO WE WILL BE REVAMPING THAT PRESENTATION AND, UM, PROBABLY REPACKAGING IT FOR THE FUTURE.
UM, WE ALSO RECEIVED AN UPDATE FROM MAST AS WELL AS AN UPDATE ON THEIR BRIDGE YARD CONCESSION.
AND, UM, THIS COMMITTEE ALSO COVERS TOPICS FROM PUBLIC SAFETY AS WELL.
AND THEY PROVIDED AN OVERVIEW AND HISTORY OF THEIR MOUNTED UNIT EARLIER THIS YEAR, AN UPDATE ON THEIR VOLUNTEER TRAIL SAFETY PROGRAM, THEIR AIR SUPPORT UNIT, AND A PRESENTATION ON THEIR CARBONATOR PROGRAM.
SO I JUST WANT TO FIRSTLY SAY THANK YOU TO THE COMMITTEE FOR ALL OF YOUR SUPPORT AND RECOMMENDATIONS THAT HELPED US GO, UH, TO THE FULL BOARD OF DIRECTORS.
AND I CAN ENTERTAIN ANY QUESTIONS THAT YOU MAY HAVE.
[00:40:04]
I THINK THIS IS GREAT THAT WE'RE REVIEWING, YOU KNOW, EVERYTHING THAT WE HAD SET OUT AT THE BEGINNING OF THE YEAR AND WHAT WE WERE ABLE TO ACCOMPLISH.
AND IT'S, IT LOOKS LIKE WE, WE, WE DID EVERYTHING.
AND, AND YES, SOME, SOME THINGS HAPPEN OVER THE YEARS.
UM, IT'S HELPFUL TO HEAR, FOR EXAMPLE, THE AMERICAN TOWER COMMUNICATIONS DECIDED NOT TO CONTINUE, AND SOMETIMES THOSE THINGS HAPPEN IN THE NORMAL COURSE OF BUSINESS.
SO I THINK, UM, IT'S GOOD TO, YOU KNOW, HAVE THE LIST AND REVIEW IT.
UM, AND I CAN SHARE, YOU KNOW, I'VE REALLY ENJOYED BEING ON THIS, UH, COMMITTEE THIS PAST YEAR.
I'VE LEARNED SO MUCH ABOUT THE PARK DISTRICT.
AND, YOU KNOW, I ALWAYS MAKE THIS COMMENT, YOU KNOW, I WAS ON THE PAC FOR ALMOST EIGHT YEARS, THE PARK ADVISORY COMMITTEE.
AND I, I THOUGHT I KNEW QUITE A BIT ABOUT THE PARK DISTRICT
AND THEN I BELIEVE SPENDING ONE YEAR ON THE OPERATIONS COMMITTEE, I REALLY LEARNED A LOT ABOUT THE PARK DISTRICT BASED ON THE WORK PLAN.
SO I THINK THAT'S REALLY HELPFUL.
UM, YOU KNOW, LONG TERM, YOU KNOW, WE HAVE SO MANY DIFFERENT ORGANIZATIONS THAT WE PARTNER WITH IN DIFFERENT WAYS, WHETHER AS CONCESSIONAIRES OR, YOU KNOW, OAKLAND STROKES, WHO WE JUST HEARD FROM, OR, UM, MORE RECENTLY ALSO, YOU KNOW, THE OYSTER BAY DISC GOLF GROUP.
AND I THINK WHEN I THINK ABOUT OUR UPCOMING A HUNDRED YEAR STRATEGIC PLAN, IF THERE'S A WAY THAT WE CAN SOMEHOW HAVE THIS ORGANIZED IN THAT STRATEGIC PLAN AND ALSO HAVE IT, YOU KNOW, ONLINE WHERE WE'RE ABLE TO REALLY SHOWCASE ALL THE DIFFERENT GROUPS, UM, THAT WE DO WORK WITH IN THESE DIFFERENT CAPACITIES, I THINK WOULD BE REALLY HELPFUL.
BECAUSE WE ARE DOING A LOT OF REALLY GOOD WORK AND WE HAVE A LOT OF GOOD PARTNERSHIPS.
AND I, I, I, I THINK WE'LL ALL GET THERE.
BUT I, I JUST WANTED TO ADD IN THAT COMMENT SINCE I KNOW WE ARE REALLY, UM, GOING TO BE FOCUSED ON STRATEGIC PLANNING NEXT YEAR.
AND I THINK, YOU KNOW, ONE OF THE CORNERSTONES I SEE WITH THESE REGIONAL PARKS IS JUST ALL THESE AMAZING, YOU KNOW, PROGRAMS THAT WE PARTNER WITH.
AND EVEN I, I AM SO IMPRESSED WITH ALL OF OUR CONCESSIONAIRES.
I'M REALLY GLAD I GOT TO BE A PART OF THIS THIS YEAR, AND WE'LL SEE WHAT HAPPENS FOR NEXT YEAR.
AND THANK YOU FOR ALL THE WORK THAT'S BEEN DONE.
I REALLY DON'T HAVE ANY QUESTIONS EXCEPT FOR, UM, JUST KEEP MOVING FORWARD.
AND I KNOW YOU'LL BE GOING TOWARDS THE REST OF THESE.
SOME OF THOSE ON THE LIST WON'T BE ON THE LIST AGAIN, BUT SOME WILL DEFINITELY HIT THE LIST.
SO, UH, THIS IS HONESTLY, UH, A VERY IMPRESSIVE LIST OF THE AMOUNT OF WORK THAT GETS DONE TO KEEP THINGS GOING HERE AT THE PARK DISTRICT.
SO THANK YOU FOR ALL THAT GOOD WORK.
I CAN'T TAKE ALL THE CREDIT
WELL, ALL THE PEOPLE WHO ARE INVOLVED IN THE CREDIT TOO GET INCLUDED.
AND THEN I JUST HAVE, UM, ONE QUESTION IS, UM, UH, REDWOOD VALLEY RAILWAY AGREEMENT THAT'S, THAT'S COMING UP SOON.
SO, UM, I, I DON'T HAVE A FINITE TIMELINE FOR THAT ONE.
UM, IT IS CURRENTLY IN A HOLDOVER OKAY.
SO, YOU KNOW, WE ARE IN A, SOME FASHION OF AN AGREEMENT WITH THAT ENTITY.
UM, ONE OF THE BIGGEST CONCERNS ABOUT THE REDWOOD, UH, VALLEY RAILWAY IS THAT, UM, IS SUCCESSION, UM, MM-HMM.
AND, UH, AND DEPENDING ON THE, UH, YOU KNOW, WHAT THE, UH, THE OWNER IS THINKING, UH, YOU KNOW, THERE'S A POSSIBILITY THAT IT COULD GO AWAY
SO, UH, I THINK WE SHOULD, WE SHOULD, UH, BE, BE COGNIZANT AND LET, MAY POSSIBLY LET THE PUBLIC KNOW THAT THAT IS A POSSIBILITY AS WELL.
UH, BECAUSE LIKE, LIKE I SAID, WE DON'T OWN THAT FACILITY AND UNLESS IT'S, UNLESS THERE'S A PLAN SUCCESSION TO WHERE IT, I DON'T, IT GETS FORWARDED TO WHERE, UH, IT CONTINUES AS A LEASE WITH ANOTHER OWNER OR PARTNERS, WHATEVER, UH, THAT, YOU KNOW, THAT'S A POSSIBILITY.
SO WE SHOULD BRACE THE PUBLIC FOR, FOR THAT POSSIBILITY AND, AND OURSELVES TOO.
UH, 'CAUSE LIKE I SAID, GREAT POINT, IT'S NOT OURS.
SO, UH, WE JUST WANNA GET, UH, THE MORE WE STAY AHEAD OF THAT, THE, THE BETTER.
UH, THANK YOU AGAIN FOR, UH, GREAT YEAR, UH, AND LOOKING FORWARD TO, TO THE PROGRAMS FOR NEXT YEAR, UH, AND EXCELLENT WORK BY YOU AND YOUR STAFF.
LISA, GOOD JOB YOUR FIRST YEAR
AND THEN, UM, UH, ARE THERE ANY COMMENTS ON THIS, UH, ITEM? WE HAVE NO COMMENTS ON THIS COMMENTS.
OKAY, THE NEXT ITEM, I'M, I'M STILL THE SAME PERSON.
[00:45:01]
UM, I WILL NOW BE PRESENTING THE 2024 DRAFT WORK PLAN.
SO, UM, STAFF HAS DEVELOPED A, A KIND OF A DRAFT FOR NEXT YEAR, BUT, UM, THE OUTGOING COMMITTEE HAS AN OPPORTUNITY TO CHIME IN AND ADD ANYTHING THAT YOU FEEL LIKE YOU'D LIKE TO SEE FOR 2024.
AND THIS WILL BE FORMALIZED IN JANUARY WITH THE INCOMING COMMITTEE IN ADDITION TO THEIR COMMENTS.
SO, UM, YOU KNOW, JUST FOR SITUATIONAL AWARENESS, THE BOARD OPERATING GUIDELINES DICTATE THE RESPONSIBILITIES OF THIS COMMITTEE AS REVIEWING AND RECOMMENDING OPERATIONAL POLICIES TO THE FULL BOARD, ENSURING OPERATING OBJECTIVES ARE ACCOMPLISHED THROUGH PERIODIC REPORTS, EVALUATING PROGRAMS TO ENSURE OPERATION IS IN ACCORDANCE TO OUR ESTABLISHED POLICIES, AS WELL AS REVIEWING CONCESSIONAIRE AND SPECIAL USE AGREEMENTS AND ANNUALLY CHANGING FEES AND CHARGES.
SO WITH THAT ALL SAID, UH, THIS IS WHAT WE PLAN TO HAVE, UM, ON OUR CALENDAR NEXT YEAR.
WE WILL BRING FORTH OUR 2025, WHICH IS CRAZY TO THINK ABOUT 2025 CONSOLIDATED FEE SCHEDULE, UH, NEXT YEAR, AS WELL AS RECOMMENDATIONS FROM OUR FEE STUDY.
THIS IS KIND OF THE NEXT PHASE OF THAT PROJECT.
WE WILL, THIS WAS THE ITEM THAT WAS, UH, MOVED ALONG FROM 2023, BUT, UH, POST OUR RFP FOR THE AGRICULTURAL LEASE AT COYOTE HILLS REGIONAL PARK AND, UM, HOPEFULLY THE REDWOOD VALLEY RAILWAY AGREEMENT.
UH, WE HAVE A CARETAKER AGREEMENT AT DUNBAR, EXCUSE ME, DUMP BARTON QUARRY CAMPGROUND ON THE BAY LONG TITLE.
UM, AND WE WILL BE BRINGING THAT FORTH IN JANUARY OF NEXT YEAR.
UM, WE ALSO, UH, JUST FINISHED OUR RFP PROCESS FOR THE LOST TRUMP LOST TRUMP OF STABLES, RFP, AND OUR RECOMMENDATION WILL BE BROUGHT FORWARD TO THIS COMMITTEE IN JANUARY OF NEXT YEAR.
WE HAVE A COMMUNICATION SITE AGREEMENT AT MISSION PEAK THAT WE WILL BRING FORWARD FROM BUSINESS SERVICES.
WE ARE ALSO CURRENTLY ENGAGED IN AN RFP PROCESS FOR THE ARDEN WOOD WEDDING AND FOOD CONCESSIONS.
SO THAT RECOMMENDATION IS ALSO COMING FORTH IN THE EARLY PART OF NEXT YEAR.
A, UM, WE'LL ALSO REVIEW THE, A PLEASANTON ROAD MAINTENANCE AGREEMENT WITH THE CITY OF PLEASANTON, A SPECIAL USE AGREEMENT WITH THE TRI-CITIES HORSEMEN OUT AT MARTINEZ REGIONAL SHORELINE, AS WELL AS OUR SPECIAL USE AGREEMENT WITH, UM, CITY OF FREMONT, UH, FOR THE PATTERSON HOUSE.
I THINK, AS YOU MAY REMEMBER, THE PATTERSON HOUSE BELONGS TO THE CITY OF FREMONT IN A PARK THAT WE MANAGE OWNED BY THE CITY OF FREMONT.
IN TERMS OF INFORMATIONAL REPORTS AND DISCUSSION ITEMS, WE WILL HAVE THE 2024 BOARD OPERATIONS COMMITTEE WORK PLAN, FINAL REVIEW, AS WELL AS THE 2025 DRAFT.
BASICALLY WHAT I'M DOING TODAY, EXACTLY A YEAR FROM, FROM TODAY, UM, EVERY YEAR WE ALTERNATE BETWEEN THE TWO, UH, DEPARTMENTS IN BUSINESS SERVICES.
SO TODAY WE WILL HEAR FROM, UH, RESERVABLE FACILITIES.
NEXT YEAR, WE WILL HEAR FROM THE RESERVATIONS PROGRAM.
WE WILL GET OUR ANNUAL UPDATE FROM THE TIDE WATER OUTREACH PROGRAM, AND WE WILL ALSO RECEIVE AN UPDATE ON THE REORGANIZATION OF PARK OPERATIONS.
WE WILL ALSO GET BOTH UPDATES FROM THE SOUTHEAST AND NORTHWEST REGIONS OF INTERPRETIVE AND RECREATION SERVICES, AS WELL AS THE THREE PARK UNITS THAT WE DID NOT PRESENT ON THIS YEAR.
THAT WOULD BE RECREATION AREAS, LAKES UNIT, AND PARKLANDS UNIT.
WE WILL ALSO RECEIVE AN UPDATE FROM MAST, AN UPDATE ON THE NUISANCE ABATEMENT IMPLEMENTATION.
I THINK THIS WAS A RECOMMENDATION FROM THIS COMMITTEE WHEN WE JUST BROUGHT THIS ITEM FORWARD, UM, LAST MONTH.
AND WE ALSO HAVE A NUMBER OF ITEMS FROM OUR PARTNERS AT PUBLIC SAFETY, INCLUDING AN UPDATE ON AUTOMATED LICENSE PLATE READERS, THEIR RECRUITMENT AND RETENTION PROCESS, UM, A GENERAL PUBLIC SAFETY UPDATE, AS WELL AS UPDATES ON THE DISTRICT-WIDE FUELS MANAGEMENT PROGRAM, THEIR PUBLIC SAFETY PROPERTY AND EVIDENCE PROGRAM, AS WELL AS THEIR DRONE PROGRAM.
AND I DO HAVE MEMBERS OF PUBLIC SAFETY HERE IN CASE THERE ARE ANY SPECIFIC QUESTIONS REGARDING THOSE ITEMS. WITH THAT SAID, UM, LOOKS LIKE A PRETTY ROBUST CALENDAR, BUT I WOULD BE HAPPY TO HEAR IF THE COMMITTEE HAS ANY ADDITIONS THAT YOU'D LIKE TO HEAR ABOUT NEXT YEAR.
ANY ADDITIONS? I'LL TURN TO MY COLLEAGUES DIRECTOR SAN JUAN.
THIS LOOKS LIKE A VERY ROBUST CALENDAR.
THAT'S A GOOD DESCRIPTION OF IT, I THINK, BUT I THINK IT IS REALLY HELPFUL TO HAVE THIS READY TO GO SO THAT WHEN, UM, NEXT YEAR'S
[00:50:01]
COMMITTEE MEETS IN JANUARY, YOU KNOW, THIS WILL BE REFINED AND SOMETHING THAT WILL BE VERY, UM, USABLE TO REVIEW.I, I I THINK IT'S VERY COMPREHENSIVE.
SO I, I, I SUPPOSE, YOU KNOW, SOME OF MY COMMENTS ARE, BECAUSE, YOU KNOW, I GOT TO BE ON THIS COMMITTEE THIS YEAR, SO I GOT TO HEAR THESE PRESENTATIONS AND I, I DON'T KNOW WHAT'S HAPPENING WITH COMMITTEES NEXT YEAR.
SO IF BY CHANCE I'M NOT ON THIS COMMITTEE NEXT YEAR, AND I'LL, I'LL, I'LL CERTAINLY BE VERY SAD TO NOT BE WITH YOU, BUT I KNOW WE HAVE AMAZING COMMITTEES, UH, IN GENERAL, SO IT MIGHT ALSO BE GOOD TO TRY SOMETHING NEW.
BUT, YOU KNOW, THERE'S SOME THINGS ON HERE THAT I PERSONALLY AM INTERESTED IN.
I KNOW I CAN WATCH THE RECORDING.
UM, BUT I'M ALSO CURIOUS, UH, WE'LL JUST LOOK AT, YOU KNOW, WHEN WE THINK ABOUT QUARRY CAMPGROUND ON THE BAY, FOR EXAMPLE, I, I KNOW THAT THAT'S WITHIN WARD FIVE, AND THAT WOULD BE SOMETHING, UM, THAT WOULD BE REALLY, UH, GOOD FOR ME TO BE FAMILIAR WITH.
IS THERE OUTREACH TO THAT DIRECTOR FROM EACH OF THE WARDS WHEN SOMETHING'S, UM, COMING FORWARD WITH ONE OF THESE PRESENTATIONS? OR MAYBE EVEN JUST, YOU KNOW, A QUICK NOTE, HEY, YOU KNOW, THE OPERATIONS COMMITTEE'S GONNA REVIEW THIS AT, YOU KNOW, MEETING ON SUCH AND SUCH DATE, YOU KNOW, IF YOU HAVE TIME, YOU KNOW, TO, TO TO WATCH WHILE IT'S HAPPENING LIVE OR WATCH THE RECORDING AFTERWARDS, THAT THAT COULD BE HELPFUL.
UH, BECAUSE I SEE A COUPLE OTHERS ON HERE TOO THAT I KNOW I'M GONNA WANT TO BE ABLE TO FOLLOW.
UM, YOU KNOW, WITH THE RESERVATIONS PROGRAM, THIS IS SOMETHING THAT I, UM, YOU KNOW, GOT INVOLVED IN AT ONE POINT IN THE SPRING, LATE SPRING, EARLY SUMMER.
AND I, YOU KNOW, ONE OF MY BIG COMMENTS IS, YOU KNOW, HOW DO WE WORK WITH OUR, YOU KNOW, IT DEPARTMENT IN THE LONG RUN? AND I KNOW THAT THERE'S THE IT STRATEGIC PLAN THAT'S ALSO HAPPENING.
WE HAVE A LOT OF STRATEGIC PLANS HAPPENING AT EAST BAY REGIONAL PARKS, WHICH I THINK IS EXCELLENT.
BUT THEN, YOU KNOW, THERE'S JUST SO MANY DIFFERENT, UH, PIECES THAT ARE GOING ON.
SO I THINK MAYBE WHEN THAT COMES FORWARD, MAYBE IF THERE COULD BE, UM, YOU KNOW, JUST A QUICK, UH, OUTREACH TO THE IT DEPARTMENT TO SEE IF THEY CAN ALSO, UH, EITHER BE A PART OF THAT PRESENTATION OR PROVIDE, UM, SOME BACKGROUND IN TERMS OF WHERE THIS, UM, PROGRAM IS IN RELATION TO THE IT STRATEGY PLAN.
I THINK THAT COULD BE REALLY GOOD.
'CAUSE YOU KNOW, YOU KNOW, WHEN I THINK ABOUT THE NEXT SEVEN YEARS, WE'LL SAY WE'LL GET, WE'LL, WE'LL DO A LONG TIMELINE IF IT HAPPENS SOONER, EVEN BETTER.
YOU KNOW, I REALLY WOULD LIKE TO SEE ALL OF OUR DIFFERENT DATABASES, INCLUDING RESERVATIONS, BE BETTER CONNECTED.
UM, AND I THINK THAT THAT'S A POSSIBILITY, AND I KNOW THAT THAT'S SOMETHING THAT IS BEING DISCUSSED.
SO, UM, THAT'S ONE THAT I SEE HERE ON THE LIST.
THE OTHER ONE LOOKING AT THE, UM, DISTRICT RIDE FUELS MANAGEMENT PROGRAM.
I THINK WE'RE DOING A LOT OF GREAT WORK HERE.
THE ONE TOPIC THAT WE HAVEN'T BEEN ABLE TO REVIEW THIS YEAR, 2023, AND THAT I THINK ABOUT A LOT AGAIN, BECAUSE OF, YOU KNOW, WHERE I LIVE AND THE IMPACTS OF THE SCU FIRE OF 2020.
UM, YOU KNOW, MAYBE THINKING ABOUT THAT REGION AS WELL.
AND, UM, YOU KNOW, WHAT, WHAT WE'RE DOING OR MAYBE WHAT WE'RE NOT DOING IN REGARDS TO, YOU KNOW, WE HAVE A PRETTY LARGE OPEN SPACE THAT EITHER, YOU KNOW, WE OWN OR WE'RE THE LAND MANAGERS OF, UH, BETWEEN, YOU KNOW, DELVAL OUT TO MISSION PEAK AS WELL AS I KNOW THE SEU FIRE WASN'T JUST IN THAT, YOU KNOW, PART OF THE DISTRICT, BUT ALSO ALONG VASCO ROAD.
UM, AND SO, YOU KNOW, THAT MIGHT BE INTERESTING TO ALSO REBUILD, REVISIT IN REGARDS TOFU FUELS MANAGEMENT.
DIRECTOR CORBETT, WE COULD TALK FOR HOURS ABOUT ALL OF THE ITEMS ON THIS LIST.
THE, THE ONE THING I WOULD JUST LIKE TO CONTINUE TO ADD TO THE TOP IS THE, UH, TIDE WATER WORK THAT, YOU KNOW, THAT THE OUTRA, THE OUTRAGE THAT MEAN, EXCUSE ME, THE, THE BAY OUTREACH ISSUES, ALL, ALL OF THAT.
AND, YOU KNOW, WE, WE ARE CONCERNED ABOUT, OBVIOUSLY, YOU KNOW, IT'S OBVIOUS THAT WE ARE ALL CONCERNED ABOUT WHAT HAPPENS IN OUR, UM, FORESTS IN THE FIRE, YOU KNOW, THE POTENTIAL FOR FIRE PROBLEMS. BUT WE'RE DOING A PRETTY GOOD JOB ON THAT.
BUT, UM, WE CAN'T FORGET THAT THE, UH, THE ISSUES OF WHAT HAPPENS BECAUSE OF THINGS COMING IN FROM THE, YOU KNOW, PROBLEMS BECAUSE OF WHAT MIGHT BE HAPPENING AT THE BAY, THE EDGE OF THE BAY, AND, YOU KNOW, UH, ANY KIND OF, UH, DR.
CORBIT, ARE YOU REFERRING TO LIKE SHO SHORELINE LOSS? LIKE EROSION IS LIKE THE ENVIRONMENTAL ASPECT OR YEAH.
AND IT'S, YOU KNOW, I KNOW IT'S, IT'S LISTED, BUT I'M JUST SAYING SHORELINE ISSUES ARE WAY AT THE VERY, VERY TOP.
WE JUST KNOW THAT THAT'S SOMETHING THAT'S NOT GOING AWAY NEXT YEAR.
UM, AND SO IT SHOULD BE NEAR THE TOP, JUST LIKE OUR CONCERN ABOUT PROTECTING US AGAINST FIRES.
WE HAVE TONS OF REALLY IMPORTANT ISSUES, BUT THOSE ARE WAY AT THE TOP.
[00:55:01]
DIRECTOR SAN WONG'S, UH, CONCERN ABOUT OUTSIDE OF OUR, OUR 26 MILE ESTABLISHED FUEL BREAK.WE, UH, WHAT DO WE, WE, IT'D BE NICE TO HAVE A REPORT OF WHAT WE'RE DOING ON THOSE OUTLYING PARKS THAT HAVE THEIR OWN FUEL BREAKS, UH, AND HOW WE'RE SUPPORTING THAT.
HOW, HOW IS FIRE AND OPERATIONS WORKING TOGETHER ON THAT.
UM, 'CAUSE THOSE ARE THOSE, THOSE ARE MY CONCERNS AS WELL.
AND THEN, UM, WHEN WE'RE GOING TO, UH, THESE ARE ALL GREAT TOPICS AND I JUST WANTED TO MAKE SURE THAT WHEN THE INTERPRETIVE, UH, AND RECREATION SERVICES FOR BOTH REGIONS DO THEIR UPDATES, IF THEY COULD, UH, SUPPLY DATA AS TO, UH, WHO'S USING IT, WHERE THEY'RE COMING FROM, AND, UH, 'CAUSE WE'VE BEEN ASKING FOR THAT FOR YEARS.
AND, AND, UH, AND I THINK WE'RE AT THE POINT WHERE WE CAN COLLECT SOME OF THAT DATA.
SO ANY DATA THAT YOU CAN, UH, THAT THEY CAN PROVIDE, UH, AS TO, UH, HOW WE'RE SERVING OUR COMMUNITY WOULD BE WONDERFUL.
AND THEN, UM, AND THEN ON THE MAINTENANCE AND SKILLED TRAITS, IF THEY COULD IN TO INCLUDE, UH, IF THEY INCLUDE IN THE REPORT, UH, STORM DAMAGE THAT WAS NOT COMPLETED IN, UH, THIS YEAR AND HOW MUCH OF THAT WORK IS, IS, UH, ONGOING OR IN PROGRESS OR COMPLETED FOR THE, FOR, FOR FOR NEXT YEAR.
AND THEN OF COURSE, THEIR, UH, PROJECTS GOING OUT.
AND THEN ALSO IF THEY COULD HIGHLIGHT, UM, UH, THE SMALL TRAILS CREW, THE WORK THAT'S BEING DONE WITH THEM AND THE YEP PROGRAM AND HOW THOSE TWO PROGRAMS ARE, UM, ARE DOING AS WELL.
AND THEN, UM, AND THEN WITH THE, UH, WITH PUBLIC SAFETY, THE ANNUAL PUBLIC SAFETY UPDATE, IF WE COULD GET AN OVERVIEW OF, UM, CRIME, CRIME STATISTICS OF, UH, WHAT'S HAPPENING, WHERE THEY'RE HAPPENING.
AND IF THERE COULD BE LIKE A, UH, AN OVERALL MAP SHOWING WHERE ALL THOSE INCIDENCE INCIDENCES ARE, UH, I THINK THAT THAT DATA'S AVAILABLE.
UM, AND I THINK IT'D BE GOOD INFORMATION FOR THE BOARD AND THIS COMMITTEE.
AND THEN, UH, YEAH, LOOKING FORWARD TO THE, TO THE DRONE PROGRAM.
UH, BUT THAT'S, THAT'S HOW WE ROLL, HUH?
YOU, YOU, YOU, YOU, YOU SPARKED MY, YOU KNOW, THOUGHTS.
IF, IF YOU DON'T MIND, IF I COULD ADD MAYBE, MAYBE THIS MIGHT ALSO HELP FUEL SOME MORE CONVERSATION
UM, SO I GUESS AS A COMBINATION OF SOME DIFFERENT THINGS.
YOU KNOW, WHEN YOU MENTIONED THE INTERPRETIVE AND RECREATION SERVICES OVERVIEW AND THE DATA OF WHO IS USING IT AND WHERE THEY'RE COMING FROM, IT'S MADE ME, IT MADE ME THINK OF SOMETHING THAT I'VE BEEN THINKING ABOUT A LOT.
AND THIS MIGHT ALSO RELATE, YOU KNOW, TO THE PARK OPERATIONS REORGANIZATION AS AND AS THAT GETS EXPLORED.
UM, AND THEN ALSO TO MY EARLIER COMMENT ABOUT, UH, YOU KNOW, REACHING OUT TO THE IT DEPARTMENT AND THINKING ABOUT, YOU KNOW, RESERVATIONS PROGRAMS AND DATABASES.
YOU KNOW, I, I DO SEE ONE GAP, AND IT MIGHT BE BECAUSE, YOU KNOW, WE DON'T HAVE A TRUE SALES AND MARKETING TYPE OF ORIENTATION HERE AT THE PARK PARK DISTRICT.
SO I, I DO SEE A GAP IN REGARDS TO THINKING ABOUT OVERALL CUSTOMER INSIGHTS AND REALLY, YOU KNOW, HOW WE USE CUSTOMER DATABASES.
AND I ACTUALLY THINK THAT, YOU KNOW, THE FOLKS WHO WORK IN OUR VISITOR CENTER HAVE A TON OF INSIGHTS ABOUT, UM, YOU KNOW, AGAIN, WHO, WHO'S COMING TO OUR PARKS, WHO'S USING IT, MAYBE SOME OF THE, UH, DIFFERENT EXPERIENCES.
AND, YOU KNOW, AS WE THINK ABOUT BOTH THIS IT STRATEGY PLAN AS WELL AS THE OVERALL HUNDRED YEAR OR NEXT A HUNDRED YEAR STRATEGY PLAN, I THINK THAT THERE'S A TRUE OPPORTUNITY FOR OUR, UM, YOU KNOW, VISITOR SENATOR STAFF, BUT ALSO OPERATION STAFF AS WELL.
YOU KNOW, PEOPLE THAT ARE WORKING AT THE KIOSKS OR WHO ARE, YOU KNOW, YOU KNOW, ON THE GROUND, THE PARK RANGERS WHO HAVE A LOT OF INSIGHT.
YOU KNOW, HOW DO WE COLLECT SOME OF THAT INSIGHT FROM OUR OWN EMPLOYEES TO BOTH, UM, YOU KNOW, FEED THE STRAT STRATEGIC PLAN, BUT THEN ALSO USE IT, YOU KNOW, AS ACTION ITEMS. AND, AND I KNOW I, I AM ALSO ON THE LEGISLATIVE COMMITTEE AND WE SPEND A LOT OF MONEY TO DO OUR SURVEYS AND FOCUS GROUPS, WHICH I THINK WE SHOULD STILL CONTINUE TO DO.
UM, BUT I CAN SHARE, YOU KNOW, IN THE PRIVATE SECTOR, WE DO A LOT OF ANALYSIS BEFORE WE GO OUT AND SPEND MONEY ON, UM, SURVEYS AND FOCUS GROUPS.
AND SOME OF THAT IN-HOUSE ANALYSIS MIGHT BE, UH, WHERE WE WILL ACTUALLY TALK TO, YOU KNOW, THE FRONTLINE, UM, EMPLOYEES WHO ARE INTERACTING WITH THE CUSTOMERS.
AND SO I, I'D REALLY LIKE TO SEE US, YOU KNOW, THINK ABOUT THAT.
[01:00:01]
BE PART OF THAT SEVEN YEAR PLAN.I KNOW IT TAKES A LONG TIME TO, UM, YOU KNOW, THINK ABOUT HOW TO ORGANIZE THAT.
BUT I, I, I DO WANNA MAKE SURE I MAKE THAT POINT BECAUSE I, I THINK THAT THERE IS A LOT OF INSIGHTS THAT WE CAN GLEAN FROM, YOU KNOW, OUR, OUR FRONTLINE STAFF WHO ARE INTERACTING WITH OUR, UM, PARK USERS EVERY DAY.
HEY, THAT JUST TRIGGERED SOMETHING TOO FOR ME.
UM, IF THE BUDGET THAT GETS ADOPTED WE'RE, WE'RE, UM, INVESTING IN ANOTHER A HUNDRED THOUSAND OR 200,000 FOR, FOR TRAIL COUNTERS.
AND SO, UH, THAT SHOULD BE INCLUDED IN A REPORT SOMEWHERE ABOUT THE CUMULATIVE DATA THAT'S COLLECTED ON ALL, ON ALL THE EXISTING AND THEN, AND THE NEW COUNTERS.
YEAH, WE, WE CAN LOOK AT THAT.
I THINK, UM, ONE THING WE'RE, WE'RE BEING NEW, I'M TRYING TO NAVIGATE WHEN IS IT OPERATIONS COMMITTEE VERSUS SOME OF THE OTHER COMMITTEES.
SO WE'LL, WE'LL WORK WITH THE GENERAL MANAGER TO HELP SUSS THAT OUT.
BUT THAT IS A THANK YOU FOR BRINGING THAT UP.
AND THEN ALSO I, ANOTHER THOUGHT ON PUBLIC SAFETY.
UM, A LOT OF, A LOT OF OUR PUBLIC DON'T UNDERSTAND HOW OUR PUBLIC SAFETY WORKS, SO IT MIGHT BE A GOOD TO INCLUDE IN THEIR UPDATE OPERATIONALLY HOW, YOU KNOW, HOW MANY OFFICERS THEY HAVE, WHAT, WHAT, WHAT, HOW MUCH TERRITORY THEY'RE COVERING, WHAT, YOU KNOW, UH, HOW MANY OFFICERS ARE, ARE, ARE ON DUTY, ON, ON A, IN A PARTICULAR SHIFT, WHATEVER.
I THINK IT WOULD BE GOOD FOR THE, FOR THE PUBLIC AND FOR THE NEW MEMBERS ON THE BOARD, UM, HOW THAT WORKS.
ANY, UM, BOARD COMMENTS OR NOT COMMENTS? UH, PUBLIC COMMENTS? WE HAVE NO COMMENTS ON THIS ITEM.
DIRECTORS, IF I, MAY I JUST, YES.
CAN I REPEAT BACK THE, WHAT, WHAT I'VE HEARD? I KIND OF CONSOLIDATED SOME ITEMS ON EXCELLENT.
SO, UM, WHEN IT COMES TO THE UPDATES FOR BOTH OF THE INR REGIONS, YOU REALLY WANT TO INCLUDE ADDITIONAL DATA ON USAGE.
YOU ALSO MENTIONED FUEL BREAKS.
AND WE ARE GONNA DO A KIND OF PROGRAMMATIC UPDATE ON THE FUELS MANAGEMENT PROGRAM.
SO PERHAPS THAT COULD ALL BE ENVELOPED IN ONE, I DEFER TO PUBLIC SAFETY ON THEIR PRESENTATION.
AND DIRECTOR SAN WONG, YOU, UH, TOUCHED ON A LOT OF, UM, TECHNOLOGY NEEDS, WHETHER THEY'RE CUSTOMER DATABASES OR, UM, OPERATIONS INTERFACE WITH THE DISTRICT WIDE STRATEGIC PLAN.
SO WE'LL HAVE TO WORK OUT HOW, IF THIS, THIS COMMITTEE OR PERHAPS FINANCE COMMITTEE SINCE IT'S UNDER, UM, MANAGEMENT SERVICES.
UM, AND THEN TO ADDRESS DIRECTOR, UM, CORBETT'S COMMENT ABOUT REPORTING OUT ON SHORELINE ISSUES, CLIMATE CHANGE, SHORELINE EROSION, SOME KIND OF UPDATE ON THAT.
AND THEN, UM, FOR MAST, AN UPDATE ON DEFERRED STORM DAMAGE FROM 2023.
UM, HOPEFULLY WE WON'T BE ADDING 2024 STORM DAMAGE TO THAT CONVERSATION, AS WELL AS AN UPDATE ON SMALL TRAILS AND THEIR, UH, WORK WITH YEP AND THEN FOR THE PUBLIC SAFETY UPDATE, AN OVERVIEW OF CRIME STATISTICS.
IS THAT, DOES THAT ALL SOUND RIGHT? YEAH.
CORMAN, THAT BRINGS UP ANOTHER ISSUE WITH ME.
AND I KNOW THAT THIS IS MORE COMPLEX, UM, TO THINK ABOUT IT.
YOU KNOW, WE HAVE THE LAND WHERE WE HAVE THE PARKS AND WE'RE WATCHING THE LAND, BUT, AND WE'RE NEXT DOOR TO OTHER PLACES THAT HAVE SHORELINE OR AREAS THAT HAVE FOREST, ET CETERA.
AND ONE THING I'VE NEVER REALLY, UM, I I'D LIKE TO KNOW MORE ABOUT IS HOW WE WORK NEXT DOOR WITH OUR NEIGHBORS WHO MAY HAVE THOSE SAME ISSUES THAT HAVE TO DEAL WITH, WHETHER IT'S FIREFIGHTING OR FLOODING OR WHATEVER IT MIGHT MAY BE, WHAT IS OUR, UM, YOU KNOW, WHAT IS OUR RELATIONSHIP WITH OUR NEIGHBORS ON DEALING WITH SOME OF THESE ISSUES THAT COULD BE IMPACTED ON ONE SIDE, THAT'S ON THEIR LAND OR ON OUR SIDE.
AND MOVING TO THE OTHER, WHETHER IT'S ANY OF THOSE ISSUES WE JUST TALKED ABOUT, YOU KNOW, WE'RE, WE'RE NEXT DOOR TO OTHER PLACES WHERE WE DON'T NECESSARILY, UH, OWN THE LAND OR CONTROL THE LAND, BUT OUR NEIGHBORS DO.
SO HOW DO WE WORK WITH THEM, YOU KNOW, IN THE EVENT THAT WE HAVE TO, I MEAN, OBVIOUSLY I KNOW THERE'S LOTS OF DIFFERENT THINGS THAT WE DO WHEN YOU WORK CLOSELY WITH ANOTHER NEIGHBORHOOD ENTITY MM-HMM.
BUT YOU KNOW, WHAT, WHAT IS, WHAT IS OUR RELATIONSHIP? WHAT IS, YOU KNOW, WITH OUR
[01:05:01]
NEXT DOOR NEIGHBORS ON, UH, YOU KNOW, UM, ISSUES WITH REGARD TO, UH, WATERFRONT AND OR FIRES OR, OR, YOU KNOW WHAT I MEAN, JUST OUR NEIGHBORS, HOW DO WE WORK WITH THEM? IS THIS PARTICULARLY IN REGARD TO RESOURCE MANAGEMENT? WELL, IT'S A LITTLE BIT OF BOTH.YOU KNOW, OBVIOUSLY SOME OF IT'S JUST AUTOMATICALLY WHERE WE WORK WITH THE NEXT DOOR NEIGHBOR ON CERTAIN ISSUES, BUT I WOULD JUST LIKE TO SEE HOW WE DO MORE OF THAT TO WORK CLOSELY TOGETHER TO PROTECT AREAS FROM FIRE OR FLOOD OR, YOU KNOW, JUST MORE SOME SORT OF CONVERSATION.
MAYBE THERE'S MORE THAT GOING ON THAN I KNOW ABOUT.
UM, BUT I'D LIKE TO, UM, HEAR MORE ABOUT HOW WE SHARE INFORMATION WITH NEIGHBORS ON SOME OF THESE ISSUES THAT ARE TOUGH ISSUES.
AND TYPICALLY, AGAIN, I'M THINKING ABOUT FIRES AND FLOODS.
DIRECTOR SAN WONG HAS SO ELSE.
AND I'LL ADD TO THAT ACTUALLY, BECAUSE THIS DOES BECOME REALLY A, A COMPLEX TYPE OF SITUATION.
BUT I THINK, YOU KNOW, AGAIN, THINKING ABOUT FUELS MANAGEMENT AND OUR FIRE DEPARTMENT, I THINK WE WE'RE DOING SUCH AN AMAZING JOB WITH THE CARBONATOR PROJECT, BUT WE HAVE SUCH A BIG DISTRICT THAT THERE'S SO MANY DIFFERENT THINGS THAT HAPPEN.
AND IT'S NOT EVEN JUST NEIGHBORS, RIGHT? 'CAUSE EMBERS CAN, UM, DEPENDING ON HOW THE WIND'S FLOWING, RIGHT, IT CAN, IT CAN JUMP DIFFERENT, YOU KNOW, PROPERTY LINES, IT MIGHT BE TWO PROPERTY LINES OVER.
AND I'M THINKING SPECIFICALLY, I KNOW THIS SUMMER WE DID HAVE A FIRE AT SHADOW CLIFFS, AND FROM WHAT I UNDERSTAND, THE EMBERS CAME FROM A FIRE THAT WAS ACROSS STANLEY BOULEVARD AND JUMPED OVER THE ROAD.
SO, UM, I GUESS MAYBE SOME OF THESE COMMENTS COULD BE SHARED WITH THE, WITH THE FIRE DEPARTMENT TEAM.
AND JUST KNOW THAT WHILE WE REALLY THINK THAT THEY'RE DOING SUCH AMAZING WORK WITH THE CARBONATOR, IT MIGHT BE, UM, MAYBE A LITTLE BIT MORE COMPLEX IN TERMS OF TRYING TO UNDERSTAND EVERYTHING THAT'S HAPPENING ACROSS THE ENTIRE PARK DISTRICT.
I THINK IT WOULD BE GOOD TO HAVE, LIKE, ESPECIALLY AROUND FIRE, JUST THE OVERVIEW OF WHAT IS, 'CAUSE THERE'S A HUGE UMBRELLA OF STATE RESPONSE AREA, LOCAL RESPONSE AREA, AND THERE'S ALL THESE, UM, MANDATED MUTUAL AID AGREEMENTS BETWEEN AGENCIES.
UH, IT WOULD BE GOOD FOR THE NEWER MEMBERS TO, UH, UNDERSTAND THOSE.
UM, UH, I CERTAINLY UNDERSTAND THEM, BUT, UH,
BUT YEAH, I MEAN, WE HAVE 33 CITIES THAT WE, THAT WE, UH, WE WORK WITH.
SO IT'S, IT'S A TALL ORDER, BUT IF WE CAN GET A OVERARCHING IDEA OF HOW THOSE THINGS AGREEMENTS WORK, THAT WOULD BE GOOD.
CAN I, ONE OTHER ISSUE, AND I KNOW I'VE TALKED ABOUT THIS WITH FOLKS THAT ARE INVOLVED IN THIS PART OF THE WORK THAT WE DO HERE, THE DISTRICT, BUT, UM, PUBLIC SAFETY ISSUES, YOU KNOW, PEOPLE CROSS LINES GO BACK OVER LINES WHERE THAT BELONGS, WHO'S, WHO'S IN CHARGE OF TAKING CARE OF IT? UM, YEAH, AND THAT'S A MORE OF A COMPLICATED ISSUE THAN I THINK WE, THAT WE KNOW ABOUT.
I THINK OUR PUBLIC SAFETY FOLKS KNOW ABOUT THIS, BUT IT, IT, IT'S ANOTHER ISSUE THAT SOMETHING HAPPENS, BUT NOBODY CARES WHAT LINE THEY'RE ON.
BUT IT IMPACTS US DEPENDING ON WHERE THIS HAS HAPPENED.
IT IS NOT JUST US ON THE BOARD.
I MEAN, I THINK WHAT GETS PRESENTED HERE, REALLY, IT'S, IT'S FOR THE GENERAL PUBLIC TO ALSO BE ABLE TO SEE THESE PRESENTATIONS AND TO BE ABLE TO HOPEFULLY BETTER UNDERSTAND AND SOMETHING THAT WE CAN REFERENCE IF SOMEONE HAS QUESTIONS ABOUT IT.
AND MAKING SURE THAT, UM, WELL, I SHOULDN'T SAY THIS, BUT I'LL SAY IT ANYWAY, UH, DISTRICTS THAT MIGHT BE NEARBY THAT DON'T HAVE SOME OF THE SAME PROGRAMS WE HAVE IN WATCHING TO KEEP BAD THINGS AWAY FROM OUR LAND, YOU KNOW? SO, UM, WE WORK WITH THEM IN A WAY THAT, UH, WE DO THE BEST FOR THE FOLKS IN OUR COMMUNITIES, BUT IT'S, UH, THESE KINDS OF PROBLEMS MOVE FROM, YOU KNOW, UH, BORDER TO BORDER.
THEY DON'T WAIT AND SAY, OH, I'M JUST GONNA DO IT AT THIS CITY THIS WEEK.
SO YEAH, THOSE, THOSE ARE THINGS WE CAN WORK TOGETHER WITH OTHER ORGANIZATIONS AND WE PROBABLY DO.
AND I'D LIKE TO KNOW MORE ABOUT THAT.
I MEAN, I THINK SINCE THE 1991 FIRE, I MEAN, A LOT OF THOSE ISSUES OF, OF BOUNDARIES HAVE BEEN RESOLVED THROUGH MUTUAL AID, MUTUAL AID AGREEMENTS, BUT IT'S GOOD, GOOD FOR THIS COMMITTEE AND THE PUBLIC TO UNDERSTAND THOSE.
UM, I MEAN, I RECALL PRIOR TO 91 RESPONDING TO A FIRE ALONG GRIZZLY PEAK, TWO HOUSES WERE ON FIRE.
AND ONE, I CAN'T REMEMBER IF IT WAS OAKLAND OR BERKELEY, BUT ONE, ONE DEPARTMENT STOPPED AT THEIR BORDER.
AND THEN WE WERE ABLE TO ASSIST BY, UH, PROVIDING WE ACCESSED SOMEBODY'S HOUSE BACKYARD AND PUMPED, PROVIDED WATER TO THE ACTUAL FIREFIGHTING UNITS, UH, WITH WATER FROM SOMEBODY'S POOL.
WE HAD A, WE HAD A WATER TENOR AND A PUMP, AND WE JUST PROVIDED WATER FOR THOSE FIREFIGHTING.
SO, BUT THAT WAS ONE OF THOSE INSTANCES WHERE ONE DEPARTMENT STOPPED RIGHT AT THE BORDER
[01:10:01]
AND THE OTHER DEPART HAD HAD TO GO, GO AS BEST THEY COULD, AND WE WERE ABLE TO ASSIST.BUT YEAH, THOSE, THOSE THINGS DID EXIST.
I HOPEFULLY THAT DOESN'T, IT DOESN'T HAPPEN ANYMORE, BUT, UH, BUT WE SHOULD, WE SHOULD DEFINITELY EDUCATE, UH, OUR PUBLIC AS TO THOSE AGREEMENTS.
UM, ANYTHING ELSE? NO, STILL NO, NO PUBLIC COMMENTS, NO COMMENTS ON THE SITE.
CAN I, UM, CAN WE TAKE A LITTLE BREAK? SURE.
YOU CUT UP FOR END OF THE YEAR OR JUST END OF THE YEAR.
WELCOME BACK EVERYONE, WE ARE BACK IN SESSION.
IT'S RUBY TMBO AGAIN, ACTING BUSINESS SERVICES MANAGER.
SO, UH, AS YOU JUST SAW ON OUR 2023 WORK PLAN, WE HAD A SCHEDULED UPDATE FROM OUR RES, UH, RESERVABLE FACILITIES WORK GROUP.
SO, UM, IT'S MY PLEASURE TO INTRODUCE, UH, FACILITY SUPERVISOR SARAH LAMBOURNE FOR HER PRESENTATION.
I'M LIKE, THAT DOESN'T LOOK FAMILIAR.
UM, AS RUBY MENTIONED, UM, I'M SARAH.
I'M THE RESERVABLE FACILITY SUPERVISOR, AND I'M HERE TODAY WITH AN INFORMATIONAL UPDATE ON THE RESERVABLE FACILITIES DEPARTMENT.
WE OPERATE THE BRAZILIAN ROOM IN TILDEN PARK IN BERKELEY SLASH UNINCORPORATED ORINDA AND THE TEMESCAL BEACH HOUSE, WHICH OVERLOOKS LAKE TEMESCAL IN OAKLAND.
FERN COTTAGE IN ELSS, BRANDE IN KENNEDY GROVE RECREATIONAL AREA, THE SHORELINE CENTER DOWN BY THE OAKLAND AIRPORT OVERLOOKING THE SAN LEANDRO BAY IN OAKLAND.
AND CAMP ROYAL, UH, 139 ACRE PARK AND OUTDOOR EDUCATION CAMP IN LIVERMORE.
AND, UH, ALL OF THESE FACILITIES ARE AVAILABLE TO RENT TO THE PUBLIC BY RESERVATION ONLY.
UM, SO FROM OUR HEADQUARTERS AT THE BRAZILIAN ROOM, IT'S ROUGHLY 15 TO 50 MILES FROM FACILITY TO FACILITY.
AND DEPENDING ON WHERE YOU'RE HEADED AND THE TIME OF DAY AND WHAT'S GOING ON WITH TRAFFIC, THAT CAN TAKE ANYWHERE FROM 15 TO 15 TO 20 MINUTES TO TWO TO THREE HOURS.
UH, SO IN ORDER TO PROVIDE THE BEST COVERAGE, OUR CREW IS SPLIT INTO TWO GROUPS.
AT CAMP ROYAL, WE'VE GOT A PARK CRAFT SPECIALIST, WAYNE LINDELOF HERE, AND A PARK RANGER.
THAT POSITION IS CURRENTLY VACANT.
AND IN THE RECRUITMENT PROCESS, UH, WE ALSO PARTNER WITH THE TAYLOR FAMILY FOUNDATION.
THEY ARE A NONPROFIT ORGANIZATION DEDICATED TO PRESERVING WELLNESS AND QUALITY OF LIFE FOR CHILDREN, LIVING WITH LIFE THREATENING ILLNESSES, UH, CHRONIC ILLNESSES, DEVELOPMENTAL DIFFERENCES, AND YOUTH AT RISK.
AND THEY DO THAT THROUGH SUPPORT AND UNIQUE EXPERIENCES.
SO TTFF MAKES IT POSSIBLE FOR CHILDREN TO ATTEND SUMMER CAMPS AT CAMP ROYAL, SUCH AS PEDIATRIC BRAIN TUMOR CAMP, OR AUTISM CAMP, OR BEREAVEMENT CAMPS.
AND THEN WE HAVE A CONCESSIONAIRE UNITED CAMPS CONFERENCES AND RETREATS AND THEIR SUBSIDIARY WEB OF LIFE FIELD SCHOOL OR WOLF SCHOOL.
AND THOSE ORGANIZATIONS MANAGE RESERVATIONS OF CAMP ROYAL CUSTODIAL MAINTENANCE, AND THE, UH, THEY OPERATE THE SUMMER CAMPS FOR THE, FOR THE TAYLOR FAMILY FOUNDATION, AS WELL AS OUTDOOR EDUCATION CAMPS FOR FOURTH THROUGH SIXTH GRADERS THROUGHOUT THE SCHOOL YEAR.
OVERNIGHT CAPACITY IS 144 CAMPERS, BUT WE ALSO HOST MUCH LARGER DAY GROUPS AND SPECIAL EVENTS REOPENING AFTER THE PANDEMIC WAS KIND OF A SLOW CLIMB IN 2021, UH, WE ONLY
[01:15:01]
SAW 26 RESERVATIONS, UM, FOR A TOTAL OF 93 DAYS CAMP BEING IN USE AND HOSTING ONLY ABOUT 1800 PEOPLE.BUT THIS YEAR WE'VE ALREADY HAD 116 RESERVATIONS FOR A TOTAL OF 301 DAYS OF CAMPING IN USE AND HOSTING NEARLY 8,000 PEOPLE.
WHILE THE TAYLOR FAMILY FOUNDATION AND UCCR AND WOLF SCHOOL ARE FOCUSED ON PROGRAMS AND EDUCATION.
SO LIKE MOST PARKS, WE MAINTAIN ROADS AND TRAILS AND CULVERTS AND TREES, AND TURF AND IRRIGATION MANAGEMENT, FUELS MANAGEMENT, UM, YOU KNOW, STORM DAMAGE MITIGATION, UM, UH, MAINTENANCE, UH, REPAIR AND MAINTENANCE, CONTRACT ADMINISTRATION, UH, AND SO ON.
BUT IN ADDITION TO THOSE REGULAR PARK THINGS, CAMP BOAST, 30 STRUCTURES, UM, WE'VE GOT SIX DUPLEX CABINS, SO 12 OVERNIGHT CABINS.
UM, A LARGE DINING HALL, A SWIM FACILITY WITH TWO POOL HOUSES, TWO RESIDENCES, TWO YURTS, AN INFIRMARY.
OUR WORKSHOP, THERE'S MODULAR OFFICE BUILDINGS, A GARAGE, A SPORTS COURT, A BACHE BALL COURT, A CLIMBING WALL, A ROPES COURSE WITH A ZIP LINE, UM, AN ORGANIC GARDEN THAT THE KIDS WORK IN, AND AN AMPHITHEATER.
AND THEN INSIDE THESE STRUCTURES, WE'VE GOT 24 SHOWERS, 75 BUNK BEDS, 33 TOILETS, 20 HVAC SYSTEMS, 17 WATER HEATERS,
UM, AND ON MOST OF THESE DAYS, THERE'S 144 CHILDREN PUTTING ALL OF THESE THINGS TO GOOD USE AND KEEPING OUR TWO STAFF MEMBERS VERY BUSY.
UH, NEXT YEAR WE'RE LOOKING FORWARD TO A COUPLE OF LARGER PROJECTS AT CAMP ROYO.
UM, WE'LL BE REPLASTERING THE POOL AND HOPEFULLY, UM, DOING EXTERIOR PAINT FOR ALL THE BUILDINGS IN UPPER CAMP.
THE REST OF OUR CREW FOCUSES ON THE FOUR RESERVABLE FACILITIES.
UM, WE'VE GOT THREE BUILDINGS AND GROUNDS AIDS.
THEY FOCUS MOSTLY ON CUSTODIAL MAINTENANCE AND GROUNDS MAINTENANCE.
A FEW YEARS AGO, WE WERE ABLE TO RECLASSIFY OUR FOURTH BUILDING AND GROUNDS AID TO A PARK CRAFT SPECIALIST.
AND THAT HAS REALLY BEEN A GAME CHANGER FOR OUR DEPARTMENT.
UM, OUR, OUR BUILDING AND GROUNDS AIDS ARE ABLE TO LEARN FROM AND ASSIST THE PARK CRAFT SPECIALISTS WITH SOME MORE SKILLED MAINTENANCE PROJECTS AND TASKS.
UM, YOU KNOW, WE'RE ABLE TO KEEP THE FACILITIES SAFE AND FUNCTIONING AND KEEP THE DOORS OPEN.
WE'RE NOT HAVING TO HAVE AS MANY MAINTENANCE HOLDS, SO TRADES CAN COME IN.
AND TO THAT POINT, WE'RE TAKING SOME OF THESE MINOR MAINTENANCE THINGS OFF OF TRADES LIST.
WE ALSO HAVE A GARDENER THAT'S DEDICATED TO OUR FACILITIES.
HE MANAGES OUR UNIQUE BOUTIQUE VENUE GARDENS.
AND, UM, I ALWAYS SAY HE'S PART OF MY MARKETING PLAN BECAUSE THE GARDENS ARE SUCH A BIG DRAW FOR THE FACILITIES.
UM, AGAIN, THESE GUYS DO MAINTENANCE LIKE MOST PARKS, TURF AND IRRIGATION, YOU KNOW, MAINTENANCE, GARDENING, MINOR PAINTING AND PLUMBING.
UH, BUT THE ON TOP OF THAT, THEY ALSO HAVE A TON OF CUSTOMER INTERACTION.
UM, THEY DO TOURS AND, UM, ORIENTATIONS FOR CUSTOMERS.
AND THEY REALLY ARE KIND OF ALL JUST, UH, CUSTOMER SERVICE EXPERT AGENTS FOR THE DISTRICT.
UM, THEY HELP THE PUBLIC PREPARE FOR THEIR EVENTS, WEDDINGS, CELEBRATIONS OF LIFE, AND OTHER MEMORABLE AND IMPORTANT LIFE EVENTS THAT, UM, REALLY DESERVE KIND OF A, A HIGHER LEVEL OF CUSTOMER SERVICE.
IN ADDITION TO MANAGING MAINTENANCE, WE'VE GOT AN EVENT MANAGEMENT, UH, COMPONENT TO OUR DEPARTMENT.
SO WE'LL TAKE A QUICK LOOK AT HOW THAT PROCESS WORKS.
GENERALLY, CUSTOMERS LOOKING FOR A VENUE WILL CALL OUR OFFICE AND ASK QUESTIONS.
THEY'LL SCHEDULE A TOUR, THEY'LL COME TAKE A LOOK.
AND THEN ONCE THEY'VE DECIDED TO BOOK THE BUILDING, THEY CALL THE RESERVATIONS DEPARTMENT AND READ THE RESERVATIONS, DEPARTMENT HANDLES, UH, FEE COLLECTION, SIGN, GETTING SIGNED CONTRACTS, UH, INSURANCE DOCUMENT COLLECTION, SO FORTH.
AND THEN IT, THEY ENTER ALL OF THAT INTO ACTIVE NET, THE DISTRICT'S RESERVATION PROGRAM.
AND THEN OUR OFFICE PULLS FROM THAT TO GENERATE OUR DEPARTMENTAL SCHEDULE.
UM, WELL, AND OUR CREW HAS SET SCHEDULES AND DAYS AND HOURS THAT THEY WORK.
WE'RE ALWAYS KIND OF FUSSING AROUND HERE AND THERE AND ADJUSTING.
'CAUSE ULTIMATELY OUR SCHEDULES ARE DETERMINED BY THE PUBLIC RESERVATIONS.
SHE IS OUR SENIOR ADMINISTRATIVE SPECIALIST.
UM, AND SHE MANAGES OUR CALENDAR.
AND THIS IS KIND OF A SNAPSHOT OF AN AVERAGE WEDNESDAY, TUESDAY, AND WEDNESDAYS ARE THE, THE TWO DAYS OF THE WEEK THAT ALL OF OUR STAFF IS ON DUTY.
THE REST OF THE WEEK, WE COULD HAVE ANYWHERE FROM ONE TO THREE PEOPLE ON DUTY, UH, SERVICING THESE FACILITIES.
UM, SO JUST TO TAKE A, A QUICK LITTLE WALK THROUGH THIS DAY.
[01:20:01]
UM, THE BUILDINGS ARE COLOR CODED AND THEIR NAMES ARE ABBREVIATED.THE CATERERS ARE ASSIGNED ON HERE, AND THEIR NAMES ARE ABBREVIATED.
STAFF IS ASSIGNED TO TASKS USING THEIR INITIALS.
UM, SO JUST FOLLOWING THROUGH A DAY, THE TOP LEFT HAND SIDE, IT SAYS 10 STONE MASONRY REPAIRS.
THAT MEANS THAT YULI AND IVANOV IS GONNA BE AT THE TEMESCAL BEACH HOUSE, WORKING ON STONE MASONRY REPAIRS ON THE STAIRS,
SO HE'S GONNA FINISH UP THE MASONRY AND GO OVER TO THE MLK SHORELINE CENTER TO PATCH A WALL BACK UP AT THE TOP AND YELLOW BR GARDEN, PCC, SEVERAL YELLOW ITEMS THERE.
SO THAT'S PATRICK CODY CARICE.
OUR GARDENER IS GONNA START IN THE GARDEN.
IT LOOKS LIKE THERE'S AN EVENT THAT STARTS THERE THAT DAY AT EIGHT O'CLOCK.
SO HE'S GONNA GET THAT YARD TIGHT AND BEAUTIFUL FOR THAT EVENT RIGHT NEXT DOOR.
WE'VE GOT A BUILDING AND GROUNDS AIDS, DEANTE LIONS, HE'S GONNA BE CLEANING THE INSIDE WHILE PATRICK'S CLEANING THE OUTSIDE.
AND THEN THAT EVENT STARTS AT EIGHT O'CLOCK.
CHE MEANS CHRIS EVANS EVENTS IS THE CATERER BUMPY NEXT DOOR TO TIM CLEAN JSS.
WE'VE GOT HOSTWAY SOTO, OUR BUILDING AND GROUNDS AID.
HE'S GONNA CLEAN THAT BUILDING FOR THE EVENT.
THAT LOOKS LIKE A UNION MEETING THAT STARTS AT 4:00 PM AND THEN HE GOES RIGHT INTO THREE TOURS WITH POTENTIAL CUSTOMERS AT THAT FACILITY.
HE GOES TO LUNCH, HE COMES RIGHT BACK TO TEMESCAL FOR AN ORIENTATION.
OUR GARDENER HAS NOW JUMPED ALL THE WAY OVER TO THE TEMESCAL GARDEN TO CLEAN UP THAT BEFORE THE UNION MEETING.
AND THEN EVERYBODY KIND OF CONVERGES AT THE MLK SHORELINE CENTER.
THEY'RE GONNA JUMP IN ON THAT GENERAL MAINTENANCE, MAYBE HELP UUM WITH THE DRYWALL REPAIR AND CLEAN UP OF THAT.
PATRICK'S GONNA WORK OUTSIDE ON THE, ON THE YARD AND THE DECKS.
UM, IT LOOKS LIKE WE'VE GOT OUR HVAC CONTRACTOR COMING IN FOR PREVENTIVE QUARTERLY MAINTENANCE.
AND THEN HOSTWAY AND LORENZO, THE BGAS ARE GOING TO GO BACK UP TO THE BRAZILIAN ROOM THAT MORNING.
THEY HAVE ONE HOUR TO GET IT CLEANED UP AND GOOD TO GO FOR ANOTHER EVENT THAT STARTS AT 5:00 PM IT LOOKS LIKE IT WAS ANOTHER MEMORIAL.
THERE'S A CATERER, THE ARLINGTON ASSIGNED TO THAT, AND THEY'LL TAKE THAT THROUGH TO MIDNIGHT.
THEY'RE THE KEY HOLDERS, SO THEY'LL MANAGE THAT EVENT AND LOCK IT UP AT THE END OF THE NIGHT.
THIS, OUR CREW DOESN'T DO ANY SETUP FOR PUBLIC EVENTS.
UM, CATERERS AND CUSTOMERS FOR NON CATERED EVENTS UNDERSTAND AND ARE TAUGHT THAT, THAT THEY'RE REQUIRED TO LEAVE THE FACILITIES ESSENTIALLY HOW THEY FOUND IT.
AND THEN WE COME IN AND DO A DEEPER CLEAN, LIKE FLOORS AND WINDOWS AND TOILETS AND RESTOCKING EVERYTHING.
EVENTS THAT END LATER THAN 7:00 PM AND ALL EVENTS ON THE WEEKENDS AT THE BRAZILIAN ROOM ARE REQUIRED TO HAVE A CATERER.
UM, WE HAVE A LIST OF 15 APPROVED CATERERS.
UH, SO IF YOU'RE GOING TO HAVE A CATERER, YOU MUST SELECT ONE FROM THIS LIST.
WE GO OUT TO RFP FOR THIS EVERY FIVE YEARS.
UM, ONCE THE CATERER IS SELECTED FOR THIS LIST AND THEIR CONTRACT IS SIGNED, THEY DO, UM, AN INITIAL KIND OF INTENSIVE TRAINING WITH OUR CREW.
AND THEN THEY DO ONGOING TRAINING BECAUSE ESSENTIALLY THEY'RE LEARNING TO BECOME SITE REPRESENTATIVES FOR THE PARK DISTRICT.
UM, ONCE A CUSTOMER BOOKS, THE CATERER THAT CATER IS THEIR SITE REP FOR THE EVENT, THEY'RE THE KEY HOLDER.
SO THEY GRANT ACCESS TO THE BUILDING, THEY DO THE SETUP, THEY EXECUTE THE EVENT, THEY CLEAN IT UP AND HELP THE CUSTOMER GET THEIR DEPOSITS BACK, AND THEY SET THE ALARM AND THEY LOCK IT UP.
AND THEY'RE THE LAST ONES OFF THE PROPERTY AT THE END OF THE NIGHT OR DAY.
UM, OUR STAFF'S NOT ON SITE FOR EVENTS, BUT OUR SCHEDULE AND OUR PHONE NUMBERS ARE POSTED IN EVERY KITCHEN.
SO, UH, WHOEVER'S ON DUTY, OR ACTUALLY EVERY, ALL OF US ARE ALWAYS ABLE TO BE REACHED.
UM, SO THE CATERERS ARE ESSENTIALLY THE, AN EXTENSION OF OUR STAFF.
AND THAT'S WHAT ALLOWS US TO OPERATE THESE FOUR FACILITIES SEVEN DAYS A WEEK, 18 HOURS A DAY, WITH SUCH A SMALL CREW.
PER THE CONTRACT, OUR CATERERS PAY A FEE FOR EACH EVENT TO THE DISTRICT.
IT'S A PERCENTAGE OF THEIR, UM, FOOD AND BEVERAGE TOTALS BEFORE TAX.
SO WE PROVIDE THEM WITH A SPREADSHEET THAT'S ALREADY PRE-FORMULATED TO CALCULATE THESE PERCENTAGES FOR THEM.
THEY JUST ENTER THEIR F AND B TOTALS, AND EACH MONTH THEY EMAIL THESE INVOICES AND THAT SPREADSHEET TO OUR OFFICE, AND WE AUDIT THAT AND HELP THEM WITH IT AND MAKE SURE EVERYTHING LOOKS GOOD.
AND THEN THEY MAIL THAT SPREADSHEET WITH THEIR CHECK TO FINANCE.
THE FEES FOR SOCIAL EVENTS ARE COMPUTED AT 11.5%.
SO, UM, THAT'S BROKEN DOWN INTO A 4% CONCESSION FEE.
7% GOES INTO A FACILITY MAINTENANCE FUND, AND 0.5 GOES INTO A PROMOTIONAL FUND.
AND OUR OFFICE MANAGES THE PROMOTIONAL AND MAINTENANCE MONEY IN ACCORDANCE WITH THE CONTRACT TO KEEP THE FACILITIES SAFE AND FUNCTIONAL AND OCCUPIED.
EACH RESERVATION HOLDER IS ASKED, HOW DID YOU HEAR ABOUT US? AND THE DROPDOWN MENU INCLUDES ALL OF OUR MARKETING PLATFORMS, AS WELL AS THINGS LIKE FROM
[01:25:01]
A FRIEND OR INTERNET SEARCH.UM, AND EACH YEAR WE ANALYZE THAT DATA TO DETERMINE THE EFFECTIVENESS OF OUR MARKETING EFFORTS, UH, RETURN ON INVESTMENT AND TO GUIDE OUR FUTURE EFFORTS.
THE MOST POPULAR ANSWER, WORD OF MOUTH,
HISTORICALLY, WE'VE INVESTED IN POPULAR EVENT, UH, VENUE MARKETING PLATFORMS LIKE THE WEDDING SPOT, OR HERE COMES THE GUIDE.
AND WE HAVE ADS IN EVENT RELATED PUBLICATIONS AND YELP ADS.
BUT OVER THE LAST FEW YEARS, UH, IT'S BEEN MORE PRODUCTIVE FOR US TO FOCUS ON OUR SOCIAL MEDIA PRESENCE AND LOCAL INDUSTRY PRESENCE, UM, OUR CUSTOMER SERVICE STAFF TRAININGS.
AND WE HAVE REALLY JUST TAKEN A STRONG FOCUS ON THE MAINTENANCE OF OUR, OF THESE AGING FACILITIES AND SERVICE, SERVICE LEVEL IMPROVEMENTS.
AND WELL, I LIKE TO JUST CALL OPERATIONS SPARKLE.
UM, JOY AND I BELONG TO THE LOCAL CHAPTER OF EYLEA, WHICH IS INTERNATIONAL LIVE EVENTS ASSOCIATION.
AND WE BELONG TO A BAY AREA NONPROFIT VENUE MANAGERS GROUP.
AND OUR WHOLE CREW MAINTAINS A WORKING KNOWLEDGE OF CULTURAL, RELIGIOUS, AND SOCIAL CEREMONIES AND TRENDS SO THAT WE CAN FIGURE OUT HOW TO BEST REACH AND SERVE OUR DIVERSE PUBLIC.
THE BRAZILIAN ROOM WON THE EAST BAY TIMES AND EAST BAY EXPRESS READERS CHOICE AWARD FOR OUR WEDDING VENUE IN THE EAST BAY.
STU THE, THE RENTAL FACILITIES WERE CLOSED FOR THE MAJORITY OF 2020 AND 2021.
SO THE NUMBERS WE'RE GONNA LOOK AT HERE, KIND OF, UH, PRE PANDEMIC, UM, SURVEY OR, YOU KNOW, LOOK, LOOK BACK, AND A COMPARISON FOR 2022 TO 2023.
UM, SO AS YOU CAN SEE HERE, THESE NUMBERS SHOW A REDUCTION IN A TOTAL AVERAGE OF EVENTS OF 65 EVENTS.
BUT CONSIDERING THE MLK SHORELINE CENTER HAS NOT REOPENED SINCE THE PANDEMIC AND HOSTED A HISTORICAL ANNUAL AVERAGE OF ABOUT 130 EVENTS, WE'RE ACTUALLY SHOWING AN INCREASE OF 65 EVENTS ACROSS THE OTHER THREE FACILITIES.
UM, SIMILARLY, ATTENDANCE IS DOWN BY 2,400, HOWEVER, WITH THE MLK SHORELINE, UH, SHOWING AN ANNUAL AVERAGE ATTENDANCE OF 5,088 PEOPLE, UH, THE ATTENDANCE IS ACTUALLY UP BY ABOUT 26, 2700 ACROSS THE OTHER THREE FACILITIES YOU CAN RENT FOR INSIDE MARTIN LUTHER KING EVENTS THESE DAYS? NO.
IT'S GOT ITS NEW PAINT JOB AND IT LOOKS NICE.
AND, UM, BUT THAT, THAT PROJECT HAS MOVED INTO THE DESIGN AND CONSTRUCTION DEPARTMENT.
I BELIEVE THERE WAS A BUDGET ITEM THIS YEAR FOR THAT.
UM, BUT, BUT THEY'RE HANDLING THAT PROJECT AND WE DON'T HAVE A REOPENING DATE AT THIS TIME.
OKAY, THAT'S WHAT I WAS WONDERING.
UM, SO WE ALSO TRACK USAGE BY TYPE OF OUR FACILITIES, LIKE BUSINESS OR SOCIAL OR WEDDINGS OR, UM, BIRTHDAY PARTIES, MEMORIALS, THINGS LIKE THAT.
UM, WE'VE GOT THREE DIFFERENT TIME SLOTS AT THE BRAZILIAN ROOM.
YOU CAN DO A, A DAYTIME, AN EVENING, OR YOU CAN DO A BUYOUT WHERE YOU'VE GOT 10 HOURS YOU CAN SQUISH IN THE DAY THERE.
UM, SO WE TRACK HOW THOSE THINGS ARE TRENDING AND HOW IT CORRESPONDS WITH REVENUE MARKETING AND SERVICE TO THE PUBLIC.
FOR EXAMPLE, THE MORE BUYOUTS PEOPLE DO AT THE BRAZILIAN ROOM, THEN THERE ARE FEWER EVENTS TOTAL AND FEWER GUESTS SERVE.
SO WE LOOK AT THOSE KIND OF TRENDS.
UM, AND THEN WE ALSO LOOK AT REVENUE.
SO EVERY JANUARY WE OPEN RESERVATIONS FOR THE FOLLOWING YEAR.
SO NEXT MONTH WE'RE GONNA OPEN, WE'RE, WE'LL START TAKING RESERVATIONS FOR 2025.
UM, AND THEN WE'LL ALSO CONTINUE TAKING RESERVATIONS FOR 2024, WHICH WE STARTED BOOKING IN JANUARY, 2023.
SO,
A THREE YEAR STUDY PRE PANDEMIC FROM 2017 TO 2019 SHOWED AN AVERAGE REVENUE COLLECTED OF 824,000.
UM, AND THE 20 20 20 21 REVENUE COLLECTION WAS, WAS DOWN TO ROUGHLY 750,000, BUT THE EVENT REVENUE WAS ONLY 265.
SO WE'RE ALWAYS KIND OF ABLE TO PROJECT WITH THAT REVENUE COLLECTION NUMBER AND THEN GET A REALISTIC LOOK AT WHAT HAPPENED THAT YEAR WITH THE EVENT REVENUE.
UM, SO THEN WE SEE THE SURGE IN 2022.
UM, OF COURSE, REFLECTING ALL OF THE EVENTS THAT WERE
[01:30:01]
POSTPONED WHEN WE WERE CLOSED FOR THE PANDEMIC, AND ALSO PEOPLE FEELING COMFORTABLE, UH, GATHERING AGAIN.AND WE SEE THE EVENT REVENUE CONTINUE TO TEND TREND UPWARD.
BUT REVENUE COLLECTION IS NOW KIND OF STARTING TO DIP A BIT BACK DOWN TO LIKE WHAT WE CONSIDERED NORMAL OR PRE PANDEMIC, UM, NUMBERS.
SO THIS HELPS US FORECAST AND PLAN FOR MAJOR MAINTENANCE, AND IT REMINDS US LIKE JUST OF THE INHERENT HUMAN DESIRE TO GATHER AND THE VALUE OF PROVIDING THESE BEAUTIFUL VENUES TO OUR COMMUNITY.
GREAT QUESTIONS FROM THE COMMITTEE DIRECTOR SAN WONG.
AND I, YOU KNOW, YOU ALREADY HAD PREPARED THE DATA AND WE WERE JUST SPENDING ALL THIS TIME TALKING ABOUT DATA AND THE PRECEDING ITEMS. SO GOOD JOB AT, YOU KNOW, PREDICTING SOME INTERESTS FROM US.
AND I THOUGHT THAT WAS REALLY HELPFUL TO SEE.
UM, YOU KNOW, I I ALSO JUST TOOK A QUICK VISIT TO THE WEBSITE, UM, WHERE WE TALK ABOUT EVENTS.
AND I THINK IT'S A PRETTY, IT'S, IT, IT, IT'S PRETTY WELL ORGANIZED.
I'LL, I'LL SHARE IN TERMS OF ALL THE DIFFERENT EVENT VENUES, I THINK EVENTS CAN GET REALLY, UM, UH, WHAT'S THE BEST WORD? I, I GUESS I'LL, I'LL TAKE IT FROM A DIFFERENT PERSPECTIVE.
SO, YOU KNOW, I THINK ABOUT ALL, YOU KNOW, WE HAVE A LOT OF WINERIES IN LIVERMORE AND THEY'RE, THEY'RE FOCUSED A LOT ON SPECIAL EVENTS, AND IT GETS REALLY EXPENSIVE REALLY FAST, RIGHT? IF YOU WANT TO, FOR EXAMPLE, PLAN A WEDDING AT A WINERY IN LIVERMORE.
BUT IT IS A BEAUTIFUL SETTING AND I THINK IT'S SO WONDERFUL THAT WE'RE ABLE TO OFFER, ALSO OFFER, YOU KNOW, THESE, THESE AMAZING EXPERIENCES AT OUR PARKS.
AND I ALWAYS THINK, OH GOSH, IT'D BE GREAT IF WE HAD MORE EVENT SPACE.
I THINK AT ONE POINT I TRIED TO OFFER COYOTE HILLS AS AN EVENT SPACE TO ANOTHER GOVERNMENT ORGANIZATION.
AND, UH, LISA HERE'S LIKE, OH, I DON'T KNOW IF WE CAN DO THAT, UM,
BUT I THINK IT, IT GETS COMPLICATED AS, AS A BUSINESS MODEL IF WE WERE TO HAVE TOO MANY EVENT SPACES AT THE SAME TIME.
SO THAT, THAT'S, YOU KNOW, ONE THING THAT I ALWAYS THINK ABOUT.
BUT THEN AT THE SAME TIME, IT'S SO WONDERFUL TO SHOW, SHOWCASE OUR PARKS.
THE OTHER THING I WAS GONNA SHARE, YOU KNOW, IT DOES GET A LITTLE BIT INTERESTING 'CAUSE I, I WAS THINKING ABOUT THE BRIDGE YARD AND ARDEN WOOD AS YOU'RE PRESENTING, AND I SEE IT'S ON OUR WEBSITE TO TALK ABOUT, YOU KNOW, PARTNER ORGANIZATIONS AS WELL FOR EVENT SPACES ON EAST BAY REGIONAL PARK LAND.
AND SO I THINK IT'S, IT'S PRETTY WELL ORGANIZED FROM THAT PERSPECTIVE.
UM, SO I JUST WANTED TO MENTION THAT BECAUSE I WAS WONDERING, YOU KNOW, WHERE, WHERE IS ARDEN WOOD IN THIS PRESENTATION AND WHERE IS BRIDGE YARD? BUT IT, IT MAKES SENSE ON, ON THE WEBSITE.
UM, SO I'LL JUST MENTION THAT AND MAYBE, YOU KNOW, IF IF THERE'S EVER ANOTHER OPPORTUNITY TO PRESENT THIS THAT THAT, THAT COULD BE MENTIONED.
AND THEN ALSO I WAS THINKING ABOUT ALL THE DIFFERENT PICNIC AREAS.
'CAUSE THAT'S ANOTHER ITEM THAT IS, IS VERY POPULAR.
AND I, I I BELIEVE THAT MIGHT BE COVERED NEXT YEAR WHEN THERE'S THE RESERVATIONS PRESENTATION.
I, I, I CAN'T COMMENT ON THAT.
WE HAVE SEEN A HUGE, UM, INSURGENTS OF USE OF OUR PICNIC SITES FOR WEDDING OR LIKE GORILLA WEDDINGS ACTUALLY TOO, UM, THAT ARE HAPPENING MAYBE KIND OF WITHOUT US KNOWING, UH, AT VARIOUS LOCATIONS IN THE PARKS.
I THINK IT'S REALLY A REFLECTION OF THIS POST PANDEMIC WORLD IN WHICH WE'VE HAD THESE DEFERRED, UM, CELEBRATIONS.
AND, UM, YOU KNOW, AS SARAH SAID, UH, AT THE BEGINNING OF THE YEAR, THE BOOKS OPEN UP FOR THE FOLLOWING YEAR, AND YOU'D BE SURPRISED HOW QUICKLY IT BOOKS UP.
I, AS SOMEONE WHO IS RECENTLY IN KIND OF THE, THE WEDDING VENUE, KIND OF SEARCH MYSELF, UM, IT, IT'S VERY, IT'S VERY BUSY.
AND SO, UH, PEOPLE ARE GETTING VERY CREATIVE AND THEY'RE TRYING TO ALSO SAVE MONEY.
AND OUR RESERVATIONS FOR OUR PICNIC AREAS AND GROUP SITES ARE ALSO OF, UM, LIKE A FEASIBLE ALTERNATIVE FOR MANY PEOPLE.
AND THERE'S INCREASED POPULARITY WITH OUR SMALLER VENUES THAT WE USED TO SURE, YEAH.
UM, LIKE FERN COTTAGE HAD A, A HUGE INCREASE IN USAGE IN THE LAST COUPLE OF YEARS.
I THINK THERE MIGHT BE, YOU KNOW, A CONNECTION.
YOU KNOW, I, I'VE BEEN SAYING THIS, I'VE BEEN FINDING MYSELF SAYING THIS A LOT.
YOU KNOW, OUR PARKS ARE MORE POPULAR THAN EVER, YOU KNOW, DURING THE PANDEMIC, PEOPLE DISCOVERED US AND ARE COMING BACK AND RETURNING.
AND THAT'S GREAT FOR US, THAT WE'RE MORE POPULAR THAN EVER.
AND I THINK THAT THERE IS SOMETHING ABOUT THIS CONNECTION TO NATURE AND THE OUTDOORS THAT HAS REALLY, UM, TAKEN HOLD OF, YOU KNOW, OUR EAST BAY POPULATION SPECIFICALLY.
BUT THEN I THINK OF A LOT OF AMERICANS IN GENERAL.
UM, AND SO THEN THERE'S THAT DESIRE TO HAVE CELEBRATIONS, YOU KNOW, AT PICNIC SITES AND AT OUTDOOR SPACES, WHICH IS GREAT FOR US.
UM, BUT YEAH, I THINK IT'S GOOD TO KEEP TRACK OF THAT.
AND THEN, YOU KNOW, I ALSO THINK A LOT ABOUT CORPORATE EVENTS, BECAUSE I WAS RECENTLY, SO SOMEONE RECENTLY WAS TALKING TO ME ABOUT HOW REI, IN FREMONT LIKES TO HAVE AN ANNUAL EVENT AT DAIRY GLEN, UM, SITE AT COYOTE
[01:35:01]
HILLS.AND, UM, I GUESS AT SOME POINT THERE, THERE'S NO URGENCY PER SE ON THIS, BUT IT WOULD BE KIND OF HELPFUL TO ALSO HEAR A LITTLE BIT MORE ABOUT SOME OF THE DIFFERENT CORPORATE EVENTS AND SOME OF THE DIFFERENT THINGS THAT ARE HAPPENING.
'CAUSE WHEN I HEARD ABOUT THAT, I'M LIKE, OH, OF COURSE.
REI, FREMONT'S GONNA BE AT COYOTE HILLS.
I, I, I COULD HAVE GUESSED THAT, BUT I, I HADN'T REALLY PUT THAT TOGETHER UNTIL SOMEONE TOLD ME ABOUT THE ACTUAL EVENT.
UM, WE DO SEE A LOT OF, OF BUSINESS EVENTS, BUT THEY'RE, UM, PLACES LIKE REI GENERALLY REQUIRE A LARGER VENUE THAN WHAT'S IN, OUT, LIKE MAYBE A BRIDGE YARD, RIGHT? YEP.
BUT NOT ANY OF THESE SMALLER FACILITIES, BUT WE DO A LOT OF SMALLER BUSINESS MEETINGS THROUGHOUT THE YEAR.
NOT SO MANY OF THE BIG ROBUST HOLIDAY ONES, BUT, UM, LIKE KAISER HAS THEIR BUSINESS MEETINGS, ALAMEDA COUNTY HOSTS THEIR MEETINGS AT THE BEACH HOUSE.
SO WE DO SEE A LOT OF CORPORATE BUSINESS.
BUT NOT SO THAT, THAT'S WONDERFUL TO HEAR.
SO I THINK, UM, YOU KNOW, AND I, I KEEP ON GOING BACK TO THE STRATEGIC PLAN, BUT I GUESS THAT COULD ALSO BE A PRETTY, UM, INTERESTING, YOU KNOW, CHAPTER WITHIN THE STRATEGIC PLAN IS THINKING ABOUT ALL THESE DIFFERENT TYPES OF EVENTS.
AND I'M SURE IT'S ALREADY BEING WORKED ON.
SO I'M JUST GONNA REITERATE THAT POINT.
UM, AND I, I THINK A PRESENTATION LIKE TODAY WILL HELP, YOU KNOW, FEED INTO THAT COLLECTION OF INFORMATION.
DIRECTOR CORBETT, THANK YOU FOR ALL THE GREAT WORK YOU'RE DOING.
HAVE HAD THE OPPORTUNITY TO VIEW THROUGH MANY OF THESE PROJECTS OVER THE YEARS.
UM, HAPPY TO SEE THAT MARTIN LUTHER KING IS, UH, MOVING ALONG.
DO WE KNOW WHEN THAT WILL BE AVAILABLE FOR RENTING? WE DON'T, THEY HAVEN'T STARTED THE, UH, I THINK THEY'RE, RIGHT NOW THEY'RE IN THE, UM, ARCHITECTURAL DRAWING PHASE.
SO OUR LANDSCAPE ARCHITECT IS WORKING ON IT.
AND, UM, THANK YOU FOR YOUR PATIENCE.
I THINK, YOU KNOW, CONSIDERING THAT, UH, THE TIMELINE IS FURTHER OUT THAN WE HAD EXPECTED, SARAH AND I JUST WERE RECENTLY TALKING ABOUT, UM, IN THE INTERIM, PERHAPS OPENING IT UP SINCE THE DECK WAS RECENTLY REFURBISHED AND JUST HAVING A VERY FINITE RESERVATION WINDOW THAT WE MAY OPEN UP TO THE PUBLIC, SO THAT, THAT IS A POSSIBILITY THAT WE ARE EXPLORING.
AND IT WAS, UH, FOR THE, THE EARLIER PART OF THE CLOSURE, WE WERE ABLE TO GET A LOT OF WORK DONE.
THEY NEEDED A NEW HVAC SYSTEM.
LIKE RUBY SAID, WE HAD TO REPLACE THE DECK.
SO WE WERE OVER THERE DOING, AND WE DID REDID THE SIDING AND PAINT AND THE ROOF.
SO, UM, IT WAS GETTING, IT WAS HAVING A SPA YEAR AND UM, IT IS LOOKING SO MUCH BETTER.
AND SO OUR CREW CONTINUES TO GO OVER AND, UM, JUST DO MINOR MAINTENANCE AND, AND FIX THE THINGS THAT WE CAN FIX WHILE IT'S CLOSED.
AND THEN I THINK WE WERE KIND OF WAITING TO COORDINATE THAT TIMING, UM, WHERE WE WERE LIKE, WELL, WE COULD REOPEN IT NOW BECAUSE IT HAS HEAT AND AIR AND A DECK THAT YOU CAN WALK ON.
BUT WE DIDN'T WANT TO KIND OF OVERLAP WITH THE, WITH THE BIGGER PROJECT.
'CAUSE WE'RE REALLY EXCITED FOR THAT TO START.
BUT YOU ALSO HAD SOME PLANS FOR, UM, WORK ON THE LAND RIGHT NEXT TO THE, THE SPOT AND WHAT'S GOING ON WITH THAT? YEAH, THAT'S, THAT'S PART OF THE REHAB PROJECT.
SO THAT'S INCLUDED THE FULL, UM, KIND OF LIKE SHORELINE CENTER, YOU KNOW, LIKE THE, UH, CONCEPT DRAWINGS THAT WE WERE LOOKING AT.
UM, THEY'RE, THEY'RE STILL WORKING.
THAT'S STILL GONNA INCORPORATE THE ADJACENT PICNIC SITE.
AND THEN ALSO THE APPROACH TO THE BUILDING IS, IS HAVING A, A DA MAKEOVER.
UM, COULD I GET A, YOU KNOW, THAT'S IN THE DISTRICT AND THERE'S A LOT OF FOLKS THAT USE THE PARK AREA.
I VERY MUCH WOULD LIKE TO BE GOING BACK INSIDE
I'D REALLY ABSOLUTELY, I'D APPRECIATE IT IF, YOU KNOW, SOMEONE COULD TAKE ME THROUGH OR AT LEAST GIVE ME SOME MORE SPECIFICS ABOUT HOW SOON WE'RE GONNA BE MOVING TO USE THAT FACILITY.
TAKE ME THROUGH, YOU KNOW, MAYBE DO A LITTLE ME MEETING DOWN THERE OR SOMETHING.
I'D, I'D REALLY APPRECIATE IT.
'CAUSE I'M HEARING FROM PEOPLE ALL THE TIME.
SO ARE YOU, I KNOW WE ALL ARE.
IT'S IN DEMAND, BUT IT LOOKS GOOD FROM THE OUTSIDE RIGHT NOW.
HOW SOON DO YOU THINK I COULD GET A LITTLE UPDATE TOUR IN THERE?
I JUST, IT COULD ALSO BE A GOOD BOARD SITE TOUR CANDIDATE.
I'M NOT SURE WHEN THAT GETS FIGURED OUT, BUT OF, OF ALL THE ONES THAT WE REVIEWED TODAY, THAT'S THE ONLY ONE THAT I HAVEN'T BEEN TO, BUT I GUESS IT'S NOT OPEN RIGHT NOW, SO, UM, JUST WANTED TO ADD THAT.
BUT IT'S SOMETHING YOU COULD SEE THE INSIDE OF, EVEN THOUGH IT'S NOT OPEN YET.
I'M SO GLAD YOU, UM, HIGHLIGHTED THE SCHEDULE FOR YOUR EMPLOYEES ON A, ON A DAY TO, UM, 'CAUSE UH, I'VE BEEN A HUGE
[01:40:01]
ADVOCATE THAT WE ARE NOT STAFFED CORRECTLY AS ON THE GROUND.AND, UH, YOUR SCHEDULE SHOWS EXACTLY WHAT EXACTLY YOUR, YOUR DEPARTMENT DOES AND HOW, AND HOW TIGHT IT IS.
AND, UH, I KNOW I, I PULLED, UH, UH, THEN CFO, UH, DEBORAH KAR ASIDE, AND I, I, I PUT OUT A SCHEDULE OF WHAT IT WAS LIKE TO, TO RUN REDWOOD WITH A, WITH FOUR RANGERS IN A PARK SUPERVISOR.
AND WHEN YOU HAVE TO COVER SEVEN DAYS A WEEK, YOU KNOW, AND ON THE WEEKENDS YOU'RE COVERING FROM 11 TO SEVEN.
AND THEN, AND THEN, YOU KNOW, DEPENDING ON THE SCHEDULE OF YOUR CREW, YOU'RE LUCK.
YOU'RE LUCKY IF YOU HAVE ONE OR TWO DAYS TO MEET WITH YOUR WHOLE CREW.
AND SO, UH, AND, AND IN THOSE TWO DAYS YOU GOTTA HAVE TRAINING AND COMMUNICATIONS AND, YOU KNOW, GROUP PROJECTS, WHATEVER.
SO I'M REALLY GLAD YOU PUT THAT UP THERE.
IT, IT, IT REALLY GOES TO SHOW THE HOW, UM, HOW HOW WE COULD, WE COULD USE MORE PEOPLE.
AND TO THAT, I WAS WONDERING WHY, UH, TRIO CENTER IS NOT INCLUDED IN YOUR, UH, IN YOUR RES 'CAUSE TRUDEAU CENTER IS A RESERVABLE AREA AND ALSO MANAGED BY, UM, UH, OFFICE SERVICES HONCHOS, UH, FACILITY MANAGER.
NOW WHY? I CAN'T SPEAK TO WHY THAT WAS DIVVIED THAT WAY PER SE, BUT YEAH.
WELL, I'M, WELL, UM, I WAS, I'VE BEEN ADVOCATING, UH, IN THIS BUDGET AND IT'S PROBABLY GONNA GO TO THE NEXT BUDGET, BUT I WAS ADVOCATING FOR A GARDENER FOR TRUDEAU CENTER TO, TO BE SHARED WITH, UH, THE ROBERTS, THE ROBERTS CREW.
AND THEN, UH, TRUDEAU CENTER TECHNICALLY FALLS WITH THE, UM, UM, REINHART REDWOOD CREW.
'CAUSE I REALLY ADMIRE THE GARDENS AT YOUR FACILITIES.
AND TRUDEAU CENTER REALLY NEEDS SOME TLC AND, AND THE LANDSCAPE OPERATION UP THERE RIGHT NOW IS JUST KIND OF A MOW AND BLOW OPERATION.
UM, BUT I REALLY WOULD LIKE TO SEE, UM, UM, THAT FALLBACK UNDER EITHER YOU OR, OR THE PARK AND, UM, UH, HAVE A GARDENER ASSIGNED TO THAT, THAT, THAT'D BE GREAT.
AND WE COULD EXPAND YOUR OPERATION TOO, IF YOU WANT, BUT, UM, SURE.
SO THAT'S, I HATE THROWING THAT OUT THERE, BUT, UM, YEAH, I'M JUST CURIOUS HOW THAT GOT PLAYED OUT.
AND THEN, UM, AND THEN, UM, DOES WHEN YOU, WHEN YOU TALK ABOUT YOUR, YOUR STAFF IS NOT AVAILABLE DURING OR NOT ONSITE DURING EVENTS, DOESN'T THE RES DOESN'T THE RESIDENTS, UH, THE NEXT DOOR, IS THAT STILL THERE? YES.
SO DON'T THEY RESPOND IF SOMETHING, UH, OR CAN THEY RESPOND IF SOMETHING HAPPENS THERE? ABSOLUTELY.
I THINK GENERALLY, UM, THEIR, THEIR PHONE NUMBER'S NOT POSTED.
THEY'RE, THEY'RE REACHED THROUGH DISPATCH.
SO, UM, IF CATERER CATERERS WOULD NORMALLY CALL ME, LIKE THEY'LL CALL MY, I HAVE A SELF WORK CELL PHONE, SO, UM, IF IT'S AFTER HOURS AND THERE'S SOMETHING GOING ON, THEY, THEY USUALLY TRY ME FIRST.
IF THEY DON'T CATCH ME, UM, THEY MAY OR MAY NOT TRY THE GUYS, BUT THEY ALSO HAVE DISPATCH, NON-EMERGENCY NUMBER POSTED IN THE KITCHEN.
AND SO THEY'LL CATCH DISPATCH AND IF DISPATCH CAN'T REACH STAFF, THEN THEY'LL CALL THE RESIDENT.
AND I MEAN, SPECIFICALLY FOR THE BRAZILIAN ROOM, THE OTHER FACILITIES DON'T HAVE RESIDENCES ASSOCIATED.
BUT, UH, BUT YEAH, THE, THE RESIDENT DEFINITELY, LIKE, IF, IF, YOU KNOW, HISTORICALLY IF CATERER CALLED ME AND IT WAS 10:00 PM AND THEY HAD A CLOGGED TOILET OR SOMETHING, FOR EXAMPLE, I WOULD CALL THE RESIDENT AND SAY, CAN YOU POP OVER THERE? YEAH.
ISN'T IT A CONDITION OF THE, THAT PARTICULAR RESIDENT TO RESPOND TO, UH, EMERGENCIES THERE OR HAS SARAH SAID THERE'S, THERE'S KIND, IT'S, THERE'S A PROCESS.
YOU KNOW, THE CATERERS ARE SORT OF THE FIRST LINE OF DEFENSE.
THEY'RE ON THE GROUND, THEY'RE DEPLOYED THERE FOR THAT REASON.
AND THEN THERE ARE THE STAFF THAT MAY BE ON CALL THAT EVENING, AND THEN THERE'S DISPATCH IF IT WAS LIKE MORE OF AN, A BIGGER EMERGENCY OR IF YOU COULDN'T CATCH ANYONE.
IF, IF ALL OF THE ABOVE OPTIONS, IT'S, YOU KNOW, A SORT OF A TRIAGE.
UM, BUT WHEN WE ENGAGE IN THE RESIDENT AGREEMENT FOR THE BRAZILIAN ROOM RESIDENTS, IT IS PART OF THEIR LIST OF DUTIES.
YOU KNOW, IT'S CLEAR TO THEM THAT THEY ARE LIVING RIGHT NEXT TO A VERY BUSY EVENT SPACE AND THINGS WILL HAPPEN.
AND SO, UM, THEIR AGREEMENT IS, UM, CONCOCTED ACCORDINGLY.
AND THEN, UM, UM, IS THERE, UM, IS THERE A WAY TO, UH, ACCOMMODATE, UH, FAMILIES THAT DON'T HAVE THE E ECONOMIC, UM, ABIL DON'T HAVE THE ECONOMIC ABILITY TO RESERVE ANY OF OUR SITES? IS THERE SOME KIND OF, UH, SUBSIDIZATION OR GRANT PROGRAM? WELL, I KNOW THAT, UM, WE DID A FEE STUDY.
WE DO A COMP STUDY EVERY YEAR.
UM, BUT WE PRESENTED A FEE STUDY, UM, A FEW YEARS BACK.
AND OUR VENUES ARE REAL, ARE AFFORDABLE.
[01:45:01]
VERY AFFORDABLE.UM, APPLES TO APPLES IN THE PRIVATE SECTOR, YOU KNOW, IT'D BE SIGNIFICANTLY MORE TO RENT ANY OF THEM.
WE DO FEE WAIVERS FOR, UM, NOT-FOR-PROFIT AGENCIES, BUT I DON'T KNOW ANYTHING, I DON'T THINK THERE'S ANY KIND OF GRANT PROGRAM.
UM, SO THE DISTRICT DOES, UH, IT JUST RECENTLY ADOPTED A SPONSORSHIP POLICY.
SO, UM, IF IT WAS ANOTHER AGENCY OR A NONPROFIT THAT WANTED TO UTILIZE EITHER DISTRICT FUNDS OR IN KIND SERVICES SUCH AS USE OF OUR, OF OUR FACILITIES, THEY CAN GO THROUGH THAT SPONSORSHIP PROCESS.
AND THEN ALSO FOR RESERVATIONS IN GENERAL, WE DO HAVE A FEE WAIVER PROCESS THAT GOES THROUGH OUR A GM.
AND THERE'S VERY SPECIFIC CRITERIA.
IT'S NOT JUST YOU'RE A NONPROFIT, YOU, YOU CAN GET A REDUCTION.
UM, YOU HAVE TO MEET CERTAIN CRITERIA IN ORDER TO GET, UH, FEE WAIVERS.
AND THEN, UM, AND THEN GOING BACK TO THE TAYLOR FOUNDATION, THOSE ACTIVITIES LIKE THE ZIP LINE AND THE ROCK WALL, UH, THEY CARE THE INSURANCE FOR THAT OUTSIDE, WE'RE NOT RESPONSIBLE FOR THOSE ACTIVITIES.
UM, IT IS PART OF OUR AGREEMENT WITH BOTH ENTITIES FOR THEM TO PROVIDE ALL OF THE NECESSARY INSURANCE, UH, TO BE ON SITE.
THEY HAVE, YOU KNOW, THE PROFESSIONALS COME OUT AND TRAIN THEIR STAFF TO OPERATE THE ZIP LINE CLIMBING WALL AND ALL THAT KINDA STUFF.
SO, UM, IT'S NOT JUST OUT, THEY'RE NOT WINGING IT.
NOW WE USED TO HAVE A, THERE USED TO BE A, THE, UH, EAST BAY CIVICO USED TO HAVE A ZIP LINE IN ANTHONY CHABOT.
AND, UM, I THINK THEY HAD TO TAKE IT DOWN BECAUSE OF INSURANCE STUFF, SO, BUT WE USED IT
THAT COULD BE A GOOD BOARD TOUR
AND THEN, UH, I THINK THAT IS IT FOR MY QUESTIONS.
UM, I, I THINK YOU'RE JUST GONNA SEE YOUR VENUES BECOME MORE AND MORE POPULAR, ESPECIALLY WHEN MARTIN LUTHER KING COMES ONLINE.
UM, AND THEN, UH, YEAH, I THINK THAT'S GONNA BE POPULAR NUMBER.
AND, YOU KNOW, UH, IN THE FUTURE, IF IT GETS TO THE POINT, DON'T BE SHY ABOUT ASKING FOR HELP, YOU KNOW, CAREFUL WHAT IN YOUR BUDGET REQUEST.
WE ALL, WE ALL CERTAINLY UNDERSTAND HOW IT IS ON THE, ON THE, ON THE GROUND, SO THANK YOU VERY MUCH.
ANY PUBLIC COMMENTS ON THIS, ON THIS ITEM? NO PUBLIC COMMENTS ON THIS ITEM.
WE ARE NOW AT FIVE E REVIEW, 2023 COST ALLOCATION PLAN AND FEE STUDY.
RUBY'S THE STAR OF THE SHOW TODAY,
IT'S RUBY TUMBLR, UH, ACTING BUSINESS SERVICES MANAGER.
TODAY I WILL BE PRESENTING AN INFORMATIONAL OVERVIEW OF THE FEE STUDY AND COST ALLOCATION PLAN FOR MY PRESENTATION TODAY.
I WILL PROVIDE AN INTRODUCTION TO THE STUDY AND A LITTLE BIT OF BACKGROUND OR OBJECTIVES FOR THE FEE STUDY, THE METHODOLOGY EMPLOYED OUR FINDINGS AND RECOMMENDATIONS, AS WELL AS NEXT STEPS FOR A LITTLE BIT OF BACKGROUND, UM, WE WILL BEGIN AT THE BEGINNING.
IN 2022, BUSINESS SERVICES WAS TASKED WITH CONDUCTING A FEE STUDY ON ALL DISTRICT-WIDE FEES.
WE WERE ALLOCATED $50,000 IN OUR BUDGET, THANK YOU BOARD OF DIRECTORS, AND WE ENGAGED IN AN RFP PROCESS LATE LAST YEAR.
AND FROM THAT PROCESS, WE SELECTED MATRIX CONSULTING GROUP AS OUR CONSULTANT FOR THIS PROJECT.
MATRIX HAS 20 PLUS YEARS OF EXPERIENCE PROVIDING CONSULTING FOR ALL, ALL FACETS OF PUBLIC SECTOR WORK.
THIS INCLUDES PUBLIC SAFETY, PARKS AND RECREATION, FINANCE AND ADMINISTRATION, UM, YOU KNOW, A WHOLE, UH, BREADTH OF WORK THAT THEY PERFORM.
[01:50:01]
PERFORMED OVER 250 STUDIES SIMILAR TO THIS ONE FOR PUBLIC AGENCIES.AND THEY CAME HIGHLY RECOMMENDED FOR THIS PROJECT.
UH, WE WORKED WITH COURTNEY RAMOS AND KBU ENGEL, WHO I BELIEVE MIGHT BE ON THE CALL, OR THEY MIGHT HAVE BEEN WHISKED AWAY FOR SOMETHING ELSE, SO I APOLOGIZE FOR THAT.
UM, THEY WERE OUR PROJECT LEADS.
AND THEN INTERNALLY, UM, WE WORKED WITH OUR A FO, UH, DEBRA SPALDING, THE BUSINESS SERVICES MANAGER, TIFFANY MARSI, MYSELF, RENEE PATTERSON, A A TWO, AND THEN JUST CROSS-DIVISIONAL INPUT FROM SO MANY CHARACTERS AT THE DISTRICT, FROM THE GENERAL MANAGER TO, YOU KNOW, PRETTY MUCH EVERYONE BELOW THAT.
OH, I'M SORRY, MY, MY FONT IS OFF KILTER THERE, BUT, UM, I'LL SAY IT OUT LOUD.
UM, WITH ALL THAT SAID, WHAT IS A FEE STUDY AND A COST ALLOCATION PLAN? A FEE STUDY IS AN ANALYSIS ON FEES FOR SERVICES ASSOCIATED WITH AN ORGANIZATION OR AGENCY.
THE PURPOSE IS TO BETTER UNDERSTAND FACTORS SUCH AS COST RECOVERY, MARKET COMPARISONS, AS WELL AS REVENUE GENERATION.
AND FOR THE PURPOSE OF THIS STUDY, WE LOOKED AT ALL OF OUR FEES IN OUR FEE SCHEDULE.
THIS IS EVERYTHING FROM SWIM, LAGOONS, PARK ENTRY, OUR PERMITS, YOU NAME IT, WE GOT IT.
A COST ALLOCATION PLAN IS KIND OF ONE SUBSECT OR ONE PIECE OF THAT FEE STUDY.
IT HELPS INFORM THAT IT IS A TOOL USED TO UNDERSTAND HOW AN ORGANIZATION ALLOCATES COSTS AND HOW THOSE COSTS ARE DISTRIBUTED, UM, ACROSS PERSONNEL AND SERVICES THROUGHOUT THE AGENCY.
SO KIND OF UNDERSTANDING HOW EVERYTHING IS PARSED OUT WILL HELP INFORM, UM, OUR, OUR COST RECOVERY.
ULTIMATELY, WHAT WE'RE TRYING TO UNDERSTAND IS HOW MUCH DOES IT COST TO DO THE WORK THAT WE DO, AND HOW DOES THAT COST RELATE TO WHAT WE ARE CHARGING FOR THAT WORK.
UM, AND ONE THING TO REMEMBER HERE IS THE FEE STUDY IS AN ANALYSIS.
IT IS NOT, UM, TELLING US WHAT WE NEED TO CHARGE THE PUBLIC.
IT DOESN'T NECESSARILY TELL US HOW TO CHANGE THE FEES.
THAT IS AN INTERNAL DECISION, UM, PER THE BOARD OF DIRECTORS.
UM, AND THEN I ALSO WANNA SAY HERE THAT THIS IS AN ANALYSIS THROUGH MORE OF A FINANCIAL LENS.
UM, WE LOOK AT THINGS LIKE EXPENDITURES, OVERHEAD COSTS, RECOVERY, THINGS LIKE THAT.
BUT THERE ARE SO MANY LENSES THAT YOU CAN LOOK AT FEES THROUGH, FOR EXAMPLE.
UM, IT CAN BE A MEANS OF CROWD MANAGEMENT.
YOU KNOW, MAKE SURE THAT A PARK ISN'T OVERRUN WITH, UM, THE PUBLIC.
IT CAN ALSO BE A WAY TO MITIGATE ENVIRONMENTAL IMPACT.
THAT'S WHY FOR SISTER AGENCIES LIKE EB MUD THAT DO WATER RESOURCE MANAGEMENT, THERE IS AN ENTRY FEE TO GO INTO WATER BODIES THAT ARE FOR DRINKING.
SO IT'S PURELY NOT ABOUT REVENUE, IS WHAT I'M TRYING TO SAY.
UM, I'M SORRY, MY, UH, IT'S GETTING STRETCHED ON THE SCREEN.
BUT, UM, FOR THIS BODY OF WORK, WE HAD A FEW KEY OBJECTIVES.
WE WANTED TO REVIEW OUR FEE STRUCTURE.
WE WANTED TO DETERMINE COST COMPONENTS.
WE WANTED TO CALCULATE THE FULL COST OF DOING THE WORK THAT WE DO.
WE WANTED TO REVIEW AND REVISE OUR FEES, DEVELOP A REVISED FEE SCHEDULE.
AND IF YOU DO REMEMBER FROM OUR, UM, BOARD OPS COMMITTEE IN OCTOBER, AS WELL AS THE FEE SCHEDULE THAT WAS JUST RATIFIED ON DECEMBER 5TH, WE KIND OF HAVE A NEW LOOK, UM, TO OUR FEE SCHEDULE THAT MAKES IT'S, IT'S ORGANIZED A LITTLE DIFFERENTLY.
AND THAT WAS KIND OF ONE OF THE RECOMMENDATIONS THAT CAME OUT OF THIS PROJECT.
AND, UM, YEAH, ULTIMATELY WE WANTED TO PROVIDE OUR FINDINGS TO THE BOARD.
UM, LIKE I SAID, WE LOOKED AT THE FEES AND OUR FEE SCHEDULE.
WE HAVE NOT YET DONE A DEEP DIVE ON OTHER FEES THAT WE MAY CHARGE SUCH AS PROGRAMS. AND I KNOW THAT IN THIS COMMITTEE SPECIFICALLY, UM, THE COST OF WHAT WE ASK FOR, FOR SPECIAL USE AGREEMENTS HAS COME UP.
SO THAT THAT'S GONNA BE KIND OF A FUTURE PHASE OF THIS PROJECT.
WE'VE NEVER DONE THIS SORT OF ANALYSIS ANALYSIS BEFORE AT THE DISTRICT, SO WE ARE KIND OF FIRSTLY CREATING A BASELINE TO JUST UNDERSTAND ONE SUBSECT OF FEES BEFORE WE LOOK AT ALL OTHER ONES.
UH, FOR THE METHODOLOGY, KIND OF, THESE ARE ALL OF THE THINGS THAT HELPED INFORM THE STUDY.
UM, THIS IS, YOU KNOW, THEY GOT INTO THE NITTY GRITTY.
HOW LONG DOES IT TAKE TO PROCESS ON AVERAGE A, UM, ENCROACHMENT PERMIT OR HOW LONG DOES IT TAKE, YOU KNOW, UM, SOMEONE TO LOOK AT A SPECIAL EVENT PERMIT.
AND, YOU KNOW, THOSE THINGS CAN WILD, LIKE DEFER WILDLY, BUT WE KIND OF HAD TO CREATE SORT OF AN AVERAGE.
[01:55:01]
SO STAFF PROCESSING, REVIEWING AND, UM, YOU KNOW, EVERYTHING THAT'S DIRECTLY INVOLVED IN THE PERMITTING AND APPLICATION PROCESS.AND FROM THAT, YOU KNOW, THEIR TIME, IT WAS KIND OF A FRACTION OF THEIR SALARIES, BENEFITS, PRODUCTIVE HOURS, UM, OVERHEAD, UM, FOR THE DEPARTMENT OR DIVISION.
YOU KNOW, SOME PEOPLE ARE MORE INVOLVED THAN OTHERS.
AND THEN OTHER THINGS LIKE HR COSTS OR, UM, THE GENERAL MANAGER'S TIME, THOSE ARE KIND OF SMOOTHED AND BAKED OUT THROUGHOUT.
WE ALSO LOOKED AT PARK USE OVERHEAD.
THIS CAPTURES COSTS ASSOCIATED WITH MAST, THE TIME IT TAKES FOR OUR TRADES FOLKS TO GO OUT TO DO REPAIRS AND FIXES AND THINGS LIKE THAT.
UM, ALSO KIND OF, UH, TANGENTIAL TO THAT A SD TIME, OUR PUBLIC SAFETY TIME FOR A GENERAL PARK USE AND SUPPORT.
UM, IT ALSO INCLUDED, AS I MENTIONED BEFORE, ALL OF THE INDIRECT COSTS THAT COME WITH JUST RUNNING THE AGENCY.
THAT'S THINGS LIKE HR, IT, THE GENERAL MANAGER'S OFFICE, OUR AGMS, ADMIN TIME, THINGS LIKE THAT.
SO THOSE ARE, AS I SAID BEFORE, BAKED IN THROUGH, THROUGHOUT ALL OF THE DIFFERENT THINGS THAT WE DO.
AND THEN WE ALSO LOOKED AT MATERIAL AND LAND COSTS.
SO THIS IS KIND OF, UM, EXPENDITURES AND I WILL SAY IT WAS, OR IT WAS A SNAPSHOT IN TIME.
THIS STUDY, IT WAS LOOKING AT, UH, 2020 TWO'S BUDGET.
IT WAS THE MOST RECENT COMPLETED BUDGET WITH A FULL YEAR OF EXPENDITURES.
AND THAT WAS EVERYTHING FROM PAPER COSTS, THE COST OF STOCKING A LAKE WITH FISH, UM, DIRECT MATERIAL COSTS, UM, AND, YOU KNOW, BASICALLY ALL EXPENDITURES.
AND THEN, UM, COSTS ASSOCIATED WITH FACILITY SPACE AS WELL AS OVERTIME RATES, EXCUSE ME.
UM, IN THE ATTACHED REPORT, WHICH, UM, KNOWING THIS COMMITTEE, I KNOW YOU ALL READ IT,
AND AS, AS YOU'VE SEEN, IT'S A VERY DETAILED REPORT.
AND FOR THE PURPOSE OF THIS PRESENTATION, WE WILL DISCUSS THINGS KIND OF AT A VERY MACRO LEVEL OF FINDINGS.
AND, AND I'M ALWAYS HAPPY TO FOLLOW UP WITH ANY QUESTIONS AS WELL.
UM, SO RATHER THAN DO A DEEP DIVE, WE'RE GONNA DO KIND OF THE 2000 FOOT, UH, REVIEW OF THE FINDINGS AND RECOMMENDATIONS.
UM, SO WITH THAT SAID, ONE KEY TAKEAWAY THAT WE WERE HOPING TO UNDERSTAND IS HOW MUCH ARE WE RECOVERING WITH ALL OF OUR FEES? UM, WE ARE ACTUALLY COV UH, RECOVERING ABOUT 36%, UM, MEANING THAT WE ARE UNDER RECOVERING.
AND, UM, YOU KNOW, WHETHER THAT'S A GOOD THING OR A BAD THING, YOU KNOW, I'M, I'M NOT MAKING KIND OF A VALUE STATEMENT THERE.
IT'S ACTUALLY COMPARABLE TO OTHER AGENCIES, UM, SPECIFICALLY THOSE THAT DO THE WORK THAT WE DO IN PARKS AND RECREATION.
THE AVERAGE, UH, COST RECOVERY FOR AGENCIES SUCH AS OURS IS BETWEEN 20 AND 50%.
SO, YOU KNOW, PROVIDING A PUBLIC SERVICE, UH, TO THE PUBLIC, UH, WE DO DO, UM, A GOOD AMOUNT OF SUBSIDIZATION FOR SERVICES THAT WE PROVIDE.
UM, A RECOMMENDATION THAT CAME OUT OF THE STUDY WAS THAT THEY RECOMMENDED THAT WE UPDATE OUR FEES, UM, AND DO A VERY ROUTINE SORT OF LOOK AT THEM.
AND, AND, YOU KNOW, AS THE BOARD OPERATIONS COMMITTEE EVERY YEAR WE DO BRING FORTH OUR, UM, PROPOSED, UH, FEE SCHEDULE FOR THE FOLLOWING YEAR.
UH, GENERALLY WHAT WE'RE DOING IS UPDATING OUR FEES FOR OUR CONCESSIONAIRES, BECAUSE, YOU KNOW, THEY'RE INDEPENDENT BUSINESS ENTITIES, SO A LITTLE, A LOT MORE REVENUE DRIVEN THAN WE ARE AS A PUBLIC AGENCY.
SO WE'RE ALMOST CONTINUOUSLY UPDATING THOSE.
BUT THEY RECOMMENDED THAT WE LOOK AT ALL OF THE OTHER SORT OF ADMINISTRATIVE FEES THAT WE, WE PROVIDE TO THE PUBLIC AND COMB THROUGH THEM A LITTLE BIT MORE RE UH, REGULARLY.
THEY ALSO, UM, SAID THAT WE SHOULD CREATE A SET OF GUIDING PRINCIPLES, WHICH WAS ALSO ECHOED BY OUR GENERAL MANAGER, UH, THAT KINDA LAID OUT, UH, THE BENEFIT AND RECOVERY, UH, OF OUR FEES.
AND I WILL GET INTO A LITTLE, I'LL GET INTO THAT A LITTLE BIT MORE LATER.
AND THEN, YOU KNOW, THIS WAS THE FIRST TIME WE EVER DID THIS SORT OF EVALUATION.
UH, THEY SUGGESTED THAT WE DO A COMPREHENSIVE FEE UPDATE EVERY FIVE TO SEVEN YEARS.
UM, EVERY YEAR, ESPECIALLY IN THE LAST FEW, THE EXPENDITURES HAVE KIND OF SWUNG VERY WILDLY BECAUSE OF SO MANY ENVIRONMENTAL CONDITIONS, WHETHER IT'S FLOODS, FIRES, GLOBAL PANDEMIC, SO THINGS THEY CHANGE FROM YEAR TO YEAR.
SO IT, IT'S A GOOD IDEA TO GO THROUGH AND LOOK AT THIS, UH, WITH, UM, A DEEPER DIVE.
AND THEN, UM, WE DID A COMPARISON.
IT WAS PART OF THE SCOPE OF THE STUDY TO LOOK AT OUR FEES AND HOW THEY COMPARE TO OUR SISTER AGENCIES IN
[02:00:01]
THE AREA, MID PENN, UH, POST, UH, COUNTY PARKS, SONOMA COUNTY PARKS, THINGS LIKE THAT.AND, UM, THE GENERAL FINDING WAS THAT MANY NOT ALL FEES THAT WE CHARGE FALL WITHIN MARKET COMPS.
AND, UM, IT'S NOT ALWAYS AN APPLES TO APPLES COMPARISON BECAUSE, UM, YOU KNOW, YOU HAVE A PLACE LIKE THE BRAZILIAN ROOM THAT ANOTHER COUNTY MIGHT NOT HAVE OR, UM, YOU KNOW, JUST DIFFERENT SERVICES.
SO TO THE BEST OF OUR ABILITY, WE, UM, WE DID AN ANALYSIS AND IT, IT'S, IT'S IN THE REPORT, YOU WILL FIND THAT MANY THINGS ARE COMP, UH, COMPARABLE TO A MARKET ANALYSIS.
UM, CERTAINLY THE REPORT DOES A DEEPER DIVE, UM, OF EVERY SINGLE FEE AND ITS INDIVIDUAL, UM, ANNUAL COST, AND, UM, THE COST OF PERFORMING THE WORK BEHIND THAT FEE.
AND IT'S THAT CALCULATION THAT, UH, TELLS YOU THE COST RECOVERY.
SO, UH, YOU WILL SEE THAT IN THE REPORT FOR EVERY SINGLE INDIVIDUAL FEE.
BUT THIS, THIS CHART HERE, UM, IT INDICATES RECOVERY AT MORE OF A DEPARTMENTAL LEVEL AND THEN CONSOLIDATES EVERYTHING THERE FOR THE ENTIRE STUDY.
AND THAT'S WHERE WE GET THAT 36% NUMBER.
UM, AND, AND AS I SAID, THE INDIVIDUAL DEPARTMENT BREAKDOWNS BY FEE ARE IN THE REPORT DOWN TO THE GRANULAR FEE LEVEL.
AND A AS, UM, YOU KNOW, A GOVERNING BOARD, WHAT DOES THAT INFORMATION MEAN TO YOU, UH, TO THIS COMMITTEE OR TO THE FULL BOARD OF DIRECTORS BASED ON WHAT TYPE OF, UM, FEE IT IS? WE CAN USE THIS COST RECOVERY PYRAMID INDICATED HERE AS SORT OF A TEMPLATE WHEN IT COMES TO MAKING FEE DECISIONS, UH, FOR PARKS AND RECREATION.
UH, WE TYPICALLY SEE THE COST RECOVERY POLICY DEVELOPED AT THE SERVICE TYPE OR COMMUNITY BENEFIT FACTOR.
THIS GRAPHIC SHOWS THE COST RECOVERY PYRAMID.
AND, UM, IT IS UP TO US AS A AGENCY TO DETERMINE KIND OF WHAT COST RECOVERY LEVEL THAT WE WANT TO, UM, SEEK, DEPEND ON, DEPENDING ON WHAT USE THAT FEE SERVES.
SO FOR EXAMPLE, UM, SOMETHING THAT SERVES THE WIDEST SWATH OF THE COMMUNITY, WHICH MIGHT BE JUST SIMPLY ENTERING A PARK, USING A POOL, USING A PICNIC TABLE.
PERHAPS THOSE THINGS, BASED ON THIS SORT OF, UM, PHILOSOPHY SHOULD BE THE MOST SUBSIDIZED.
WE DON'T NEED TO SEEK AS MUCH COST RECOVERY THERE.
HOWEVER, ON THE OTHER SIDE OF THE SPECTRUM, AS I WALK AWAY FROM THE MIC, UM, SOMETHING THAT IS HIGHLY INDIVIDUALIZED, UM, THAT SERVES ONLY A SMALL PORTION OF THE POPULATION, LIKE, UM, A PRIVATE DAY CAMP, OR, UM, YOU KNOW, AS SARAH JUST DID, LIKE A PRIVATE EVENT, YOU SHOULD PROBABLY SEEK FULL COST RECOVERY THERE BECAUSE THE BENEFIT IS A LOT MORE INDIVIDUALIZED.
UH, SO PER THE RECOMMENDATION OF THIS REPORT, AND FROM OUR OWN GENERAL MANAGER, WE CREATED A SET OF GUIDING PRINCIPLES TO HELP DICTATE OUR PHILOSOPHY AROUND FEES.
IN IT, WE INCORPORATED ASPECTS OF THE COST RECOVERY PYRAMID.
THE DISTRICT DOESN'T HAVE A DOCUMENT LIKE THIS THAT OVERSEES HOW WE MAKE FEE DECISIONS.
THE AIM IS TO USE THESE AS A FOUNDATIONAL SORT OF STEERING DOCUMENT WHEN CONSIDERING DEVELOPING AN UPDATING DISTRICT FEES, MANY OF THESE PRINCIPLES WE ALREADY EMPLOY, UM, THIS IS JUST MEMORIALIZING THAT IN WRITING FOR THE FIRST TIME.
UM, IT INCLUDES SORT OF A, UH, VALUE COMPONENT INCORPORATING IDEAS OF EQUITY, FAIRNESS, TRANSPARENCY, WHICH ALSO GIVE CONSIDERATION, UH, EXCUSE ME, WHILE ALSO GIVING CONSIDERATION TO COST RECOVERY.
SO, UH, WE DEVELOPED 10, UM, NICE SQUARE NUMBER.
SO THE FIRST ONE WAS, WE WANT TO ENSURE THAT THERE'S A PUBLIC BENEFIT WHEN IT COMES TO OUR FEES.
CONSIDER THE BROADER PUBLIC INTEREST AND BENEFITS DERIVED FROM THE SERVICES OR ACTIVITIES FUNDED BY THE FEE, AND ENSURE THAT THE FEES WITH THE WIDEST COMMUNITY BENEFIT ARE THE MOST SUBSIDIZED.
WHILE THOSE WITH THE MOSTLY INDIVIDUAL BENEFIT ARE THE LEAST SUBSIDIZED.
THIS WAS WHAT I JUST, UM, DISCUSSED IN THE AFOREMENTIONED, UH, COST RECOVERY PYRAMID.
HOWEVER, WE SHOULD ALSO SEEK SOME DEGREE OF COST RECOVERY.
UM, IT COSTS MONEY TO DO THE WORK THAT WE DO.
SO FEE SHOULD AIM TO RECOVER SOME PORTION OF THE COST, UM, OF PROVIDING A SERVICE.
AND, UM, THIS IS BEST UNDERSTOOD BY DOING STUDIES SUCH AS THIS.
WE ALSO SHOULD LOOK AT THINGS THROUGH
[02:05:01]
AN EQUITY AND FAIRNESS LENS.FEES SHOULD BE FAIR AND EQUITABLE CONSIDERING THE ABILITY TO PAY AND THE ECONOMIC IMPACT ON THE VARIOUS STAKEHOLDERS.
SO, YOU KNOW, IT, IT'S ALL A BALANCING ACT OF, YOU KNOW, SO MANY DIFFERENT FACTORS.
AND, UM, WE SHOULD CONSIDER OFFERING FEE WAIVERS OR REDUCED RATES FOR UNDERSERVED COMMUNITIES.
AND YOU WILL FIND SOME OF THOSE RECOMMENDATIONS TOWARDS THE TAIL END OF THAT REPORT.
OF COURSE, THERE'S KIND OF THE BORING STUFF TOO.
UM, LEGAL COMPLIANCE IS OF COURSE, IMPORTANT.
UM, WE WANNA MAKE SURE THAT EVERYTHING THAT WE'RE DOING FOLLOWS LAWS, REGULATIONS, AND ALL THE RIGHTFUL STATUTES WHEN IT COMES TO, UM, UH, LEVYING A FEE AS, AS A PUBLIC AGENCY, WE WOULD ALSO LIKE TO AIM FOR TRANSPARENCY.
UH, WE WANT TO MAKE THE FEE STRUCTURE AND THE CALCULATIONS TRANSPARENT AND EASILY ACCESSIBLE TO THE PUBLIC.
SO, YOU KNOW, AS I SAID BEFORE, WE COME TO THIS COMMITTEE WITH OUR FEE SCHEDULE.
EVERY YEAR WE TALK ABOUT HOW WE CAME UP WITH THAT ANALYSIS, WE DO OUR MARKET COMPARISONS, AND, UH, SHOULD WE CONTINUE THIS ENDEAVOR IN THE FUTURE? AND TO FUTURE PHASES, WE WILL CONTINUE DOING SO.
AND THEN THE SECOND, UH, HALF IS STAKEHOLDER ENGAGEMENT.
WE WANNA MAKE SURE THAT WE'RE INVOLVING RELEVANT STAKEHOLDERS.
UM, THAT'S PEOPLE LIKE CONCESSIONAIRES, COMMUNITY ORGANIZATIONS, THE GENERAL PUBLIC, UM, IN THIS FEE SETTING PROCESS.
AND, YOU KNOW, BECAUSE THIS COMES TO A PUBLIC COMMITTEE, THIS, UM, IS ALWAYS AVAILABLE TO THE PUBLIC FOR, FOR INPUT.
AND, UM, AS MENTIONED BEFORE, WE WANNA REVIEW AND ADJUST AND HAVE THIS FEE AND ONGOING PROCESS WHERE WE'RE CONSTANTLY LOOKING AT FEES AND, UM, KIND OF ADJUSTING ACCORDINGLY.
AND COLLECTION OF FEES SHOULD BE EFFICIENT.
YOU KNOW, WE'RE NOT GONNA, UM, BE COLLECTING CHECKS FOR EVERYTHING, FOR EXAMPLE, LIKE MOVING WHAT THE TIMES AND CONNECTING WITH THE PUBLIC IN A WAY THAT WORKS FOR THEM AND ENSURE THAT THEY'RE COLLECTED EFFICIENTLY, EFFECTIVELY.
AND THEN ALSO, KIND OF FROM AN AUDIT PERSPECTIVE WITH, YOU KNOW, A, A, A LOT OF DEFENSIBLE PAPER TRAIL.
AND OF COURSE WE WANNA, UH, PERIODICALLY REPORT ON OUR FINDINGS AND COME TO THIS COMMITTEE OR THE FULL BOARD IN THE FUTURE.
AND, UM, YOU KNOW, PROVIDE OUR, OUR FINDINGS ON FEE COLLECTION UTILIZATION, AS WELL AS THE IMPACT TO THE PARKS.
AND THEN LAST OF ALL, SENSITIVITY TO ECONOMIC CONDITIONS.
UM, YOU KNOW, THE LAST 20 YEARS THERE'S BEEN SO MUCH SWING IN THE ECONOMY UP AND DOWN THAT, UM, WE WANNA BE MINDFUL OF THESE ECONOMIC DOWNTURNS OR OTHER UNFORESEEN CIRCUMSTANCES THAT MAY IMPACT A FEW PAYER'S ABILITY TO MEET THEIR OBLIGATIONS TO THE DISTRICT.
SO IN TERMS OF, UH, NEXT STEPS AND THE TIMELINE, UH, IT IS OUR HOPE THAT IN THE EARLY PART OF NEXT YEAR TO BRING, UH, THE SAME REPORT AND OUR FINDINGS TO THE PAC, SO WE CAN GET SORT OF THAT PUBLIC INPUT ON, ON THIS PROCESS, AND, UM, GATHER ANY THOUGHTS OR RECOMMENDATIONS THERE.
AND THEN FROM THERE, PROVIDE MAYBE A MORE ROBUST RECOMMENDATION TO THE FULL BOARD OF DIRECTOR, EXCUSE ME, THE FULL BOARD OF DIRECTORS.
MAYBE EVEN BRING IT BACK TO THIS COMMITTEE AGAIN IN THE FUTURE AND START WORKING WITH OUR PARTNERS IN FINANCE WHEN IT COMES TO, UM, CREATING A REVENUE PROJECTION FOR 2025.
SO WE START DOING THAT THE SUMMER BEFORE THE YEAR.
AND SO NEXT FALL WHEN WE COME WITH OUR FEE SCHEDULE RECOMMENDATION, WE HOPE TO INCORPORATE THOSE RECOMMENDATIONS IN A MORE FINITE WAY WHEN WE ADOPT THE 2025 FEE SCHEDULE.
AND THEN, AS, AS THE REPORT SUGGESTED, WE HOPE THAT THIS IS A CYCLICAL PROCESS AND THAT WE CONTINUE DOING THIS IN THE FUTURE, WHETHER IT'S 5, 7, 10 YEARS, OR MAYBE EVEN DOING IT OURSELVES, IF, YOU KNOW, WE KIND OF LEARN HOW TO FISH WHEN IT COMES TO DO THE DOING THIS ANALYSIS.
AND, UM, RECORDING SECRETARY, DO WE BY ANY CHANCE HAVE OUR CONSULTANTS ON THE LINE? OKAY.
I WAS HOPING THAT WE COULD HAVE SOME OTHER SUPPORT, BUT THEY MIGHT HAVE HAD TO DROP OFF DUE TO TIME.
AND I WILL DO MY BEST TO ANSWER YOUR QUESTIONS.
THIS IS, I MEAN, THIS IS A LOT OF INFORMATION AND, UH, VERY TIMELY THOUGH.
SO I'M GONNA TURN TO MY COLLEAGUES ON THE, ON THE COMMITTEE, UH, DIRECTOR SAN WONG.
UM, YES, THIS IS VERY COMPREHENSIVE AND VERY THOROUGH AND VERY GOOD.
[02:10:01]
REALLY GLAD THAT WE GET TO REVIEW THIS TODAY.UM, I REALLY LIKE THE PYRAMID AND I REALLY LIKE THE GUIDING PRINCIPLES, AND I KNOW THAT THEY'RE INCLUDED IN THE REPORT, BUT I ALMOST WONDER IF THERE'S A WAY, MAYBE WHEN THIS IS POSTED ON THE WEBSITE OR HOW WE SHARE THIS WITH THE PUBLIC.
THOSE ARE TWO THINGS THAT I WOULD'VE AT THE VERY BEGINNING.
IN TERMS OF SHOWING THIS OVERALL, JUST 'CAUSE PEOPLE, YOU KNOW, KIND OF WANT THAT SUMMARY AND THAT VISUAL AND, UM, IT'S, IT'S, IT'S, THEY'RE, THEY'RE BOTH REALLY GOOD AND THEY'RE GOOD ENTRY POINTS, I THINK, FOR ANY TYPE OF REPORT.
UM, AND I'M SURE SOME OF WHAT WE FOUND HERE COULD GET INCORPORATED IN OTHER REPORTS AS WE KEEP ON REFERENCING ALL THESE OTHER REPORTS THAT ARE HAPPENING AT THE PARK DISTRICT.
UM, SO IT'S GREAT THAT THIS, THIS IS KIND OF THAT, THAT ONE THAT'S GONNA HELP LEAD THAT WAY.
I WAS WONDERING WHAT THE GUIDING PRINCIPLES, UH, YOU KNOW, IN TERMS OF RECOMMENDATIONS AND SOME OF WHAT I HAVE TO SAY, I, I, I DON'T THINK, I THINK THE GUIDING PRINCIPLES ARE GOOD AS THEY ARE, BUT I JUST, YOU KNOW, IN TERMS OF LIKE ENHANCING IT, AND MAYBE THIS ALSO THESE COMMENTS MIGHT BE FOR SOMETHING ELSE DOWN THE ROAD, BUT, UM, I THINK THAT THE ORGANIZATION OF THE 10 OF THEM ARE REALLY GOOD THAT THERE'S SOME THINGS THAT I MIGHT, UH, RECOMMEND TO ENHANCE.
SO THINKING ABOUT PUBLIC BENEFIT, UH, YOU KNOW, ONE OF THE BEST THINGS I THINK ABOUT ALL OF THE DIFFERENT, UM, FEES AND PROGRAMS AND FACILITIES THAT WE HAVE AT EAST BAY REGIONAL PARKS IS THAT IT'S A REALLY GREAT WAY TO INTRODUCE THE PARK DISTRICT TO THE GENERAL PUBLIC.
UM, AND EVEN THOUGH I LIKE TO SAY, YOU KNOW, OUR PARKS ARE MORE POPULAR THAN EVER, THERE'S STILL SO MANY PEOPLE THAT DON'T KNOW ABOUT OUR PARKS, OR THEY MIGHT KNOW THEIR LOCAL PARK, BUT NOT REALIZE WHO EAST BAY REGIONAL PARK DISTRICT IS, AND THINK ABOUT TAKING THAT DAY TRIP, YOU KNOW, SOMEWHERE ELSE WITHIN THE EAST BAY TO GO TO, YOU KNOW, A PARK THAT'S NOT NECESSARILY IN SOMEONE'S BACKYARD.
AND, AND THEN ALSO, YOU KNOW, THERE, THERE'S STILL, YOU KNOW, I, I TALK TO A LOT OF PEOPLE ABOUT THESE TYPES OF THINGS, AND I THINK ABOUT THIS A LOT.
YOU KNOW, THERE STILL CAN BE A LITTLE BIT OF A FEELING OF INTIMIDATION ABOUT GOING OUTDOORS, RIGHT? YOU KNOW, NOT EVERYBODY IS THAT, UH, MULTIM MILE HIKER OR AS COMFORTABLE GOING ON BACKPACKING OVERNIGHT TRIPS.
AND, AND AGAIN, I THINK WHEN I THINK ABOUT SOME OF, UM, AND SO THIS IS A LITTLE BIT BIGGER THAN THE FEE STUDY, BUT WHEN I THINK ABOUT THE PUBLIC BENEFIT OF WHAT WE HAVE HERE, YOU KNOW, IF SOMEONE'S PLANNING SOME SORT OF EVENT OR SOME SORT OF ACTIVITY IN OUR PARKS, THERE IS A PUBLIC BENEFIT BECAUSE IT CAN BE MORE OF THAT ENTRY POINT FOR SOMEONE THAT MAYBE DOESN'T FEEL AS COMFORTABLE GOING ON THEIR OWN MM-HMM.
AND I'M GONNA ACTUALLY GO NOW INTO A SPECIFIC EXAMPLE, AND ALSO I DID HAVE SOME QUESTIONS ABOUT IT.
SO ON 24 IN THE PAGE 24 IN THE REPORT, AND I THINK I SAW THIS SOMEWHERE ELSE IN THE REPORT, BUT THIS IS THE ONE THAT I HAVE, UM, READY TO REFERENCE.
SO TALKING ABOUT THE OHLONE WILDERNESS REGIONAL TRAIL PERMIT PROGRAM SPECIFICALLY MM-HMM.
AND, UM, YOU KNOW, WHEN I THINK ABOUT THIS, YOU KNOW, GOING ON THESE BACKPACKING OVERNIGHT TRIPS, IT'S SO MUCH FUN.
UM, YET I CAN EVEN SHARE PERSONALLY, I, I LIKE TO GO WHEN SOMEONE ELSE IS ORGANIZING THE BACKPACKING TRIP
SO I ALWAYS LIKE TO BE THE FOLLOWER ON THOSE TYPES OF, UM, ACTIVITIES.
AND, YOU KNOW, MAYBE I NEED TO DO IT MORE OFTEN TO FEEL MORE, YOU KNOW, COMFORTABLE IN TERMS OF ORGANIZING ON MY OWN.
AND I, I, I WONDER, UM, YOU KNOW, AGAIN, THINKING ABOUT THAT ENTRY POINT, AND AGAIN, I KNOW I HAD PREVIOUSLY MENTIONED, YOU KNOW, REI IN FREMONT, BUT I KNOW REI IN FREMONT DOES PLAN SOME OF THESE BACKPACKING TRIPS TO OTHER PARKS.
I DON'T THINK THEY CURRENTLY PLAN THEM IN, UM, OHLONE WILDERNESS OR IN ANY OF THE EAST BAY REGIONAL PARKS.
BUT I WONDER IF THERE IS AN OPTION TO START THINKING ABOUT SOMETHING LIKE OHLONE WILDERNESS SPECIFICALLY, AND, YOU KNOW, IF WE CAN PARTNER WITH SOME OF THESE PRIVATE ORGANIZATIONS LIKE REI OR I THINK THERE'S SOME INDEPENDENT OPERATORS THAT MIGHT BE INTERESTED IN PLANNING, YOU KNOW, A TWO NIGHT BACKPACKING TRIP, UM, THROUGH THERE, IF, IF THAT'S SOMETHING THAT WE COULD, UM, YOU KNOW, CONSIDER, UH, LOOKING AT, BECAUSE THAT MIGHT HELP, AGAIN, WITH, IN TERMS OF HELPING PEOPLE TO BE MORE COMFORTABLE, YOU KNOW, VISITING OUR PARKS AND DOING SOME DIFFERENT THINGS LIKE OVERNIGHT BACKPACKING AND LONGER, UM, HIKING TRIPS.
SO I THINK, I THINK WE WE'RE AT A REALLY GOOD POINT HERE.
AND WHEN I THINK ABOUT PUBLIC BENEFIT, THAT'S ONE OF THE OTHER ONES IS JUST INTRODUCING OUR PARKS AND INTRODUCING DIFFERENT TYPES OF RECREATION ACTIVITIES TO PEOPLE THAT MAYBE AREN'T AS, UM, THAT DON'T DO IT REGULARLY.
AND THEN I LOOK AT NUMBER THREE, EQUITY AND FAIRNESS, WHERE WE TALK ABOUT UNDERSERVED COMMUNITIES.
AND I THINK THAT'S SO IMPORTANT.
YOU KNOW, I ALSO THINK A LOT ABOUT, UM, YOU KNOW, PEOPLE WITH PHYSICAL DISABILITIES OR VISUAL IMPAIRMENT.
SO I THINK MAYBE THAT ONE COULD BE ENHANCED JUST A LITTLE BIT, UM, AND SOMETHING THAT COULD FALL UNDER THE UMBRELLA OF UNDERSERVED COMMUNITIES.
BUT I THINK THAT THEY'RE, YOU KNOW, AGAIN, IF SOMEONE HAS LIKE A PHYSICAL DISABILITY OR A VISUAL IMPAIRMENT,
[02:15:01]
THEY MAY NOT FEEL AS COMFORTABLE DOING SOMETHING LIKE HIKING MISSION PEAK, BUT MAYBE IF THERE IS SOME SORT OF, UM, INCENTIVE ORGANIZATION OR SOME SORT OF LIKE INTRODUCTION OR SOME SORT OF PREPARATION AS WELL MM-HMM.'CAUSE MAYBE, YOU KNOW, IF, IF YOU'RE NOT A REGULAR HIKER, BUT YOU HAVE A GOAL TO GO TO MISSION PEAK, MAYBE IT'S GOOD TO START OFF WITH SOME OTHER TRAILS FIRST BEFORE, YOU KNOW, UM, GOING TO MISSION PEAK.
SO I THINK THAT THAT COULD BE SOMETHING ELSE TO JUST ENHANCE THE UNDERSERVED COMMUNITIES.
AND THEN, UM, AND THEN, YEAH, SO GOING BACK TO OHLONE WILDERNESS SPECIFICALLY, BUT I KNOW ALSO YOU HAD REFERENCED THE DATA POINT, THE 36%, WHICH WHILE WE'RE IN RANGE WITH, UM, COMPARABLE AGENCIES, AND WE DO HAVE THAT PYRAMID TO THINK ABOUT AS WELL IN TERMS OF WHERE WE WOULD WANT THE FULL COST RECOVERY VERSUS SOMETHING SUBSIDIZED.
UH, I, I SUPPOSE IN THE NEXT PHASE MIGHT BE TO LOOK AT SOMETHING SPECIFIC, SUCH AS THE OHLONE WILDERNESS REGIONAL TRAIL.
SO WHERE WE CAN MAYBE THEN START TO EVALUATE, YOU KNOW, DO WE WANT TO TRY TO INCREASE REVENUES TO BE A LITTLE BIT MORE, UM, CLOSER TO A BREAK EVEN TYPE OF POINT? IS THAT, IS THAT ONE OF THE NEXT STEPS OF THIS? YEAH, SO THIS IS KIND OF THE WIDEST BRUSH STROKE.
WELL, SORT OF IN A WAY IT DID GET DOWN TO THE INDIVIDUAL FEE LEVEL, BUT, UM, IT'LL BE UP TO US AS AN AGENCY TO DECIDE AT, AT THAT IN THE MINUTIA.
PERHAPS WE SHOULD SEEK MORE, OR IF IT'S REALLY IN OUR INTEREST THAT WE WANT TO GET AS MANY PEOPLE SPECIFICALLY BACKPACKING AT ALON WILDERNESS, THAT THAT'S SUBSIDIZED ENTIRELY, PERHAPS WE REMOVE THAT FEE.
SO, UM, THAT, THAT WILL BE A DECISION FOR US TO MAKE.
AND I'VE, I'VE NOTED YOUR KIND OF SPECIFIC INTEREST IN THAT ITEM.
AND GOING BACK TO YOUR COMMENT EARLIER, DIRECTOR SAN WONG, IT SOUNDS LIKE WHAT YOU'RE REALLY TOUCHING UPON IS OUTREACH AND HOW OUTREACH CAN HELP LIMIT THAT BARRIER TO INTRODUCTION TO THE PARKS.
IT'S PERHAPS THE FEE IS NOT THE BARRIER, IT'S REACHING OUT TO THE COMMUNITY.
SO WE CAN ABSOLUTELY TALK WITH OUR INR DEPARTMENT.
ALL, ALL THESE ARE GREAT COMMENTS.
AND I, I JUST, JUST TO FOLLOW UP ON WHAT RUBY SAID, UH, NOW THAT WE HAVE THESE GUIDING PRINCIPLES, IT GIVES US THAT LENS TO LOOK AT ALL THE FEES.
SO I THINK, SO WE HAVEN'T DONE THAT YET, RIGHT? WE JUST SAID LIKE, THESE ARE THE FEES, NOW WE HAVE THESE GUIDING PRINCIPLES, NOW WE CAN USE THEM AS A TOOL TO BRING BACK TO YOU WHEN WE'RE EVALUATING OUR FEES.
RIGHT? AND THEN, THEN THAT PYRAMID, WHICH I REALLY LIKE, RIGHT? SO, YOU KNOW, THAT'S AN INDUSTRY STANDARD.
SO, SO WE HAVE THIS, YOU KNOW, GUIDING PRINCIPLE OF INTRODUCING THE PARKS TO PEOPLE, THEN THAT COULD SOMEHOW FALL WITHIN THAT PYRAMID SCALE.
AND THEN I THINK ALSO, YOU KNOW, WE TALK A LOT ABOUT, UH, POTENTIAL ON THE LEGISLATIVE COMMITTEE AND JUST IN GENERAL ON THE BOARD, YOU KNOW, A POTENTIAL FUTURE BALLOT MEASURE.
AND I THINK THAT SOMETHING LIKE THIS COULD ALSO BE REALLY HELPFUL TO JUST KEEP TRACK OF IN TERMS OF, YOU KNOW, THAT, THAT PUBLIC BENEFIT THAT WE'RE PROVIDING.
SO I THINK IT'S REALLY GREAT THAT WE HAVE THIS STUDY, BECAUSE I THINK IT'LL JUST BE ANOTHER, UM, TOOL IN OUR TOOLBOX AS WE START TO THINK ABOUT SOMETHING LIKE A, A POTENTIAL BALLOT MEASURE.
DIRECTOR CORBETT, I REALLY DON'T HAVE ANYTHING TO ADD, EXCEPT JUST TO THANK YOU FOR ALL THE GREAT WORK IN PUTTING THIS TOGETHER.
AND, UM, IT'S REALLY GREAT TO HAVE A STUDY THAT SHOWS US WHERE WE ARE, WHERE WE'RE GOING, AND WHERE WE NEED TO GO,
SO, UM, APPRECIATE HAVING THAT SORT OF STUDY.
I DON'T HAVE ANYTHING ELSE TO ADD TO THIS THOUGH.
THIS IS, THIS IS SO WELL DONE.
UH, AND I REALLY CONGRATULATE, UM, THE, UM, THE, THE, UH, STAFF AND THE, THE, THE CONSULTANT ON, ON A JOB WELL DONE.
BUT I TOO, I REALLY LOVE THE PYRAMID AND I'M HOPING, UH, THAT THIS BOARD AND FUTURE BOARDS WILL, UH, PREFER THE KEEPING THE BA THE BASE LOW AND SERVING THE, THE, THE GREATER AMOUNT OF OUR, OF OUR CONSTITUENTS.
UM, ONE THING I, ONE OBSERVATION I LIKE TO, TO MAKE IS THAT IN OUR, IN OUR, IN THE PUBLIC SAFETY FEE STRUCTURE, MM-HMM,
UM, 'CAUSE WE CAN HAVE FINES FOR, FOR ANY, SAY DAMAGE TO LET'S SAY LITTERING OR, UH, SOMEBODY WE DISCOVER, WE FIND SOMEBODY DUMPING, THEY GET A CITATION, BUT IT SHOULD ALSO INCLUDE RESTITUTION, WHAT IT COSTS TO CLEAN THAT UP AND OR IF THEY CLEAN IT UP THEMSELVES.
I MEAN, SO I LIKE REALLY LIKE TO SEE THAT ADDED TO, UM, SOME OF THESE, UH,
[02:20:01]
SOME OF THESE FINES.IT SHOULD BE FINES PLUS RESTITUTION.
UH, AND WE CAN DO THAT WITH ENCROACHMENTS AS WELL.
'CAUSE SOMETIMES THOSE ENCROACHMENTS IN INCLUDE, UH, SOMETIMES, UH, A HOMEOWNER OR A BUSINESS NEEDS TO BUILD A ROAD INTO OUR PARK.
THAT WOULD ALSO INCLUDE NOT, NOT ONLY THE FEE, BUT ALSO RESTITUTION.
UM, SO I THINK IN THOSE AREAS, WE COULD REALLY, UH, IT MAKES SENSE TO DO FULL RESTITUTION IN, IN, IN THOSE, IN THOSE CASES.
AND, UM, AND THEN, UH, AND THEN AROUND PARKING FEES.
I THINK THIS BOY'S BEEN VERY CONSISTENT IN KEEPING THEM VERY STABLE.
UM, AND WHAT YOU SAID EARLIER ABOUT, UH, CROWD CONTROL, THAT'S VERY, VERY TRUE.
I MEAN, I REMEMBER WORKING AT REINHARDT REDWOOD WHEN WE FIRST STARTED CHARGING FEES.
IT WASN'T TO CHARGE, IT WASN'T TO MAKE MONEY, BUT IT WAS TO CONTROL ACCESS BECAUSE IT, REINHARDT RED WAS EXTREMELY BUSY.
AND, UM, AND THEY WORK, OF COURSE, WE, AND AS YOU, AS YOU SEE NOW, IT'S, IT'S AT $5.
BUT, UH, I THINK WHAT YOU'LL SEE OUT PEOPLE PARKING OUTSIDE ARE, HAVE EXPENSIVE CARS,
UH, I, I PARTICULARLY LOOK AT, UM, ROBERTS, WHEN WE HAVE A FULLY ACCESSIBLE PLAY AREA, PROBABLY THE ONLY, WE ONLY HAVE ONE FULLY ACCESSIBLE PLAY AREA, PROBABLY IN THE PARK DISTRICT OF THIS SIZE.
AND, UH, IT'S HIDDEN BEHIND, UH, A, A PARKING FEE.
AND SO, UH, IF SO, UH, WE, WE SHOULD PROBABLY ADDRESS THAT.
AND IF PEOPLE ARE DISABLED AND THEY WANNA USE THAT, THEY SHOULD BE ABLE TO ACCESS THAT FOR FREE.
UM, AND I THINK WE SHOULD BE LOOKING INTO BUILDING MORE OF THOSE
I, I THINK THIS IS, THIS IS GREAT.
MY QUESTION IS, UH, WHERE WOULD THIS POLICY RESIDE? WOULD THIS BE IN THE BOARD OPERATING GUIDELINES OR, UM, MOST OF OUR POLICIES ARE IN THE FINANCE.
THEY'RE, THEY, THEY, UM, ARE SORT OF HOUSED IN FINANCE WHEN THEY HAVE TO DO WITH, UH, OBVIOUSLY THIS, THESE HAVE TO DO WITH FINANCES.
SO, SO WE WOULD, UM, AGAIN, WE WOULD WORK WITH THE GENERAL MANAGER TO SORT OF NAVIGATE IF IT'S A, UM, A JOINT FINANCE COMMITTEE, BOARD OPS OR SOMETHING.
DIRECTOR CORBETT, I DO HAVE ONE OTHER ISSUE JUST TO BRING UP.
UM, FIRST OF ALL, THIS, THIS IS GREAT TO HAVE ALL THIS INFORMATION AND REALLY SHARE THAT WITH US, BUT IF YOU ARE SOMEONE THAT GOES AROUND AND MOVES THROUGH MANY OF OUR DIFFERENT PARKS, THERE ARE PLACES WHERE, UM, THERE MAY BE DAYS WHERE FEES ARE NOT BEING COLLECTED FOR WHATEVER REASON IT IS, MAYBE BECAUSE IT'S A HOLIDAY OR WHATEVER, BUT IN SOME CASES IT'S A DAY WHEN NORMALLY THINGS SHOULD BE COLLECTED, BUT THEY'RE NOT BEING COLLECTED.
AND SO, YOU KNOW, WHAT DO WE DO ABOUT THAT? I MEAN, WE DO HAVE SOME AREAS WHERE THAT THAT'S NOT HAPPENING.
AND YOU KNOW WHAT I MEAN? THERE'S PLACES WHERE, YEAH, I THINK WE CAN LOOK INTO THAT.
YEAH, THERE'S, THERE'S A LOT OF THAT.
SO, UM, IS IT WORTH IT? IS IT NOT WORTH IT? DO YOU HAVE A PARK WHERE THE PARKING, FOR EXAMPLE, THE PARKING LOT'S TOTALLY EMPTY, BUT EVERYTHING OUTSIDE THE PARK IS FULL OF CARS BECAUSE PEOPLE ARE JUST NOT GONNA GO INSIDE AND PAY, OR THEY GO INSIDE AND IT'S NOT BEING COLLECTED THAT DAY.
SO, DO YOU KNOW WHAT I MEAN, THAT THERE'S, DO WE REALLY PAY CLOSE ATTENTION TO ALL OF THE PARKS AND, EXCUSE ME, EXCUSE ME.
WE HAVE, UM, PARKS THAT GET CHARGED FOR THE USE OF THE PARKS AND SOME, THERE'S NO CHARGE AT ALL.
AND IT'S A BIG SPACE AND THERE'S PLENTY OF BEAUTIFUL THINGS TO SEE, BUT THERE'S JUST NO CHARGE TO GO PARK IN THAT PARTICULAR PLACE.
SO IT'S JUST, SO EVERYTHING IS SO UNUSUAL AND DIFFERENT FROM PARK TO PARK.
SO I DON'T KNOW WHAT WE DO ABOUT THAT.
I THINK YOU BRING UP A GREAT POINT, DIRECTOR CORBERT, IN THAT THAT'S, I THINK WHAT'S SO EXCITING ABOUT THIS REPORT IS IT GIVES US SOME TOOLS NOW TO EVALUATE THOSE SITUATIONS.
IS THAT WHAT WE'RE GONNA DO,
I THINK USING THESE GUIDING PRINCIPLES AND, AND SOME FEEDBACK THAT WE'RE GETTING, I THINK THAT WILL HELP US, UM, MOVE TO THE NEXT STEP AS RUBY DESCRIBED.
THE OTHER THING TO THINK ABOUT IS THE COST THERE IS TO COLLECT THE, THE, YOU KNOW, THE FEES, YOU KNOW WHAT I MEAN? IF YOU'RE PAYING PEOPLE IN A SPOT WHERE MAYBE YOU'RE PAYING THAT
[02:25:01]
PERSON MORE OF A SALARY THAN YOU WOULD PICK UP IN PICKING UP THINGS FROM THE CAR AS IT COMES IN.DO YOU KNOW WHAT I MEAN? CORRECT.
THAT, THAT I THINK IS WHAT REALLY, EVERY PARK IS SO DIFFERENT.
NO, I THINK THAT'S SUPER HELPFUL THAT YOU'RE HIGHLIGHTING IT.
AND THAT'S, I THINK WHAT WE HOPE TO ADVANCE WITH THIS, THE RESULTS FROM THIS STUDY.
'CAUSE THEY REALLY DO SHOW US YEAH.
AND SOMETIMES
I REALLY LIKE HOW WE'RE ABLE TO BUILD UPON EACH OTHER'S COMMENTS, UM, TODAY.
SO I THINK MAYBE WE'VE REACHED A GOOD POINT IN THE YEAR TOGETHER.
UM, AND THEN IT'S GONNA ALL CHANGE NEXT YEAR,
UM, SO TO THAT POINT, I THINK IT'S REALLY GREAT THAT THE NEXT STEP IS TO KIND OF EVALUATE THE DIFFERENT PARKING SITUATIONS.
AND ONE POINT I THOUGHT OF IN REGARDS TO THAT IS WHEN THAT EVALUATION HAPPENS TO, UM, EITHER REACH OUT TO BOTH FINANCE AND OR THE FOUNDATION WITH MEMBERSHIPS, BECAUSE I'VE ALWAYS THOUGHT ABOUT THIS AS WELL, RIGHT? SO WHEN YOU BECOME A MEMBER OF OUR FOUNDATION, IT INCLUDES THE PARKING PASS, SO THEN YOU BYPASS HAVING TO PAY THE FEE.
AND I THINK THAT THAT'S A REALLY IMPORTANT PIECE OF THAT CONVERSATION.
SO JUST WANTED TO MAKE SURE I MENTIONED THAT THEY, THAT EITHER ONE OR BOTH OF THOSE ENTITIES ARE ALSO INCLUDED IN THAT, UM, NEXT STEP.
AND THEN THE OTHER POINT I MEANT TO MENTION EARLIER, I REALLY LIKE, UM, THE COMPARATIVE ANALYSIS IN TERMS OF THE OTHER, UM, DISTRICTS.
I THINK THAT THAT'S A REALLY GOOD PART OF THIS STUDY.
AND I, I, I, I HOPE THAT, YOU KNOW, AS WE DO OTHER STUDIES IN OTHER DIFFERENT PARTS OF THE, YOU KNOW, DIFFERENT STUDIES THAT WE'RE DOING RIGHT NOW, WE'RE DOING SO MANY, UH, I, I'LL USE THE IT STUDY AGAIN AS AN EXAMPLE THAT WE'RE ALSO, AND I'M SURE THIS IS HAPPENING, SO I'M JUST GOING TO REITERATE THIS, THAT WE, WE, WE CONTINUE TO LOOK AT SOME OF THE SIMILAR AGENCIES AND I'M REALLY GLAD IT'S INCLUDED IN THIS REPORT.
AND I JUST WANNA ADD, UM, WITH PARKING FEES AND, AND A LOT OF OUR PARKS, THEY'RE TYPICALLY CHARGED JUST ON THE WEEKENDS.
AND AGAIN, IT'S A, IT'S A CONTROLLED DEVICE.
UH, 'CAUSE IT, OTHERWISE IT'S, YOU'LL HAVE PEOPLE JUST GOING INTO A PARK THAT'S ALREADY FULL AND, AND THEN BEING, BEING, UH, DISSATISFIED ABOUT HAVING TO PARK OUTSIDE AFTER GOING THROUGH THAT.
BUT IT'S, IT'S, UH, BUT, BUT I THINK IF WE KEEP IT LOW ENOUGH, AND LIKE I SAID, MOST OF THE PARKS ARE OPEN DURING THE WEEK.
UM, AND, UH, AND WE TYPICALLY CHARGE, UM, ON THE WEEKENDS ALSO, UH, I WANTED TO SAY THE COMPARATIVE STUDY.
I MEAN, THIS REALLY BUILDS ON THE WORK THAT NOAH DOES.
UH, WHEN HE PRESENTS THE FEE SCHEDULES, HE DOES AN ABSOLUTELY GREAT JOB OF DOING COMPARATIVE STUDIES WITH OTHER, UH, OTHER AGENCIES AND, AND LIKE SERVICES.
AND I JUST, UH, JUST WANTED TO GIVE A SHOUT OUT TO NOAH 'CAUSE HE DOES A FA FABULOUS JOB IN DOING THAT.
UH, WITH THAT, ANY OTHER FURTHER QUESTIONS? ANY PUBLIC COMMENTS? THERE ARE NO COMMENTS ON THIS ITEM.
THIS IS VERY WELL, UM, UH, UNIVERSALLY, UH, GOOD STUFF.
AND IT'LL GIVE, UH, THE BOARD OF DIRECTORS, UH, A, A GOOD BASIS FOR, FOR MAKING DECISIONS IN THE FUTURE.
AND I DEFINITELY WANNA THANK EVERYONE AT THE DISTRICT INVOLVED WITH THE STUDY AND OUR PARTNERS AT MATRIX WHO, UM, REALLY THE BRAINS BEHIND THIS OPERATION
AND THAT BRINGS US TO OUR FINAL ITEM OF THE DAY.
UH, I ASKED FOR PUBLIC COMMENT.
ITEM FIVE F, PUBLIC SAFETY DRONE PROGRAM.
I LOVE THAT WE'RE ENDING THE YEAR WITH DRONES.
AND I THINK A LOT OF THE WORDS RELATED TO ARTIFICIAL INTELLIGENCE HAVE BEEN CHOSEN.
SO THIS IS AN APPROPRIATE WAY TO END 2023
GOOD AFTERNOON, UH, BOARD OPERATIONS COMMITTEE.
MY NAME IS LIEUTENANT GIORGIO CHAVEZ.
I'M WITH THE PUBLIC SAFETY DEPARTMENT AND I SERVE AS THE LIEUTENANT IN THE SUPPORT SERVICES DIVISION.
UH, TODAY I'M A COMPANY BY A CAPTAIN, UH, FIRE CAPTAIN, UH, KEN SIMPSON, UH, FROM THE FIRE DEPARTMENT.
AND HE'S GONNA BE CO-PRESENTING WITH ME TODAY.
[02:30:03]
ALRIGHT, SO WE'RE HERE TO TALK TO YOU GUYS ABOUT DRONES.UH, WE FEEL THAT THE TIMING IS RIGHT BECAUSE PUBLIC SENTIMENT HAS CHANGED OVER THE YEARS.
PEOPLE HAVE SEEN THAT THE UTILIZATION OF DRONES HAS HELPED PUBLIC SAFETY AGENCIES AS WELL AS PEOPLE BEING ABLE TO JUST POSSESS THEIR OWN DRONES AND USE THEM, UH, FOR THEIR OWN, UH, YOU KNOW, FOR THEIR CHILDREN OR, OR FOR THEIR OWN RECREATIONAL PURPOSES.
UM, SO WE FEEL IN THE PAST COUPLE YEARS, PEOPLE HAVE SEEN THAT THEY'VE REALLY BENEFITED, UH, HOW WE APPROACH DIFFERENT THINGS, ESPECIALLY IN THE PUBLIC SAFETY SECTOR.
UM, THIS IS, UH, THE INFORMATION WE'RE GONNA SHARE WITH YOU TODAY IS A CULMINATION OF ABOUT A YEAR AND A HALF'S WORTH OF COMMITTEE WORK, PROBABLY TWO YEARS NOW, RIGHT, CAPTAIN.
UM, AND, UH, IT'S, WE'VE BEEN ABLE TO GATHER SO MUCH INFORMATION FROM OUR PARTNER AGENCIES, UM, AS WELL AS FROM OUR INTERNAL DEPARTMENTS WHO ALREADY UTILIZE DRONES IN THE DISTRICT.
SO WE'VE BEEN ABLE TO GET A LOT OF GREAT INFORMATION THAT WE'RE LOOKING FORWARD TO PRESENT TO YOU ALL.
UM, WITH THE DRONES THAT WE HAVE PURCHASED AND THAT WE'RE LOOKING AT TO PURCHASE IN THE FUTURE, UH, THEY ALL HAVE AXON, UH, CAPABILITY INTERCONNECTIVITY.
UH, SO A LOT OF THE, THE, UH, TOOLS THAT OUR OFFICERS USE OUT UTILIZE ON THE FIELD HAVE AXON AND THEY ALL ARE SUPPORTED, UH, BY ONE COMPANY.
SO WE HAVE OUR BODY-WORN CAMERAS, UM, OUR DASHBOARD CAMERAS, UM, AS WELL AS OUR VIRTUAL REALITY TRAINING THAT WE'RE UTILIZING, UH, FOR OUR USE OF FORCE AND OUR TASERS.
NOW WE'RE GONNA BE UTILIZING OR ADDING, UM, DRONES.
UM, AS YOU CAN SEE, OUR BUDGET REQUEST FOR 2024 HAS BEEN APPROVED.
UM, AND WE'RE LOOKING TO PURCHASE TWO MORE DRONES TO ADD TO THE TWO THAT WE CURRENTLY HAVE, WHICH ARE NOT BEING UTILIZED YET.
'CAUSE WE STILL HAVE A COUPLE STEPS TO GO THROUGH
UM, WE HAVE OUR POLICY THAT'S BEEN VETTED THROUGH LEGAL, UH, WHICH IS, UH, BASICALLY AN ADOPTION OF LEXIPOL POLITY POLICY.
UM, AND IT HAS BEEN CATERED TO THE NEEDS OF THE DISTRICT.
UM, COUPLE THINGS FOR INTERNAL PURPOSES.
WE DEVELOPED AN, UH, INTERDEPARTMENTAL POSTING, UH, WHICH WILL BE UTILIZED FOR WHEN WE POST FOR DRONE OPERATORS.
UM, SO AS WE'LL TALK ABOUT A LITTLE BIT LATER ON IN THE PRESENTATION, UH, EACH DRONE IS GONNA BE ASSIGNED TO A PARTICULAR DRONE OPERATOR.
ONE WHO'S BEEN, UH, WHO'S GONE THROUGH THE TRAINING AND HAS RECEIVED THE FAA LICENSE IN ORDER TO OPERATE A DRONE.
UM, AND WE'LL TALK ABOUT OUR PUBLIC SAFETY, VISION AND GROWTH, AS WELL AS HOW, HOW WE CAN UTILIZE DRONES FOR OUR RECRUITMENT AND RETENTION TOOLS.
SO, UH, AN OVERVIEW, OVERVIEW OF WHAT WE'RE GONNA DISCUSS TODAY, AS I KIND OF ALREADY DOVE INTO IT, IS WANNA TALK ABOUT WHAT IS A PUBLIC SAFETY DRONE, THE FOUR PILLARS OF A PUBLIC SAFETY DRONE PROGRAM, TECHNOLOGY AND EQUIPMENT, APPLICATIONS WITHIN THE DISTRICT AND PRODUCTIVITY.
AND THEN A RECAP OF EVERYTHING WE'VE DISCUSSED TODAY.
SO WHAT IS A PUBLIC SAFETY DRONE? A DRONE IS A UAV.
IT'S AN UNMANNED AERIAL VEHICLE THAT'S OPERATED BY A PERSON WHO HAS A REMOTE CONTROL DEVICE.
UM, IT'S A SMALL DRONE UNDER 55 POUNDS.
UM, IT'S PORTABLE AND FIELD DEPLOYABLE.
SO THEY'LL BE CARRYING A CASE, UH, TYPICALLY IN THE BACK OF A, UH, POLICE VEHICLE OR A FIRE RIG.
UM, AND IT HAS SEVERAL DIFFERENT CAPABILITIES AS FAR AS CAMERA GOES.
SO THEY HAVE NORMAL CAMERAS, INFRARED CAMERAS, AND THERMAL OPTIONS.
IT ALL REALLY DEPENDS ON THE TYPE OF, UH, LOADOUT THAT WE WANT TO EQUIP EACH DRONE WITH, DEPENDING ON ANYTHING THAT'S MISSION SPECIFIC.
SO FIRE MAY REQUIRE A DIFFERENT CAMERA THAN, UH, POLICE UNITS MAY REQUIRE.
UM, AND THEY'RE USED FOR MANY DIFFERENT THINGS IN THE PUBLIC SAFETY SECTOR USED FOR SEARCH AND RESCUE, DETECTING HOTSPOTS ON FIRES, LOCATING SUSPECTS, WHICH I'LL TOUCH INTO A LITTLE BIT LATER.
SO THE FOUR, FOUR PILLARS FOR STARTING A DRONE PROGRAM IS REGULATORY CERTIFICATES.
UM, AS I KIND OF ALLUDED TO A LITTLE BIT EARLIER, UM, ONCE WE SELECT THE DRONE OPERATORS, THEY'LL HAVE TO OBTAIN A FAA DRONE PILOT'S LICENSE, WHICH IS GOOD FOR TWO YEARS.
UM, AND THEY'LL BE GOING, I'M NOT SURE, ALONG THE CLASSES.
I BELIEVE IT'S ABOUT A WEEK OR SO.
SO THEY'LL BE ATTENDING THAT COURSE AND THEY'D HAVE TO SUCCESSFULLY COMPLETE IT, COMPLETE IT BEFORE OPERATING A DRONE.
UM, IN OUR DEPARTMENT, UM, NEX IS DRAFTING OF STANDARD OPERATING PROCEDURES, WE, WHICH WE ALREADY HAVE, AND IT'S READY TO BE IMPLEMENTED.
SO, UM, POST IS OUR, UH, PEACE OFFICER STANDARDS AND TRAINING, WHICH IS BASICALLY WHAT GOVERNS A TRAINING FOR OUR POLICE DEPARTMENT AND ALL POLICE DEPARTMENTS IN THE STATE OF CALIFORNIA.
UH, SO WE WORKING MONTHLY WITH, UH, OPERATORS WITHIN THE, THE REGION TO MAKE SURE THAT WE'RE UP TO DATE WITH TRAINING.
AND THAT, UH, SKILLS, THE PERISHABLE SKILLS DON'T FALL TO THE WAYSIDE, AND THAT OUR OPERATORS ARE, ARE DILIGENT, UM, IN THEIR TRAINING AND USAGE OF THE DRONES.
SO HAVING THE DRONES THEMSELVES, THE FLY CONTROLS AND MAKING SURE THAT WE HAVE BATTERIES THAT ARE OPERATIONAL READY, UM, IN CASE WE'RE OUT IN A, YOU KNOW, UH, AN INCIDENT WHERE THERE MIGHT BE A FIRE THAT REQUIRES A LOT OF MAPPING AND WE'D HAVE TO SWAP OUT BATTERIES, UH, TO ACCOMPLISH THE MISSION.
OR WE'RE SEARCHING FOR SOMEBODY, UM, OUT IN THE WILDERNESS AND, AND NEED TO SWITCH OUT BATTERIES OR SWITCH OUT DRONES FOR THAT MATTER.
SO WE WANNA MAKE SURE THAT WE'RE PROPERLY EQUIPPED, UH, TO MISSION SPECIFIC THINGS.
AND WE'LL HAND IT OVER TO CAPTAIN SIMPSON.
[02:35:04]
THANK YOU ALL SO MUCH.UM, YEAH, TO CONTINUE ON, UH, SOFTWARE AND CONNECTIVITY, UH, USING THE AXON SOFTWARE THAT'S CURRENTLY, UH, UTILIZED FOR THE BODY-WORN CAMERAS WITH THE, WITH THE PD, UH, SAME DATA STORAGE THAT'S CURRENTLY USED IN PUBLIC SAFETY DIVISION.
UM, ALSO WORKED WITH OUR IT DEPARTMENT TO MAKE SURE EVERYTHING'S LOOKING GOOD ON THAT SIDE.
UM, PROVIDES ABILITY FOR LIVE STREAM FOR DRONE, UH, DRONE CAMERAS.
UH, THAT'S JUST A LINK THAT WE CAN SEND OUT, UH, TO SELECT AUDIENCE SO THEY CAN SEE THE, THE THING THAT'S ACTUALLY HAPPENING.
UM, BASICALLY LIVE, UH, FLIGHT PLANNING AND PROGRAM MANAGEMENT IS INCLUDED IN THE SOFTWARE AS WELL, TRAINING AND REGULATORY CERTIFICATES.
UH, THE TRAINING'S ABOUT $1,600 PER STUDENT.
UH, THE CLASSES ARE OFFERED LOCALLY.
UH, STUDENT EARNED AN FAA DRONE PILOT'S LICENSE, UH, A REOCCURRING FAA CERTIFICATE, UH, EVERY TWO YEARS.
AND THAT'S $160 PAID ALMOST ENTIRELY TO THE FAA, JUST FOR THAT, UH, ADDITIONAL TEST.
UH, WE'VE BEEN WORKING WITH ALL OF OUR LOCAL AGENCIES FOR THE PAST SEVERAL YEARS, UH, AND DEVELOPED A NICE NETWORK, UM, TO BASICALLY GETTING, UH, MIXED IN WITH ALL THE, UH, THE LOCAL TRAININGS THAT ARE, ARE CURRENTLY OCCURRING, UH, TO MAKE SURE THAT WE KEEP EVERYBODY, UH, UP TO SPEED.
UH, DRONES ARE REGISTERED WITH A PILOT UNDER THE, UNDER FAA RULES.
WE LOOKED INTO TRYING TO FIND OPTIONS FOR RENTING THE EQUIPMENT.
'CAUSE AS YOU KNOW, TECHNOLOGY CHANGES, UH, BUT UNFORTUNATELY DUE THE FAA REGULATIONS, IT'S A REQUIRED PURCHASE.
SO THE HARDWARE THAT WE'RE LOOKING AT, OR THAT WE CURRENTLY HAVE IS THE MAVIC THREE THERMAL, UH, COST, UH, IS UNDER 21,000 FOR TWO.
THIS INCLUDES A WHOLE LAUNDRY LIST OF EQUIPMENT THAT GOES ALONG WITH IT.
UM, SO SPOTLIGHT, POWER CHARGERS, CABLES, UH, EXTRA PROPELLERS, UM, CRASH INSURANCE PLAN, UH, A BUNCH OF OTHER, UH, HARDWARE THAT GOES ALONG WITH THE INDIVIDUAL, UH, DRONE ITSELF TO HELP SUPPORT OUR OPERATIONS.
SO WE CAN SWITCH SOME STUFF OUT FOR, FOR DIFFERENT DIFFERENT USES.
SOME OF THE STATISTICS OF THE EQUIPMENT IS MAX SPEED IS ABOUT 45 MILES PER HOUR.
MAX FLIGHT TIME IS ABOUT 30 MINUTES ON AVERAGE.
UH, THAT IS IMPACTED BY WEATHER CONDITIONS, OBVIOUSLY, THE WINTER CONDITIONS, THE, THE SHORTER FLIGHT TIMES, WE'LL HAVE TO SWAP OUT BATTERIES.
UH, VERY HIGH RESOLUTION THERMAL CAMERA, 48 MEGAPIXEL VISUAL CAMERA, WHICH KIND OF BLOWS MY MIND.
UM, ONBOARD SENSORS FOR OBSTACLE AVOIDANCE, WHICH IS ALWAYS KEY STANDARD OPERATING PROCEDURES.
BASICALLY, UH, ALMOST TWO YEARS AGO WE PUT TOGETHER A WORK GROUP TO, TO START PUTTING ALL THESE PIECES TOGETHER.
IT'S A FAIRLY LARGE PROGRAM, UH, WITH A LOT OF MOVING PIECES.
UM, AND WE BEGAN GOING OUT AND MAKING FRIENDS WITH OTHER, OTHER AGENCIES, RIGHT, PICKING THEIR BRAIN, BRINGING ALL THE INFORMATION BACK, UH, AND FIGURING OUT WHAT WORKS BEST FOR THE APPLICATION WITHIN THE DISTRICT.
UM, THIS IS NOT A SURVEILLANCE PROGRAM.
UM, WE WILL NOT BE MONITORING ANY PARK USERS.
UH, THE PROCEDURES PROVIDE RIGOROUS OVERSIGHT AND UPHOLD THE HIGHEST STANDARDS OF PRIVACY AND PROFESSIONALISM.
UH, WE CREATED A WORKING GROUP WITH OTHER PARK DISTRICT PARTNERS, ENSURE OUR S SOPS ARE CONSISTENT THROUGHOUT THE DISTRICT, WHICH INCLUDES, UH, JIS STEWARDSHIP WORKFLOW WOULD BE SIMILAR, UH, TO WHAT WE ALREADY WERE DOING WITH FUEL FUELS MANAGEMENT, RIGHT? WE WANT TO TAKE INTO ACCOUNT ANY IMPACT FOR ANY OF THE LITTLE CRITTERS THAT COULD BE, UM, IMPACTED.
UM, WE DON'T WANNA FLY OVER ANY SENSITIVE SPECIES OR DISPLACE ANYTHING.
UH, JUST LIKE ALL OF OUR WORK THAT WE DO WITHIN PUBLIC SAFETY AND THE FIRE DEPARTMENT, WE GO ABOVE AND BEYOND TO MAKE SURE EVERYTHING'S TAKEN CARE OF.
UTILIZING TECHNOLOGY FOR EFFICIENCY.
UH, THESE ARE EXAMPLES OF, OF WORK USE FOR THESE PARTICULAR, UH, THIS PARTICULAR, UH, ITEM, UH, FOREST INVENTORY FOR TREE DIEBACK PROJECTS.
UH, FOR EXAMPLE, ANTHONY CHABOT.
WE HAD ALL OF OUR, UH, FUEL REDUCTION COORDINATORS, AS WELL AS SOME FIRE CAPTAINS GOING OUT IN THE FIELD, HIKING THROUGH ANTHONY CHABOT.
UM, GOING THROUGH AND ASSESSING THAT 1500 ACRES FOR THE TREE MORTALITY, IT TOOK SEVERAL WEEKS, ALMOST FIVE WEEKS IN TOTAL.
AND WE'RE USING A REALLY, I THINK, CLEVER, UH, METHODOLOGY.
UH, SO WE DIDN'T HAVE TO SEE EVERY SINGLE PIECE.
UM, BUT STILL, UH, VERY LABOR INTENSIVE.
[02:40:01]
INVENTORY WITH THINGS LIKE LIDAR, UH, PROVIDE HIGHER ACCURACY AND A VERY QUICK TURNAROUND TIME WHERE WE CAN FLY THE ENTIRE AREA AND HAVE THE DATA PROCESSED WITHIN A FEW DAYS.FUELS PROJECTS BEFORE AND AFTER PHOTOS.
I THINK WE'VE ALL SEEN THE FUELS PROJECTS WHERE WE HAVE A FIRE CAPTAIN OR, OR FUELS COORDINATOR TAKE A PICTURE FROM ONE SPOT, AND THEN THEY DO THEIR BEST TO TAKE THE SAME PICTURE FROM THE, THE NEXT SPOT AS THE, THE PROJECT, UH, CONTINUES.
THIS ONE, WE CAN ACTUALLY PROGRAM IN A GPS LOCATION, HAVE THAT, UM, THAT DRONE FLY TO THAT SAME SPOT, LOOK AT THAT SAME AREA, AND TAKE THAT SAME PICTURE.
SO WE'RE ABLE TO TELL A LOT MORE OF OUR STORY OF HOW MUCH WORK WE'RE DOING, UM, WITH THOSE NEW ANGLES.
AND, UH, MORE ACCURATE, UH, DEPICTIONS SEARCH AND RESCUE NIGHTTIME OPERATIONS WITH THERMAL CAMERAS TO RAPIDLY SEARCH FOR VICTIMS IN A VARIETY OF CONDITIONS.
TOO DANGEROUS FOR, FOR HELICOPTERS.
THERE'S BEEN MANY TIMES WHERE WE'D BE CALLED OUT FOR, UM, UH, LOST HIKER OR SOMEBODY WHO WAS LAST SEEN IN THE PARK, AND THERE'S POWER LINES IN THE AREA.
WE CAN'T GET ANY ROTOR WING, UH, AIRCRAFT IN.
UH, BUT WE CAN USE SOME OF THE THERMAL IMAGING WITH DRONES TO BE ABLE TO GET THAT BIRD'S EYE VIEW, TO GET OUR RESCUERS, UM, TO THE VICTIM AS QUICKLY AS POSSIBLE.
WILDFIRE MAPPING AFTER FIRE SUPPRESSION, AIRCRAFT HAVE CLEARED THE SCENE.
DRONES CAN SEARCH FOR HOTSPOTS AND MAP FIRE PERIMETERS.
UH, THIS IS ONE OF THOSE, THOSE THINGS, RIGHT? UH, I'VE HAD OTHER FIRE DEPARTMENTS TELL US THAT WE TAKE MOP UP TO A WHOLE NOTHER LEVEL THAT WE, WE ALWAYS TAKE, TAKE CARE OF BUSINESS.
AND THIS IS ANOTHER ONE OF THOSE TOOLS WHERE WE CAN GET UP THERE, GET THAT BIRD'S EYE VIEW, GET A GOOD UNDERSTANDING OF, UH, EVERYTHING THAT'S OUT THERE, UH, AND MAKE SURE IT'S OUT.
HERE'S SOME EXAMPLES, UH, OF WHAT THOSE THERMAL CAMERAS CAN DO.
AS YOU CAN SEE IN THE, THE NORMAL VISUAL PICTURE, UM, YOU SEE BASICALLY ONE SMOKER AND, UH, MAYBE SOME, SOME WHITE ASH IN THE AREA, WHEREAS YOU TURN ON THAT THERMAL, YOU CAN SEE THOSE ORANGE DOTS BEING THE, THE HEAT THAT'S STILL THERE.
WE STILL NEED FIREFIGHTERS TO GET OUT THERE AND MOP ALL THAT UP.
SO THAT'S ONE OF THOSE TOOLS THAT WE CAN REALLY, REALLY USE TO HELP, UH, MAKE SURE WE PUT EVERYTHING OUT.
UH, THIS IS SOME OF THE PERSPECTIVES THAT WE CAN GET, RIGHT.
SO YOU SEE, FIRST OFF A HANDHELD CAMERA, THAT'S JUST ME STANDING IN THE BEST SPOT WHERE I CAN GET A PICTURE OF THE, UH, THE AFFECTED AREA.
UM, AND JUST SNAPPING A PICTURE WITH MY PHONE.
UH, THE NEXT ONE YOU CAN SEE WITH SOME OF THE GREEN DATA.
THAT'S A, THAT'S A SCREENSHOT FROM EAGLE, UH, TAKING, FLYING OVER AND TAKING A, A SHOT.
AND THEN THE FINAL ONE DOWN TO THE BOTTOM IS THE, UH, DRONE FOOTAGE THAT WE'RE ABLE TO GET THROUGH REQUEST FOR GIS.
YOU CAN SEE WHERE IT GIVES US KIND OF A MORE OPTIONS AND, AND A BETTER OVERVIEW OF WHAT'S ACTUALLY HAPPENED HAPPENING IN THAT PARTICULAR AREA.
AND THE, THE OTHER IMPACT TO THOSE AREAS AROUND IT.
I'M ONLY HAND IT BACK WHERE THAT WAS THE, UM, THAT LAST, THE LAST PICTURE.
YEAH, THAT WAS OUT MILLER, NEAR MILLER KNOX.
THAT WAS ACTUALLY THE HAVE TO BE ON MICROPHONE.
THAT WAS OUT IN MILLER KNOX, UH, OUT BY WHERE, UM, THE PRIVATELY OWNED ENGINEERED EMBANKMENT, UH, FAILED.
AND, UH, IT WAS ACTUALLY SOME OF THE IMPACT WAS MOVING BECAUSE OF THE EARTH MOVEMENT WAS IMPACTING PART OF THE PARK DISTRICT, BUT WE WERE ABLE TO, TO MAKE THE DETERMINATION THAT THE MAJORITY OF THE, OR ALL OF THE FAILURE WAS ACTUALLY OCCURRED ON THAT PRIVATELY OWNED, UM, ENGINEERED HILLSIDE.
SO YOU'VE HEARD SOME OF THE, UH, FIRE SUCCESS STORIES.
I WANNA SHARE SOME OF THE POLICE SUCCESS STORIES.
UM, WE'VE SEEN FIRSTHAND HOW THEY, WE'VE BEEN ABLE TO UTILIZE THEM IN MANY DIFFERENT CIRCUMSTANCES IN THE PAST COUPLE YEARS, THANKS TO OUR, UH, BROTHER AND SISTER AGENCIES.
UH, FOR EXAMPLE, WE HAD THE DUBLIN POLICE DEPARTMENT HELP US WITH THEIR DRONES LOCATE AND SAFELY APPREHEND AN ATTEMPT MURDER SUSPECT AT ONE OF OUR PARKS.
WE HAD BERKELEY PD USE THEIR DRONES TO HELP OUR OFFICERS SEARCH AND LOCATE AN ARMED SUSPECT IN A OPEN FIELD WITH HIGH BRUSH, WHICH IS A VERY DANGEROUS SITUATION.
UM, BRENTWOOD PD ALSO HELPED US WITH THEIR DRONES, AND THEY HELPED US MAINTAIN A USUAL, A VISUAL ON A RAPE SUSPECT WHO WAS ARMED WITH A GUN UP ON A HILLSIDE AND VERY HARD TO GET TO.
UM, AND THEN LASTLY THIS, AND THIS IS JUST A FEW EXAMPLES, OF COURSE, UM, SEVERAL, UH, POLICE DEPARTMENTS, SHERIFF'S OFFICES HAVE ASSISTED US WITH SIMILAR SITUATIONS, INCLUDING LOCATING LOSS OR OVERDUE HIKERS, AS WELL AS INJURED PARK PATRONS WHO WERE HARD TO REACH AND HARD TO REACH LOCATIONS.
AS WE KNOW, WE HAVE MANY VALLEYS, MANY HILLS THROUGHOUT THE DISTRICT, AND THIS JUST HELPS US SIGNIFICANTLY.
UM, THIS IS A GREAT TOOL IN ADDITION TO HAVE AN EAGLE AVAILABLE FOR US, UH, TO MAKE SURE THAT WE ARE PROVIDING TOP-NOTCH, UH, PUBLIC SAFETY TO ALL OF OUR PART PATRONS.
[02:45:03]
ALRIGHT, AND AS A RECAP, UM, THIS PAST YEAR WE PURCHASED, UH, TWO DRONES.THE COST OF $21,000 INCLUDED SOFTWARE AND EQUIPMENT.
THE BUDGET CODE THERE IS LISTED CAPTAIN SIMPSON COVERED, UH, WHICH, UH, DRONE MODEL WE WENT WITH, WHICH WAS THE TWO, UH, WHICH THE MAVIC THREE, UH, THERMAL KITS.
UM, WITH THE APPROVED BUDGET, WE PLAN ON PURCHASING TWO MORE DRONES, UM, AND GETTING, UH, FOUR OPERATORS TRAINED NEXT YEAR.
UM, TRAINING COST IS GONNA BE ABOUT $8,000, AND IT'S GONNA INCLUDE FOUR POLICE OFFICERS AND FIREFIGHTERS, AND THAT'S GONNA BE TO OBTAIN THEIR, UH, FAA DRONE PILOT'S LICENSE AND POST REIMBURSABLE TRAINING.
SO WE'LL BE GETTING MONEY BACK FOR THAT POST TRAINING AS WELL.
UM, AND LASTLY IS TO ADOPT OUR POLICY, UM, HOPEFULLY WITHIN THE NEXT COUPLE WEEKS, UH, WITH OUR NEXT BATCH OF POLICIES.
ANY QUESTIONS, DIRECTOR? SAN JUAN.
UM, REALLY GOOD OVERVIEW ABOUT THE PROGRAM.
UH, MY FIRST QUESTION, DID WE HAVE DRONES BEFORE 2023? OR IS THIS THE FIRST YEAR THAT WE FOR PUBLIC SAFETY? THAT WE PURCHASED DRONES IN OUR FIRST YEAR FOR PUBLIC SAFETY.
AND THEN, UM, SO WE HAVE TWO NOW.
AND RIGHT NOW IN THE 2024 BUDGET PROCESS, WE'LL HAVE TWO ADDITIONAL.
SO BEFORE TOTAL, HOW MIGHT THESE GET SPLIT ACROSS, YOU KNOW, POLICE AND FIRE OR WE JUST WORK SO WELL TOGETHER THAT THEY'LL BE SHARED AS NEEDED? SURE.
SO FOR THE, I'LL TALK ABOUT THE POLICE ASPECT AND YOU CAN TALK ABOUT FIRE.
UH, SO THE VISION RIGHT NOW IS TO GET, UM, SIX TO START OUT WITH, HOPEFULLY FOR THE NEXT YEAR AND A HALF, TWO YEARS.
UH, SINCE WE HAVE SIX PATROL SHIFTS, THEY WOULD BE SPREAD OUT EVENLY.
SO WE'D HAVE ONE, UM, ONE ON A DAY SHIFT, ONE ON A SWING SHIFT, AND ONE ON A GRAVEYARD SHIFT FOR BOTH SIDES OF THE WEEK.
THAT WAY WE HAVE OPTIMUM COVERAGE AVAILABLE FOR ALL OF OUR, UM, ALL OF OUR TEAMS THAT ARE WORKING.
AND SO FIRE RIGHT NOW, UH, SINCE WE DO WORK SO CLOSELY WITH THE, WITH THE PD, A LOT OF THE SEARCH AND RESCUE AND THOSE EVENTS ARE GONNA BE, UH, COVERED PRIMARILY LIKE THE ADDITIONAL REQUESTS FOR THINGS LIKE, UH, FIELDS MANAGEMENT, UM, WILL JUST BE A, A NORMAL REQUEST WHERE WE ASK FOR FLY OUT, FLY OVER AND, AND MAKE SOME THINGS HAPPEN.
AND THEN I THINK ONE OTHER I IDEA THAT POPPED INTO MY HEAD IS YOU WERE SHOWING THE, THE PHOTOS, RIGHT, WITH EAGLE AND THEN THE DRONE, AND THEN YOUR OWN HANDHELD MIGHT BE TO ALSO, SO IT SOUNDS LIKE THERE'S HOPE FOR TWO ADDITIONAL DRONES TO GET UP TO SIX DRONES, IS THAT CORRECT? SO MAYBE THE NEXT TIME THAT COMES FORWARD JUST TO SHOW THAT COST SAVINGS OF BEING ABLE TO HAVE ACCESS TO THE DRONE TO GET SOME OF THE OVERHEAD SHOTS.
WHILE EAGLE'S SUPER IMPORTANT AND I SUPPORT US HAVING EAGLE, YOU KNOW, IT DOES COST A LOT OF MONEY TO, TO, TO OPERATE EAGLE AND MAYBE, YOU KNOW, WITH THE DRONE PROGRAMS IN PLACE, THAT WILL ALSO HELP US, YOU KNOW, BETTER UTILIZE EAGLE AND, AND NOT HAVE TO ALWAYS USE IT FOR THE OVERHEAD SHOTS.
SO THAT, THAT WAS SOMETHING THAT JUST POPPED INTO MY HEAD AS YOU'RE PRESENTING TO THINK ABOUT.
UM, AND THEN I REALLY LIKE HOW, UM, YOU KNOW, WE'RE ABLE TO COLLABORATE WITH OTHER PUBLIC SAFETY AGENCIES.
I ACTUALLY WROTE THAT DOWN AS A QUESTION AND THEN THE SLIDE CAME UP, SO THANK YOU.
UM, I, I THINK THE OTHER ONE, YOU KNOW, THAT I THINK COULD BE INTERESTING TO ADD TO THIS, AND YOU KNOW, THIS IS OUR FIRST YEAR WITH IT, BUT THINKING ABOUT WILDLIFE, UH, SINCE WE ARE, YOU KNOW, THE PARK DISTRICT AND, YOU KNOW, HAVE WE BEEN ABLE TO GET VISUALS ON, UM, YOU KNOW, SPECIES OF SPECIAL PUBLIC INTERESTS? I KNOW NEAR MOUNT DIABLO THIS YEAR, CALIFORNIA CONDOR WAS SPOTTED, AND I KNOW THAT THERE'S A LOT OF OTHER SPECIES PEOPLE ARE INTERESTED IN.
SO I THINK HELPING TO TELL THAT STORY AS EAST BAY REGIONAL PARK DISTRICT COULD BE BE HELPFUL.
BUT THEN I ALSO RECOGNIZE THERE ARE WILDFIRE, OR WILDFIRE, EXCUSE ME, WILDLIFE RISKS.
ALSO WILDFIRE RISKS, BUT WILDLIFE RISK WITH THE DRONES, AND I THINK YOU TALKED A LOT ABOUT THIS WITH THE SENSORS AND, YOU KNOW, THE ABILITY TO SENSE, UM, THIS COLLISION.
SO I THINK ALSO THINKING ABOUT, UH, YOU KNOW, WHEN WE DO HAVE THE DRONES IN THE AIR AND, YOU KNOW, I, I USE THE CALIFORNIA CONDOR AS AN EXAMPLE OF A SPECIES OF MUCH INTEREST.
YOU KNOW, WHAT, WHAT ARE SOME OF THE WAYS THAT, YOU KNOW, THE DRONE IS ABLE TO SAFELY BE IN THE AIR SO THAT WE DON'T HAVE SOME, UH, YOU KNOW, SAD COLLISION TYPE OF SITUATION.
AND THEN, YOU KNOW, IN THINKING ABOUT THE TRAINING THAT YOU'RE GOING THROUGH, YOU KNOW, MAYBE WE CAN HELP BE A LEADER IN TERMS OF SOME OF THAT CONVERSATION AS WELL, UM, IN TERMS OF HOW THOSE SENSORS ARE BEING USED TO PREVENT THESE TYPES OF, UH, COLLISION, POTENTIAL COLLISION EVENTS.
YEAH, SO WE WILL, WE WILL BE WORKING, UH, HAND IN HAND WITH OUR PARTNERS IN STEWARDSHIP, MAKING SURE, LIKE, UH, CAPTAIN SIMPSON ALLUDED TO EARLIER THAT WHEN WE ARE IN THOSE AREAS, WE'RE VERY CAREFUL AS, UH, TO AVOID SPECIFIC AREAS WHERE THERE MIGHT BE A PROTECTED SPECIES OF SOME SORT OR SOME, UH, YOU KNOW, A SPECIAL NESTING AREA.
UM, SPECI, LIKE FOR EXAMPLE, I DEALT WITH THE, UH, PEREGRINE FALCONS AT CASTLE ROCK YEARS AGO.
SO THAT WAS A A, AN AREA THAT WE HAD TO MAKE SURE THAT WE WERE PROTECTED EVEN THOUGH IT WASN'T OURS.
UM, THE, UH, TRAILS LEADING UP TO IT WERE, SO WE HAD TO MAKE SURE THAT WE, WE WERE PAYING SPECIFIC ATTENTION TO THAT AREA.
[02:50:01]
WE'LL ABSOLUTELY DO OUR BEST TO MAKE SURE THAT WE MANAGE THAT, THAT, AND, UH, AVOID THOSE SITUATIONS.AND I LIKE THE, I LIKE THAT COMMENT ABOUT BEING PIONEERS AND, AND BEING LEADERS IN THAT, UH, FOR OTHER DRONE OPERATORS IN THE AREA.
AND THAT'S SOMETHING WE CAN DEFINITELY IMPLEMENT.
AND IF YOU DO GET ANY GREAT PHOTOS, MAKE SURE THEY GET SHARED
SO, UM, WITH THOSE RECORDS THAT YOU HAVE WITH OTHERS, UM, DOES IT, DOES IT MAKE SENSE THAT IT'LL BE COLLECTED WITH OTHERS THAT ARE COLLECTING INFORMATION NEAR OUR PARKS OR IN OUR PARKS WITH THE INFORMATION THAT YOU COLLECT AS WELL? SO THE INFORMATION THAT WE COLLECT, UM, FROM THE, FROM THE POLICE SIDE, IS BASICALLY GONNA BE SPECIFIC TO AN INCIDENT.
SO IT'LL BE, UM, YOU KNOW, LOCATING A, A SUSPECT OR MAKING SURE WE HAVE A VISUAL ON A SUSPECT, UM, OR TAKING AERIAL SHOTS FOR EVIDENCE, UH, UH, FOR EXAMPLE.
SO THAT INFORMATION IS GONNA BE LOADED UP INTO EVIDENCE.COM, WHICH IS, UM, WHAT WE UTILIZE FOR ALL OF OUR EVIDENCE.
UM, AND WE'RE GONNA BE FOLLOWING ALL THE, UH, LEXIPOL AND EVIDENCE GUIDELINES, NOT ONLY, UH, PER THE STATE, BUT THERE'S ALSO FEDERAL GUIDELINES AS FAR AS, UH, RECORD AND RETENTIONS GO.
SO WE'LL MAKE SURE THAT IT FALLS UNDER THE EXACT SAME THING THAT WE UTILIZE FOR OUR BODY-WORN CAMERAS, AS WELL AS OUR DASH CAMERAS IN OUR VEHICLES.
UM, AND THEN FROM THE FIRE ASPECT, I'M NOT SURE IF YOU'D BE UTILIZING OR BE SHARING, UM, INFORMATION, PROBABLY BEHOOVE THEM IF THEY'RE, YOU KNOW, THEY'RE TRYING TO WORK TOGETHER ON, ON CERTAIN AREAS, BUT I'LL LET YOU TAKE THAT.
YOU KNOW, UH, ONE OF THE THINGS, UM, THAT WHEN WE WERE TALKING EARLIER ABOUT, UH, WORKING AND COLLABORATING WITH ALL OF OUR, UH, REGIONAL COOPERATORS IS THE FACT THAT WE, WE ARE ABLE TO, TO SHARE THAT INFORMATION, UH, VERY RAPIDLY.
AND HAVING SOMEBODY ON THE GROUND, UH, AT THE INCIDENT COMMAND POST WITH, UH, A, A CAMERA BASICALLY SAYING WHERE ALL THE HOTSPOTS ARE THAT CAN BE IMMEDIATELY SHARED ON THE FIRE GROUND, UM, THE DIFFERENT FUELS MANAGEMENT PRODUCTS, UH, THAT WE CAN HAVE AS FAR AS BEFORE AND AFTERS HELPS US TELL THAT STORY TO ALL OF OUR CONSTITUENTS, UH, AND COOPERATING AGENCIES OF WHAT IT IS THAT WE'RE DOING, HOW MUCH BIOMASS IS ACTUALLY GETTING TREATED, UM, THROUGH, THROUGH ALL OF OUR, OUR WORK HERE AT THE PARK DISTRICT.
IT'S A, IT'S A COLLABORATIVE, UM, PLATFORM, UM, AND IT GIVES US THE OPPORTUNITY TO MAKE THAT HAPPEN, UH, ALMOST INSTANTANEOUSLY.
AND I, AND I HAVE SOME MORE QUESTIONS ABOUT THAT.
UM, WITH THE SAVING OR, YOU KNOW, HAVING THAT, UH, INFORMATION AND SAVING IT, UH, HOW LONG DO YOU SAVE IT FOR, AND WHO DO YOU SHARE IT WITH? UM, YOU KNOW, UM, YOU KNOW WHAT I MEAN? WHERE, WHERE DOES THAT RECORD, WHERE DOES THE RECORD GO AND HOW LONG DOES IT STAY THERE? AND, AND WHAT KIND OF, YOU KNOW, WHEN YOU TELL US A LITTLE BIT MORE WHEN YOU SAVE IT, HOW DO YOU SAVE IT? WHERE YOU SAVE IT, WHERE IS IT SITTING? WHAT'S, YOU KNOW WHAT I MEAN? MM-HMM,
SO I'LL BREAK IT UP INTO TWO PIECES.
SO, UM, WE CAN, UH, LIKE CAPTAIN SIMPSON WAS TALKING, WE CAN SHARE REALTIME INFORMATION IN A RAPIDLY EVOLVING SITUATION WITH OUR PARTNERS WHO ARE ASSISTING US OUT IN THE FIELD.
WE CAN PROVIDE A LINK TO, UH, SHARE THAT, UH, VIA AN ELECTRONIC DEVICE.
UH, BUT IT'D HAVE TO BE ENCRYPTED TO MAKE SURE THAT IT IS SAFE AND, YOU KNOW, ONLY A SPECIFIC TO THE PEOPLE WE'RE SHARING IT WITH.
ONCE THE INCIDENT'S DONE, UM, IT'S, IT GOES ONTO, UM, A USB, UM, I'M SORRY, NOT USBA, UH, THUMB DRIVE, AND WE CAN UPLOAD IT TO EVIDENCE.COM, WHICH IS OUR CLOUD-BASED PLATFORM FOR ALL OF OUR EVIDENCE.
AS FAR AS, UH, HOW LONG IT STAYS THERE, IT DEPENDS ON THE CRIME.
SO IF IT'S A MISDEMEANOR OR A FELONY, THEY HAVE DIFFERENT RETENTION PERIODS, AND THAT'S WHAT WE UTILIZE AS A RULE OF THUMB WHENEVER WE'RE KEEPING, UM, EVIDENCE AND WHEN WE'RE, WHEN WE, UH, DO OUR PURGING AS WELL.
AND, AND SO EACH TIME IT'S COLLECTED, IT'S COLLECTED AT, AT THAT TIME AND STAYS THERE FOR A WHILE DEPENDING ON THE SITUATION, WHETHER IT NEEDS TO BE SAVED OR YES.
TELL ME A LITTLE BIT MORE ABOUT THAT.
HOW WE SAVE IT AND WHAT WE, YOU KNOW, WHERE WE PUT IT AND WHO HAS, WHO CAN GET TO THE ACCESS OF IT AND SURE.
SO, UH, FOR EXAMPLE, I'M ONE OF OUR SUPER ADMINISTRATORS FOR EVIDENCE.COM.
UM, CA ACTING CAPTAIN PHILLIPS IS, IS ALSO SUPER ADMINISTRATOR.
SO WE, WE MANAGE, UM, THE OVERALL PROGRAM FOR, AT THE DEPARTMENT.
UH, SO EVERY OFFICER, UM, HAS TO BE ABLE TO UPLOAD THEIR BODY-WORN CAMERAS SINCE THEY'RE EACH ISSUED ONE, AS WELL AS, UH, THE INFORMATION THAT'S LO THAT'S, UH, HELD ON THEIR, UH, DASH CAMERAS AS WELL.
SO EVERY OFFICER HAS AN INDIVIDUAL ACCOUNT THAT THEY UTILIZE TO LOAD UP INTO EVIDENCE.COM, AND IT'S TAGGED SPECIFICALLY TO THE OFFICER WHO RECORDED IT.
SO IN THE INSTANCE OF A DRONE, WHOEVER THE DRONE OPERATOR IS, THAT INFORMATION IS GONNA BE LINKED TO THAT OFFICER OR SERGEANT OR, UH, FIRE, UM, UH, YOU KNOW, FIRE PERSONNEL THAT'S GONNA BE UTILIZING IT.
SO IT'LL BE TIED TO THAT PERSON.
UM, AND THEN WHAT WE DO IS WE TAG IT TO AN INCIDENT.
[02:55:01]
WILL GIVE US A CASE NUMBER, UM, UTILIZING OUR, OUR COMPUTER AIDED DISPATCH SYSTEM.AND THAT CASE NUMBER WILL BE LINKED TO THE, UH, THE VIDEO AS WELL ON EVIDENCE.COM.
SO IT'LL BE EASY TO LOCATE, UH, THAT INFORMATION.
AND LIKE I SAID EARLIER, BEFORE REGARDING RETENTION PERIODS, IT, IT ALL DEPENDS ON WHAT THE CLASSIFICATION OF THAT INCIDENT IS, AND THAT'S GONNA DETERMINE HOW LONG WE KEEP IT FOR.
BUT IT'S ALL IN, IN EVIDENCE.COM.
SO THE RECORDS ARE SITTING SOMEWHERE IN THE.COM.
IN OTHER WORDS, THERE'S A, THERE'S A, IT'S A PLACE WHERE IT GETS SENT TO.
AND IT STAYS THERE UNTIL, YOU KNOW, WHATEVER REASON TO LET IT GO.
WHETHER A DISTRICT ATTORNEY NEEDS IT FOR CHARGING, WE, WE WOULD, UH, MAKE A, A COPY OF THAT AND PROVIDE IT TO THEM.
UM, YOU KNOW, IF THERE'S A, A RECORDS ACT WHERE SOMEBODY'S REQUESTING THAT INFORMATION, THEY'D HAVE TO GO GO THROUGH THE PROCESS IN ORDER TO OBTAIN THAT.
I'M SURE THERE'S SOME RULES WITH REGARD TO WHO YOU CAN SHARE THE INFORMATION WITH.
AND THEN, AND DURING THEIR OFF TIME WHEN THEY'RE NOT FLYING, THEY COULD BE, YOU KNOW, THEY'D BE, UH, GOOD, THEY'D BE GOOD DRONE OPERATORS.
WE THINK THAT'S DEFINITELY A POTENTIAL FOR THE FUTURE.
WE WANT TO BE EQUITABLE AS FAR AS GIVING, UH, PLENTY OF PEOPLE OPPORTUNITY TO, TO BECOME DRONE PILOTS.
UM, AND THAT'S PART OF THE RECRUITING AND RETENTION ASPECT OF IT AS WELL.
SO IT'S GREAT THAT WE HAVE OUR PILOTS WHO HAVE A SPECIFIC SKILL AND NICHE, UM, AND WE HAVE OUR, UH, TACTICAL FLIGHT OFFICERS AS WELL, UM, BEING ABLE TO OFFER, UH, A DRONE OPERATOR, UM, UH, SPECIALTY TO SOMEBODY COMING FROM, YEAH.
LET'S SAY ANOTHER DEPARTMENT HAS A COUPLE YEARS ON ELSEWHERE AND WANT TO TRY SOMETHING NEW.
I THINK THAT THAT OPPORTUNITY THAT EXISTS THERE IS VERY SPECIAL FOR US TO HAVE HERE AT THE DISTRICT.
AND THEN, UM, UM, ONE OF THE ADVANTAGES OF A, OF A EAGLE IS THAT, UH, WHEN WE'RE IN A DENSE, DENSE CANOPY SITUATION WHERE THEY CAN'T SEE, AND WE HAVE TROUBLE ON THE GROUND GETTING OUT WITH THE RADIO, THEY KIND OF PROVIDE A CONE OF, UH, COMMUNICATION.
AND ANYTHING CAN BE DONE WITH TECHNOLOGY.
BUT THAT'S NOT CURRENTLY THE SCOPE OF WHAT WE'RE TALKING ABOUT RIGHT NOW.
UM, THERE'S A GREAT MANY, UH, APPLICATIONS FOR EAGLE, UH, THAT A DRONE WILL NEVER BE ABLE TO TOUCH.
WE'RE NEVER GONNA BE ABLE TO DROP A COUPLE HUNDRED GALLONS OF WATER, A DRONE SYMBOL.
YOU KNOW, WE'RE NEVER GONNA BE ABLE TO, UM, HAVE THAT HUMAN REPEATER IN THE SKY TO BE ABLE TO PASS ON THOSE PIECES OF INFORMATION.
UM, BUT THAT BEING SAID, THERE IS TECHNOLOGY THAT'S CONTINUOUSLY, UH, BEING DEVELOPED EVEN IN THE COURSE OF, UH, THIS WORK GROUP, UH, TECHNOLOGY EVOLVED.
UM, BUT I JUST, THAT'S REALLY GOES INTO THE POINT, UM, THAT WE DIDN'T QUITE MAKE IN THE, IN THE PRESENTATION, IS THAT EAGLE SERVES A, A VERY IMPORTANT PURPOSE, UH, AND THIS PROVIDES ANOTHER LAYER TO THAT OVERALL PICTURE.
AND SO IN NO WAY ARE WE LOOKING TO, UH, DISPLACE THAT PARTICULAR PROGRAM.
AND, AND AT THE END OF THE DAY ENHANCES THE SERVICE WE'RE ABLE TO, TO GIVE OUR CONSTITUENTS.
I'M WONDER IF THERE'S A WAY TO PUT IT LIKE A, SOME KINDA LIKE A HOTSPOT ON A, ON THE DRONE SO THAT YOU CAN EVEN GET OUT ON YOUR CELL PHONE, YOU KNOW, EXTEND, EXTEND YOUR RANGE.
BREAK OUT THE DUCT TAPE AND JUST, UH, YEAH.
THE UKRAINIANS ARE REALLY GOOD AT THAT.
YOU KNOW, IT'S JUST, UH, RIGHT NOW IT'S STILL, YOU KNOW, IMPLEMENTATION PHASE.
AND REALLY, YOU KNOW, PROOF OF CONCEPT.
NO, I THINK, UM, UH, MY FIRSTHAND EXPERIENCE WITH THIS WAS, UH, AFTER THE 91 FIRE THE FOLLOWING YEAR, WE HAD THIS FIRE IN THE SAME EXACT SPOT IN 1992.
AND, UM, AT THE TIME IN THE, THIS TIME WE STAYED OVERNIGHT, BUT WE HAD THE ADVANTAGE OF OSCAR, THE OAKLAND'S HELICOPTER, WHICH WAS EQUIPPED WITH INFRARED, AND THEY KEPT US BUSY ALL NIGHT.
AND I THINK IF WE WOULD'VE USED THAT TECHNOLOGY IN 91, THE UM, THE OAKLAND HILLS FIRE WOULD'VE NEVER HAPPENED.
AND I THINK THIS IS A, AN INCREDIBLE TOOL.
UM, UH, JUST YOUR, YOUR, YOUR PICTURE OF THEIR SEEING THE ONE SMOKE COLUMN AND A SEA OF RED EVERYWHERE ELSE, THAT'S, THAT'S THE KIND OF STUFF THAT PEOPLE DON'T REALIZE THAT, YOU KNOW, JUST BECAUSE IT'S UNDERGROUND, IT COULD POP UP AND THEN THAT'S WHAT HAPPENED IN THE 91 FIRE.
BUT, UH, I'M REALLY EXCITED ABOUT THIS TECHNOLOGY, UH,
[03:00:01]
AS FAR AS, UH, OUR WILDFIRE, UH, CAPABILITIES OF, YOU KNOW, DOING THE MOP-UP.IT, AND IT REALLY SUPPORTS THE, THE PEOPLE ON THE GROUND, THE BOOTS ON THE GROUND, YEAH.
UH, TO GET OUT THERE AND DO THE WORK, UH, THAT WE'RE ALSO PASSIONATE ABOUT.
UH, DO WE HAVE ANY PUBLIC COMMENTS? NO PUBLIC COMMENTS ON THIS ITEM.
UM, I AM GONNA JUST MAKE ONE COMMENT.
I JUST REALLY WANNA, UM, RECOGNIZE THE WORK OF PUBLIC SAFETY, POLICE AND FIRE WHO WORKED.
UH, THEY'VE MENTIONED THEY'VE BEEN WORKING ON THIS FOR TWO YEARS, UH, REALLY ACROSS THE, UM, AGENCY.
SO I'VE BEEN IN SEVERAL MEETINGS IN VARIOUS SEATS THAT I'VE, I'VE HAD AND, UH, JUST REALLY WANNA ACKNOWLEDGE THEIR COLLABORATIVE NATURE AND REALLY, UM, I THINK WE HEARD TODAY JUST BEING VERY SENSITIVE TO, UH, THE IMPACTS OF THIS NEW TOOL THAT WE HAVE AND REALLY TRYING TO, UM, GO SLOWER TO GO FASTER TO GET IT RIGHT.
THANK YOU FOR YOUR WORK LOOKING FORWARD.
[Announcements]
SIX, ANY ANNOUNCEMENTS? YES, LISA.WELL, I'M JUST GONNA, UM, TAKE THIS OPPORTUNITY TO THANK ALL OF YOU.
SO THIS IS OUR LAST MEETING AND DENISE BROUGHT COOKIES.
FOR, FOR RUNNING THESE MEETINGS.
AND, UM, AND THEN TO ALL OF YOU CERTAINLY, BECAUSE THESE ARE, UM, I THINK VERY SUBSTANTIVE MEETINGS.
THERE'S A, WE COVER A LOT AS, AS DIRECTOR SAN WONG SAID, I MEAN THIS IS REALLY ABOUT OPERATING THE DISTRICT.
AND SO THE FEEDBACK THAT WE, WE'VE GOTTEN TODAY AND, AND GOT ALL YEAR FROM ALL OF YOU HAS MADE US, UH, DO OUR JOBS BETTER.
SO I JUST WANTED TO ACKNOWLEDGE THAT AND REALLY THANK YOU.
I THINK, UH, I THINK IT HELPS THAT, UH, WE HAVE THIS NICE OPEN COMMUNICATION, UH, WITH STAFF AND THE BOARD MEMBERS AND LEGAL.
AND SO IT'S, I THINK IT, IT REALLY, UH, MIXES ALL, ALL BETTER.
I, I'D JUST LIKE TO SHARE A FEW WORDS.
UM, I REALLY ENJOYED BEING ON THIS COMMITTEE.
I BELIEVE THIS IS MY FIRST, BACK IN EARLY JANUARY BEFORE WE HAD A BOARD MEETING, BEFORE WE HAD OUR LOVELY, YOU KNOW, SWEARING IN CEREMONY WITH CONGRESSMAN DEYA WE HAD ON ZOOM, 'CAUSE WE WERE STILL MEETING ON ZOOM, WE HAD, UM, THE OPERATIONS COMMITTEE.
SO THIS WAS MY FIRST OFFICIAL MEETING AS A MEMBER OF THE BOARD OF DIRECTORS.
SO I'LL ALWAYS REMEMBER THAT ABOUT OPERATIONS.
AND, UM, IT WAS KIND OF GREAT TO GET STARTED ON THE BOARD WITH, WITH YOU, LISA ACTUALLY.
'CAUSE I KNOW YOU MOVED OVER TO THIS ROLE FROM YOUR PREVIOUS ROLE.
AND, UM, I, I, I, I THINK I'VE LEARNED A LOT.
LIKE I MENTIONED, EVEN THOUGH I WAS ON THE PARK ADVISORY COMMITTEE FOR EIGHT YEARS, I THINK ONE YEAR ON THE OPERATIONS COMMITTEE CAN ALSO BE A GREAT OPPORTUNITY TO LEARN A LOT ABOUT THE PARK DISTRICT.
AND I, YOU KNOW, I REALLY LIKED YOUR COMMENT JUST A FEW MINUTES AGO, DEE, ABOUT HOW, YOU KNOW, WE'VE BEEN ABLE TO BUILD UPON EACH OTHER'S COMMENTS AND HOW A REALLY GOOD CONVERSATION AND THAT THAT'S SOMETHING THAT I BELIEVE THESE COMMITTEE MEETINGS DO HELP FOSTER AND FACILITATE, YOU KNOW, WITH THREE PEOPLE VERSUS SEVEN.
AND SO I THINK THAT'S HOW WE CAN ALSO KIND OF GET INTO SOME OF THAT, YOU KNOW, DEEPER INSIGHTS AND UM, YOU KNOW, I MIGHT NOT REALIZE THAT I HAVE THIS IDEA UNTIL I HEAR, YOU KNOW, ELLEN SPEAKING ABOUT SOMETHING.
I'M LIKE, OH WAIT, I WANNA BUILD UPON ELLEN'S COMMENT.
SO I THINK THAT THAT ALSO REFLECTS VERY POSITIVELY ABOUT THIS COMMITTEE AND THE STRUCTURE THAT WE HAVE EVERYTHING ORGANIZED.
SO IT'S BEEN A GREAT YEAR AND, YOU KNOW, THANKS SO MUCH EXCEPT FOR YOUR LEADERSHIP.
WELL THANK YOU VERY MUCH FOR THOSE COMMENTS.
AND THIS IS AN AMAZING, UH, COMMITTEE AND I VERY MUCH ENJOY BEING ON THIS COMMITTEE AS WELL AND HAVE BEEN FOR A WHILE.
IT'S, IT'S INTENSE
AND THEN WHEN THE STAFF COMES IN AND DOES WHAT IT DOES AND PRESENTS WHAT THEY PRESENT, IT'S UH, REALLY, REALLY IMPORTANT.
AND, UH, WE APPRECIATE YOU BEING A LEADER IN THIS PROCESS.
SO IT'S GREAT YEAR, GREAT YEAR.
AND THERE'LL BE MORE GREAT YEARS IN THE FUTURE,
WELL WITH THAT, EVERYONE, HAVE A GOOD HOLIDAY AND LET'S HOPE THAT PEACE PREVAILS THROUGHOUT THE WORLD AND LOVE AND KINDNESS YES.
TO, TO ALL, ALL YOU AND YOUR FAMILY.